HomeMy WebLinkAbout4.07FireStation17&18ConsulCITY CLERK
— File # 1:110100-131d
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: November 4, 2003
SUBJECT: Consultant Services for Construction Management,
Fire Stations 17 & 18.
Report prepared by: Herma Lichtenstein, Parks & Facilities
Development Manager
ATTACHMENTS: 1. Budget Change Form
RECOMMENDATION: 1. Approve Budget Change
FINANCIAL STATEMENT: Total Contract Amount: $273,545
Contract Amount Station 17: $187,235
Fiscal Year 03/04 Budget: $144,941
Amount Over 03/04 Budget: $ 42,294
Amount to Complete: $ 26,000
Budget Change Request: $ 68,294
DESCRIPTION: In July of 2002 the City Council approved an agreement with the
Zahn Group to provide construction management services for Fire Station 17. As part of the construction
process the City had budgeted for a Construction Management Consultant to do pre -bid reviews, day-to-
day construction management and project close out for Station 17 as well as provide oversight on the
developer constructed Station 18. The proposed fee for services under the agreement was $273,545 for both
stations. The Zahn Group has remaining fee of $59,103 from the Station 18 scope with in their overall
contract so a change order to the contract is not necessary.
As part of the Fiscal -Year 2003/04 budget process Staff reduced the budget amount for the construction
management based on projections by the contractor that they would be completing the project earlier than the
scheduled date of completion. The project was completed in accordance with the original schedule and
required additional services in the areas of submittals processing, coordination with the Architect and the
Civil Engineer, product availability verifications, and outside agency processing with Bay Area Air Quality
Management.
Recommendation:
It is the recommendation of Staff that the City Council take the following action:
1) Approve the Budget Change in the amount of $68,294 (Attachment 1)
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COPIES TO: The Zahn Group
ITEM NO. 4,aAr
11-4-03 CM 17 budget change.doc
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #:
New Appropriations (City Council Approval Required):
From Unappropriated Reserves
From New Revenues
Fund #
Budget Transfers:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
Name: Construction Administration $68,294
Name: Account .-~;~3~10_740_081
~ccount:
Name: Name:
Account: Account:
Name: Name:
Account: Account:
Name: Name:
Account: Account:
Name: Name:
Account: Account:
Name: Name:
Account: Account:
Name: Name:
Account: Account:
Name: Name:
Account: Account:
Total - Total 68,294
IReason for Budget Change:
In order to complete the Fire Station #17 project additional funding is required for the increased scope of construction
management serviCes.
Signature
City Manager:
Signature
Date:
Date:
Mayor: Date: Signature
Posted By:
Signature
Date:
F:\Station 17\Contract info\budget changeZAHN.xls
1 o fl
ATTACHMENT 1
10/29/2003 10:13 AM