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HomeMy WebLinkAbout4 DRAFT Minutes from 03-13-2014 HERITAGE AND CULTURAL ARTS COMMISSION REGULAR MEETING Draft Minutes CITY OF DUBLIN March 13, 2014 The March 13, 2014 Regular Meeting of the Heritage and Cultural Arts Commission was called to order at 7:03 PM at the Dublin Civic Center, Dublin, California, by Chair Deets. PLEDGE OF ALLEGIANCE Cm. Vanderpool led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Carr, Deets, Iharosi, Minniear,Tutino, Vanderpool Commissioner Absent: King ORAL COMMUNICATIONS 3.1 PUBLIC COMMENTS None APPROVAL OF MINUTES 4.1 January 9, 2014 On a motion by Cm. Vanderpool, seconded by Cm. Carr, and by a vote of 6-0-0 with Commissioner King absent,the Commission voted to approve the minutes of January 9, 2014, with one amendment. WRITTEN COMMUNICATIONS— None PUBLIC HEARING—None UNFINISHED BUSINESS—None NEW BUSINESS 8.1 Parks and Community Services Department Work Plan, 2014-2016 Mr. Paul McCreary, Parks and Community Services Director, and Ms. Ann Mottola, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Cm. Tutino asked about the future public art piece at the Heritage Park and Museums. Mr. McCreary stated the artwork planned at the Heritage Park and Museums is beyond the five-year Capital Improvement Program.Therefore, the details of the art piece have not been determined at this time. Cm. Tutino asked about the Cemetery Phase at the Heritage Park and Museums. Mr. McCreary stated Staff will be looking at possible improvements for the Cemetery as well as its expansion. Chair Deets asked if any Heritage and Cultural Arts or Parks and Community Services Commission Members would be on the Master Plan task force for the Dublin Crossing Community Park. Mr. McCreary stated both Commissions will appoint one of their Commission Members to be on the Task Force. Cm. Carr asked if the Library Community Room would remain available for rental use with the expansion of the Library Technology Room. Mr. McCreary stated both the Community Room and the Program Room would remain available for rental use. H&CAC Draft Minutes—March 13,2014—Page 2 of 4 Cm. Minniear asked how the expansion at the Library would affect the storage of the Camp Parks Collection, which is currently stored in the Library's expansion space. Mr. McCreary stated the designated space for the Technology Room does not contain the Camp Parks collection. Cm. Minniear asked how the planning phase for museum art collections would accommodate growing collections. Mr. McCreary stated the purpose was more focused on what the City should be collecting and how to preserve current collections. However storage should be addressed. Cm. Minniear stated he thinks a discussion is needed to determine where the collections and historical items are being displayed and stored. Cm. Minniear further stated Dublin's history and future events should be documented and asked who would be able to work on such a project. Mr. McCreary stated that as the project it is not on the proposed budget plan, if the Commissioners concurred with the concept it would need to be presented to City Council for approval before determining how to proceed. Cm. Minniear asked if the City currently has a policy for documenting and retaining artifacts from City events. Mr. McCreary stated the City does not currently have such a policy. Chair Deets asked if the Commission would be able to form a sub-committee to pursue the process for retaining Dublin's history. Mr. McCreary stated the Commission would need to make a motion and vote to recommend adding the proposed project to the two year work plan for City Council consideration. If the Council concurs with the project then the project would be included in the two-year budget and then a sub-committee could be formed to help provide recommendations to the larger Commission. On a motion by Cm Minniear, seconded by Cm. Vanderpool, and by a vote of 6-0-0 with Commissioner King absent, the Commission voted to recommend including a project in the upcoming two-year budget to identify the historical collections the City should be maintaining;processes for managing the collections;and, the impacts that may have,such as funding,storage and staffing. The Commission went on to discuss projects related to the two-year work plan. Chair Deets stated Advanced Management Services (AMS) Consulting Incorporated will be sending an invitation to the Commission to attend the ribbon cutting for the Dublin Unified School District Performing Arts Center. Chair Deets informed the Commission that the two non-profit groups who received funding from the City, Civic Symphony and Livermore Valley Opera, have served over two thousand students at multiple schools. Chair Deets asked if the City has developed a funding source for performing arts grants. Mr. McCreary stated a funding source has not been identified at this time. A report will be presented to the City Council in May 2014. Vice Chair Iharosi asked how Emerald Glen Park will be affected when the Recreation &Aquatic Complex is under construction. Mr. McCreary explained how the construction is anticipated to affect the Park. Cm. Minnear asked if there will be Public Art at the Recreation & Aquatic Complex. Ms. Mottola stated a selection panel was just held for the Public Art. Mr. McCreary added the Public Art will not be located inside the building, but rather outside in the park plaza. H&CAC Draft Minutes—March 13, 2014—Page 3 of 4 Vice Chair Iharosi asked if Dublin Preschool at Emerald Glen would be closing due to the construction of the Recreation & Aquatic Complex. Mr. McCreary stated the preschool would be relocated to Fallon Sports Park this summer. A future phase at Emerald Glen Park would include a permanent structure for the preschool. Vice Chair Iharosi asked if the Dublin Preschool is operated by City Staff, and Mr. McCreary said yes. Cm. Minnear asked if the local arts resource bank that Staff is developing would be used to find potential groups to utilize the Performing Arts Center at Dublin High School, should the space become available for community use. Ms. Mottola stated the local arts resource bank would be a tool used to contact the local artists and organizations for possible future events as well as for common interest purposes amongst the artists themselves. Cm. Minnear commented that groups other than performing artists could also take advantage of an opportunity to use a facility such as the Performing Arts Center. Ms. Mottola stated the building would probably not be limited to performing arts groups only. Mr. McCreary added that the Dublin Unified School District has indicated the Performing Arts Center will be used for both arts and education. Chair Deets asked if the City has any funds allocated for construction of the Performing Arts Center. Mr. McCreary stated the City has contributed $300,000 towards enhancing the facility for community use. Chair Deets stated he would like Dublin Unified School District to put together an advisory board of community members in order to receive input from the community. Cm. Tutino stated that Chair Deets can go before the School Board with his request. Mr. McCreary added AMS Consulting is developing a business plan for Dublin Unified School District to operate the Center. Cm. Tutino reiterated that the Performing Arts Center should engage more than just performing artists and include visual arts. Mr. McCreary stated that Staff may be able to host an event for artists that will inspire a variety of artists to come forward. Cm. Tutino asked if expansion of the Heritage Park and Museum school tours would be included on the Parks and Community Services Department Work Plan, 2014-2016. Mr. McCreary stated Staff is currently working on expanding the school tours, although it is not listed on the PCSD Work Plan. Cm. Minniear asked if the historical plaques in the City are considered Public Art. Ms. Mottola stated the plaques can be included with the public art lists to ensure they are maintained and cleaned regularly. Chair Deets asked the Commission about interest in serving on the subcommittee for the historical needs project discussed earlier. Mr. McCreary restated the subcommittee cannot be formed at this time as the project has not been formally approved. Upon approval in the next two-year budget it will be brought back to the Commission to appoint subcommittee members. Cm. Minniear asked about the process needed to re-evaluate the Heritage District Specific Plan, since a new subdivision is proposed adjacent to the Heritage Park and Museums. Mr. McCreary stated the City Council would initiate a study to evaluate what has changed since the original Specific Plan was adopted. McCreary indicated however that the changes and impacts mentioned are more relevant to the Park Master Plan, which is currently being updated, and will be presented to the Commission at a future meeting. H&CAC Draft Minutes—March 13,2014—Page 4 of 4 OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM HERITAGE& CULTURAL ARTS COMMISSIONERS AND/OR STAFF Cm. Vanderpool reported she attended the Speaker Series in Pleasanton where Cm. Minniear spoke. She'd like to see Dublin have a similar event. Cm. Carr congratulated Cm. Minniear on his Mayor's award. Cm. Carr reported that she was appointed by Alameda County's First District Supervisor, Scott Haggerty, to the Alameda County Arts Commission. Cm Carr stated the Alameda County Arts Commission is partnering with Alameda County Library in offering free art events through the "Tell Your Story" program. Chair Deets reported he attended the Dublin Crush and the Persimmon Groundbreaking events and is planning to attend the St. Patrick's Day Green and White Gala held at the Shannon Community Center on Friday, March 14, 2014. Cm. Tutino complimented Ms. Mottola on a well-run Public Art Selection Panel for the Emerald Glen Recreation and Aquatic Complex. Cm. Carr asked about the progress on repairing the lights on The Dubliner art piece. Ms. Mottola explained that the artist is working towards repairing the issues within the next month. Cm. Carr asked if the artist has had similar issues with his previous lighted sculptures. Ms. Mottola stated the Dubliner was the first sculpture the artist used this particular type of light. Mr. McCreary informed the Commission of the new Recreation Coordinator hired for special events and marketing efforts, Mr. Greg von Schottenstein. Ms. Mottola provided program and project updates. ADJOURNMENT Being no further business, the meeting adjourned at 8:34 PM. Respectfully submitted, Jennifer Kransky Senior Office Assistant APPROVED: Chairperson