HomeMy WebLinkAboutItem 4.1 Proposed GHAD 2014-2015 BudgetSTAFF REPORT
GEOLOGIC HAZARD DISTRICT CLERK
ABATEMENT DISTRICT File #360 -20
DATE: May 20, 2014
TO: Honorable President and Board of Directors
FROM: Christopher L. Foss Geologic Hazard Abatement District Manager `
SUBJECT: Proposed Fiscal Year 2014 -15 Budget for the Geologic Hazard Abatement
Districts
Prepared by Colleen Tribby, Geological Hazard Abatement District Treasurer
EXECUTIVE SUMMARY:
The Geologic Hazard Abatement District (CHAD) Board of Directors will consider approval of a
resolution adopting a Fiscal Year 2014 -15 Budget for each of the three existing GHADs in the
City of Dublin.
FINANCIAL IMPACT:
Proposed expenditures for FY 2014 -15 total $643,596, $562,337, and $62,648 in the Fallon
Village CHAD, Schaefer Ranch CHAD, and Fallon Crossing (North Tassajara) CHAD,
respectively, funded through a special assessment on associated properties. Activities
undertaken will support the prevention, mitigation, abatement, and control of identified or
potential geologic hazards within each GHAD boundary.
RECOMMENDATION:
Staff recommends that the GHAD Board: 1) Adopt a Resolution Adopting a Budget for the
Fallon Village Geologic Hazard Abatement District for Fiscal Year 2014 -15; 2) Adopt a
Resolution Adopting a Budget for the Schaefer Ranch Geologic Hazard Abatement District for
Fiscal Year 2014 -15; and 3) Adopt a Resolution Adopting a Budget for the Fallon Crossing
(North Tassajara) Geologic Hazard Abatement District for Fiscal Year 2014 -15.
r
Reviewed By
District Treasurer
4r .
Reviewed By
District Engineer
Page 1 of 3 ITEM NO. 4.1
DESCRIPTION:
Background
A Geologic Hazard Abatement District (CHAD) is a special entity which is established separate
from the City of Dublin and applies to a specific defined area within the City. The GHAD is
formed under provisions in the California Public Resources Code which establishes in Section
26500 that a GHAD is a political subdivision of the State and is not an agency or instrumentality
of a local agency.
The City's role is limited to providing support to the CHAD, coordinating activities undertaken for
the CHAD, administering the GHAD funds and coordinating the payment of expenses
associated with the CHAD. GHAD funding is collected as part of property tax bills. The GHAD
can perform maintenance on defined areas and can also accumulate reserves to address major
or extraordinary work such as a landslide repair.
The Public Resources Code defines a "geologic hazard" as an actual or threatened landslide,
land subsidence, soil erosion, earthquake, fault movement, or any other natural or unnatural
movement of land or earth. The purpose of establishing a GHAD is intended as a means to
address both prevention and any corrections resulting from a geologic hazard. State law
identifies the purpose of a GHAD as addressing: (a) Prevention, mitigation, abatement, or
control of a geologic hazard; and (b) Mitigation or abatement of structural hazards that are partly
or wholly caused by geologic hazards (Public Resources Code 26525).
The City of Dublin has established three separate GHADs: Fallon Village CHAD, Schaefer
Ranch Geologic Hazard Abatement District, and Fallon Crossing CHAD. These GHADs are
managed by a Board of Directors, which is currently comprised of the Dublin City Council.
Assessments are levied in accordance with an Engineer's Report prepared for each District and
adopted at a public meeting.
Adopting a budget for a GHAD is not a requirement, but the City, as the administrator of the
GHAD funds, believes that the formal adoption of a financial plan is in keeping with best
practices of local agency operations.
Fiscal Year 2014 -15
The proposed Fiscal Year 2014 -15 Budget for each GHAD is provided in Attachment 1, and can
also be found in the Fiduciary Funds section of the City of Dublin's budget document. The
following table summarizes revenues, expenditures, and estimated fund balance in each CHAD:
Table 1: Proposed FY 2014 -15 GHAD Budgets
* estimated using FY 2013 -14 Amended Budget
Page 2 of 3
Estimated
Beginning
Proposed
Proposed
Ending
Fund
2014 -15
2014 -15
Fund
GHAD
Balance*
Revenues
Expenditures
Balance
Fallon Village
$1,104,432
$552,561
($643,596)
$1,013,397
Schaefer Ranch
$938,237
$507,340
($562,337)
$883,240
Fallon Crossings
$54,247
$74,256
($62,648)
$65,855
* estimated using FY 2013 -14 Amended Budget
Page 2 of 3
Expenditures include contracted service costs for slope stabilization and
maintenance, and on -site conservation easement activities. Also include s
benefits costs associated with City of Dublin staff that have been allocated,
Works Manager, to oversee GHAD operations.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
None.
erosion protection,
are salaries and
including a Public
ATTACHMENTS: 1. Proposed FY 2014 -15 Geological Hazard Abatement Districts
Budget Pages
2. Resolution Adopting a Budget for the Fallon Village Geological
Hazard Abatement District for Fiscal Year 2014 -15
3. Resolution Adopting a Budget for the Schaefer Ranch Geological
Hazard Abatement District for Fiscal Year 2014 -15
4. Resolution Adopting a Budget for the Fallon Crossing (North
Tassajara) Geological Hazard Abatement District for Fiscal Year
2014 -15
Page 3 of 3
Fallon Village Geologic Hazard Abatement District
The Fallon Village Geologic Hazard Abatement District (GHAD) was established in accordance with a
condition of approval for the Fallon Village development project. On December 4, 2007, the City Council
approved Resolution No. 216-07 which created the Fallon Village Geologic Hazard Abatement District. The
GHAD was formed to provide a mechanism for the prevention, mitigation, abatement, and control of
identified or potential geologic hazards within the District's boundary. The boundary of this assessment
district encompasses approximately 175 acres of land, located generally east of Fallon Road.
On May 3, 2011, the City Council approved Resolution No. 52-11 which modified the boundaries of the
Fallon Village GHAD. The modification was made to include Jordan Ranch development, which is adjacent
to the Fallon Village development.
At the beginning of FY 2014-15, there will be approximately 1,000 parcels within the GHAD that will be
subject to the special assessment in accordance with the Engineer's Report.
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
BEGINNING FUND BALANCE (JULY 1) $336,164 $657,132 x657,132 $1,104,432 $1,013,397
Assessments $326,452 $449,820 $449,820 $546,466 $659,269
Interest $4,148 $8,470 $8,470 $6,095 $8,376
, 600 ' :,290 $552,561 $667,645
EXPENDITURES BY CATEGORY
Salaries & Wages $114,277 $123,523
Benefits $21,739 $23,280
Services &Supplies $798 $798
Contracted Services $9,632 $10,990 $10,990 $506,782 $504,994
96 95
ENDING FUND BALANCE (JUNE 30) $657,132 $1,104,432 $1,104,432 $1,013,397 $1,028,447
PERSONN, ;fi. LOCATION
Public Works Manager 0.35
POSITIONS 0.35 0.
Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-1
I
Schaefer Ranch Geologic Hazard Abatement District
The Schaefer Ranch Geologic Hazard Assessment Abatement District was established in accordance with a
condition of approval for the Schaefer Ranch development project. On December 5, 2006, the City Council
approved Resolution No. 224-06 which created the Schaefer Ranch Geologic Hazard Abatement District.
The GHAD was formed to provide a mechanism for the prevention, mitigation, abatement, and control of
identified or potential geologic hazards within the District's boundary. The boundary of the District
encompasses approximately 500 acres of land located at the westerly boundary of the City limits.
At the beginning of FY 2014-15, there will be approximately 280 parcels within the GHAD that will be
subject to the special assessment in accordance with the Engineer's Report.
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
BEGINNING FUND BALANCE (JULY 1) $530,985 $897,207 $897,20 '° °r:, ,...
Assessments $363,531 $469,430 $469,430 $502,007 $564,393
Interest
$5,942 $10,980 $10,980 $5,333 $7,230.
S $369,472 $480,410 $480,410 $507,340 $571,6
EXPENDITURES B CA O'
Salaries & Wages $25,430 $25,430 $74,119 $74,98
Benefits $12,422
$13,302
Services &Supplies $456 $456
Contracted Services $3,250 $413,950 $413,950 $475,340 $485,690,
'TAL EXPENDITURES =
... $3,250 $439,380 $ 380
.337 Saha
ENDING FUND BALANCE (JUNE 30) $897,207 $938,237 $938,237 $883,241 $880,429
PERSONNEL ALLOCATION
Public Works Manager
Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page 1-2
I
Fallon Crossing (North Tassajara) Geologic Hazard Abatement District
The Fallon Crossing Geologic Hazard Assessment Abatement District was established in accordance with a
condition of approval for the Fallon Crossings development project. On August 16, 2011, the City Council
approved Resolution No. 147-11 which created the Fallon Crossing Geologic Hazard Abatement District.
The GHAD was formed to provide a mechanism for the prevention, mitigation, abatement, and control of
identified or potential geologic hazards within the District's boundary. The boundary of the District
encompasses approximately 68 acres of land located on the northeast side of Tassajara Road.
At the beginning of FY 2014-2015, there will be approximately 86 parcels within the GHAD that will be
subject to the special assessment in accordance with the Engineer's Report.
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
BEGINNING FUND BALANCE (JULY 1) $6,157 $6,1 _. „, , t
Assessments $7,255 $49,880 $49,880 $73,862 $101,388
Interest $2 $170 $170 $394 $323
TOTAL REVE $7,257 $50,050 $50,050 $74,256 $101,711
EXPENDITURES BY CATEGO'
Salaries &Wages $8,947 $21,299
Benefits $3,105 $3,326
Services & Supplies $114 $114
Contracted Services $1,100 $1,960 $1,960 $50,483 $102,645
lTAL EXPENDITURES, $1,100 $1,960 $1,960 ,,. •: - 48 $1
ENDING FUND BALANCE (JUNE 30) $6,157 $54,24 $54,247 $65,855 $40,182
P,, ` ` ,;ALLOCATION
Public Works Manager
OWL POSITIONS
Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page 1-3
FALLON VILLAGE GHAD RESOLUTION NO. -14
A RESOLUTION OF THE BOARD OF THE
FALLON VILLAGE GEOLOGIC HAZARD ABATEMENT DISTRICT
* * * * * * * * * * * * * * * * * * * * * * * * * **
ADOPTING A BUDGET FOR THE
FALLON VILLAGE GEOLOGIC HAZARD ABATEMENT DISTRICT
FOR FISCAL YEAR 2014 -15
WHEREAS, the Board of the Fallon Village Geologic Hazard Abatement District (Board)
desires to establish a Budget and Financial Plan for Fiscal Year 2014 -15 and 2015 -16;
and
WHEREAS, the Board has reviewed and considered the Budget documents and has
received input from the public; and
WHEREAS, the Fallon Village Geologic Hazard Abatement District Fund Summary
(Exhibit A) attached hereto and made part of this Resolution, reflects the Fiscal Year
2014 -15 Budget for the Fallon Village Geologic Hazard Abatement District (CHAD); and
WHEREAS, the action taken by this resolution shall approve the appropriation; and
WHEREAS, as part of the GHAD's two year budget process, a forecast for Fiscal Year
2015 -16 Appropriations has been completed, and will be updated and presented to the
Board for review and adoption in June 2015.
NOW, THEREFORE, BE IT RESOLVED that the Board of the Fallon Village Geologic
Hazard Abatement District does hereby:
1. Adopt the Fiscal Year 2014 -15 Budget Appropriation and Financial Plan for the
Fallon Village Geologic Hazard Abatement District, as outlined in Exhibit A.
2. Authorize the GHAD Manager to make expenditures appropriations in
accordance with the Budget as adopted.
3. Authorize the GHAD Manager to transfer budgeted amounts between line items,
provided that the transfer is within the same fund.
4. Authorize the GHAD Manager to increase revenue and expenditure budget for
CHAD, when corresponding revenues comes in over budget.
5. Authorize the GHAD Manager to increase the appropriations for Fiscal Year
2014 -15 expenditures in an amount not to exceed the amount of funds
encumbered or designated by the GHAD Manager as needed for expenses that
did not occur prior to the year -end, but are expected to be expended in Fiscal
Year 2014 -15 consistent with the original purpose.
PASSED, APPROVED AND ADOPTED this 20th day of May, 2014.
AYES:
NOES:
ABSENT:
ATTEST:
District Clerk
Board President
*A:I1:111 r_l
FISCAL YEAR 2014 -15
FALLON VILLAGE GEOLOGIC HAZARD ABATEMENT DISTRICT
FUND SUMMARY
Adopted Amended
Actual Budget Budget Proposed Forecast
2012 -13 2013 -14 2013 -14 2014 -15 2015 -16
Assessments $326,452 $449,820 $449,820 $546,466 $659,269
Interest $4,148 $8,470 $8,470 $6,095 $8,376
Salaries & Wages $114,277 $123,523
Benefits $21,739 $23,280
Services & Supplies $798 $798
Contracted Services $9,632 $10,990 $10,990 $506,782 $504,994
Public Works Manager 0.35 0.35
SCHAEFER RANCH GHAD RESOLUTION NO. -14
A RESOLUTION OF THE BOARD OF THE
SCHAEFER RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT
* * * * * * * * * * * * * * * * * * * * * * * * * **
ADOPTING A BUDGET FOR THE
SCHAEFER RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT
FOR FISCAL YEAR 2014 -15
WHEREAS, the Board of the Schaefer Ranch Geologic Hazard Abatement District
(Board) desires to establish a Budget and Financial Plan for Fiscal Year 2014 -15 and
2015 -16; and
WHEREAS, the Board has reviewed and considered the Budget documents and has
received input from the public; and
WHEREAS, the Schaefer Ranch Geologic Hazard Abatement District Fund Summary
(Exhibit A) attached hereto and made part of this Resolution, reflects the Fiscal Year
2014 -15 Budget for the Schaefer Ranch Geologic Hazard Abatement District (CHAD);
and
WHEREAS, the action taken by this resolution shall approve the appropriation; and
WHEREAS, as part of the GHAD's two year budget process, a forecast for Fiscal Year
2015 -16 Appropriations has been completed, and will be updated and presented to the
Board for review and adoption in June 2015.
NOW, THEREFORE, BE IT RESOLVED that the Board of the Schaefer Ranch
Geologic Hazard Abatement District does hereby:
1. Adopt the Fiscal Year 2014 -15 Budget Appropriation and Financial Plan for the
Schaefer Ranch Geologic Hazard Abatement District, as outlined in Exhibit A.
2. Authorize the GHAD Manager to make expenditures appropriations in
accordance with the Budget as adopted.
3. Authorize the GHAD Manager to transfer budgeted amounts between line items,
provided that the transfer is within the same fund.
4. Authorize the GHAD Manager to increase revenue and expenditure budget for
CHAD, when corresponding revenues comes in over budget.
5. Authorize the GHAD Manager to increase the appropriations for Fiscal Year
2014 -15 expenditures in an amount not to exceed the amount of funds
encumbered or designated by the GHAD Manager as needed for expenses that
did not occur prior to the year -end, but are expected to be expended in Fiscal
Year 2014 -15 consistent with the original purpose.
PASSED, APPROVED AND ADOPTED this 20th day of May, 2014.
AYES:
NOES:
ABSENT:
ATTEST:
District Clerk
Board President
*A:I1:111 r_l
FISCAL YEAR 2014 -15
SCHAEFER RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT
FUND SUMMARY
Actual
2012 -13
Adopted
Budget
2013 -14
Amended
Budget
2013 -14
Proposed Forecast
2014 -15 2015 -16
Assessments $363,531
$469,430
$469,430
$502,007
$564,393
Interest $5,942
$10,980
$10,980
$5,333
$7,230
Salaries & Wages $25,430 $25,430 $74,119 $74,987
Benefits $12,422 $13,302
Services & Supplies $456 $456
Contracted Services $3,250 $413,950 $413,950 $475,340 $485,690
FALLON CROSSING (NORTH TASSAJARA) GHAD RESOLUTION NO. -14
A RESOLUTION OF THE BOARD OF THE
FALLON CROSSING (NORTH TASSAJARA)
GEOLOGIC HAZARD ABATEMENT DISTRICT
* * * * * * * * * * * * * * * * * * * * * * * * * **
ADOPTING A BUDGET FOR THE
FALLON CROSSING (NORTH TASSAJARA)
GEOLOGIC HAZARD ABATEMENT DISTRICT
FOR FISCAL YEAR 2014 -15
WHEREAS, the Board of the Fallon Crossing (North Tassajara) Geologic Hazard
Abatement District (Board) desires to establish a Budget and Financial Plan for Fiscal
Year 2014 -15 and 2015 -16; and
WHEREAS, the Board has reviewed and considered the Budget documents and has
received input from the public; and
WHEREAS, the Fallon Crossing (North Tassajara) Geologic Hazard Abatement District
Fund Summary (Exhibit A) attached hereto and made part of this Resolution, reflects
the Fiscal Year 2014 -15 Budget for the Fallon Crossing (North Tassajara) Geologic
Hazard Abatement District (CHAD); and
WHEREAS, the action taken by this resolution shall approve the appropriation; and
WHEREAS, as part of the GHAD's two year budget process, a forecast for Fiscal Year
2015 -16 Appropriations has been completed, and will be updated and presented to the
Board for review and adoption in June 2015.
NOW, THEREFORE, BE IT RESOLVED that the Board of the Fallon Crossing (North
Tassajara) Geologic Hazard Abatement District does hereby:
1. Adopt the Fiscal Year 2014 -15 Budget Appropriation and Financial Plan for the
Fallon Crossing (North Tassajara) Geologic Hazard Abatement District, as
outlined in Exhibit A.
2. Authorize the GHAD Manager to make expenditures appropriations in
accordance with the Budget as adopted.
3. Authorize the GHAD Manager to transfer budgeted amounts between line items,
provided that the transfer is within the same fund.
4. Authorize the GHAD Manager to increase revenue and expenditure budget for
CHAD, when corresponding revenues comes in over budget.
5. Authorize the GHAD Manager to increase the appropriations for Fiscal Year
2014 -15 expenditures in an amount not to exceed the amount of funds
encumbered or designated by the GHAD Manager as needed for expenses that
did not occur prior to the year -end, but are expected to be expended in Fiscal
Year 2014 -15 consistent with the original purpose.
PASSED, APPROVED AND ADOPTED this 20th day of May, 2014.
AYES:
NOES:
ABSENT:
ATTEST:
District Clerk
Board President
I *A:I1:111 r_1
FISCAL YEAR 2014 -15
FALLON CROSSING (NORTH TASSAJARA)
GEOLOGIC HAZARD ABATEMENT DISTRICT
FUND SUMMARY
Adopted Amended
Actual Budget Budget Proposed Forecast
2012 -13 2013 -14 2013 -14 2014 -15 2015 -16
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Interest $2 $170 $170 $394 $323
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Salaries & Wages $8,947 $21,299
Benefits $3,105 $3,326
Services & Supplies $114 $114
Contracted Services $1,100 $1,960 $1,960 $50,483 $102,645