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Home My WebLink AboutII Prlim Budget attachment 1 _ N1 C . - . .., ., , ...... , - - . ,. , , - a � l ■ 1 I I iii ■ ��O e DUB/ I C 19 —'.4111 82 17_,...._ City of Dublin CALIF 0 R N I A Dublin kraal lI ', Y�m.mab I� 2011 Preliminary Budget and Financial Plan Fiscal Years 2014-15 and 2015-16 4 r G. CAPITAL IMPROVEMENT PROJECTS CIP City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page G-1 0 This page intentionally left blank CIP City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page G-2 Overview The 2014-19 Five Year Capital Improvement Program (CIP), which includes twenty-seven (27) projects within the current CIP time frame with a proposed funding allocation for 22 of the projects in FY 2014-15 and 17 projects in 2015-16. The City's Capital Projects are divided into four Capital Funds: General Improvements, Community Improvements, Parks Improvements, and Streets Improvements projects. The Fund accumulates resources for capital expenditures, and utilizes those resources to support projects that are general in nature, projects that would promote or enhance redevelopment, revitalization, beautification of the City's infrastructure, projects that would construct, improve or enhance the City's parks and facilities, projects that would construct, improve, or enhance the City's trails, highways, streets, roads, bridges, as well as street lighting, and storm drain systems. Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 General Improvements $8,866,096 $9,856,440 $15,565,762 $62,177 $113,265 Community Improvements $81,234 $86,130 $86,126 $326,037 $87,499 Parks $2,322,021 $16,602,440 $18,233,958 $25,657,571 $21,327,943 Streets $4,946,527 $11,771,900 $11,033,475 $7,273,436 $2,386,604 TOTAL $16,215,878 $38,316,910 $44,919,321 $33,319,221 $23,915,311 The following pages contain a summary of these projects and associated funding sources by category. Detailed information about each of these projects is contained in the 2014-2019 Five Year Capital Improvement Program. CIP City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page G-3 General Improvemen' Adopted Amended Actual Budget Budget Proposed Forecast Project# Project Name 2012-13 2013-14 2013-14 2014-15 2015-16 G10509 Maintenance Yard Facility Improvements $730,194 $6,765,865 $9,027,950 G10611 Electronic Agenda System $32,651 $308,950 G10712 Public Safety Complex $637,172 $2,688,603 $4,283,905 G10813 Telephone System $266,567 $143,323 G10913 Energy Upgrade $6,512,394 $1,147,423 G13014 Network System Upgrade $74,174 $80,000 $326,332 $22,000 $55,000 G13513 Geographic Information System $33,844 $129,500 $132,656 $19,000 $37,000 G14099 Civic Center Mod. Design&Construction $589,167 $140,171 $175,573 G15014 Annual ADA Transition Plan $15,546 $19,650 $19,650 $21,177 $21,265 930008 Civic Center Generator $7,038 IIIIIIIIIIPIIF $8,866,096 $9,856,440 $ 565,762 $62,177 $113,265 FINANCING 1001 General Fund $2,095,663 $5,792,440 $10,231,751 $40,177 $70,265 2705 Street Light District East Dublin 1999-1 $283,810 6201 Internal Service Fund- Buildings $307,395 $4,000,000 $4,306,525 6301 Internal Service Fund- Equipment $258,607 $64,000 $192,283 $22,000 $43,000 7101 Energy Efficient Capital Lease $6,204,431 $551,393 TOTAL FINANCING $8,866,096 $9,856,440 $15,565,762 $62,177 $113,265 CIP City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page G-4 Community Improvements Adopted Amended Actual Budget Budget Proposed Forecast Project# Project Name 2012-13 2013-14 2013-14 2014-15 2015-16 C10114 San Ramon Road Landscape Renovation $239,065 C10311 Tree Planting Project $1,456 $1,250 $1,250 C15014 Annual Sidewalk Safety Repair Program $79,778 $84,880 $84,876 $86,972 $87,499 'OTAL COST $81,234 $86,130 $86,126 $326,037 $87,499 FINANCING j 1001 General Fund $81,234 $86,130 $86,126 $326,037 $87,499 0 $86,126 $326,037 $87,499 CIP City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page G-5 Par"--% Adopted Amended Actual Budget Budget Proposed Forecast Project# Project Name 2012-13 2013-14 2013-14 2014-15 2015-16 11111111111111111.1111111111L 'mow- PK0105 Emerald Glen Rec.&Aquatic Complex- Phase I $265,932 $9,053,515 $9,520,631 $14,931,255 $10,363,282 PK0212 Passatempo Park $486,873 $1,047,598 $1,778,255 PK0311 Positano Neighborhood Park $1,319,091 $7,698 PK0414 Fallon Sports Park- Phase II $880,418 $880,418 $7,530,599 $6,177,897 PK0514 Jordan Ranch Neighborhood Park $386,542 $386,542 $1,802,899 PK0713 Shannon Park Water Play Area $83,425 $295,417 $634,864 PK0813 Iron Horse Parkland Acquisition and Master Plan $166,700 $4,640,600 $4,727,200 PK0914 Tennis Court Resurfacing Project $298,350 $298,350 $10,000 PKNEW2 Dublin Crossing Community Park $167,448 PKNEW3 Public Art- Emerald Glen Rec. &Aqua. Complex $154,904 $53,096 PKNEW4 Public Art- Fallon Sports Park $113,750 $136,250 PKNEW6 Public Art-John Monego Court $135,240 PKNEW7 Dublin Heritage Park Cemetery Phase $816,960 $4,462,178 PKNEW10 Library Expansion-Center for 21st Century Skills $129,756 TOTAL COST $2,322,021 $16,602,440 $18,233,958 $25,657,571 $21,327,94/ FINANCING 1001 General Fund $2,322,021 $2,297,959 $2,297,924 $826,960 $9,359,828 2402 East Bay Regional Park District $155,000 $155,000 2801 Public Art Fund $268,654 $324,586 4100 Public Facility Fees $14,149,481 $15,781,034 $24,443,077 $11,643,529 4401 Dublin Crossing Development Fee $118,880 $21,327,943 CIP City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page G-6 Streets Adopted Amended Actual Budget Budget Proposed Forecast Project# Project Name 2012-13 2013-14 2013-14 2014-15 2015-16 ST0494 St. Patrick Way- Regional Street to Golden Gate Dr. $1,089,771 $1,089,771 960003 Dublin Blvd Improvements -Silvergate $55,999 960004 Eastern Dublin Arterial Street& Freeway Interchange $103,771 $1,469,944 960008 Alamo Canal Trail Under 1-580 $1,063,118 ST0610 Citywide Street Storm Drain Condition Assessment $74,622 $161,965 $147,443 $160,042 $80,325 STNEW2 Traffic Sign Inventory and Safety Review $65,434 $65,608 ST0713 Citywide Signal Communications Upgrade $93,068 $87,552 $368,833 $33,623 $33,739 ST0911 Dougherty Rd Improve. Sierra Le to North City Limit $380,518 $4,880,101 $4,881,215 $5,964,802 ST1012 Dublin Blvd. Improve. -Sierra Court to Dublin Court $152,741 $670,070 $675,358 $38,840 $40,083 ST1111 West Dublin BART Golden Gate Drive Improvements $1,815,911 $24,300 $166,607 ST1212 Storm Drain Bypass San Ramon Road $87,763 $764,376 $771,744 ST1312 Storm Drain Trash Capture Project $37,731 $83,875 $179,019 AVB Pedestrian Safety Improve. at Midblock ST1413 Crosswalk Between Regional St.and Starwood Dr. $163,104 $178,400 Accessible Pedestrian Signal Retrofit of Existing ST1513 Traffic Signals $29,000 Annual Annual Street Overlay Program $1,052,041 $1,066,021 $1,211,467 $321,507 $1,477,255 Annual Annual Slurry Seal Program $8,131 $1,280,910 $1,304,707 $654,954 $655,234 Annual Annual Dublin Ranch Street Light Pole Painting $21,113 $29,911 $29,911 $34,234 $34,360 TOTAL COST $4,946,527 $11,771,900 $11,033,475 $7,273,436 $2,386,604 CIP City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page G-7 Streets CIP Financing Adopted Amended Actual Budget Budget Proposed Forecast Project# Project Name 2012-13 2013-14 2013-14 2014-15 2015-16 FINANCING,w u g 1001 General Fund $112,354 $245,840 $326,461 $160,042 $80,325 2106 Traffic Safety $65,434 $65,608 2201 State Gas Tax $170,661 $1,220,910 $1,377,492 $624,954 $1,066,596 2202 SAFETEA-LU $1,918,773 $59,740 $470,000 2203 Transportation Development Act $163,100 $207,400 2204 ACTC Measure B Sales Tax-Local Streets Fund $346,513 $3,066,021 $3,170,347 $4,588,507 $565,893 2205 ACTC Measure B Sales Tax-Bike& Pedestrian Fund $595,085 $60,000 $60,300 $30,000 $30,000 2208 Congestion Management Agency $621,513 2210 Highway Safety Traffic Reduction Bond $507,203 $24,300 2211 ARRA-Transportation (TIGER) $267,749 2212 ACTC Vehicle Registration Fee $40,468 $45,252 $326,533 $33,623 $33,739 2321 Storm Water Management $87,763 $764,376 $771,744 2402 East Bay Regional Park District 2705 Street Light District East Dublin 1999-1 $21,113 $29,911 $29,911 $34,234 $34,360 4301 Traffic Impact Fee- Category 1 $28,826 $896,640 4302 Traffic Impact Fee- Category 2 $74,945 $719,838 $146,530 $38,840 $40,083 4303 Traffic Impact Fee- Category 3 $1,159,000 $1,159,000 4304 Traffic Impact Fee- Downtown $133,217 $1,089,771 $1,104,674 4305 Traffic Impact Fee- Dougherty Valley $190,382 $1,398,052 $1,708,773 $1,076,289 4309 Mitigation Contributions $398,875 $846,589 $542,270 6301 Internal Service Fund- Equipment $52,600 $42,300 $42,300 $4,,527 $11,771,900 $11,033,475 $7,273,436 $2,386,604 CIP City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page G-8 H. PROPRIETARY FUNDS ISF City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page H-1 This page intentionally left blank ISF City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page H-2 Internal Service Funds The Internal Service Fund provides funding to support the following areas: 1) Replacement of vehicles and fire apparatus; 2) Replacement of major building system components such as heating and air conditioning systems, pumps, boilers, etc. at City owned facilities; 3) replacement of office equipment, computers, network infrastructure, solar equipment, telephone systems, etc.; 4) Ongoing maintenance and repairs of buildings, vehicles, equipment and computers; 5) replacement of major Parks components; and; 6) City employees Other Post-Employment Benefits (OPEB). Each City Operating Department includes, within its budget, charges for equipment usage and City employees' post-employment benefits. The Internal Service Fund charges in each City Operating Department represent revenue to the Internal Services Fund. The charges to the Departments are established at a level to sufficiently accumulate funds over time for the replacement of the equipment and funding for future employee obligations. The Fund is also used to capture ongoing maintenance and operation costs for vehicles serviced by the Fund, such as gasoline, tire replacements, periodic maintenance / repair, and other operating costs for equipment such as copiers, printers, and computers supplies. The proposed budget for Fiscal Year 2014-15 is $2,868,191 (excludes depreciation expense and transfers). The Fiscal Year 2014-15 Internal Service Fund budget includes funding for operating supplies, vehicle and equipment maintenance, building maintenance, replacement of network servers and computers, and replacement of 7 police patrol cars and related equipment, and OPEB. The Forecast Budget for Fiscal Year 2015-16 is $3,029,404 (excludes depreciation expense and transfers). The Fiscal Year 2015-16 Internal Service Fund budget includes funding for operating supplies, and vehicle and equipment maintenance, building maintenance, replacement of network servers and computers, replacement of five police patrol cars and related equipment, and OPEB. ISF City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page H-3 ISF Fund Summary Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 BEGINNING FUND BALANCE (JULY 1) 63,257,976.15 $62,225,967 $62,225,967 5 $59,403,643 Internal Service Charges $3,050,223 $3,526,060 $3,526,060 $3,598,835 $3,709,535 General Revenues $479,615 $437,660 $437,660 $537,900 $613,750 Interest $124,936 $116,050 $116,050 $76,264 $107,511 TOTAL REVENEUS 774 4,079,770 $4,079,770 $4,212,999 $4,430,796 EXPENDITURES BY CATEGORY Salaries &Wages $437,783 $428,660 $428,660 $530,400 $607,750 Services &Supplies $360,905 $465,550 $475,550 $510,155 $542,951 Internal Service Fund Charges $3,151 Contracted Services $1,198,363 $1,362,740 $1,362,740 $1,387,285 $1,491,444 Capital Outlay $3,317 $1,094,780 $1,416,844 $440,351 $387,259 Depreciation $2,064,663 Transfers Out $618,602 $4,106,300 $4,541,108 $22,000 $43,000 TOTAL EXPENDITURES 'Q $8,224,902 $2,890,191 $3,072,404 ENDING FUND BALANC- ` .<<. .. .. . 07 . e 9�;;a . :f $59,403,643 $60,1. *FY 2013-14 Beginning Fund Balance includes $49,267,011 as Net Investment in Capital Assets ISF City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page H-4 I. FIDUCIARY FUNDS Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-1 0 This page intentionally left blank Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-2 Dublin Boulevard Assessment District This fund makes debt service payments on bonds issued to construct a portion of the Dublin Boulevard Extension improvements. A total of $2,350,000 in bonds was originally issued on June 2, 1992. The debt service bond was fully retired on September 2, 2012 and the residual funds will be disbursed in accordance with State Law. The following is a summary of financial activity for the fund. Redemption Fund Reserve Fund (Held by City (Held by US for Bond Bank, Trustee) Payments Total BEGINNING FUND BALANCE (JULY 1, 2012) $164,508 $33,232 $197,740 REVENUES Assessments $135 $135 Interest $94 $94 TOTAL REVENEUS $229 $229 EXPENDITURES BY CATEGORY Interest Payments $7,053 $7,053 Principal Payments $182,000 $182,000 Contracted Services $1,680 $1,680 TOTAL EXPENDITURES , $190,733 $190,733 ENDING FUND BALANCE (JUNE 30, 2013) ($157,271) 'ma $7,237 Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-3 Geologic Hazard Abatement Distric- A Geologic Hazard Abatement District (District) is a special entity which is established separate from the City of Dublin and applies to a specific defined area within the City. The District is formed under provisions in the California Public Resources Code which establishes in Section 26500 that a District is a political subdivision of the State and is not an agency or instrumentality of a local agency. The City's role is limited to providing support to the District, coordinating activities undertaken for the District, administering the District funds and coordinating the payment of expenses associated with the District. GHAD funding is collected as part property tax bills. The District can perform maintenance on defined areas and can also accumulate reserves to address major or extraordinary work such as a landslide repair. The Public Resources Code defines a "geologic hazard" as an actual or threatened landslide, land subsidence, soil erosion, earthquake, fault movement, or any other natural or unnatural movement of land or earth. The purpose of establishing a District is intended as a means to address both prevention and any corrections resulting from a geologic hazard. State law identifies the purpose of a District as addressing: (a) Prevention, mitigation, abatement, or control of a geologic hazard; and (b) Mitigation or abatement of structural hazards that are partly or wholly caused by geologic hazards (Public Resources Code 26525). The City of Dublin has established three separate Districts: Fallon Village Geologic Hazard Abateme-` District, Schaefer Ranch Geologic Hazard Abatement District, and Fallon Crossing Geologic Haz.. _ Abatement District. These Districts are managed by a Board of Directors, which is currently comprised of the Dublin City Council. Assessments are levied in accordance with an Engineer's Report prepared for each District and adopted at a public meeting. Information in this section is presented for informational purposes, since these activities are not a direct obligation of the City of Dublin. Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-4 Fallon Village Geologic Hazard Abatement District The Fallon Village Geologic Hazard Abatement District (GHAD) was established in accordance with a condition of approval for the Fallon Village development project. On December 4, 2007, the City Council approved Resolution No. 216-07 which created the Fallon Village Geologic Hazard Abatement District. The GHAD was formed to provide a mechanism for the prevention, mitigation, abatement, and control of identified or potential geologic hazards within the District's boundary. The boundary of this assessment district encompasses approximately 175 acres of land, located generally east of Fallon Road. On May 3, 2011, the City Council approved Resolution No. 52-11 which modified the boundaries of the Fallon Village GHAD. The modification was made to include Jordan Ranch development, which is adjacent to the Fallon Village development. At the beginning of FY 2014-15, there will be approximately 1,000 parcels within the GHAD that will be subject to the special assessment in accordance with the Engineer's Report. Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-1•: BEGINNING FUND BALANCE (JULY 1) $336,164 $657,132 $657,132 $1,104,432 $1,013,397 ._ Assessments $326,452 $449,820 $449,820 $546,466 $659,269 Interest $4,148 $8,470 $8,470 $6,095 $8,376 TOTAL REVENEUS $330,600 $458,290 $458,290 $552,561 $667,645 EXPENDITURES BY CATEGO• '„ Salaries & Wages $114,277 $123,523 Benefits $21,739 $23,280 Services & Supplies $798 $798 Contracted Services $9,632 $10,990 $10,990 $506,782 $504,994 TOTAL EXPENDITURES $9,632 jai$10,990 $10,990 $643,596 $652,595 ENDING FUND BALANCE (JUNE 30) $657,132 $1,104,432 $1,104,432 $1,013,397 $1,028,447 PERSONNEL ALLOCATION Public Works Manager 0.35 0, TOTAL POSITIONS 0.35 0." Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-5 Schaefer Ranch Geologic Hazard Abatement District The Schaefer Ranch Geologic Hazard Assessment Abatement District was established in accordance with a condition of approval for the Schaefer Ranch development project. On December 5, 2006, the City Council approved Resolution No. 224-06 which created the Schaefer Ranch Geologic Hazard Abatement District. The GHAD was formed to provide a mechanism for the prevention, mitigation, abatement, and control of identified or potential geologic hazards within the District's boundary. The boundary of the District encompasses approximately 500 acres of land located at the westerly boundary of the City limits. At the beginning of FY 2014-15, there will be approximately 280 parcels within the GHAD that will be subject to the special assessment in accordance with the Engineer's Report. Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 s BEGINNING FUND BALANCE (JULY 1) $530,985 2D7, >'f$897,207 �. 7 $883,241 triaaalialleillillir 1111111111 Assessments $363,531 $469,430 $469,430 $502,007 $564,393 Interest $5,942 $10,980 $10,980 $5,333 $7,230 TOTAL REVENEUS $369,472 $480,410 $480,410 $507,340 $571,623 EXPENDITURES BY CATEGORY, Salaries & Wages $25,430 $25,430 $74,119 $74,987 Benefits $12,422 $13,302 Services & Supplies $456 $456 Contracted Services $3,250 $413,950 $413,950 $475,340 $485,690 TOTA PENDITURES $3,250 $439,380 9,380 $562,337 $574,435 ENDING FUND BALANCE (JUNE e,; % :• + $938,237.; 8 237. $883,241 _ _:80,429 RSONNEL ALLO Public Works Manager 0.20 ci SITIO 0.20 0 Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-6 Fallon Crossing (North Tassajara) Geologic Hazard Abatement District The Fallon Crossing Geologic Hazard Assessment Abatement District was established in accordance with a condition of approval for the Fallon Crossings development project. On August 16, 2011, the City Council approved Resolution No. 147-11 which created the Fallon Crossing Geologic Hazard Abatement District. The GHAD was formed to provide a mechanism for the prevention, mitigation, abatement, and control of identified or potential geologic hazards within the District's boundary. The boundary of the District encompasses approximately 68 acres of land located on the northeast side of Tassajara Road. At the beginning of FY 2014-2015, there will be approximately 86 parcels within the GHAD that will be subject to the special assessment in accordance with the Engineer's Report. Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2!15-16, BEGINNING FUND BALANCE (JULY 1) ...8, ,.,: .._.. . �.. $6,157 �, $54,247 $65,855 ,.. 4 „ sin:h�acaeuavawmc�0 Assessments $7,255 $49,880 $49,880 $73,862 $101,388 Interest $2 $170 $170 $394 $323 TOTA ZEUS $7,257 $50,050 $50,050 $74,256 $101,711 Ikkabw EXPENDITURES BY CATEGORY Salaries &Wages $8,947 $21,299 Benefits $3,105 $3,326 Services &Supplies $114 $114 Contracted Services $1,100 $1,960 $1,960 $50,483 $102,645 TOTAL EXIEDITURES $1,100 $1,960 $1,960 $62,648 $127,384 ENDING FUND BALANCE (JUNE 30"' $65,855 $40,182 PERSONNEL ALLOCATION ' Public Works Manager 0.05 0.0 TOTAL POSITIONS 0.05 0.0 Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-7 California Employers' Retiree Benefit Trust (CERBT) The State of California Public Employees Retirement System (CALPERS) p rovides California g overnmen� employers with a CERBT through which they may prefund other post-employment benefits (OPEB), such health care, long term care, or supplemental income benefits. The City of Dublin uses the CERBT fund to finance current and future retiree medical costs. The City of Dublin Retiree Health Plan is a single-employer defined benefit health care plan administered by CaIPERS. The plan provides medical insurance benefits to eligible retiree and their eligible dependent in accordance with the State Public Employee Retirement Law. During the Fiscal Year 2006-07, the City made arrangements with CALPERS for the initial establishment of the trust, and transferred $5.5 million into the trust. The City has established a policy to make annual contribution for the purpose of funding the Annual Required Contribution (ARC) when there are no budget constraints. The ARC amount is determined by an Actuarial Study which is required to be updated biennially. The most recent Actuarial Study was for fiscal year 2012-13. The Annual Required Contribution rates were determined at 14.6% of salaries for Fiscal Year 2014-15. At the end of Fiscal Year 2012-13, the City has a balance of $10,061,127 in CERBT. The projected ending balances for the Fiscal Year 2013-2014, 2014-2015, and 2015-2016 are shown below with ARC at 14.6% of salaries. Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 BEGINNING FUND BALANCE (JULY 1) °° z' $8,327,602 $10,061,127 $10,061,127 $11,805,178 $13,480,029 REVENUES - .. Contribution $1,461,175 $1,362,740 $1,362,740 $1,387,285 $1,491,444 Interest $986,520 $820,491 $820,491 $828,696 $836,983 TOTAL REVENEUS $2,447,695 $2,183,231 $2,183,231 $2,215,981 $2,328,427 sorlili iaji1+wia. Benefits $700,241 $428,660 $428,660 $530,400 $607,750 Services &Supplies $13,929 $10,520 $10,520 $10,730 $10,945 IIIIIIIIIIIIIIIIIIIIIIE $714,170 , d`, •+ $439,180 $ 30 $618,695 ENDING FUND BALANCE (JUNE 30) $10,061,127 $11,805,178 $11,805,1'78 $13,480,029 $15,189,761 Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-8 Associated Community Action Funds (ACAP) Alameda Community Action Program (ACAP) is a California public entity based in the Alameda County. ACAP was formed on July 18, 1995 by a Joint Powers Agreement consisting of 13 member agencies, which include the County of the Alameda and 12 cities within the County's boundary, except the City of Berkeley and the City of Oakland. ACAP is governed by a 13-member Governing Board, comprised of one representative from the Alameda County and one representative from each of ACAP's 12 founding cities. ACAP's purpose was to locally administer certain federal and state anti-poverty programs. At its board meeting on November 16, 2011 the City of Dublin was appointed as ACAP's Fiscal Agent and Administrator. The City of Dublin manages the ongoing fiscal needs of the agency, prepares the agency's annual budget and audit until which time the agency is dissolved. Note the financial information is presented on a calendar year basis. The ending fund balance as shown on the schedule for 2013 in the amount of$604,344 at 2013 is unaudited. Adopted Amended Actual Budget Budget Proposed Forecast 2013 2014 2014 2015 2016 BEGINNING FUND BALANCE (JULY 1) ($522,576) ($604,344) ($604,34 �,' +' I,' 0) CREVENUES Contribution from Member Agencies $729 Interest $184 $400 $400 TOTAL REVENEUS $913 $400 $400 EXPENDITURES BY CATEGORY Services & Supplies $13,768 $3,300 $3,300 Contracted Services $68,913 $63,666 66 Contingency $50,000 $50,000 TOT NDITURES $82,681 $116,966 $$1613,6. ENDING FUND BALANCE (JUNE 30) ($604,344) ($720,910) ($720,910) ($720,910) ($720,910) *ACAP financials are presented on a calendar year basis. Proposed/Forecast budget for 2015 is not available. Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-9 I This page intentionally left blank Blank City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget J. APPENDIX Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-1 0 This page intentionally left blank Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-2 Introduction The City of Dublin adopts a Biennial Budget which incorporates the estimated Revenue and Expenditures for the City each of the two Fiscal Years. The Fiscal Year begins July 1st and ends on June 30th. The schedules included in the Appendix are intended to provide additional summary and comparison information related to both Revenues and Expenditures. The Appendix also includes a glossary of terms, and detailed demographic information about the City of Dublin. Upon adoption by the City Council, a copy of the resolution will be placed in the Appendix as well. Questions about the presentation of the information can be directed to Administrative Services Department at (925) 833-6640, or via e-mail at admin.services@dublin.ca.gov. The following are the sections included in the Appendix: #1—Summary Appropriations by Major Fund Type #2— Historical Comparison of Revenues by Source #3—Comparison of Expenditures by Program #4— Position Allocation Plan #5—Appropriations Limit #6—Fund Balance Reserves Policy #7—Glossary Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-3 Historical Comparison of Revenue by Sour Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Property Taxes Current Secured $17,940,100 $18,506,450 $19,522,454 $19,738,751 $20,232,220 Current Unsecured $1,135,445 $1,164,000 $1,164,000 $1,193,100 $1,222,928 In Lieu Property Tax $3,584,445 $3,667,000 $3,667,000 $4,030,439 $4,131,200 Supplemental $344,318 $444,700 $444,700 $455,818 $467,213 Prior Secured $609,272 $280,000 $280,000 $387,000 $394,175 Prior Unsecured ($81,284) $5,000 $5,000 $5,125 $5,253 Property Tax Penalties $57,806 $85,900 $85,900 $88,048 $90,249 Sub-Total $23,590,102 $24,153,050 $25,169,054 $25,898,281 $26,543,238 Sales Tax Sales and Use Tax $11,392,472 $12,203,550 $12,364,098 $12,863,200 $12,990,030 In Lieu Sales Tax $3,966,868 $4,067,850 $4,705,850 $4,823,496 $4,944,083 Sub-Total $15,359,340 $16,271,400 $17,069,948 $17,686,696 $17,934,113 Other Taxes Property Transfer Tax $873,022 $491,100 $491,100 $475,000 $475,0( Transient Occupancy Tax $1,003,146 $898,100 $898,100 $950,000 $950,000 (Hotel) Sub-Total $1,876,167 $1,389,200 $1,389,200 $1,425,000 $1,425,000 Franchise Taxes Electric $451,392 $463,500 $590,337 $538,500 $538,500 Gas $93,985 $105,300 $105,300 $105,300 $105,300 Garbage $1,883,489 $1,700,000 $1,700,000 $2,000,000 $1,925,750 Cable $749,223 $675,000 $675,000 $745,000 $750,000 Sub-Total $3,178,090 $2,943,800 $3,070,637 $3,388,800 $3,319,550 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-4 Revenue Comparison, continued Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Licenses Business Licenses $139,300 $138,000 $138,000 $138,000 $138,000 Taxi Company $5,741 $4,970 $4,970 $4,970 $4,970 Taxi Driver $10,927 $8,080 $8,080 $8,080 $8,080 Tobacco Retailing License $7,800 $7,800 $7,800 Massage $3,824 $1,740 $1,740 $1,740 $1,740 Massage - Employee $750 $1,600 $1,600 $1,600 $1,600 Peddler $1,912 $1,130 $1,130 $1,797 $1,797 Animal $7,201 $6,000 $6,000 $7,000 $7,000 Sub-Total $177,454 $161,520 $161,520 $170,987 $170,987 Permits Fire Permits -Self Inspected $7,051 $12,860 $12,860 $12,996 $12,996 Fire Permits -Annual $58,895 $45,000 $65,000 $83,200 $83,700 Planning Permits $57,958 $52,740 $52,740 $52,740 $52,740 Building Permits $4,627,631 $2,255,020 $3,781,700 $3,171,473 $1,733,925 Construction & Demo Permits $126,956 $56,290 $79,486 $124,654 $47,666 City Calgreen Building Permit $126,972 $146,420 $262,584 $207,638 $96,358 Surcharge Encroachment/ $57,209 $48,910 $122,573 $57,000 $57,000 Transportation Grading $6,761 $3,320 $3,320 $2,652 $2,652 Newspaper Racks Permit $1,440 $3,240 $3,240 $1,440 Miscellaneous Permits $7,181 $5,450 $5,450 $5,692 $5,832 Sub-Total $5,078,054 $2,629,250 $4,388,953 $3,718,045 $2,094,309 Fines & Penalties Other Court Fines $61,099 $63,580 $63,580 $63,580 $63,580 Parking Citations $68,464 $72,430 $72,430 $72,430 $72,430 Business License Penalties $3,053 $2,250 $2,250 $2,250 $2,250 Sub-Total $132,616 $138,260 $138,260 $138,260 $138,260 Revenue from Use of Money& Property Interest ($524,527) $652,970 $352,970 $368,581 $429,890 Field & Court Rentals $202,406 $193,550 $193,550 $193,550 $193,550 Facility Rentals $283,397 $307,950 $307,950 $290,170 $290,170 Picnic Area Rentals $17,621 $15,740 $15,740 $15,740 $15,740 Leased Property $62,013 $64,030 $64,030 $516,576 $527,129 Sub-Total $40,910 $1,234,240 $934,240 $1,384,617 $1,456,479 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-5 Revenue Comparison, continued Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Intergovernmental-State Mandated Costs- Reimb. $24,835 $10,000 $15,000 Property Tax Relief(HOPTR) $184,069 $183,620 $183,620 $183,620 $183,620 Sub-Total $208,904 $183,620 $183,620 $193,620 $198,620 Charge for Services General &Administrative Sale of Documents $10,182 $3,700 $3,700 $3,700 $3,700 Bldg. Use Insurance $19,640 $16,000 $16,000 $16,000 $16,000 General&Administrative $29,822 $19,700 $19,700 $19,700 $19,700 Police Services Police Reports $2,653 $1,380 $1,380 $2,380 $2,380 Background Letter $1,570 $1,070 $1,070 $1,300 $1,300 ABC Letter $616 $420 $420 $620 $620 Livescan $4,160 $3,000 $3,000 $3,000 $3,000 Fingerprints $3,694 $2,630 $2,630 $3,800 $3,80n Vehicle Release $31,597 $41,780 $41,780 $41,780 $41,, Fix It Tickets $395 $310 $310 $310 $310 Repo Releases $780 $600 $600 $600 $600 DUI Response Costs Recovery $917 $2,110 $2,110 $2,110 $2,110 Miscellaneous Police Services $803 $820 $820 $820 $820 Police Services $47,185 $54,120 $54,120 $56,720 $56,720 Fire Services Fire Alarm $28,796 $8,050 $38,000 $25,000 $16,000 Sprinkler/ Underground $357,523 $105,000 $200,000 $187,000 $97,000 Fixed System $1,796 $660 $660 $1,010 $1,010 Fire Plan Check $41,120 $32,850 $50,000 $35,500 $23,785 Misc. Fire Services $5,139 $3,100 $3,100 $7,580 $7,580 Santa Rita Services $881,827 $820,000 $525,000 $570,000 $570,000 Fire Services $1,316,201 $969,660 $816,760 $826,090 $715,375 Environmental Services Waste Mgt. Admin Fee $704,119 $670,000 $670,000 $715,000 $730,000 Local Share Permit Surcharge- $1,689 $790 $790 $1,143 $525 Green Bldg. Environmental Services $705,808 $670,790 $670,790 $716,143 $730,525 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-6 Revenue Comparison, continued Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Parks & Community Services Cultural Arts Activities $155,606 $133,250 $133,250 Heritage Center Programs $9,742 $12,090 $12,090 $10,740 $10,740 Cemetery $1,150 $3,180 $3,180 $1,150 $1,150 Community Events & Festivals $164,077 $142,050 $142,050 $133,140 $133,140 Family Programs $515,678 $391,290 $391,290 $515,767 $515,767 Recreational Activities $252,317 $285,790 $285,790 $385,607 $385,607 Preschool Programs $447,971 $479,260 $479,260 $446,700 $466,850 Senior Programs $82,243 $81,150 $81,150 $81,150 $81,150 Sports Programs $616,798 $452,430 $452,430 $529,197 $529,197 Aquatic Programs $197,924 $176,170 $176,170 $176,170 $176,170 Parks & Community Services $2,443,507 $2,156,660 $2,156,660 $2,279,621 $2,299,771 Sub-Total $4,542,522 $3,870,930 $3,718,030 $3,898,274 $3,822,091 Development Services Zoning $2,297,113 $976,130 $1,749,130 $952,474 $952,474 Plan Checking $2,210,601 $2,233,880 $2,233,880 $2,250,373 $2,256,446 Local Share Permit Surcharge- $23,437 $9,240 $9,240 $9,900 $4,075 Zone 7 Local Share Permit Surcharge- $2,097 $1,520 $1,520 $2,799 $649 SMIP Business License City Admin $377 $1,930 $1,930 $1,932 $1,932 CASp fee Sub-Total $4,533,625 $3,222,700 $3,995,700 $3,217,478 $3,215,576 General Revenue Sale of Property $166,666 Donations and Sponsorships $74,525 $78,250 $89,750 $100,250 $100,250 Miscellaneous Revenue $116,398 $93,080 $93,080 $101,791 $102,001 Reimbursement, General $3,877,952 $105,930 $105,930 $133,461 $133,671 Reimbursement, Damage $22,439 $19,370 $19,370 $22,502 $22,502 Community Benefit Payments $4,154,160 $1,461,210 $1,846,210 $2,426,174 $1,127,315 Sub-Total $8,412,140 $1,757,840 $2,154,340 $2,784,179 '. 74!., Total-General Fund $67,129,924 $57,955,810 $62,373,502 $63,904,237 $61,803,963 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-7 Revenue Comparison, continued Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Interest Interest $810 $1,280 $1,280 $211 $263 Sub-Total $810 $1,280 $1,280 $211 $263 General Revenue Miscellaneous Revenue $9,822 Sub-Total $9,822 Vehicle Abatement (# 2 Interest Interest $1,938 $3,060 $3,060 $1,481 $2,101 Sub-Total $1,938 $3,060 $3,060 $1,481 $2,101 Intergovernmental-County County Grants $26,705 $30,460 $30,460 $30,460 $30,460 Sub-Total $26,705 $30,460 $30,460 $30,460 $30,L Total LES COPS kind -CA 2103) Interest Interest $435 Sub-Total $435 Intergovernmental-State Other State Grants $103,315 $100,000 $100,000 $100,000 $100,000 Sub-Total $103,315 $100,000 $100,000 $100,000 $100,000 T. - $103,750 $100,000 $100,000_ $100,000 $100,000 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-8 Revenue Comparison, continued Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Traffic Safety (# 4' Fines & Penalties Vehicle Fines $193,411 $148,280 $148,280 $148,280 $148,280 Sub-Total $193,411 $148,280 $148,280 $148,280 $148,280 Interest Interest $595 $788 $815 Sub-Total $595 $788 $815 Intergovernmental-State Other State Grants $32,350 Sub-Total $32,350 General Revenue Reimbursement, General $11,825 . Sub-Total ,� 11,825 Total $ L 4� $148,280 $180,630 $149,068 a Interest Interest $1,540 $1,360 $1,360 $1,843 $2,506 Sub-Total $1,540 $1,360 $1,360 $1,843 $2,506 General Revenue Miscellaneous Revenue $416,601 Reimbursement, General $98 Sub-Total $416,699 Total d Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-9 Revenue Comparison, continued Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Property Taxes Current Secured $150,696 $155,500 $155,500 $155,500 $155,500 Prior Secured $1,078 $2,500 $2,500 $2,500 $2,500 Property Tax Penalties $460 $1,000 $1,000 $1,000 $1,000 Sub-Total $152,234 $159,000 $159,000 $159,000 $159,000 Interest Interest $374 $86 $165 Sub-Total $374 $86 $165 Intergovernmental-County County Grants $173,860 $177,630 $177,630 $177,630 $177,630 Sub-Total $173,860 $177,630 $177,630 $177,630 $177,630 Interest Interest $504 $27 $41 Sub-Total $504 $27 $41 Intergovernmental-State Other State Grants $4,629 $1,230 $1,230 $1,230 Sub-Total $4,629 $1,230 $1,230 $1,230 Interest Interest $18,089 $21,050 $21,050 $10,650 $11,199 Sub-Total $18,089 $21,050 $21,050 $10,650 $11,199 Intergovernmental-State Gas Tax Section 2105 $175,129 $228,070 $228,070 $234,542 $230,000 Gas Tax Section 2106 $206,714 $155,990 $155,990 $187,328 $180,000 Gas Tax Section 2107 $340,431 $339,560 $339,560 $288,189 $280,000 Gas Tax Section 2107.5 $6,000 $6,000 $6,000 $6,000 $6,000 Prop 42 (TCRF) Replacement $424,583 $691,020 $691,020 $510,361 $510,000 Sub-Total $1,152,856 $1,420,640 $1,420,640 $1,226,420 $1,206,0"- Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page 1-10 4 Revenue Comparison, continued Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 SAFETEA-LU (#22 Intergovernmental-Federal Federal Grants $1,918,772 $524,427 $470,000 Sub-Total $1,918,772 $524,427 $470,000 Tota ' 470,001' Transportation=Develo•.ment Act. #220 , Interest Interest $979 Sub-Total 979 ' Intergovernmental-State Other State Grants $163,100 $163,100 $207,400 Sub-Total $163,100 $163,100 $207,40V Total $163,100 $163,100 $208,379 $1,325 0 - ,.-. .. . „ ... , Sales Tax Sales and Use Tax $369,676 $366,370 $366,370 $363,525 $363,525 Sub-Total $369,676 $366,370 $366,370 $363,525 $363,525 Interest Interest $7,147 $7,270 $7,270 $13,238 $16,341 Sub-Total $7,147 $7,270 $7,270 $13,238 $16,341 General Revenue Reimbursement, General $2,000,000 $2,000,000 $6,267,000 „, , s.= Sub-Total „. .$2,000,000 'i eA: ' •7,000 Total $376,823 ,„ $2,373,640 $6,64 ., $379,866 C Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-11 Revenue Comparison, continued Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Sales Tax Sales and Use Tax $131,752 $130,570 $130,570 $127,956 $127,956 Sub-Total $131,752 $130,570 $130,570 $127,956 $127,956 Interest Interest $837 $2,200 $2,200 $448 $1,275 Sub-Total $837 $2,200 $2,200 $448 $1,275 General Revenue Reimbursement, General $282,993 Sub-Total $282,993 * S i .... ;. 220; Intergovernmental-State Other State Grants $621,513 Sub-Total ,„ $621,! Interest Interest $2,695 Sub-Total $2,695 Intergovernmental-State Other State Grants $1,000 Sub-Total $1,000 Total`" -.4. ation - . IGER (# 2211) Intergovernmental-Federal Federal Grants $267,749 Sub-Total $267,749 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-12 Revenue Comparison, continued Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 ACTC- Vehicle R:<` Interest Interest $2,795 $349 $744 Sub-Total $2,795 $349 $744 Intergovernmental-County ACTC -Vehicle Reg. Fee $288,819 $217,160 $217,160 $217,160 $217,160 Sub-Total $288,819 $217,160 $217,160 $217,160 $217,160 General Revenue Reimbursement, General $723 Sub-Total $723 Total ,, $2• $217,160 $217,160 $217,509 $217,904 -IfirfillailM, Mr Interest Interest $66 $900 $900 $876 $1,395 ,`,, Sub-Total $66 $900 $900 $876 $1,395 Intergovernmental-State Other State Grants $32,624 $10,000 $10,000 $13,000 $13,000 Sub-Total $32,624 $10,000 $10,000 $13,000 $13,000 Intergovernmental-County County Grants $134,220 $140,000 $140,000 $134,000 $134,000 Sub-Total $134,220 $140,000 $140,000 $134,000 $134,000 Garbage Service Fund (#2303) `' Interest Interest $3,543 $635 $827 Sub-Total $3,543 $635 $827 Environmental Services Residential Garbage/ Recycle $2,604,826 $2,573,210 $2,765,000 $3,063,531 $3,310,715 Residential Garbage / Recycle $21,586 $50,000 $50,000 $20,000 $20,000 Prior Year Garbage Penalties $9,468 $15,000 $15,000 $10,000 $10,000 Sub-Total $2,635,880 $2,638,210 $2,830,000 $3,093,531 $3,340,715 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-13 Revenue Comparison, continued Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Interest Interest $1,582 $850 $850 $85 Sub-Total $1,582 $850 $850 $85 Intergovernmental-County County Grants $18,000 $13,480 $13,480 $10,000 $10,000 Sub-Total $18,000 $13,480 $13,480 $10,000 $10,000 Interest Interest $1,672 $2,280 $2,280 $5,917 $7,950 Sub-Total $1,672 $2,280 $2,280 $5,917 $7,950 Intergovernmental-State Other State Grants $141,947 $756,770 $756,770 $769,570 Sub-Total $141,947 $756,770 756 770 769 570 $759,050 $775,487 $7,950 Interest Interest $2,991 $4,050 $4,050 $2,185 $2,992 Sub-Total 2 991 $4,050 4 050 2 185 2,992 $2,991 ' $4,050 $2,185 $2,992 Intergovernmental-County County Grants $155,000 $155,000 Sub-Total $155,000 $155,000 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-14 Revenue Comparison, continued Adopted Amended I Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Street Light !rs Property Taxes Current Secured $509,542 $513,910 $513,910 $542,715 $552,912 Prior Secured $3,071 $7,500 $7,500 $3,107 $3,107 Property Tax Penalties $1,534 $2,950 $2,950 $1,674 $1,674 Sub-Total $514,147 $524,360 $524,360 $547,496 $557,693 Interest Interest $5,469 $7,830 $7,830 $3,570 $5,724 Sub-Total $5,469 $7,830 $7,830 $3,570 $5,724 General Revenue Reimbursement, Damage $2,500 $2,500 Sub-Tota $2,500 $2,500 Total $519,616 $534,690 $534,690 $551,066 $563,417 Property Taxes Current Secured $464,296 $496,480 $496,480 $539,347 $561,653 Prior Secured $1,123 $3,010 $3,010 $1,252 $1,252 Property Tax Penalties $1,210 $1,110 $1,110 $1,250 $1,250 NW Sub-Total $466,628 $500,600 $500,600 $541,849 $564,155 Interest Interest $3,435 $5,260 $5,260 $2,066 $2,983 1 �. � Sub-Total 435 $5 $5,260 $2,066 $2,983 Total VIIINIIMMMIMMINSOMM Interest Interest $7,132 $3,290 $3,290 $7,789 $7,855 Sub-Total $7,132 $3,290 $3,290 $7,789 $7,855 General Revenue Developer Contribution $1,321,615 $500,835 t Sub-Total $1,321,615 $500,835 $7,789 $7,855 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-15 Revenue Comparison, continued Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Interest Interest $941 $2,830 $2,830 $1,765 $3,345 Sub-Total $941 $2,830 $2,830 $1,765 $3,345 General &Administrative Cable TV Support $138,621 $135,000 $135,000 $149,000 $150,000 Sub-Total $138,621 $135,000 $135,000 $149,000 $150,000 • 150 ,765.. Interest Interest $53,319 $90,750 $90,750 $46,737 $78,484 Sub-Total $53,319 $90,750 $90,750 $46,737 $78,484 Loan Repayments Interest $15,071 Sub-Total $15,071 Development Services Housing Services $97,854 $47,600 $47,600 $43,360 $43,360 Sub-Total $97,854 $47,600 $47,600 $43,360 $43,360 General Revenue Developer Contribution $2,404,809 $787,750 $2,500,000 $1,234,416 $2,420,000 Sub-Total $2,404,809 $787,750 $2,500 010 $1,234,416 , 420 000 Interest Interest $624 $900 $900 $500 $694 Sub-Total $624 $900 $900 $500 $694 General Revenue Developer Contribution $5,024 $3,310 $3,310 $2,319 $1,185 Sub-Total $5,024 $3,310 $3,310 $2,319 $1,185 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-16 Revenue Comparison, continued Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Community Deve; Intergovernmental-Federal Federal Grants $61,346 $51,780 $56,780 $74,002 $70,600 Sub-Total $61,346 $51,780 $56,780 $74,002 $70,600 1 ilk I Public Facili r "I • Interest Interest $143,399 $205,140 $205,140 $97,214 $142,177 Sub-Total $143,399 $205,140 $205,140 $97,214 $142,177 General Revenue Developer Contribution $12,830,985 $7,420,840 $7,420,840 $6,568,424 $3,667,107 Sub-Total $12,830,985 $7,420,840 $7,420,840 $6,568,424 $3,667,107 Total $12,974,384 7,625,980 $6,665,638 $3,809,2844 Q Fire Im tact Fee F General Revenue Developer Contribution $269,408 $191,120 $191,120 $188,860 $42,420 Sub-Total $269,408 $191,120 $191,120 $188,860 $42,420 Total' $269,408 $191,120 $191,120 $188,860 $42,420 Traffic Im•act Fee F .. Interest Interest $77,128 $70,310 $70,310 $36,403 $55,868 t. Sub-Total $77,128 $70,310 $70,310 $36,403 $55,868 General Revenue Developer Contribution $2,713,851 $1,952,480 $2,956,430 $2,189,044 $880,777 Miscellaneous Revenue $90,530 $90,530 Sub Total $2,713 851 $2,043 010 3 046 960 $2 189 044 $880 7 Total? $2,790,980 $2,113,320 $3,117,270 $2,225,447 $936,645 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-17 Revenue Comparison, continued Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Interest Interest $80,284 Sub-Total $80,284 General Revenue Developer Contribution $10,000,000 Sub-Total $10,000,000 Internal,Service Fund - Police Vehicles vow* Interest Interest $7,002 $4,280 $4,280 $4,396 $6,260 Sub-Total $7,002 $4,280 $4,280 $4,396 $6,260 Charge for Services Internal Service Charges $155,642 $201,600 $201,600 $197,715 $196,553 Sub-Total $155,642 $201,600 $201,600 $197,715 $196,1 General Revenue Sale of Property $14,770 $9,000 $9,000 $7,500 $6,000 Sub-Total $14,770 $9,000 $9,000 $7,500 $6,000 $209,611 $208, 813 Interest Interest $18,570 $25,840 $25,840 $16,060 $23,166 Sub-Total $18,570 $25,840 $25,840 $16,060 $23,166 Charge for Services Internal Service Charges $155,940 $152,430 $152,430 $148,681 $148,681 Sub-Total 155 940 152 430 $152 430 $148,681 $148,681 Tota `; $174,510 4 $178,270 $178,270 $164,741 4,741 $171,847 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-18 w A. i 1 Revenue Comparison, continued Adopted Amended i Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Internal Service Fu .a- ,'r*. . - _ _` Interest Interest $1,100 $1,460 $1,460 $1,352 $1,911 Sub-Total $1,100 $1,460 $1,460 $1,352 $1,911 Charge for Services Internal Service Charges $19,697 $22,050 $22,050 $15,671 $8,380 Sub-Total $19,697 $22,050 $22,050 $15,671 $8,381:'^ 3,510..;.. , ...n:.. .2. v, 10 ,. ,; .., .s. .1 ,023 w 1, 91 i5., Internal Service Fun. Interest Interest $73,945 $57,610 $57,610 $27,691 $35,357 i; Sub-Total $73,945 $57,610 $57,610 $27,691 $35,357 Charge for Services Internal Service Charges $170,628 $170,630 $170,630 $150,237 $144,557 Sub Total $170,628 $170,630 $170,630 $150,237 M}ryieJ $144,557 Total-! $244,573 $228,240 $228,240 $177,928 $179,914 f Internal -vice Fund r ._ ,"•_ � �.�# . •�. Interest Interest $20,722 $20,010 $20,010 $18,234 $26,379 Sub-Total $20,722 $20,010 $20,010 $18,234 $26,379 Charge for Services Internal Service Charges $387,564 $379,920 $379,920 $431,831 $401,244 Sub Total 387,564 $379 920 $379 920 431 831 $401,244 Total,. °-` $408,286 $399,930 $399,930 $450,065 $427,623 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-19 M Revenue Comparison, continued Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Interest Interest $3,951 $7,343 Sub-Total $3,951 $7,343 Charge for Services Internal Service Charges $413,340 $413,340 $245,205 $245,205 Sub-Total $413,340 $413,340 $245,205 $245,205 Parks. •e•lacement Fund ( Interest Interest $1,318 $2,830 $2,830 $2,558 $4,337 Sub-Total $1,318 $2,830 $2,830 $2,558 $4,337 Charge for Services Internal Service Charges $104,664 $104,670 $104,670 $104,665 $104,665 Sub-Total $104,664 $104,670 $104,670 $104,665 $104,66c Total Interest Interest $1,239 $1,580 $1,580 $1,842 $2,494 Sub-Total $1,239 $1,580 $1,580 $1,842 $2,494 Charge for Services Internal Service Charges $505,667 $532,930 $532,930 $507,155 $539,302 Sub-Total $505,667 $532,930 $532,930 $507,155 $539,302 General Revenue Reimbursement, Damage $17,375 _ . ,.- Sub-Total $17,375 $534,510 $534,510 $508,997 $541,796 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-20 Revenue Comparison, continued Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Retiree Interest Interest $1,041 $2,440 $2,440 $180 $264 Sub-Total $1,041 $2,440 $2,440 $180 $264 Charge for Services Internal Service Charges $1,198,363 $1,362,740 $1,362,740 $1,387,285 $1,491,444 Sub-Total $1,198,363 $1,362,740 $1,362,740 $1,387,285 $1,491,444 General Revenue Reimbursement, General $447,470 $428,660 $428,660 $530,400 $607,750 Sub-Total $447,470 $428,660 $428,660 $530,400 $607,750 Total =, . , ..., $1,646,874 $1,793,840 $1,793,840 $1,917,865 $2,099,458 PERS Side,Fund Payoff(#69 s 7` lir Charge for Services Internal Service Charges $352,058 $185,750 $185,750 $410,389 $429,503,, �1, Sub-Total $352,058$ 185,750 ., $185,750 Q. $410,389 $429,5 Total $352,058 $185,750 $185,750 $410,389 $429,503 .....> f�.. ...,- s. .--;• -ase (#7101) Interest Interest Fiscal Agent $864 0 Sub-Total $864 Charge for Services Internal Service Charges $799,967 $535,892 $550,654 o Sub-Total $799,967 $535,892 $550,654 Other Financing Source Proceeds from Capital Lease $6,755,824 Financing Sub-Total $6,755,8 Total ' 8 $799,967 $535,892 $550,654 11 M ' :9,320 $82,801,960 $91,990,221 $93,473,902 $92,729,302 *Excludes Agency Funds and Transfers In Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-21 Position Allocation Plan Proposed Fiscal Year 2014-15 Position Allocation Plan Summary by Department Adopted Amended Change Actual Budget Budget Proposed from Forecast Department 2012-13 2013-14 2013-14 2014-15 2013-14 2015-2016 City Positions 4.50 4.50 4.50 4.34 (0.16) 4.34 Total 4.50 4.50 4.50 4.34 (0.16) 4.34 City Positions 2.00 2.00 2.00 2.00 2.00 Total 2.00 2.00 2.00 2.00 2.00 City Positions 1.75 1.75 1.75 2.25 0.50 2.50 Total 1111111 1.75 1.75 1.75 2.25 0.50 2.50 A•mnistrative Services City Positions 11.50 11.75 11.75 11.75 11 Total 11.50 11.75 11.75 11.75 11.! City Positions 1.41 1.41 1.41 2.16 0.75 2.16 Total 1.41 1.41 1.41 2.16 0.75 2.16 City Positions 2.50 3.50 3.50 3.50 3.50 Total 2.50 3.50 3.50 3.50 3.50 City Positions 18.45 18.45 18.45 18.45 18.45 Contract Positions 6.25 7.50 7.50 8.50 1.00 7.50 Total 24.70 25.95 25.95 26.95 1.00 25.95 City Positions 1.00 1.00 1.00 1.00 1.00 Contract Positions 38.90 38.90 38.90 38.91 0.01 38.91 Total 39.90 39.90 39.90 39.91 0.01 39.91 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-22 Position Summary by Department, continued Adopted Amended Change Actual Budget Budget Proposed from Forecast Department 2012-13 2013-14 2013-14 2014-15 2013-14 2015-2016 City Positions 7.00 7.00 7.00 7.00 7.00 Contract Positions 53.00 53.00 53.00 53.00 53.00 Total 60.00 60.00 60.00 60.00 60.00 City Positions 22.10 24.10 24.10 25.10 1.00 27.10 Contract Positions 10.82 12.79 12.79 13.86 1.07 13.86 Total _. `' F'° 32.92 36.89 36.89 38.96 2.07 40.96 Publi - INF City Positions 16.04 16.04 16.04 14.95 (1.09) 14.95 Contract Positions 12.42 13.05 13.05 14.33 1.28 iik6 14.33 Total 28.46 29.09 29.09. 29.28 „,Q,, .. 29.28 City Employees 88.25 91.50 91.50 92.50 1.00 94.75 . , $a . . - ,, _ , _ _ .m 127.60 NOTE: All of the designated personnel perform duties directly from City facilities. The Position Allocation Plan does not account for the temporary/seasonal Staff in the Parks & Community Services Department which varies between 50-100 additional employees. It also does not include all the contract personnel who perform work under contract to the City of Dublin at offsite locations. Examples of these contract personnel include Contract Engineering, some MCE Corporation (Public Works); Alameda County employees performing some Police, Fire, and traffic signal maintenance services; or legal services provided by Meyers, Nave, Riback, Silver&Wilson. Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-23 Proposed Fiscal Year 2014-15 Position Allocation Plan City Positions Adopted Amended Change Actual Budget Budget Proposed from Forecast Department/ Classification 2012-13 2013-14 2013-14 2014-15 2013-14 2015-16 City Manager 1.00 1.00 1.00 1.00 1.00 Assistant City Manager 1.00 1.00 1.00 1.00 1.00 Assistant to the City Manager 0.34 0.34 0.34 Executive Aide 1.00 1.00 1.00 1.00 1.00 Senior Office Assistant 1.50 1.50 1.50 1.00 (0.50) 1.00 Total 4.50 4.50 4.50 4.34 (0.16) 4.34 City Clerk/Records Manager 1.00 1.00 1.00 1.00 1.00 Administrative Technician 1.00 1.00 1.00 1.00 1.00 Total 2.00 2.00 2.00 2.00 2.00 Human Resources Director 1.00 1.00 1.00 1.00 1 Administrative Analyst II 0.75 0.75 0.75 0.75 1.00 Senior Office Assistant 0.50 0.50 0.50 Total 1.75 1.75 1.75 2.25 0.50 2.50 Administrative Services Director 1.00 1.00 1.00 1.00 1.00 Accountant 1.00 2.00 2.00 2.00 2.00 Administrative Technician 1.00 1.00 1.00 1.00 1.00 Asst. Admin. Services Dir./Budget 1.00 1.00 1.00 1.00 Budget Manager 1.00 Finance Manager 1.00 1.00 1.00 1.00 1.00 Finance Technician II 1.50 1.75 1.75 1.75 1.75 GIS Coordinator 1.00 1.00 1.00 1.00 1.00 IS Manager 1.00 1.00 1.00 1.00 1.00 IS Technicians I/II 1.00 1.00 1.00 2.00 1.00 2.00 Network Systems Coordinator 1.00 1.00 1.00 (1.00) Senior Finance Technician 1.00 Total 11.50 11.75 11.75 11.75 11.75 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-24 City Positions, continued Adopted Amended Change Actual Budget Budget Proposed from Forecast Department/ Classification 2012-13 2013-14 2013-14 2014-15 2013-14 2015-16 on-D epa men a • Assistant to the City Manager 0.66 0.66 0.66 0.66 0.66 Administrative Aide 0.50 0.50 0.50 0.50 0.50 Environmental Coordinator 0.25 0.25 0.25 0.25 0.25 Environmental Technician 0.75 0.75 0.75 Total 1.41 1.41 1.41 2.16 0.75 2.16 1 Economic Develo•ment Economic Dev Dir./PIO 1.00 1.00 1.00 1.00 1.00 Administrative Analyst I 1.00 1.00 1.00 Administrative Analyst II 1.00 1.00 1.00 1.00 1.00 Senior Office Assistant 0.50 0.50 0.50 0.50 0.50 Special Proj. Mgr (Limited Term) 1.00 1.00 (1.00) •u. J 2.50 3.50 3.50 3.50 3.50 -.. Community Development Director 1.00 1.00 1.00 1.00 1.00 Administrative Aide 1.00 1.00 1.00 1.00 1.00 Administrative Analyst II 1.00 1.00 1.00 1.00 1.00 Assistant Planner 1.00 1.00 1.00 1.00 1.00 Assistant to the City Manager 1.00 1.00 1.00 1.00 1.00 Asst. Director of Community Dev. 1.00 1.00 1.00 1.00 1.00 Chief Building Official 1.00 1.00 1.00 1.00 1.00 Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00 Office Assistant II 2.45 2.45 2.45 2.45 2.45 Permit Technician 2.00 2.00 2.00 2.00 2.00 Plan Check Engineer 1.00 1.00 1.00 1.00 1.00 Principal Planner 1.00 1.00 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 1.00 1.00 Senior Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00 Senior Office Assistant 1.00 1.00 1.00 1.00 1.00 Senior/Associate Planner 1.00 1.00 1.00 1.00 1.00 Total 18.45 18.45 18.45 18.45 18.45 4 apartment . Senior Office Assistant 1.00 1.00 1.00 1.00 1.00 Total 1.00 1.00 4 1.00 1.00 1.00 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-25 ter. City Positions, continued Adopted Amended Change Actual Budget Budget Proposed from Forecast Department/ Classification 2012-13 2013-14 2013-14 2014-15 2013-14 2015-16 Administrative Analyst II 1.00 1.00 1.00 1.00 1.00 Administrative Aide 1.00 1.00 1.00 1.00 1.00 Administrative Technician 1.00 1.00 1.00 1.00 1.00 Office Assistant II 2.00 2.00 2.00 2.00 2.00 Neighborhood Resources Tech II 2.00 2.00 2.00 2.00 2.00 Total 7.00 7.00 7.00 7.00 7.00 'atks: Community Servic` Parks & Community Svcs Director 1.00 1.00 1.00 1.00 1.00 Administrative Aide 1.00 1.00 Administrative Analyst I 1.00 1.00 1.00 Asst. Parks & Comm Services Dir. 1.00 1.00 1.00 1.00 1.00 Graphic Design & Comm Coord 1.00 1.00 1.00 1.00 1.00 Heritage & Cultural Arts Manager 1.00 1.00 1.00 1.00 1.00 Heritage Center Director 1.00 1.00 1.00 1.00 1.0n Office Assistant II 2.10 2.10 2.10 2.10 2. Office Assistant I / II (Lim. Term) 1.00 Parks & Facilities Dev. Coord. 1.00 1.00 1.00 1.00 1.00 Parks & Fac. Dev. Coord. 1.00 1.00 2.00 1.00 2.00 (Lim.Term) Parks & Facilities Dev. Manager 1.00 1.00 1.00 1.00 1.00 Recreation Coordinator 6.00 6.00 7.00 6.00 (1.00) 6.00 Recreation Supervisor 2.00 2.00 2.00 3.00 1.00 4.00 Recreation Technician 2.00 2.00 2.00 2.00 2.00 Senior Office Assistant 2.00 2.00 2.00 2.00 3.00 Total 22.10 24.10 24.10 25.10 1.00 27.10 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page 1-26 City Positions, continued Adopted Amended Change Actual Budget Budget Proposed from Forecast Department/ Classification 2012-13 2013-14 2013-14 2014-15 2013-14 2015-16 Public Works Director 1.00 1.00 1.00 1.00 1.00 Administrative Aide 0.50 0.50 0.50 0.50 0.50 Administrative Analyst II 1.00 1.00 Administrative Technician 1.00 1.00 1.00 1.00 1.00 Associate Civil Engineer 1.00 1.00 1.00 1.00 1.00 City Engineer 1.00 1.00 1.00 1.00 1.00 Assistant to the City Manager 0.34 0.34 0.34 (0.34) Environmental Coordinator 0.75 0.75 0.75 0.75 0.75 Environmental Technician 1.00 1.00 1.00 0.25 (0.75) 0.25 Office Assistant I/II 1.45 1.45 0.45 0.45 0.45 Public Works Inspector 2.00 2.00 2.00 2.00 2.00 Public Works Manager 1.00 1.00 1.00 1.00 1.00 Public Works Technician II 1.00 1.00 1.00 1.00 1.00 Senior Office Assistant 1.00 1.00 1.00 0 Senior Administrative Analyst 1.00 1.00 1.00 Senior Civil Engineer 3.00 3.00 3.00 3.00 3.00 ':Total , 16.04 16.04 16.04 14.95 (1.09) 14.95 GRAND TOTAL-ALL CI •.4) ,- • ; , w..-..„• • 4 . -_ , ,e..= II Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-27 Fiscal Year 2014-15 Position Allocation Plan Contract Positions Adopted Amended Change Actual Budget Budget Proposed from Forecast Department/ Classification 2012-13 2013-14 2013-14 2014-15 2013-14 2015-16 Building & Safety Building Inspector 6.00 7.00 7.00 7.50 0.50 7.00 Plan Checker 0.25 0.50 0.50 1.00 0.50 0.50 Total 6.25 7.50 7.50 8.50 1.00 7.50 Fire Operations (Alameda County) Firefighter/Paramedic 12.00 12.00 12.00 12.00 12.00 Fire Engineer 12.00 12.00 12.00 12.00 12.00 Fire Captain 12.00 12.00 12.00 12.00 12.00 CERT Coordinator 0.13 0.13 0.13 0.13 0.13 Emergency Prepared. Manager 0.13 0.13 0.13 0.13 0.13 Sub-Total 36.26 36.26 36.26 36.26 36.26 Fire Prevention (Alameda County) Fire Marshal 0.13 0.13 0.13 0.13 0. Deputy Fire Marshal 1.00 1.00 1.00 1.00 1.00 Plans Checker 0.13 0.13 0.13 0.13 0.13 Code Compliance Officer 1.00 1.00 1.00 1.00 1.00 Sub-Total 2.26 2.26 2.26 2.26 2.26 Fire Station Maintenance (MCE) Landscape Foreman 0.04 0.04 0.04 0.04 0.04 Landscape Laborer I 0.15 0.15 0.15 0.16 0.01 0.16 Landscape Laborer II 0.06 0.06 0.06 0.06 0.06 Landscape Laborer III 0.13 0.13 0.13 0.13 0.13 Sub-Total 0.38 0.38 0.38 0.39 0.01 0.39 Total 38.90 38.90 38.90 38.91 0.01 38.91 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-28 Contract Positions, continued Adopted Amended Change Actual Budget Budget Proposed from Forecast Department/ Classification 2012-13 2013-14 2013-14 2014-15 2013-14 2015-16 Police Operations (Alameda County) Commander 1.00 1.00 1.00 1.00 1.00 Lieutenant 2.00 2.00 2.00 2.00 2.00 Sergeant -Training 1.00 1.00 1.00 1.00 1.00 Sergeant - Patrol 4.00 4.00 4.00 4.00 4.00 Sergeant - Investigations 3.00 2.00 2.00 2.00 2.00 Sergeant -Traffic 1.00 1.00 1.00 1.00 1.00 Sergeant - Crime Prevention 1.00 1.00 1.00 1.00 Officer- Patrol 28.00 26.00 26.00 26.00 26.00 Officer- Investigations 6.00 6.00 6.00 6.00 6.00 Officer-Traffic 3.00 3.00 3.00 3.00 3.00 Officer- Crime Prevention 2.00 2.00 2.00 2.00 Officer- School 2.00 2.00 2.00 2.00 2.00 Secretary II Sheriff's Technician 2.00 2.00 2.00 2.00 2.00 Total 53.00 53.00 53.00 53.00 53.00 Library (MCE) Landscape Foreman 0.21 0.21 0.21 0.21 0.21 Landscape Laborer I 0.16 0.16 0.16 0.17 0.01 0.17 Sub-Total 0.37 0.37 0.37 0.38 0.01 0.38 Facilities Operations & Rentals (MCE) Landscape Foreman 0.07 0.19 0.19 0.17 (0.02) 0.17 Landscape Laborer I 0.21 0.46 0.46 0.40 (0.06) 0.40 Landscape Laborer II 0.07 0.12 0.12 0.09 (0.03) 0.09 Sub-Total 0.35 0.77 0.77 0.66 (0.11) 0.66 Park Maintenance (MCE) Landscape Foreman 0.98 1.41 1.41 1.00 (0.41) , 1.00 Landscape Laborer I 3.98 4.36 4.36 4.13 (0.23) 4.13 Landscape Laborer II 2.29 2.65 2.65 2.31 (0.34) { 2.31 Landscape Laborer III 2.85 3.23 3.23 5.38 2.15 5.38 Sub-Total 10.10 11.65 11.65 12.82 1.17 12.82 Total 10.82 12.79 12.79 13.86 1.07 13.86 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-29 r n Contract Positions, continued Adopted Amended Change Actual Budget Budget Proposed from orecast Department/ Classification 2012-13 2013-14 2013-14 2014-15 2013-14 2015-16 Public Works Administration (MCE) Maintenance Superintendent 1.00 1.03 1.03 1.03 1.03 Sub-Total 1.00 1.03 1.03 1.03 1.03 Building Management (MCE) Landscape Foreman 0.66 0.70 0.70 0.73 0.03 0.73 Landscape Laborer I 0.68 0.78 0.78 0.81 0.03 0.81 Landscape Laborer II 0.10 0.10 0.08 (0.02) 0.08 Landscape Laborer III 0.12 0.12 0.08 (0.04) 0.08 Sub-Total 1.34 1.70 1.70 1.70 1.70 Street Maintenance (MCE) Landscape Foreman 0.19 0.19 0.19 0.21 0.02 0.21 Landscape Laborer I 0.41 0.41 0.41 0.45 0.04 0.45 Landscape Laborer II 0.19 0.19 0.19 0.21 0.02 0.21 Landscape Laborer III 1.20 1.26 1.26 1.28 0.02 1.28 Sub-Total 1.99 2.05 2.05 2.15 0.10 2.15 Street Landscaping (MCE) Landscape Foreman 0.89 0.89 0.89 0.99 0.10 0. Landscape Laborer I 2.39 2.39 2.39 2.68 0.29 2.68 Landscape Laborer II 2.18 2.18 2.18 2.17 (0.01) 2.17 Landscape Laborer III 2.63 2.81 2.81 3.61 0.80 3.61 Sub-Total 8.09 8.27 8.27 9.45 1.18 9.45 Total 12.42 13.05 13.05 14.33 1.28 14.33 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-30 Fiscal Year 2014-15 Appropriations Limit (Based on Fiscal Year 2013-14 Limit Adopted By City Council Resolution No. 73-13) In accordance with Chapter 1025 of the statutes of 1987, as amended, each government entity is required to include the Appropriations Limit in the annual budget. This limit may also be referred to as the Gann Limit or the Proposition 4 Limit. The City of Dublin has calculated a Fiscal Year 2014-15 limit in accordance with Article XIII B of the California Constitution and the recognized methodology for calculating adjustments. Although this is a two-year budget the City can only adopt the limit for a single year. The details of this calculation are shown on the following page. The Appropriations Limit does not apply to all funds appropriated by the City Council. The law only limits the appropriations that are funded by "proceeds of taxes." State law narrowly defines "proceeds of taxes." Interpretations from judicial rulings have also influenced the methodology used to calculate the application of the Appropriation Limit. State law establishes a formula to be used to calculate annual adjustments to the limit. The formula includes optional factors to be selected by the City when the adjustment calculation is completed. The first optional factor is based on changes in population. The City may either select the change in the City of Dublin population or the change in the County Population. For Fiscal Year 2014-15 the City population growth of 7.49%was larger than the Alameda County population growth of 1.50% (This data is based on the Price and Population Information published annually in May from the Department of Finance). Therefore, the adjustment calculation will use the City of Dublin population growth. The second optional factor allows the City to use either 1) The increase in the State Per Capita Personal Income or, 2) The change in local assessed valuation based on changes in the "Non-Residential New Construction." The change in the Per Capita Personal Income as provided by the State of California Department of Finance is -0.23%. The approved formula for calculating the change in the assessed valuation compares the total change in assessed valuation to the amount related strictly to Non-Residential improvements. In March 2014, the County Assessor provided data related to Fiscal Year 2013-14 changes in assessed valuation attributable to Non-Residential New Construction. The amount increase was $14,230,125. Based upon the information available, the assessed valuation factor was an increase of 1.67%. Therefore, the adjustment calculation will use the change in Non-Residential Assessed Valuation. The two factors for growth are combined to arrive at a growth rate for appropriations. This growth rate is factored with the Appropriations Limit for Fiscal Year 2013-14 to arrive at a new limit for Fiscal Year 2014- 15. The Fiscal Year 2014-15 Appropriations Limit is $247,143,137 shown on the following page. The recommended Preliminary Budget for Fiscal Year 2014-15 contains appropriations of $45,990,383 that would be categorized as funded by proceeds of taxes. Therefore, the appropriations subject to the Appropriations Limit and contained in the recommended Preliminary Budget are $201,152,754 below the allowed amount calculated for Fiscal Year 2014-15. Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-31 CALCULATION OF FISCAL YEAR 2014-15 APPROPRIATIONS LIMIT (Based on Fiscal Year 2013-2014 Limit) A. Selection of Optional Factors 1. Change in Population—City vs. County. Factors 1/1/2014 1/1/2013 % Increase a. City of Dublin 51,646 48,049 7.49% b. County of Alameda 1,570,128 1,546,928 1.50% The City selected Factor la. City of Dublin population growth 7.49% 2. Change in State per Capita Personal Income vs. City Non Residential Building Construction. Factors % Change a. Change in State per Capita Personal Income -0.23% b. Change in Non Residential Assessed Valuation 1.67% The City selected Factor 2b. Change in Non Residential Assessed Valuation 1.67% B. FY2014-2015 Growth Adjustment Factor Calculation of factor for FY2014-15 =X*Y= 1.0749*1.0167 = 1.0929 X = Selected Factor#1 + 100 = 7.49+100 = 1.0749 100 100 Y = Selected Factor#2 + 100 = 1.67+100 = 1.0167 100 100 C. Calculation of Appropriations Limit Fiscal Year 2013-14 Appropriations Limit $226,135,179 Fiscal Year 2014-15 Adjustment Factor x 1.0929 Fiscal Year 2014-15 Appropriations Limit $247,143,137 Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-32 Fund Balance and Reserves Policy General Fund and Other Governmental Funds (Updated June 2013) This document shall establish the foundation for the components of fund balance and provide requirements for maintaining reasonable levels of reserves in governmental funds, with a focus on the General Fund. The presentation of fund balances is also presented in the Comprehensive Annual Financial Report (CAFR) and the official City financial records. This document is intended to comply with Governmental Accounting Standards Board (GASB) Statement No. 54. In the event of a conflict between this policy and the provisions of GASB Statement No. 54 the accounting statement shall prevail. In accordance with the requirements of GASB, the City Council also confirms as part of this policy the order of expenditures from resources available. The City considers "Restricted" amounts to have been spent prior to "unrestricted" amounts when an expenditure is incurred for purposes for which both are available ("unrestricted" would include Committed, Assigned, and Unassigned). Similarly, when an expenditure is incurred for purposes for which amounts in any of the unrestricted classifications of fund balance could be used, the City considers "Committed" amounts to be reduced first, followed by assigned amounts and then the unassigned amounts. A. POLICY OBJECTIVES The City of Dublin's Fund Balance and Reserves Policy has four primary objectives: - Determine available liquid resources; - Classify fund balances in accordance with GASB 54; - Define the methodology of allocating net resources; and - Provide information needed to make informed financial decisions. Periodically the City Manager may recommend to the City Council a review of this policy based on overall City initiatives and current balances. Any adjustments to the policy shall be adopted by the City Council. B. CLASSIFICATION OF FUND BALANCES In accordance with GASB Statement No. 54 and as reported in the City's financial statements, fund balances are identified by the following five fund balance classifications: I. Non-spendable Fund Balance Non-spendable fund balances are amounts in a form that cannot be spent because they are either (a) in a non-spendable form such as pre-paid items, inventories, or loans receivable; or (b) they have external restrictions imposed by creditors, grantors, contributors, laws, regulations, etc. However, if the use of the proceeds from the collection of those receivables or from the sale of those properties is restricted, Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-33 committed, or assigned, then they will be included in the appropriate fund balance classification (restricted, committed, or assigned), rather than non-spendable fund balance. The following are items that are expected to be recorded as "Non-spendable": Prepaid Expenditures: The portion of fund balance that represents the asset amount of prepaid expenditures, held by a given fund. Endowments: The portion of fund balance established as an endowment by the donor and in which the principal balance is not intended for expenditure. Advances To Other Funds: The portion of the fund balance that represents the asset amount of cash advanced to other funds, held by a given fund. Notes / Loans Receivable: The portion of fund balance that represents the asset amount of notes or loans receivable, held by a given fund. II. Restricted Fund Balance Restricted Fund Balance shall reflect that portion of fund balance that reflects constraints placed on the use of resources (other than nonspendable items) that are either: (a) externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments; or (b) Imposed by law through constitutional provisions or enabling legislation. The following are items that are expected to be recorded as "Restricted": Public Safety Special Revenue Funds: The portion of fund balances derived from funds collected to used for Public Safety related activities. Transportation Special Revenue Funds: The portion of fund balances derived from funds collected to be used for Transportation related activities. Environmental Special Revenue Funds: The portion of fund balances derived from funds collected to be used for Environmental related activities. Parks Special Revenue Funds: The portion of fund balances derived from funds collected to be used for Parks related activities. Assessment District Special Revenue Funds: The portion of fund balances derived from funds collected to be used for Public Safety and Transportation related activities, consistent with the purpose under which the fee is collected. Cultural& Arts Special Revenue Funds: The portion of fund balances derived from funds collected to be used for Cultural & Arts related activities. Health & Welfare Special Revenue Funds: The portion of fund balances derived from funds collected to be used for Social Services and Housing related activities. Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-34 4 Impact & Mitigation Capital Project Funds: The portion of fund balances derived from funds collected to be used for parks, public facilities, fire and transportation related activities, consistent with the purpose under which the fee is collected. Other Restricted: The portion of fund balance in any governmental fund (except the General Fund) that is restricted under the "Restricted Fund Balance" definition as otherwise prescribed by Governmental Accounting Standards Board Statement No. 54 and not otherwise described in this category above. III. Committed Fund Balance Committed Fund Balance shall be comprised of amounts in which the City Council has taken action to commit the funds before the end of fiscal year. The decision to modify the amount or use of funds designated as committed can only be changed by action of the City Council. Economic Stability: The portion of General Fund Balance committed for the purpose of stabilizing the delivery of City services during periods of severe operational deficits and to mitigate the effects of uncertainties from unforeseen change in revenues and / or expenditures. City Council approval shall be required before expending any portion of this fund balance. Reserve shall be used only if: a) Sudden and unexpected decline in ongoing revenues greater than 5% of General Fund operating revenues; and/or b) Elimination or reduction of State revenue source(s) received consistently for municipal purposes, resulting in a decrease of $1,000,000 in General Fund revenues; and/or c) Reduction in projected or actual property tax or sales tax of $1 million or more; and/or d) An increase in contracted Police or Fire Services in excess of 10 percent more than the previous year. Downtown Public Improvements Seed Funding: The portion of General Fund Balance established by the City Council for public improvements in the downtown. The use of this balance is intended to address public improvements within the Downtown Specific Plan Area. The expenditure is to be identified as a specific appropriation made by the City Council. The appropriation shall be a minimum of$50,000. Open Space Funding: The portion of General Fund Balance established by the City Council for the acquisition and long term protection of open space in the City. The acquisition may be in cooperation with other agencies. The expenditure is to be identified as a specific appropriation made by the City Council. Affordable Housing Funding: The portion of General Fund Balance established by the City Council to support the construction, acquisition, or creation of affordable housing in the City. The acquisition may be in cooperation with other public and private entities. The expenditure is to be identified as a specific appropriation made by the City Council. Emerald Glen Recreation and Aquatic Center Scope Change: The portion of General Fund Balance established by the City Council to support the design and construction of added features (beyond facilities described in the Park and Recreation Master Plan and impact fee program). In 2007 the estimated cost was $6.93 million. The expenditure is to be identified as a specific appropriation made by the City Council. Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page 1-35 Ai min Emergency Communications System: The portion of General Fund Balance established by the City Council to fund the purchase of emergency radio system equipment. This includes a pro-rata share regional radio infrastructure as well as City owned radios for Police, Fire, and Public Works. Further t,.. reserve may be used to fund the upgrade of centralized City telephone and communication systems. The expenditure is to be identified as a specific appropriation made by the City Council. Fire Retiree Other Post-Employment Benefits (OPEB): The portion of General Fund Balance established by the City Council for the future liability related to retiree medical benefits offered to the inactive Dougherty Regional Fire Authority Staff, as well as the City share of obligations with the OPEB benefits for Alameda County Fire Department. The expenditure is to be identified as a specific appropriation made by the City Council. Innovations & New Opportunities: The portion of General Fund Balance established by the City Council to fund potential projects which require up-front costs, but would provide longer term benefits and / or potential operating cost reductions. The expenditure is to be identified as a specific appropriation made by the City Council. Future Maintenance Facility: : The portion of General Fund Balance established by the City Council to fund design, improvements, and equipment required for the establishment of a City maintenance yard. The expenditure is to be identified as a specific appropriation made by the City Council. Civic Center Expansion: The portion of General Fund Balance established by the City Council to fund design, improvements, and equipment required for the expansion of the Civic Center. The expendit is to be identified as a specific appropriation made by the City Council. Public Safety Complex: The portion of General Fund Balance established by the City Council to fund the design and construction of a Public Safety Complex located at the corner of Clark Avenue and Dublin Boulevard. The expenditure is to be identified as a specific appropriation made by the City Council. Heritage Park: This commitment shall be initially used to capture the receipt of Developer contributions specifically identified for additional development of the Dublin Heritage Park and Museums. The commitment is beyond amounts collected under existing fee programs. The expenditure is to be identified as a specific appropriation made by the City Council. One Time Initiatives (Operating) The City Council recognizes that there may be fluctuations in revenues and expenditures over time. Periodically the Council may determine that funds are best set-aside to address certain one-time initiatives within the operating budget. The expenditure is to be identified as a specific appropriation made by the City Council. One Time Initiatives (Capital) The City Council recognizes that there may be fluctuations in revenues and expenditures over time. Periodically the Council may determine that funds are best set-aside to address certain one-time capital expenditures. The expenditure is to be identified as a specific appropriation made by the City Council. Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-36 Joint City/School Projects This commitment shall be used to fund projects undertaken via a joint effort of the City and the Dublin Unified School District. The expenditure is to be identified as a specific appropriation made by the City Council. Fund Balance-Committed: The portion of Fund Balance that is in any non-general fund governmental fund that is committed under the "Committed Fund Balance" definition as otherwise prescribed by Governmental Accounting Standards Board Statement No. 54 and not otherwise described in this category above. The portion of Fund Balance that was restricted but later found to be unrestricted shall be designated as a "Committed" balance. IV. Assigned Fund Balance Assigned fund balances are amounts constrained by the City's intent to be used for a specific purpose, but are neither restricted nor committed. The City Council has authorized the City Manager or his/her designee to make assignments in accordance with this policy and in conformance with any formal direction provided by the City Council. Accrued Leave Subject To Year End Calculations: Certain fund balances are calculated based on the financial performance of the reporting period including accrued Leave. These amounts fluctuate each year and are reflected as part of the year-end financial statements. Carry-Over Items (Operating Budget & Capital Improvement Projects): Fund balance may be assigned for operating expenditures (excluding personnel costs) which were not expended in the current year and the expense will occur in the following year, i.e. encumbrances. Similarly, a Capital Improvement Project may have funds allocated in a specific year and the project remains incomplete at year end. The City Manager or his/her designee may assign fund balance representing the unexpended funds. These funds are available for authorized appropriations in the subsequent year. Non-Streets Capital Improvement Projects (CIP) Reserve: The portion of General Fund Balance intended to fund future non-streets capital projects, where total funding may not currently be known, and for which lump sum amounts will be set aside over time. These funds are available for authorized appropriations in the subsequent year. Carry-Over Fiscally Responsible Adjustment: In any year that an appropriation was made to the contingency For Fiscally Responsible Adjustment the unused fund balance may be assigned as a carry- over for personnel costs. The City Manager or his/her designee may assign fund balance representing the unexpended funds. These funds are available for authorized appropriations in the subsequent year in conformance with personnel policies and procedures. Catastrophic Facility / Infrastructure Loss & City Business Recovery: The City Council recognizes the importance to maintain funds to recover from a catastrophic loss which are unexpected and incur more than $500,000 in expenses to public facilities and infrastructure. This may also be used for short-term recovery and business operations following a catastrophic loss pending the reimbursement from insurance or grants to the extent that they are available. The balance is established in the General Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-37 Fund and the expenditure shall be made only by City Council appropriation, which shall include a special emergency appropriation. The target established for the maximum balance in this category is an amount equal to 15% of the reported book value of the City owned Buildings and Improveme recorded as Capital assets. Service Continuity Obligations: The City Council recognizes the importance to maintain funds for continued obligations to provide Building and Safety inspections in the event that program supporting fees are collected in one year and the expenditures occur in a subsequent year. The City Council hereby establishes as policy that the assigned funds shall not exceed 125% of the budgeted Building and Safety Division operating cost. Pension and Other Post-Employment Benefits: The City Council recognizes that investment earnings can fluctuate from year to year and they are an important component of the funding of retiree benefits. Investment performance impacts annual contributions and expenditures made towards retiree obligations. The intent of the City Council is to establish a fund balance that can provide supplemental financing to lessen the impacts from decreases in investment performance on retiree obligations. The City Manager or designee may allocate from what would otherwise be "Unassigned" fund balance to increase the fund balance. The use of funds from this fund balance may be used: (a) if the City Employer share of the Public Employee Retirement System (PERS) rate increases by 3 percent; and / or (b) If the City Annual Required Contribution (ARC) for retiree medical benefits increases by 3 percent or more; and / or (c) If the City Council by majority vote authorizes a lump sum use of the fund balance to reduce pension or OPEB liabilities. IV. Unassigned Fund Balance (General Fund Only) Unassigned fund balance represents amounts that have not been restricted, committed, or assign&. and is available for any purpose. The City Council at its discretion may modify unassigned fund balance, and designate in the future an intended "Commitment" or "Assignment". Unrealized Gain on Investments: Used to account for that portion of fund balance that is the result of unrealized investment gains that have been recorded in accordance with Governmental Accounting Standards Board Statement No. 31. Unassigned For Cash Flow Purposes: The City Council recognizes the importance to maintain funds for cash flow purposes to balance the fact that the receipt of major revenues and major expenditure disbursements are not evenly distributed throughout the year. The City Council establishes as policy that this fund balance shall be at a minimum equal to two months of budgeted operating expenditures with a goal to achieve a maximum of four months. As part of the annual budget appropriation the City Council may also appropriate as a source of funding "Unrestricted — Capital Contribution" from this source. This shall typically be done only for high priority one time capital expenditures, provided the minimum fund balance would remain. C. Changes In General Fund Resources In accordance with the requirements of GASB the City Council also confirms as part of this policy how General Fund resources shall impact changes in balances. Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-38 Revenue Sources Allocated to Fire OPEB: The entire amount of the General Fund resources derived from the repayment of funds advanced to the PERS Side Fund, shall be assigned to the Fire OPEB Committed Balance, until such time that either there are no longer any repayments made, or the balance equals $8.6 million, whichever occurs first. Revenue Sources Allocated to Service Continuity: If the "Assigned" balance is below the target maximum of 125% of Building & Safety Expenditures, the following criteria shall be used for calculating an adjustment only if annual building permit revenue exceeds annual Building and Safety expenditures. The Administrative Services Director shall complete an analysis of major building permits issued in the period April—June and shall assign an allocation of the portion of revenue that is expected to be related to expenditures occurring in the subsequent year. The amount derived shall be recommended to the City Manager. If annual building permit revenue is less than the annual Building and Safety expenditures, the City Manager is authorized to reduce the assigned amount by the amount necessary to balance revenues and expenditures. Allocation of Residual Resources: When there are net resources in excess of what is classified as Non- spendable, Restricted, Committed, and/or Assigned, and after maintaining the minimum level of unassigned cash-flow funding, those resources shall be allocated as follows: a) 50% to Pension and Other Post-Employment Benefits; and b) 50%to Non-Streets CIP Reserve. Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-39 Glossak Amended Budget—The increase or decrease of the amount budgeted for a program or account code. Appropriation —The amount of money that has been designated for specific purposes and approved by the City Council. A legal authorization granted by the City Council to expend monies, and incur obligations for specific purposes. Appropriations Limit — Local agencies are subject to annual spending limits. The limit applies only to tax revenues. Annual Required Contribution (ARC)—The annual amount that is needed to pay for retiree benefits. Assessment District — A defined area of land that will be benefitted by the acquisition, construction, or maintenance of a public improvement; it is not a separate governmental entity. Budget -The plan of expenditures and revenues for a specific period. Budget Deficit — The gap between revenue and expenditures; a deficit occurs when expenditures are greater than revenues. Capital Expenditures— Expenditures that are used to improve the infrastructure of the City. Capital Outlay— One time expenditures for the purchase of furniture, equipment, or vehicles. Capital Improvement Program (CIP) — Program used for City infrastructure improvement projects. The CIP appropriations are approved by the City Council in a separate document. Community Development Block Grant (CDBG) — This is a grant from the Federal Department of Housing and Urban Development (HUD). The funds are used to support programs such as housing programs, and grants to nonprofit agencies providing social services. Development Impact Fees — These are fees which may be imposed on new construction to pay for improvements and facilities required to serve the new development and to reduce the impacts of new development on the community. For example, they may pay for streets, sewers, parks and schools. They may not be used for day-to-day operating expenses. Equipment Replacement — An internal service fund that is used to set aside funds for future equipment purchases. Charges are made to the department and the money is placed into the equipment replacement fund. Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page 5-40 FICA — Federal Insurance Contribution Act. This is the tax that employers must pay as a percent of each employee's salary. Employees also contribute to the same percent, 6.2% (4.2% in calendar year 2012) for Social Security and 1.45% for Medicare. Fiduciary Fund —This is a fund where the City acts as a trustee of impact fees received from developers of properties. All of the funds used in the Fiduciary Fund are set aside for specific types of projects or purposes. Fiscal Year (FY)—This is the year used for accounting purposes that begins July 1 and ends June 30. Franchise — These fees are collected in lieu of rent for use of city streets from refuse collectors, cable television companies and utilities. Some franchise fees are limited by statute. Funds— Different accounts that are used to separate expenses and revenues used for specific purposes. Full Time Equivalent (FTE) — Some positions are part-time and are budgeted based on the hours, and are then converted to a full-time equivalent of a position. One FTE is equivalent to 2080 hours of work per year. GASB 45 — Accounting guidelines issued by the Governmental Accounting Standard Board (GASB) on how and when to account for expenditures and liabilities relating to Other Post-Employment Benefits (OPEB). GASB 54 — Accounting guidelines issued by the Governmental Accounting Standard Board (GASB) on fund balance reporting and classification of Governmental Funds. Gas Tax—This tax is an 18 cent per gallon tax on fuel used in vehicles and aircraft. The use of gasoline tax revenue is restricted to research, planning, construction, improvements, maintenance, and operation of public streets and highways, or public mass transit guide ways. General Fund —the main governmental operating fund for the City. The General Fund is the largest of the City funds and the majority of government activities are in this fund. General Revenue— Revenues that cannot be associated with a specific expenditure, such as property taxes, sales tax, and business license tax. Internal Service Fund Charges — Charges that are made to departments to support internal operations, for example IT, phone service and vehicle repair. Modified Accrual Basis — The basis for budgeting and accounting in the governmental funds where the revenues are recognized as they are measureable and available, when the invoice for payment is issued. The expenditures are recognized as they occur, and not as the check clears. Operating Budget — This is the budget that is used to plan for City operational expenditures and revenues each fiscal year. Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-41 OPEB — Other Post-Employment Benefits. These are the costs related to benefits paid to employees who have retired from the City. They generally consist of retires health, dental and vision care, and are covered for the life of the retiree. CaIPERS — The California Public Employee Retirement System. The City is part of the State's PERS retirement system. Employees contribute to PERS for employee defined benefit pension costs. Each year, CaIPERS sends the City the required contribution information, based on age and number of employees. Projected —The projected amount of expenditures or revenues for the City, before the account books have been closed out for the fiscal year and an audit of expenses and revenues has been conducted. Property Tax — This tax is imposed on real property and tangible personal property, and is based on the value of the property. It is collected by Alameda County and allocated to cities, counties, special districts and school districts. Proposed Budget — The budgeted revenues and expenditures that are presented to the City Council for consideration. After the City Council has approved the proposed budget, then it becomes the Adopted Budget beginning July 1St Proprietary Funds — These are the funds that receive the majority of revenue from user fees and not through taxes. Proprietary Funds are considered business-related because of the nature of activity that takes place within the fund such as sewer charges. Quimby Act — The Act was passed by the California State Legislature in 1975 which authorizes lc governments to require developers to set aside land, make a donation, or pay fees for park improvemenL., (California Government Code 66477). Resolution — The legal document that is approved or rejected by the City Council for a specific action regarding City government. A resolution is often prepared in conjunction with a staff report which is present to the City Council for consideration and vote. Reserves — Money that is set aside for future expenditures and emergencies. The City Council approves a reserve policy for the General Fund. Sales and Use Tax — Sales and use tax revenue received by cities is general purpose revenue and is deposited into a city's General Fund. A sales tax is collected by the state Board of Equalization, and imposed on retailer for the privilege of selling tangible personal property in California. A use tax is imposed on purchasers for transactions in which the sales tax is not collected, such as for goods purchase out of state for use in California. Charge for Services—These are fees and charges that are imposed for services and facilities provided, such as recreational classes or plan checking. Use of the revenue is limited to paying for the service for which the fees are collected, but may include overhead, capital improvements, or debt service. Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-42 Special Revenue Funds — These are funds used to account for activities paid for by taxes or other designated revenue sources that have specific limitations on their use according to law. Staff Report—The memorandum or report that is presented to the City Council for information or approval. Transient Occupancy Tax (TOT) —This tax may be levied by a city under the police powers granted to cities in the state Constitution. It is a tax imposed on people staying for 30 days or less in a hotel, inn or other lodging facility. Vehicle License Fee (VLF) —This is a tax on ownership of a registered vehicle. The tax rate is based on the value of the vehicle, and paid to the Department of Motor Vehicles. Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-43 DemographiL., Since the City of Dublin's incorporation in 1982, the City's population has progressively increased as both residents and businesses found the benefits of calling Dublin home. The U.S. Census Bureau is continually releasing additional data from the 2010 U.S. Census.The full 2010 Census Population Demographics Report, as well as the 2011 Demographic Snapshot report (provided by Neilsen Site Reports) may be found on the City's website under the Community and Economic Profile Section. The data shown is based on the 2011 Demographic Report. rea •opus :n: a to`, Total Population, 2011 Estimate 49,249 2016 Population Estimate 54,211 Land Area in Square Miles 14.59 2011 Population per Square Mile (Land Area) 3,376 Estimated Growth 2011-2016 +10.08% Population,Age, and Sex Characteristics "Total Population 1111 49,249 "Male (Median Age 35.78) 25,648 52.08% 'Female (Median Age 37) 23,601 47.92% Persons under 5 years 3,064 6.24% Persons 5-17 years 7,193 14.61% :Persons 18-34 years A1111 13,099 26.60% "Persons 35-64 years 411111111111111111111111111111111. 22,232 45.14% 'Persons 65+ " 3,651 7.41% Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-44 w Racial Detail Population by Single Race Population ', r Total Population 49,249 100% Total Population of One Race 46,911 95.25% White 32,383 65.75% Black or African American 3,332 6.77% American Indian and Alaska Native 315 0.64% Asian 7,754 15.74% Native Hawaiian and Other Pacific Islander 182 0.37% Other 2,945 5.98% Two or More Races 2,338 4.75% Not Hispanic or Latino 42,079 85.44% Hispanic or Latino 7,170 14.56% Education Population % Less than High School Diploma 3,502 10.08% High School Graduate (or GED) 8,043 23.17% Some College, no Degree 7,180 20.68% Associate Degree 2,482 7.15% Bachelor's Degree 9,213 26.54% Master's Degree 3,085 8.89% Professional School Degree 666 1.92% _ • Doctorate Degree 548 1.58% Households $ Population 1 % 2011 Estimate 16,349 Estimated Growth 2011-2016 _ +12.45% Family Households 11,454 70.06% Nonfamily Households 4,895 29.94% _ Average Household Size 2.64 Average Household Income $116,622 Median Household Income $98,133 Per Capita Income $40,095 • Top Ten Employers Top Ten Employers United States Government Target Dublin Unified School District Safeway SAP Micreodental DTI Zeiss Meditec City of Dublin Alameda County Franklin Templeton Investments Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-45 This page intentionally left blank Blank City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget K. STRATEGIC PLAN Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-1 This page intentionally left blank Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-2 City of Dublin 10-Year Strategic Plan March 2013 Update Mission The City of Dublin promotes and supports a high quality of life which ensures a safe and secure environment that fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and educated community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and support environmental stewardship and sustainability through the preservation of our natural surroundings. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. Values Our Values in Building Community • Promote locations and events that bring people of all ages together. • Provide more venues for family-based activities. • Foster heritage and cultural development. Our Values in Ensuring a Safe Community • Provide high quality police and fire services to insure the safety of the citizens living in the community. • Provide education and training to residents and businesses that would promote public safety. Our Values in Guiding Development • Assure that development contributes positively to the City's fiscal health. • Support pedestrian-friendly development, transit-oriented development, green building and environmental responsiveness. • Promote high quality design and architectural standards in private development and in all public facilities. • Develop transportation systems that facilitate ease of movement throughout the City. Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-3 Our Values in Governing • Commit to openness and responsiveness to the public and community. • Operate at all times with honesty and integrity. • Exercise fairness in consideration of issues. • Provide a high level of customer service and responsiveness from City staff to citizens. • Embrace technology to improve effectiveness and efficiency. • Strive to build an informed community through communication. Our Values in Relating to Other Communities and Entities • Encourage collaboration and communication with other communities on issues of mutual concern. • Encourage public and private partnerships of mutual benefit. Strategies 1. Pursue economic development initiatives that attract new businesses while strengthening and supporting existing businesses. a. Develop programs that create and retain jobs, as well as increase sales tax revenue. b. Create programs that support small businesses in Dublin. c. Focus business development efforts on Priority Development Areas and adjacent properties. d. Retain, attract and support innovative companies. 2. Continue to strengthen the identity and aesthetic appeal of the downtown. a. Facilitate and encourage continued investment in Downtown Dublin. b. Continue to work with private property owners to renovate or update retail areas. 3. Create a community that supports environmental sustainability and provides an open space network that ensures environmental protection and provides public access where appropriate. a. Establish Open Space Area in western hills. b. Create Open Space connections and trails where appropriate. c. Implement open space policies of the Eastern Dublin GPA/Specific Plan. d. Explore and implement strategies that enhance environmental sustainability. 4. Develop dynamic and unique community recreational and cultural opportunities in the region. a. Expand and enhance Dublin Heritage Park and Museums. b. Develop a state-of-the-art recreation programs and facilities. c. Identify opportunities for development of a unique passive park/recreation facility. 5. Identify new and/or enhanced opportunities for community promotion, marketing, engagement and outreach. a. Enhance awareness of City amenities, activities, and programs to a wide variety of audiences. Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-4 A Strategies STRATEGY#1: Pursue economic development initiatives that attract new businesses while strengthening existing businesses. STRATEGIC GOAL #1A: Develop programs that create and retain jobs, as well as increase sales tax revenue # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 1. 2013-2014 Create a comprehensive marketing and branding plan for the City. Underway 2. 2013-2014 Focus the City's Business Visitation Program on high-growth Ongoing companies. 3. 2013-2014 Advance the City's participation efforts (i-GATE, Tri-Valley CVB, Ongoing Innovation Tri-Valley, East Bay EDA, etc.). 4. 2013-2014 Position development sites (Downtown and Eastern Dublin Transit Underway Center) to meet current and future market demand and provide necessary marketing support. 5. 2013-2014 Partner with Alameda County Surplus Authority on the Eastern Underway Dublin Transit Center. 6. 2013-2014 Support Downtown Specific Plan area property owners' business Underway attraction and development. 7. 2013-2014 Expedite development process Downtown and optimize conditions Underway for entertainment uses. 8. 2013-2014 Explore potential funding sources and financing tools to advance real Ongoing estate and economic development. 9. 2013-2014 Explore the creation of an economic development corporation. Complete 10. 2013-2014 Explore the creation of an economic development corporation. Complete 11. 2013-2014 Develop business meetings/summits with property owners around Complete key areas of interest. 12. 2012-2013 Develop an Economic Development Strategy. Complete 13. 2011-2012 Continue to develop economic incentives for retail, office, Complete restaurants, and industrial users. 14. 2011-2012 Identify partnership opportunities with the Dublin Chamber of Complete Commerce to assist small businesses. 15. 2011-2012 Explore a Shop Local Holiday Campaign. Complete 16. 2011-2012 Update the Façade Improvement Program. Complete 17. 2010-2011 Execute Business Visitation Program. Complete 18. 2010-2011 Work with DSRSD to develop sewer incentive program. Complete Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-5 STRATEGIC GOAL#1B: Create programs that support small businesses in Dublin. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 1. 2013-2014 Focus the City's Business Visitation Program on high-growth Ongoing companies. 2. 2013-2014 Support Downtown Specific Plan area property owners' business Underway attraction and development efforts. 3. 2013-2014 Develop and implement on-line building permit application for Underway routine "over-the-counter" permits. 4. 2013-2014 Engage local businesses in updating Business Watch program. Underway 5. 2013-2014 Monitor on-line Business License Renewal Program to ensure high- Ongoing level customer satisfaction. 6. 2013-2014 Develop on-line building inspection scheduling. Underway 7. 2012-2013 Amend Zoning Ordinance to streamline entitlements for Commercial Complete Day Care facilities. 8. 2012-2013 Facilitate roundtables with commercial brokers and the development Complete community. 9. 2012-2013 Develop business meetings/summits with property owners around Complete key areas of interest. 10. 2012-2013 Develop on-line access to plan check comments for active building Complete permit applications. 11. 2011-2012 Develop an Economic Development Strategy. Complete 12. 2011-2012 Develop a Design Awards Program to recognize new and remodeled Complete projects of special quality. 13. 2011-2012 Identify partnership opportunities with the Dublin Chamber of Complete Commerce to assist small businesses. 14. 2011-2012 Explore a Shop Local Holiday Campaign. Complete 15. 2011-2012 Update the Facade Improvement Program. Complete 16. 2010-2011 Explore the feasibility of an ordinance that would encourage existing Complete and future commercial locations, which have adequate enclosure space, to provide recycling services. 17. 2010-2011 Explore an environmental recognition program for targeted program Complete practices for Dublin businesses. 18. 2010-2011 Develop a Business Anniversary Awards Program. Complete 19. 2010-2011 Work with DSRSD to develop sewer incentive program. Complete 20. 2010-2011 Develop a template recycling plan to be shared with the commercial Complete sector to increase recycling. Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-6 STRATEGIC GOAL #1C: Focus business development efforts on Priority Development Areas and adjacent properties. It Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 1. 2013-2014 Position development sites (Downtown and Eastern Dublin Transit Underway Center) to meet current and future market demand and provide necessary marketing support. 2. 2013-2014 Partner with the Alameda County Surplus Property Authority on the Underway Eastern Dublin Transit Center. 3. 2013-2014 Support Downtown Specific Plan area property owners' business Ongoing attraction and development efforts. 4. 2013-2014 Expedite development process Downtown and optimize conditions Underway for entertainment uses. 5. 2013-2014 Explore potential funding sources and financing tools to advance real Ongoing estate and economic development. STRATEGIC GOAL#1D: Retain, attract and support innovative companies. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC`GOAL STATUS 1. 2013-2014 Create a comprehensive marketing and branding plan for the City. Underway 2. 2013-2014 Focus the City's Business Visitation Program on high-growth Ongoing companies. 3. 2013-2014 Advance the City's participation in regional efforts (i-GATE, Tri-Valley Ongoing CVB, Innovation Tri-Valley, East Bay EDA, etc.). STRATEGY#2: Continue to strengthen the identity and aesthetic appeal of the downtown. STRATEGIC GOAL#2A: Facilitate and encourage continued investment in Downtown Dublin. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 1. 2014-2015 Identify aesthetic improvements consistent with comprehensive Underway marketing and branding plan for the City. 2. 2013-2014 Implement Design Awards Program to recognize new and remodeled Underway projects of special quality. 3. 2013-2014 Position development sites to meet current and future market Underway demand and provide necessary marketing support. 4. 2013-2014 Monitor new temporary sign regulations to ensure consistency and Underway allowing for more attractive place to do business. 5. 2013-2014 Support Downtown Specific Plan area property owners' business Ongoing attraction and development efforts. 6. 2013-2014 Expedite development progress Downtown and optimize conditions Underway for entertainment uses. Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-7 STRATEGIC GOAL#2A: Facilitate and encourage continued investment in Downtown Dublin. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 7.. 2013-2014 Explore potential funding sources and financing tools to advance real Ongoing estate and economic development. 8. 2013-2014 Explore the creation of an economic development corporation. Complete 9. 2013-2014 Identify additional parkland to serve residential development Complete planned for downtown Dublin. 10. 2013-2014 Explore funding options to facilitate implementation of Bikeways and Underway Pedestrian Master Plan. 11. 2013-2014 Update the Downtown Traffic Improvement Fee Program following Underway adoption of the Bikeways and Pedestrian Master Plan. 12. 2013-2014 Complete design and bid of the construction of pedestrian safety Complete improvements on Amador Valley Boulevard in Downtown area. 13. 2012-2013 Ensure completion of Golden Gate Drive Downtown Pedestrian Complete Connection Project. 14. 2011-2012 Oversee construction of St. Patrick Way between Golden Gate Drive Complete and Regional Street. 15. 2012-2013 Facilitate roundtables with commercial brokers and the development Complete community. 16. 2012-2013 Develop business meetings/summits with property owners around Complete key areas of interest. 17. 2011-2012 Institute Design Awards Program to recognize new and remodeled Complete projects of special quality. 18. 2011-2012 Continue to develop economic incentives for retail, office, Complete restaurants, and industrial users. 19. 2011-2012 Update the Facade Improvement Program. Complete 20. 2010-2011 Work with Chabot/Las Positas to find location for District Office/ Complete Learning Center. 21. 2010-2011 Develop a Downtown Business Attraction Plan. Complete 22. 2010-2011 Explore beautification programs (i.e. facade improvements, design Complete assistance, etc.) for commercial areas along Dublin Boulevard between Dougherty Road and San Ramon Road and Downtown Core area. 23. 2010-2011 Update Downtown West Dublin BART and San Ramon Specific Plans Complete into one comprehensive Plan that addresses the entire Downtown Area. 24. 2009-2010 Develop Economic Incentive Program. Complete 25. 2008-2009 Facilitate the selection of public art for three (3) Private Development Complete projects. 26. 2008-2009 Prepare Community Design Element for General Plan. Complete 27. 2007-2008 Work with Dublin Honda on development options for Amador Plaza Complete site. Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-8 STRATEGIC GOAL#2A: Facilitate and encourage continued investment in Downtown Dublin. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 28. 2006-2007 Develop Historic District Master Plan for Dublin Blvd./Donlon Complete property and implement Specific Plan, if required. 29. 2006-2007 Work with property owner of Ralph's Grocery store to identify Complete replacement alternatives. 30. 2005-2006 Complete Senior Housing Project. Complete 31. 2005-2006 Complete construction of new Senior Center and prepare for Complete operation of new facility. 32. 2005-2006 Work with Dolan Lumber owners to facilitate development Complete opportunities. 33. 2005-2006 Negotiate Lease Agreement and resolve funding for the West Dublin Complete BART project. 34. 2005-2006 Install lighting at approaches to the 1-680 Freeway Underpass Art Complete Projects. 35. 2005-2006 Develop and implement program to keep trucks out of shopping Complete centers and overnight parking. STRATEGIC GOAL#2B: Continue to work with private property owners to renovate or update retail areas. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 1. 2013-2014 Support Downtown Specific Plan area property owners' business Ongoing attraction and development efforts. 2. 2013-2014 Explore potential funding sources and financing tools to advance real Ongoing estate and economic development. 3. 2013-2014 Explore the creation of an economic development corporation. Complete 4. 2013-2014 Identify opportunities for public art in downtown Dublin Ongoing 5. 2011-2012 Institute Design Awards Program to recognize new and remodeled Complete projects of special quality. 6. 2011-2012 Continue to develop economic incentives for retail, office, Complete restaurants, and industrial users. 7. 2011-2012 Update the Façade Improvement Program. Complete 8. 2010-2011 Work with Chabot/Las Positas to find location for District Office/ Complete Learning Center. 9. 2010-2011 Develop a Downtown Business Attraction Plan. Complete 10. 2010-2011 Explore beautification programs (i.e. façade improvements, design Complete assistance, etc.) for commercial areas along Dublin Boulevard between Dougherty Road and San Ramon Road and Downtown Core area. Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-9 STRATEGIC GOAL#2B: Continue to work with private property owners to renovate or update retail areas. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 11. 2010-2011 Update Downtown West Dublin BART and San Ramon Specific Plans Complete into one comprehensive Plan that addresses the entire Downtown Area. 12. 2009-2010 Develop Economic Incentive Program. Complete 13. 2009-2010 Examine parking requirements to streamline development review Complete and encourage businesses to locate within the City of Dublin. 14. 2008-2009 Prepare Community Design Element for General Plan. Complete 15. 2007-2008 Work with Dublin Honda on development options for Amador Plaza Complete site. 16. 2006-2007 Work with property owner of Ralph's Grocery store to identify Complete replacement alternatives. 17. 2005-2006 Work with Dolan Lumber owners to facilitate development Complete opportunities. 18. 2005-2006 Negotiate Lease Agreement and resolve funding for the West Dublin Complete BART project. 19. 2004-2005 Work with Shamrock Village to facilitate improvement to the Center. Complete 20. 2004-2005 Work with Shamrock Village to facilitate improvement to the Center. Complete STRATEGY#3: Create a community that supports environmental sustainability and provides an op space network that ensures environmental protection and provides public access where appropriate. STRATEGIC GOAL#3A: Establish Open Space Area in western hills. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 1. 2011-2012 Coordinate with East Bay Regional Parks District on the opening of Complete the Dublin Hills Regional Park. 2. 2004-2005 Work with East Bay Regional Parks District to complete negotiations Complete for land acquisition or obtain conservation easement to provide public access in the eastern hills for an Open Space Area. 3. 2004-2005 Identify and secure sources of funding for land acquisition in the Underway western hills for an Open Space Area. 4. 2004-2005 Upon completion of land acquisition in the western hills, prepare an No Open Space Master Plan and appropriate CEQA documents. Progress Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-10 r STRATEGIC GOAL#3B: Create open space connections and trails where appropriate. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 1. 2013-2014 Complete the Bikeways and Pedestrian Master Plan. Underway 2. 2013-2014 Begin discussions with EBRPD about the Master Plan and the Ongoing feasibility of joint improvements for the future Moller Ranch Neighborhood Park and Staging Area. 3. 2001-2002 Complete U.S. Army Reserve Camp Parks General Plan and Specific Complete Plan Amendments. 4. 2011-2012 Oversee construction of the Alamo Canal Trail Under 1-580. Complete 5. 2007-2008 Complete GPA Study on the Transportation Corridor Right-of-Way. Complete 6. 2006-2007 Work with EBRPD and the City of Pleasanton to conduct a preliminary Complete engineering study and identify funding sources to facilitate the connection of Alamo Canal Trail under 1-580 to Pleasanton trails. 7. 2006-2007 Complete review of Moller Annexation and General Plan and Specific Complete Plan Amendments. 8. 2005-2006 Complete General Plan and Specific Plan Amendments for Eastern Complete Dublin Property Owners Annexation Area. 9. 2005-2006 Complete Review of Mission Peak Annexation and General Plan and Complete Specific Plan Amendments. STRATEGIC GOAL#3C: Implement open space policies of the Eastern Dublin GPA/Specific Plan. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHIN G STRATEGIC GOAL STATUS 1. 2001-2002 Complete U.S. Army Reserve Camp Parks General Plan and Specific Complete Plan Amendments. 2. 2005-2006 Complete General Plan and Specific Plan Amendments for Eastern Complete Dublin Property Owners Annexation Area. 3. 2005-2006 Complete Review of Mission Peak Annexation and General Plan and Complete Specific Plan Amendments. 4. 2006-2007 Complete review of Moller Annexation and General Plan and Specific Complete Plan Amendments. Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-11 STRATEGIC GOAL #3D: Explore and implement strategies that enhance environmental sustainability. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 1. 2013-2014 Implement an environmental recognition program for targeted Underway program practices for Dublin businesses. 2. 2013-2014 Implement Tobacco Retailer License System. Complete 3. 2013-2014 Implement application process for Conditional Use Permits for Complete businesses selling tobacco products within 1,000 feet of schools, residential neighborhoods, and libraries. 4. 2013-2014 Continue to encourage agricultural open space and inclusion of Ongoing viticulture themes in development projects. 5. 2013-2014 Continue efforts to support vintners in Dublin and the Livermore Ongoing Valley Winegrowers Associate. 6. 2013-2014 Complete design and bid the construction of pedestrian safety Complete improvements on Amador Valley Boulevard in Downtown area. 7. 2013-2014 Explore clean water program grant funding for storm water Underway treatment features in the Dougherty Road Improvement project. 8. 2013-2014 Explore funding options for pedestrian bicycle improvements on Underway Amador Plaza Road between Amador Valley Boulevard and St. Patrick's Way. 9. 2013-2014 Explore funding options for Village Parkway downtown corridor Underway improvements. 10. 2013-2014 Explore funding options for project environmental studies and Underway engineering design for a downtown Dublin Boulevard bikeway corridor. 11. 2012-2013 Work with Dublin San Ramon Services District (DSRSD) on expansion Complete of the recycled water irrigation system to Kolb, Stagecoach and Alamo Creek Parks. 12. 2012-2013 Work with DSRSD on expansion of the recycled water irrigation Complete system to Kolb, Stagecoach and Alamo Creek Parks. 13. 2012-2013 Develop an environmental recognition program for targeted program Underway practices for Dublin businesses. 14. 2012-2013 Complete Central Irrigation Control Upgrades. Complete 15. 2012-2013 Develop and implement composting programs at all Dublin Unified Complete School District Middle Schools. 16. 2012-2013 Coordinate Energy Audit Outcomes. Complete 17. 2012-2013 Partner with California Youth Energy Services to provide energy Complete savings to residents. Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-12 4 STRATEGIC GOAL #313: Explore and implement strategies that enhance environmental sustainability. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 18. 2012-2013 Construct by-pass storm drain on San Ramon Road between Shannon Underway Avenue and Silvergate Drive. 19. 2011-2012 Create new Energy Conservation and Generation Element of Dublin Underway General Plan. 20. 2012-2013 Explore changes to City policy documents to implement One Bay Complete Area's Sustainable Communities Strategy. 21. 2012-2013 Expand the Dublin Unified School District Recycling Contest to the Complete middle schools. 22. 2012-2013 Explore a collaborative effort with DSRSD to educate the commercial Complete community about water conservation. 23. 2012-2013 Update the Climate Action Plan (CAP). Complete 24. 2012-2013 Coordinate implementation of the city's Trash Reduction Plan. Complete 25. 2012-2013 Establish storm drain capture project to assist with trash reduction. Complete 26. 2011-2012 Create new Water Conservation and Management Element of Dublin Complete General Plan. 27. 2012-2013 Develop an ordinance that requires existing and future commercial Complete locations, which have adequate enclosure space, to provide recycling and composting services. 28. 2012-2013 Develop and implement an organics collection program at all City Complete facilities. 29. 2012-2013 Develop and implement a green fleet administrative policy. Complete 30. 2012-2013 Develop and implement a contract amendment with Amador Valley Complete Industries (AVI) that lowers the cost of garbage collection services to ensure economic sustainability of the Dublin Unified School District (DUSD) recycling and composting programs. 31. 2012-2013 Develop and implement composting programs at DUSD elementary Complete schools. 32. 2012-2013 Explore opportunities to provide a collection point for discarded Complete pharmaceuticals. 33. 2012-2013 Work with StopWaste to educate the community on the countywide Complete bag ban. 34. 2012-2013 Work with PG&E to promote energy savings programs. Complete 35. 2012-2013 Develop a community e-waste recycling opportunity outreach Complete program. 36. 2011-2012 Develop a tobacco retailer license system. Complete 37. 2011-2012 Develop zoning restrictions that would require a Conditional Use Complete Permit for businesses to sell tobacco products within 1,000 feet of schools, residential neighborhoods, libraries, etc. 38. 2010-2011 Explore the feasibility of a streetlight energy efficiency improvement Complete program along Dublin Boulevard. Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-13 STRATEGIC GOAL #3D: Explore and implement strategies that enhance environmental sustainability. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 39. 2010-2011 Explore the feasibility of a mandatory requirement for the installation Complete of sustainable features, like solar power building infrastructure for future installation, for new residential and non-residential development projects and look at possible incentives. 40. 2011-2012 Partner with schools to do outreach related to waste management Complete with the students and teachers. 41. 2011-2012 Explore greater e-waste recycling/disposal opportunities within the Complete City of Dublin. 42. 2010-2011 Explore the feasibility of an ordinance that would encourage existing Complete and future commercial locations, which have adequate enclosure space, to provide recycling services. 43. 2010-2011 Conduct six (6) watershed awareness educational events. Complete 44. 2010-2011 Explore an environmental recognition program for targeted program Complete practices for Dublin businesses. 45. 2010-2011 Explore the feasibility of a green fleet plan for the City. Complete 46. 2010-2011 Implement recommended solutions for paperless City Council Complete Meetings. 47. 2010-2011 Conduct a volunteer clean-up day in the fall. Complete 48. 2010-2011 Develop a template recycling plan to be shared with the commercial Complete sector to increase recycling. 49. 2010-2011 Explore and present findings related to creation of food waste Complete programs at City facilities. 50. 2010-2011 Discontinue use of City supplied individual plastic beverage bottles Complete (i.e. waters, sports drinks, soda, etc.) at city hosted events. 51. 2010-2011 Implement a food-scrap, cash-incentive program for single family Complete residential customers. 52. 2010-2011 Create a CAP. Complete STRATEGY#4: Develop dynamic and unique community recreational and cultural opportunities in the region. STRATEGIC GOAL#4A: Expand and enhance Dublin Heritage Park and Museums. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 1. 2013-2014 Complete the Conservation Assessment Program and prepare Underway implementation plan from recommendations in the study. 2. 2013-2014 Conduct feasibility study on expanding capacity at the Dublin Pioneer Underway Cemetery. Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-14 STRATEGIC GOAL#4A: Expand and enhance Dublin Heritage Park and Museums. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 3. 2013-2014 Conduct museum study for the Heritage Park Museums and the Underway Camp Parks Collection and determine collection policies, operational enhancements and opportunities for temporary, virtual and permanent exhibits. 4. 2012-2013 Re-locate Visitor/Welcome Center to St. Raymond Church to enhance Complete visitor experience and interpretive opportunities. 5. 2012-2013 Update Parks and Community Services Strategic Plan. Underway 6. 2012-2013 Develop and implement Parks and Community Services marketing Complete and promotions plan. 7. 2011-2012 Pursue a Museum Assessment Program Phase II Application process. Complete 8. 2011-2012 Conduct monthly Saturday events at the Dublin Heritage Parks and Complete Museums. 9. 2011-2012 Develop a Facility Use Policy for the Kolb Barn and Grounds and Complete actively promote rentals of the facility. 10. 2011-2012 Establish an Art/Ceramic Studio in the Old Kolb House. Complete 11. 2011-2012 Assume ownership of the Camp Parks Collection and conduct an Complete annual exhibit of the Collection (pending approval by the US Army Center of Military History). 12. 2010-2011 Upon relocation of the Kolb properties to the Dublin Historic Park, Complete complete furnishing of buildings and catalogue/accessioning of the collections of the Kolb family. 13. 2010-2011 Conduct a park/facility dedication event for the Dublin Historic Park, Complete Phase I. 14. 2010-2011 Produce one exhibit and corresponding catalog each year that will Complete focus on a significant Dublin family or theme. 15. 2009-2010 Implement a self-study and peer review for the Phase II Museum Complete Assessment Program (MAP) — Public Dimension Assessment for the Dublin Heritage Center. 16. 2008-2009 Upon acquisition of the Dublin Square Shopping Center, undertake Complete development of design and construction documents for Phase I of the Dublin Historic Park. 17. 2007-2008 Establish a Visitor Center at St. Raymond's Church. Complete 18. 2007-2008 Assess the condition of the Kolb Family properties (house, barn, and Complete workshop) and develop a plan for relocation of the properties as appropriate. 19. 2006-2007 Develop Historic District Master Plan for Dublin Blvd./Donlon Complete property and implement Specific Plan, if required. Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-15 STRATEGIC GOAL#4A: Expand and enhance Dublin Heritage Park and Museums. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 20. 2006-2007 Prepare an update to the Parks and Recreation Master Plan. Complete 21. 2006-2007 Undertake a site master plan, programming and financial feasibility Complete study for the Dublin Historic Park including DHPA land/cemetery feasibility study. 22. 2006-2007 Research and submit new application for Murray Schoolhouse to be Complete placed on the National Register of Historic Places. 23. 2006-2007 Submit application for California Cultural Historic Endowment grant Complete for Dublin Historic Park project. 24. 2005-2006 Refurbish exhibit space within the Murray Schoolhouse to provide a Complete fresh setting that will optimally highlight Dublin's history. STRATEGIC GOAL#4B: Develop state-of-the-art recreation programs and facilities. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 1. 2015-2016 Complete construction of Phase I and installation of Public Art for Proposed Emerald Glen Recreation and Aquatic Complex. 2. 2014-2015 Begin construction of Phase I and fabrication of Public Art for Proposed Emerald Glen Recreation and Aquatic Complex. 3. 2013-2014 Complete construction document for Phase I and bid the project for Underway Emerald Glen Recreation and Aquatic Complex. 4. 2013-2014 Identify opportunities for Public Art at the facility and begin artist Complete selection for Emerald Glen Recreation and Aquatic Complex. 5. 2012-2013 Update the Emerald Glen Recreation and Aquatic Complex building Complete and phasing plan and re-start design of the facility. 6. 2012-2013 Update Public Facility Impact Fee. Underway 7. 2008-2009 Undertake development of design and construction documents for Underway Emerald Glen Recreation and Aquatic Complex. 8. 2007-2008 Re-evaluate the Facilities Feasibility Study and update the conceptual Complete Master Plan for the Emerald Glen Recreation and Aquatic Complex. STRATEGIC GOAL#4C: Expand and enhance Dublin Heritage Park and Museums. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 1. 2013-2014 Determine if there are park sites in the Eastern Dublin Specific Plan Underway that may be suitable for a more passive park. 2. 2012-2013 Identify additional parkland to serve residential development Complete planned for downtown Dublin. Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-16 STRATEGIC GOAL MC: Expand and enhance Dublin Heritage Park and Museums. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 3. 2013-2014 Complete Passatempo Neighborhood Park. Complete 4. 2013-2014 Complete Schaefer Ranch Park. Complete 5. 2012-2013 Identify additional parkland to serve residential development Complete planned for downtown Dublin. 6. 2012-2013 Update Public Facility Impact Fee. Underway 7. 2012-2013 Fallon Sports Park: Determine feasibility and cost of building Complete restroom, ball field and soccer field. 8. 2001-2002 Complete U.S. Army Reserve Camp Parks General Plan and Specific Complete Plan Amendments. 9. 2012-2013 Complete Positano Hills Neighborhood Park. Complete 10. 2007-2008 Complete GPA Study on the Transportation Corridor Right-of-Way. Complete 11. 2006-2007 Closely monitor development projects Citywide to identify potential Complete sites for a unique passive park/recreation facility. 12. 2005-2006 Complete General Plan and Specific Plan Amendments for Eastern Complete Dublin Property Owners Annexation Area. 13. 2005-2006 Conduct research on various unique passive park/recreation facilities Complete and identify preferred components and site requirements. STRATEGY#5: Identify new and/or enhanced opportunities for community promotion, marketing, engagement and outreach. STRATEGIC GOAL #5A:Enhance awareness of City amenities, and programs to a wide variety of audiences. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 1. 2013-2014 Create a comprehensive marketing and branding plan for the City. Underway 2. 2013-2014 Conduct community outreach to update the Parks and Community Underway Services Strategic Plan. 3. 2013-2014 Explore alternative to connect residents with City Hall and educate Underway the community on available City services. 4. 2013-2014 Develop "Welcome Packet" for residents of new neighborhoods, Underway augmented by information on City website. 5. 2013-2014 Explore feasibility of establishing a Human Services Commission Complete focusing on Tri-Valley social service issues. 6. 2013-2014 Collaborate with Alameda County 2-1-1 to promote available services Underway in the community. 7. 2013-2014 Develop and distribute info guide on "Celebrating with Fireworks." Complete Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-17 STRATEGIC GOAL #5A: Enhance awareness of City amenities, and programs to a wide variety of audiences. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 8. 2013-2014 Develop and distribute informational guide on participating in "P.A.C" Complete (Pulsepoint, AED's, CPR) to help save lives. 9. 2013-2014 Develop Neighborhood Resources newsletter for community Complete outreach on a bi-annual basis. 10. 2013-2014 Create a Neighborhood Resources newsletter for community Complete outreach on a bi-annual basis. 11. 2013-2014 Engage local businesses in updating Business Watch program. Underway 12. 2013-2014 Implement redesigned Neighborhood Watch Program and "National Complete Night Out" event. 13. 2013-2014 Investigate collaborative opportunities with local mental health Ongoing providers to promote mental illness support services within the community. 14. 2013-2014 Develop and actively seek opportunities to provide community Ongoing presentations on frequently requested and emerging safety topics. 15. 2012-2013 Develop Marketing and Promotions Plan for the programs, classes Underway and events offered by the Parks and Community Services Department. 16. 2012-2013 Continue to evaluate Social Media uses and options for general City Underway use. 17. 2012-2013 Develop and Implement Parks and Community Services marketing Underway and promotions plan. 18. 2012-2013 Expand options available as part of the Camp Connector program. Underway 19. 2012-2013 Expand Saturday programs to include use of existing preschool Underway classrooms at Shannon Community Center and Emerald Glen Park. 20. 2012-2013 Facilitate roundtables with commercial brokers and the development Complete community. 21. 2012-2013 Develop business meetings/summits with property owners around Complete key areas of interest. 22. 2012-2013 Identify new opportunities for Neighborhood Outreach and Complete education programs. 23. 2012-2013 Expand Crime Prevention Education and Outreach materials on City Complete website. 24. 2012-2013 Establish Residential Fire Sprinkler Community Awareness Program. Complete 25. 2011-2012 Update Dublin General Plan to include new information, graphics and Complete photos. 26. 2012-2013 Explore the feasibility of utilizing part-time volunteers to assist with Complete City Emergency Management Activities. Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-18 STRATEGIC GOAL #5A: Enhance awareness of City amenities, and programs to a wide variety of audiences. # Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS 27. 2011-2012 Develop and distribute an Annual Report on City Accomplishments. Complete 28. 2011-2012 Develop a Faith and Culture Based Network that will assist Dublin Complete Police Services in bridging the gaps between the Police and various faiths and cultures. 29. 2011-2012 Implement five Volunteer Projects. Complete 30. 2011-2012 Partner with schools to do outreach related to waste management Complete with students and teachers. 31. 2011-2012 Develop a Design Awards Program to recognize new and remodeled Complete projects of special quality. 32. 2011-2012 Develop Social Media Policies. Complete 33. 2010-2011 Implement City Communication Plan. Complete 34. 2010-2011 Develop and distribute quarterly e-newsletter by market segment to Complete coincide with publication of Activity Guide. 35. 2010-2011 Prepare and produce semi-annual Public Service Announcement via Complete local radio (KKIQ) for crime prevention/safety tips and upcoming Police Services events. 36. 2010-2011 Update the City's website and include an element of community Complete involvement in the process. 37. 2010-2011 Explore options for a listsery system to inform the community of City Complete meetings, news, and events. 38. 2009-2010 Produce a Citywide Newsletter. Complete 39. 2009-2010 Explore the feasibility of acquiring or producing a crime prevention Complete video for distribution to targeted audiences within the community and determine the best means of delivery. Primary focus would be on minimizing risk of being a victim of property crimes. Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-19 City of Dublin Fiscal Year 2014-15 and 2015-16 Proposed Budget --COr 00:66. Ill 1 X11 19 CA il=011 82 Q14F--00 Mayor — Tim Sbranti Vice Mayor — Don Biddle Council Member — Abe Gupta Council Member — Kevin Hart Council Member — David Haubert City Manager — Chris Foss Assistant City Manager — Linda Smith Prepared By: Colleen Tribby — Director of Administrative Services Lisa Hisatomi — Assistant Director of Administrative Services Renuka Dhadwal — Administrative Technician 0 A.TABLE OF CONTENTS C 0 3 This page intentionally left blank 0 3 Table of Contents Contents A. TABLE OF CONTENTS A-iii Table of Contents A-iii Table of Organizational Charts A-v B. TRANSMITTAL LETTER B-1 City Manager Transmittal Letter B-3 C. INTRODUCTORY SECTION C-1 City of Dublin Profile C-3 Organizational Chart C-7 Budget Document and Process C-8 D. FUNDS SUMMARY D-1 Fund Definitions D-3 Overview of Revenues D-8 Overview of Expenditures D-9 Overview of Fund Balances D-10 E. GENERAL FUND SUMMARY E-1 General Fund Operating Summary E-3 General Fund Reserve Details E-5 General Fund Revenue Assumptions E-6 General Fund Expenditure Assumptions E-8 F. DEPARTMENTS F-1 City Council F-3 City Manager F-6 City Clerk's Office F-9 Human Resources F-14 City Attorney's Office F-19 Administrative Services F-21 Non-Departmental F-26 Economic Development and Public Information F-36 Community Development F-41 Fire Services F-49 Police Services F-56 Parks and Community Services F-62 Public Works G. CAPITAL IMPROVEMENT PROJECTS G-1 Overview G-3 General Improvements G-4 Community Improvements G-5 Parks G-6 Streets G-7 H. PROPRIETARY FUNDS H-1 Internal Service Funds H-3 I. FIDUCIARY FUNDS I-1 Dublin Boulevard Assessment District 1-3 Geologic Hazard Abatement Districts 1-4 Fallon Village Geologic Hazard Abatement District I-5 California Employers' Retiree Benefit Trust(CERBT) 1-8 Associated Community Action Funds (ACAP) 1-9 J.APPENDIX Q Introduction J-3 Historical Comparison of Revenue by Source J-4 Position Allocation Plan J-22 Fiscal Year 2014-15 Appropriations Limit J-31 Fund Balance and Reserves Policy J-33 Glossary J-40 Demographics J-44 K.STRATEGIC PLAN K-1 City of Dublin 10-Year Strategic Plan K-3 Strategies K-5 0 City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page iv Table of Organizational Charts 1. Organizational Chart for Fiscal Year 2014-15 and 2015-16 C-7 2. City Council Organizational Chart F-3 3. Office of the City Manager Organizational Chart F-6 4. City Clerk Organizational Chart, F-9 5. Human Resources Organizational Chart F-14 6. City Attorney Organizational Chart F-19 7. Administrative Services Organizational Chart F-21 8. Non-Departmental Organizational Chart F-26 9. Economic Development Organizational Chart F-36 10. Community Development Organizational Chart F-41 11. Fire Service Organizational Chart F-49 12. Police Services Organizational Chart F-56 13. Parks and Community Services Organizational Chart F-62 14. Public Works Organizational Chart F-73 City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page v 3 This page intentionally left blank 0 3 City of Dublin Fiscal Years 2014-15 and 2015-16 Budget B. TRANSMITTAL LETTER Letter City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page B-1 0 This page intentionally left blank Letter City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page B-2 City Manager Transmittal Letter May 20, 2014 I am pleased to present to you the City of Dublin's Fiscal Year 2014-15 and Fiscal Year 2015-16 Proposed Budget, marking the beginning of a new two-year budget cycle. The two-year budget format allows for a longer-term financial perspective, where the attention moves from current sustainability to long-term fiscal health. With that in mind, there are three primary goals of this budget cycle: 1) Fully fund current City operations; 2) Continue funding future capital endeavors now, through the setting aside of specific reserves; and 3) Maintain adequate operating reserves over the long term. This budget document adheres to guidelines by the Government Finance Officers Association (GFOA) as best practices in local government budgeting so its appearance and substance will be different than past budget years. . There are a number of new components in the document, including departmental budget breakdowns, personnel allocations, and many schedules that tie the City's activities and funding sources together. It is my hope that this new format will give the City Council and community members a better understanding of the financial health of the City. BUDGET-IN-BRIEF Executive Summary The FY 2014-15 and FY 2015-16 Proposed Budget includes a General Fund operating surplus, before transfers out to the Capital Improvement Program (CIP), of $4.8 million in FY 2014-15 and $800,000 in FY 2015-16. Compared to the FY 2013-14 Adopted Budget, and ignoring large one-time payments, General Fund revenues are increasing 7.2% in FY 2014-15. The growth reflects gains in Property and Sales Tax, but also includes some smaller one-time revenue sources, as well as an increase in development-related fee revenue. General Fund expenditures are increasing 3.3% in FY 2014-15, resulting primarily from a $943,000 increase in contracted services, along with expected increases in employee benefit costs. The FY 2015-16 Budget forecasts an overall revenue decrease by 1.7% from the prior year (excluding large one-time revenues), due primarily to a drop in budgeted Building Permit revenue. FY 2015-16 expenditures are budgeted to increase 3.3% that year, again accounting for increases to contracted service costs and personnel costs. Total CIP project expenditures with new funding only (not carry-over funding) are budgeted at $33.3 million and $23.9 million in FY 2014-15 and FY 2015-16, respectively. Large-scale projects planned to begin and/or be completed in the two year budget cycle include: Letter City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page B-3 - Emerald Glen Recreation and Aquatic Complex (Phase I), a 31,940 square-foot facility with three separate pools, slides, and playground: Costs of $14.9 million in FY 2014-15; $10.4 million in FY 2015-16; - Fallon Sports Park (Phase II), the lower terrace of a 60-acre community park with synthetic turf soccer fields, a lighted baseball diamond, and related facilities: Costs of $7.5 million in FY 2014-15; $6.2 million in FY 2015-16; and - Dougherty Road Improvements, a street widening project that includes the addition of bike lanes, traffic signal modifications, and landscaping and lighting improvements: Costs of $6.0 million in FY 2014-15. There are no significant variances in other budgeted funds. BUDGETARY TRENDS Recent Budget-Balancing Actions Dublin, like most of its local agency peers, has undergone significant change since weathering the global financial crisis of FY 2008-09, and continues to show signs of recovery, and even growth, well into FY 2013-14. Since the recession, and subsequent 9.9% drop in total General Fund revenues in FY 2009-10, the City has taken a number of actions to reasonably contain future cost growth and stimulate economic activity, including: - Creating a successful Sales Tax Reimbursement Program that continues to attract high profile new businesses to the City (FY 2008-09); - Setting aside and maintaining contingency reserves to cover potential downturns development activity (FY 2009-10); - Reducing departmental expenditures by $4.5 million (FY 2009-10 and FY 2010-11); - Aligning the budget process with the 10-Year Strategic Plan in order to target resource allocation to specific City Council initiatives (FY 2011-12); - Implementing employee sharing in the City's share of pension costs (FY 2012-13); and - Installing energy efficient improvements at City facilities (FY 2013-14). These measures, in addition to the decisions taken by the City Council to shore up reserves, have allowed the City to continue to provide a high level of municipal services, to offer a variety of community events, and to fund large-scale parks and facilities projects. Ongoing Revenues and Expenditures As a rapidly growing City, much of Dublin's funding is tied to development, including fee revenue for City services, as well as one-time contributions linked to certain development projects. In developing the annual General Fund budget and long-term forecast, it is important to distinguish between these one-time sources of funding, versus the ongoing revenues that sustain the fundamental City operations. It is also crucial to differentiate ongoing expenditures, which are linked to departmental activities, from total expenditures, which include transfers out to CIP projects. Those transfers are typically funded by the planned use of Committed Reserves, with one-time sources like Community Benefit Payments, — through the special designation of surplus reserves, as approved by the City Council. As ongoing cc Letter City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page B-4 4 rise, City operations will depend upon a similarly growing ongoing revenue stream, and one-time sources should continue to be used in funding the CIP, or to shore up contingency reserves for future needs. Though ongoing revenues have grown steadily over the last four fiscal years, current cost containment measures have not capped a steady growth in ongoing expenditures: Ongoing General Fund Revenues and Expenditures Actual Actual Actual Actual Actual Amended 08-09 09-10 10-11 11-12 12-13 13-14 Ongoing Revenues $50,739,581 $46,916,794 $49,529,595 $55,326,844 $58,717,275 $60,219,162 %Change (5.7%) (7.5%) 5.6% 11.7% 6.1% 2.6% Ongoing Expenditures $46,721,494 $43,276,269 $44,410,234 $49,605,598 $52,283,280 $57,635,587 %Change 2.9% (7.4%) 2.6% 11.7% 5.4% 10.2% *Community Benefit Payments are removed from revenues for this comparison **One-time expenses and carry-over budgets from the prior year are removed from the amended budget for this comparison Expenditure Growth Contracted Services costs (for public safety and maintenance) are large portion of the steady increase in ongoing General Fund expenditures over the last four years. While personnel costs do rise annually, and occasionally spike if new positions are added, salary increases are typically steady and predictable. Benefit increases are generally budgeted conservatively at around 10% per year. Personnel costs are not significant as in other communities given the relative small number of City staff. Ongoing General Fund Expenditures by Category($ in thousands) Actual Actual Actual Actual Amended 09-10 10-11 Change 11-12 hange 12-13 Change 13-14 Change Salaries&Wages $7,198 $7,146 ($51) $8,138 $991 $8,770 - $632 $9,193 $424 Benefits $3,456 $3,415 ($41) $3,928 $513 $4,128 200 $4,608 $480 Services&Supplies $1,734 $1,459 ($276) $1,538 $79 $1,992 $454 $2,347 $354 Internal Svc Chrgs $1,197 $1,066 ($131) $1,249 $183 $1,459 $211 $1,770 $311 Utilities $1,197 $1,317 $121 $1,439 $121 $1,577 $138 $1,950 $373 Contracted Svcs $28,371 $29,854 $1,483 $33,074 $3,219 $33,987 $914 $37,520 $3,532 Capital Outlay $123 $153 $29 $241 $89 $370 $129 $248 ($122) The City contracts with Alameda County for Fire and Police Services, and the combined increases range from $1.0 million to $1.5 million annually. The City recognizes that public safety is an essential municipal service, and that it has been fortunate to continue to receive such excellent service from the County. Staff will need to continue its work with our contracting agencies to find ways to become more financially sustainable over the long term. Letter City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page B-5 Revenue Growth The City's largest ongoing revenue sources are Property Tax and Sales Tax, at 40.3% and 27.4% of the 2013-14 revenue budget, respectively, and both have grown steadily since FY 2010-11. Property l revenue had particularly strong gains in FY 2012-13 and FY 2013-14, as the housing market experienced positive movement. Sales Tax revenue is expected to reach a new high in FY 2013-14, with an 11.1% increase over the prior year, reflecting growth across nearly all industries, as well as the recent additions of new retail establishments. Building Permits, which had hovered between 2.6% and 4.7% of ongoing revenues during the recession, have grown to an average of 7.5% of ongoing revenues, or $4.4 million per year in the last three years. However, because of the nature of Building Permits and their tie to community growth and development, the City budgets this source conservatively, and does not expect to sustain this revenue over the long term. Net Operating Impact The following chart illustrates the net result of total revenue less total expenditures. It is important to note that, when the total expenditure line exceeds total revenues, it represents a draw on reserves. In For example, some large CIP projects in FY 2013-14 have been completed and funded with a planned use of Committed Reserves. This is projected to occur again in FY 2015-16, when the Emerald Glen Recreation and Aquatic Complex and the Cemetery Expansion projects are expected to incur some large expenditures that will require the use of Committed Reserves. It is also Staff's expectation that, by FY 2015-16, ongoing revenues will just cover ongoing expenditures, and from that point onward, even with incorporating continued moderate growth in Property and SF Taxes, the expenditure line will outpace total revenues. The emphasis of the long term financial plaii, therefore, will be ongoing cost containment in concert with new or enhanced ongoing revenue sources. Total GF Revenues vs Total GF Expenditures 80,000 70,000 60,000 /..—. One-Time Revenues 50,000 J--- Charges for Services IIII IN III Intergovernmental 40,000 Use of Money&Property Fines&Penalties 30,000 Licenses&Permits Other Taxes Sales Tax 20,000 Property Taxes Exp with Transfers for CIP 10,000 Ongoing Expenditures Actual Actual Actual Actual Actual Amended Proposed Forecast 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 Letter City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page B-6 TWO-YEAR BUDGET: THE SHORT TERM STRATEGY Due to the trends discussed above, the City has taken a "hold the line" approach in the preparation of the FY 2014-15 and FY 2015-16 General Fund budget. The "hold the line" approach means that the majority of departmental expenditure budgets will remain flat, with few exceptions. The City has also maintained a conservative view of continued revenue growth, and has incorporated the measured use of contingency budgets where appropriate. Specific revenue and expenditure assumptions used in the budget are detailed in the General Fund Summary section of the budget document. The following are the more general strategies used: - Keep departmental budgets flat; - Set aside reserves in FY 2013-14 and FY 2014-15, with a surplus budget, to fund large capital projects in the next several years; - Begin discussions with City Council about long-term budget balancing solutions, including either cost containment, new or enhanced revenue streams, or some combination of those; - Look for local partnerships/opportunities to share services with other agencies; - Prepare departmental five-year projections; and - Expand the City's use of recycled water for irrigation in street medians and parks, where possible, to save costs. LONG TERM STRATEGIC GOALS (NON-FINANCIAL) The City of Dublin has adopted a 10-Year Strategic Plan to help align the budget with specific goals approved by the City Council. It contains five strategic goals and defines specific initiatives to guide the City in achieving them. The adopted 10-Year Strategic Plan, FY 2013 -14 Updated Strategies are included below for reference: 1. Pursue economic development initiatives that attract new businesses while strengthening and supporting existing businesses. 2. Continue to strengthen the identity and aesthetic appeal of the downtown. 3. Create a community that supports environmental sustainability and provides an open space network that ensures environmental protection and provides public access where appropriate. 4. Develop dynamic and unique community recreational and cultural opportunities in the region. 5. Identify new and/or enhanced opportunities for community promotion, marketing, engagement and outreach. The last Plan was reviewed by the City Council in April 2013, and status updates to those projects that support the initiatives were made by Staff in March 2014. These goals remain the broad guideline for the FY 2014-15 and FY 2015-16 Budget and beyond. The next formal update to the Plan will be undertaken in the Spring of 2015, in time to begin the preparation of the update to this two-year budget. A status update on each of the specific initiatives of the Plan is provided in the Appendix section. Letter City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page B-7 CONCLUSION Over the last five years, the City has faced a tremendous challenge, in the face of the economic downtui. , to maintain the same high level of community services for which it has become known. Under the guidance of the City Council, we responded swiftly to a large revenue drop by reducing department budgets and seeking creative ways to promote growth and contain costs. Now, in a relatively stable climate, the new challenge will be fiscal sustainability over the long term, as costs will eventually outpace resources. It is my belief that the FY 2014-15 and FY 2015-16 Proposed Budget takes the initial steps in addressing this future funding gap, by containing departmental costs now and shoring up reserves to fund future obligations. In addition, it provides for the completion of some large-scale CIP projects that will add new parks and facilities and improve existing City infrastructure. I would like to express my appreciation to the City of Dublin staff and their continued effort to find creative and innovative solutions to meet the needs of the community and to sustain the City over the long term. Sincerely, i Christopher L. Foss City Manager Letter City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page B-8 C. INTRODUCTORY SECTION Introduction City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-1 b 0 This page intentionally left blank Introduction City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-2 City of Dublin Profile Overview The City of Dublin is located in the East Bay of R° the San Francisco Bay Area and is -I' '2' Mt D■ablo• approximately 30 east of San Francisco and E I •l• Alamo Sty"Park I u,•I dL �_.n,,•,,, h•raga ,. _.. approximately 30 northeast of the Silicon rl d... • Dam:dle' Valley. Dublin is one of five communities that f� 111 I n comprise the Tri-Valley region. As of January 1, san Ramon 2014, the population in the City of Dublin is `• 53,462. F r of pub i Ashland The City of Dublin was incorporated in 1982 sG HaywardPlaasaly,l and in 2011 was named an "All-America City" by the National Civic League. II Crossroads of the Bay Area Fremont 1 1111 Dublin, California has long been known as the "crossroads" of the Bay Area. Dublin sits at the intersection of two major highways: Interstate 580 and Interstate 680. The significance of its location dates back more than 200 years when Dublin served as the crossroads of two important state routes — one from the Bay Area to Stockton, and the other from Martinez to San Jose. The Alamilla Spring, located in the Dublin area, provided a place for travelers to change horses and freshen up before continuing their journey. Dublin has a rich history dating back to 1772 when Pedro Fages led an expedition of 16 mounted men on a journey in search of a land route to Drake's Bay, which at that time was called San Francisco Bay. Their return journey brought them through the Amador Valley. Building a Community in 1835 and Beyond It was not until 1835 when building began in the area. Jose Maria Amador had been paid in land for his years of service as a Mexican soldier and as administrator of Mission San Jose. He received a land grant of 16,517 acres in the Amador-Livermore Valley. He built many adobe homes and small buildings that were used as shops where his Indian workers made soap, blankets, shoes, farm tools and other products for use on his ranch. In 1850, Michael Murray and Jeremiah Fallon came to this area from Ireland. They purchased 1,000 acres of land from Jose Amador and built homes for their families. The area began to grow as many Profile City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-3 people settled in the area. In 1867, Alameda County was created from parts of Contra Costa and Santa Clara counties. Both Murray and Fallon served on the Alameda County Board of Supervisors. By 1877, the first schoolhouse in the Amador-Livermore Valley was constructed in Dublin, along with .. church, two hotels, Green's Store, a wagon and blacksmith shop, and a shoemaker's shop. The Murray Schoolhouse, Green's Store, St. Raymond's Church, and the old Pioneer Cemetery (where members of the Donner Party Expedition are buried) have been preserved and are now located on Donlon Way. Back then, mail was delivered to the Dougherty Station Hotel. Thus, the area became known as Dougherty's Station. Subsequently, the area later became known as Dublin and in 1982 the City was incorporated. Modern Day Rapid Expansion The Tri-Valley area is made up of several cities — Dublin, Livermore, and Pleasanton, along with San Ramon and the Town of Danville located in nearby Contra Costa County. During the past 20 years, the rapidly expanding Tri-Valley area has become a place of prosperity, a center for internationally acclaimed business parks, home to some of the world's largest corporations, as well as known for its outstanding schools and variety of housing options. Dublin has been at the forefront of planned growth in the region through the development of the Eastern Dublin Specific Plan in the mid-1990s. The community has continued to maintain its small town character in light of rapid growth in the last 20 years. Its strong business climate, new and high- performing schools, planned neighborhood developments, and award-winning parks and facilities, have contributed to a high quality of life for its residents and businesses. Employment There are an estimated 19,000 jobs in Dublin with five industry sectors accounting for the majority of employment, including: • Retail Trade— 16.6 percent of jobs; • Professional, Scientific and Technical Services— 10.9 percent of jobs; • Manufacturing—9.3 percent of jobs; • Accommodation and Food Services—8.9 percent of jobs; and • Administration and Waste Services—7.4 percent of jobs. Employment growth forecasts indicate potential for robust growth in the coming decades, primarily in knowledge-intensive sectors that include professional services, health care and education. The jobs- housing balance in Dublin remains healthy at 1.2 jobs per household. Dublin median household income and per-capita income levels are considerably higher than in the East Bay and California overall. The average household income of $116,622 in Dublin is similar to the Tri-Valley as a whole. A listing of top City employers may be found in the Appendix Section of the Budget document. Profile City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-4 Schools The Dublin community is served by the Dublin Unified School District (DUSD). Dublin Unified has six elementary schools, two middle schools, one traditional high school and one continuation high school, as well as an adult education program. In addition to the public school K-12 system, Dublin boasts of several private schools, including Valley Christian (K-12), St. Raymond's School (K-8), St. Philip Lutheran (K-8) and Quarry Lane School (K-12). The region is served by the Chabot-Las Positas Community College District and more specifically by Las Positas College just minutes east from Dublin in Livermore. Parks and Community Services The City of Dublin is renowned for its parks and recreation facilities. There are 18 neighborhood and community parks that serve the variety of outdoor needs in the community. Additionally, the City boasts a significant open space and trail system for those that walk, run, hike and bike throughout the community. As new neighborhoods develop, additional parks and facilities will be built to meet the needs of Dublin residents. The community parks include amenities such as children's play equipment, sports fields and courts, picnic areas, dog parks, swimming pools, bocce ball courts, trails, large grass areas for informal play or sports activities. In FY 2013-14 alone, three new parks were dedicated; in FY 2014-15 will see the ground breaking for the next phase of Emerald Glen Park — the Recreation and Aquatic Complex—a centerpiece for the community. In addition to City parks, trails and facilities, the East Bay Regional Park District operates several parks/open spaces facilities in and around Dublin, including the Dublin Hills Regional Preserve and the Iron Horse Trail. The District has trails for hiking, horseback riding, water enjoyment, and multiple regional amenities. The Dublin City Council recently adopted the Iron Horse Trail Park Master Plan — which will enhance the existing regional trail that runs from Pleasanton to Martinez. Public Transportation The Dublin community enjoys a variety of transportation options. Dublin has two BART stations that serve ridership in the Tri-Valley and commuters from the Central Valley. The City is served by the Livermore Amador Valley Transportation Authority (LAVTA) which provides Wheels bus transportation and connections to Bay Area Rapid Transit (BART), the Altamont Commuter Express (ACE) train, and to the Central Contra Costa Transportation Authority transportation lines. Structure of Government City Council—Five Members, Elected at-large The City of Dublin is a general law city operating under a City Council-City Manager form of government. Council Members are elected at-large, to serve the entire community rather than by district. The four Council Members are elected to four-year staggered terms; the Mayor is elected to a two-year term. The City Council establishes local law and policies through the enactment of Profile City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-5 ordinances and resolutions. The City Council also determines how the City shall obtain and spend funds, adopts a two-year budget process and a 10-year Strategic Plan. The City Council appoints community members to serve on commissions/boards and advisory committees and represents City by serving on regional and county committees/boards whose policies may impact Dublin a the Tri-Valley area (e.g. Associated Bay Area Governments, League of California Cities, and Metropolitan Transportation Commission). The City Council appoints the City Manager and City Attorney positions. A City Council position is a part-time and salaried position. City Manager—Appointed by City Council The City Manager is the Chief Executive Officer and is appointed by the City Council. The City Manager provides, in accordance with the City Council policies, overall administration and direction for the City organization and operations. In the event of an emergency, the position is designated to serve as the Director of Emergency Services. The City Manager position is a full-time, salaried position. City Attorney—Appointed by City Council The City Attorney serves as legal counsel for the City Council. This position is responsible for providing both formal and informal legal opinions, as well as advice to the City's officers, employees, boards and commissions. The duties of this position also include the review and/or preparation of all contracts, bonds, deeds, leases, and other documents of legal significance. This is a contract position. 0 0 Profile City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-6 COrganizational Chart Fiscal Years 2014-15 and 2015-16 Citizens of Dublin City Council I 1 1 City Attorney City Manager Assistant City Manager CPolice Services — Public Works Parks and Economic Community — Development Services Human Community Resources — Development Fire Services Administrative Services Non- Departmental — C Org. Chart City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-7 Budget Document and Proc Budget Accounting In accordance with the Governmental Accounting Standards Board (GASB), the City's budgeted funds are grouped into three categories: governmental, proprietary, and fiduciary. Within each category, the funds are further classified into types such as general funds, special revenue funds, etc. Additionally, the funds are divided between major and non-major categories. For budgeting purposes, a major fund represents a fund or fund category that has revenues or expenditures that equals more than ten percent of the City's entire appropriated budget. In governmental accounting, agencies report different kinds of information for different fund types, according to what and how financial resources are measured. The "current financial resources" method measures an entity's ability to pay obligations in the near-term, and focuses on cash and/or assets that are expected to be converted to cash within the accounting period, or shortly thereafter. The "economic resources" method measures all assets that are available to the entity, not only cash or soon to be cash. Agencies also use different methods to recognize the timing of certain transactions. Under the "full accrual" accounting basis, all assets are considered available to the governmental unit for the purpose of providing goods and services. Therefore, transactions are recorded when the underlying action to place, regardless of the actual cash flow timing. Under the "modified accrual" basis, income is recor using the accrual basis, but expenditures are recorded when they actually occur. The City of Dublin complies with the GASB requirements and thus budgets and accounts for transactions based on the following rules: Fund Category Measurement Focus Accounting Basis Governmental Current financial resources Modified accrual (60 days after year-end) Proprietary Economic resources Full accrual Fiduciary Economic resources Full accrual Furthermore, the City's expenditure appropriations lapse at the fiscal year end (June 30th), but may be carried over for specific purposes when approved by the City Manager. Encumbrances are considered expenditures in the year of the issuance of the purchase order. If the encumbrance is unused at year end, it is re-appropriated the following fiscal year. A two-year budget is presented to the City Council at the beginning of the budget cycle. The Operating Budget is adopted by the City Council on an annual basis. During mid-cycle, a review and update are prepared and presented to the City Council for the adoption of the second year's budget. The fiscal year begins on July 1 and ends June 30. Operating budgets are controlled at the department level and fund level.The City Council may amend the budget by resolution during the fiscal year. 3 Process City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-8 The Capital Improvement Program (CIP) is adopted on a multi-year project basis, where funds for specific projects receive an annual appropriation and any unused appropriation may be re-appropriated the following year.The projects are budgeted and built in phases, so as to allow for future planning and budgeting. CIP project budgets are adopted and controlled at the project level and funding source level. The Resolution to adopt the operating budget approved by the City Council may be found in the appendix of this document. Included in the Resolution are guidelines of how the budget may be amended without a City Council action. To summarize, the City Manager may increase expense and revenue budgets for both operating budgets where there is a zero net impact on the fund, and transfer between capital improvement projects where the funding source is the same. All other budgetary changes after budget adoption are subject to approval via resolution by the City Council. In addition to budget amendments that may occur during the fiscal year, the Administrative Services Director prepares and presents a quarterly review of expenditures and revenues to the City Council. At that time, the Administrative Services Director may recommend budget amendments to the City Council for their consideration. MAJOR BUDGET CATEGORIES REVENUES Taxes—Revenue collected on property and sales,transient occupancy (hotel tax). Franchise Fees — Fees paid by utility companies (i.e. cable, telephone, garbage) to operate within the City. Licenses and Permits—Fees paid for building, planning and fire inspections and permits. Fines and Forfeitures—The City's share of fines related to traffic, library, and alarms Intergovernmental— Includes grants from local, county, state and federal governmental agencies. Charges for Service— Specific police service fees, charges for recreational classes, day care, and library programs, as well as the General Fund administration fee charge to other funds. Use of Money and Property— Includes revenue from land rental and interest income. Other Financing Sources / Uses — Accounts for transfers to and from funds, and proceeds of debt issuance Development Fees/Impact Fees — Fees which may be imposed on new construction to pay for improvements and facilities required to serve the new development and to reduce the impacts of new development on the community. For example, the development fees may pay fees for streets, parks and schools, but may not be used for day-to-day operating expenses. Process City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-9 Other Revenues — Includes donations to a variety of City programs and other revenue that cannot be categorized in distinct revenue category. Transfers In—Internal transfers from another fund. 3 EXPENDITURES Salaries and Benefits — Employee salaries, health benefits, retirement benefits, insurance and other miscellaneous benefits. Service and Supplies—office supplies, program supplies, etc. Utilities—Gas &electric, water& sewer, telephone charges. Internal Service Fund Charges — Account for the financing of goods or services provided by one department or agency to other departments or agencies of the City on a cost reimbursement basis. Contracted Services — Costs associated with contracting agencies that provide services to the City (ex. Police and Fire), consulting and professional services. Capital Outlay— Reserved for the purchase of land, vehicles, and large equipment. Debt Service—Accounts for the principal and interest on loans, bonds, leases, and other credit issued to the City. Transfers Out—Internal transfers to another fund. 3 Process City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-10 I Two-Year Budget Process and Timeline Year 1 Cycle Month Description December Budget Kickoff and distribution of budget calendar. 1. Beginning of January, Departments prepare position allocations for the upcoming fiscal year. January 2. Departments input CIP project information into budget worksheets. 3. City Council approves the budget calendar and receives information regarding the budget process. Departments input expenditure and revenue data into budget worksheets for January- February the upcoming fiscal year for City Manager's review. February City Manager reviews preliminary budget. City Council holds Budget Study Session and seeks input for any additional March initiatives for the upcoming fiscal year. City Commissions review draft CIP budget for conformance and provide April recommendation for City Council consideration. City Council adopts year one of the two-year operating budget and five-year May Capital Improvement Program through separate resolutions. Year 2 Cycle Month Description December Mid-year financial review and Budget Update Kickoff. January— February Finance provides updated projections for Year 2. March City Manager reviews preliminary budget update information. April Update City's strategic plan, City Council holds budget study session for Year 2 May City Council adopts the second year update to the Budget. Process City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-11 D. FUNDS SUMMARY Q Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-1 0 This page intentionally left blank 0 0 Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-2 Fund Definitions The funding received by the City often has legal restrictions on how it may be utilized. For example, Gas Tax Revenue must be spent on certain street-related improvements. In accordance with government auditing practices,the City establishes separate funds to demonstrate compliance with legal restrictions. There are three categories of Funds used in governmental accounting, which are classified further into Major and Non-Major Funds: • Governmental Funds—Account for activities which are primarily tax-supported operations or other mandatory payments and are virtually unique to government. Fund types are: o General — primary operating fund; accounts for all financial resources of the City except those required to be accounted for in another fund. Use of these funds is discretionary in accordance with City Council policies, and State and local laws. o Capital Project — accounts for the improvement, construction or acquisition of fixed assets such as buildings,facilities, equipment and roads. o Debt Service—accounts for interest and principal of long-term debts. o Special Revenue — accounts for the use of revenues that are legally restricted to expenditures for specific purposes. C o Permanent— accounts for funds in which only interest earnings, and not principal amounts, are expendable.The City does not use this type of fund. • Proprietary Funds — Account for activities that are primarily funded by income from operations resulting from voluntary payments for goods and services provided to users. Fund types are: o Internal Service — used for operations serving other funds or departments within the government on a cost-reimbursement basis. o Enterprise — Accounts for operations financed and operated similar to business activities, and services rendered to the general public on a fee basis. The City does not use this type of fund. • Fiduciary Funds — Account for resources held by a governmental entity in a trustee or agency capacity for the benefit of others, and which cannot be used to support the governmental entity. Fund Types are: o Agency — accounts for assets held by the City in a custodial capacity and paid to other individuals or organizations (ex. assessment districts) o Trust—accounts for assets held by other parties (i.e., Pension or Retiree Health Trust) • Major Funds vs. Non-Major Funds — The General Fund is always a major fund. Other major funds have total assets, liabilities, revenues, or expenditures/expenses that are: 1) 10% or more of the corresponding element, excluding extraordinary items, for all funds of that type; and 2) at least 5% of the corresponding element total for all governmental and enterprise funds combined. All other Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-3 funds are classified as non-major, unless the City deems a certain fund of interest or important to financial statements. CITY OF DUBLIN MAJOR FUNDS Governmental Funds 1. General Funds a. General Fund (1000)—This is the City's primary operating fund. 2. Capital Project Funds - The City's Capital Projects are divided into seven fund categories as listed below. Impact Fee Capital Project Funds account strictly for impact fees received from developers that can only be used for specific activities within the City. a. General Improvements Capital Projects(3300) b. Community Improvements Capital (3400) c. Parks Capital Projects (3500) d. Streets Capital Projects(3600) e. Public Facilities Impact Fees (4100)—only for new parks and facilities f. Fire Impact Fees(4201)—only for fire capital expansion projects g. Traffic Impact Fee Funds(4300)—only for street and highway projects 3. Special Revenue Funds a. Affordable Housing Fund (2901) - Accounts for in-lieu fees received from developers of properties, which can only be used for the design, development, and construction() citywide affordable housing projects and/or support of affordable housing programs. CITY OF DUBLIN NON-MAJOR FUNDS Governmental Funds 1. Special Revenue Funds a. ACTC Sales Tax: Bike and Pedestrian (2205) - Accounts for an Alameda County Transportation Commission (ACTC) voter approved increase in sales tax use for bike and pedestrian related projects. b. ACTC Sales Tax: Local Streets (2204) - Accounts for an Alameda County Transportation Commission (ACTC) voter approved sales tax used for improvements made to streets and roads. c. ACTC Vehicle Registration Fee Fund (2212) - Accounts for an Alameda County Transportation Commission (ACTC) voter approved increase in vehicle registration fees that is distributed by ACTC and designated to be used for street and road system maintenance. d. Box Culvert Maintenance Fund (2322) - Accounts for the funds designated for the maintenance and repairs of box culvert in East Dublin. e. Cable TV Facilities Fund (2811) - Accounts for Cable TV Facilities fees collected from Cable Television providers and passed through to the City for local cable television, as allowed under State and Federal franchising laws. 4 Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-4 f. Community Development Block Grant (CDBG) Fund (2903) - Accounts for grants and expenditures related to the Federal Community Development Block Grants received. g. East Bay Regional Park District Fund (2402) - Accounts for grant funds received from the East Bay Regional Park District via Measure WW, which continued funding for local agencies to preserve open space for recreation and wildlife habitat. h. Emergency Medical Services (EMS) Special Revenue Fund (2109) - Accounts for Supplemental Paramedic Special Assessment and First Responder Advanced Life Support (FRALS) reimbursements from the Alameda County to fund the costs of providing emergency medical services. i. Enforcement Grants (2111) - Accounts for miscellaneous grants received for police expenditures not reported in other funds. j. Federal Asset Seizure Fund (2107) - Accounts for the receipts and expenditures of the Federal asset seizure funds. k. Garbage Service Fund (2303) - Accounts for the use of funds received which are levied by the County on behalf of the City for residential garbage and recycling services. I. Highway Safety Traffic Reduction Bond (2210) -Accounts for the receipts of State grants for local streets and road improvements funded by a statewide bond. m. Landscape Districts Funds—Accounts for revenue and related expenditure of landscape districts within the City: - Stagecoach 1983-2 Fund (2702) - Dougherty Road 1986-1 Fund (2703) n. Local Recycling Programs Fund (2304) - Accounts for locally derived funds collected for a commercial organic and recycling program, and retained by the City at the end of the franchise held by Waste Management Inc. These funds are independent of the funds distributed by StopWaste.org pursuant to the Alameda County Recycling Measure. o. Measure D Recycling Fund (2302) -Accounts for the use of funds received from the Alameda County Waste Management Authority (Stopwaste.org) pursuant to a voter approved charter amendment and are provided for recycling and related activities. This fund also accounts for other locally derived funds for recycling related activities. p. SAFETEA-LU (2202) - Accounts for the revenue received from the U.S. Department of Transportation under the Safe, Accountable, Flexible, and Efficient Transportation Equity Act: A Legal for Users fund. q. State Gas Tax Fund (2201) - Accounts for the receipt of state gasoline taxes and expenditures. r. State Seizure/Special Criminal Activity Fund (2101) - Accounts for receipt of funds derived from non-federal asset forfeitures. s. Street Light Assessment Districts Funds — Account for revenue and related expenditures of lighting districts. The City has established the following district funds: - Street Light Assessment District 1983-1 Fund (2701) - Street Light District East Dublin 1999-1 Fund (2705) t. Storm Water Management Funds - Accounts for the funds received from the State, which are designated specifically for the use of storm water related activities. These include: - Storm Water Management Fund (2321) - Dublin/Dougherty Storm Water Management Fund (2323) - Village Parkway Storm Water Management Water(2324) Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-5 u. Traffic Safety Fund (2106) - Accounts for the receipt of traffic fines and traffic safety expenditures. v. Vehicle Abatement Fund (2102) - Accounts for the use of funds received from vehi registration of Dublin residents for the towing of abandoned vehicles in city limits. w. Noise Mitigation Fund (2902) -Accounts for the fees received from developers of residential properties, which can only be used for noise mitigation measures. x. Public Art Fund (2801) -Accounts for the fees received from developers of properties, which can only be used for the purchase of design, development, and construction of Public Art projects within the City of Dublin. Proprietary Funds 1. Internal Service Funds a. Vehicle Replacement Fund (6100) — finances necessary vehicle replacements, primarily fire apparatus and police vehicles. b. Building Replacement Fund (6200) — finances future major building components such as Heating Ventilation Air Conditioning (HVAC), major electrical system components, and other periodic repair expenditures. c. Equipment Replacement (6300) — finances necessary equipment replacement such as computers and network infrastructure, solar equipment, and telephone systems. d. Parks Replacement Fund (6400)—finances major parks-related replacements. e. Equipment Maintenance and Repair Fund (6500) —finances the on-going maintenance and repairs of vehicles and equipment. f. Retiree Health Fund (6901) — accounts for contributions made to the California Employ !''" Retiree Benefit Trust Fund (CERBT) for future retiree health care benefits. ``� g. PERS Side Fund (6951) — accounts for the repayment to the City's General Fund for the prepayment made in 2007 to pay CALPERS for the City's Side Fund obligation. h. Energy Efficiency Fund (7101) — accounts for the Chevron energy lease financing arrangement,which finance the construction of the Energy Efficient Upgrade Capital Project. Fiduciary Funds 1. Agency Funds a. Geologic Hazard Abatement District (GHAD) - The California Public Resource Code, Section 25670 provides for the establishment of a GHAD as an independent, state-level public agency that oversees geologic hazard prevention, mitigation, abatement and control. GHADs operate with a focus on the prevention of geologic hazards, with mitigation and abatement also being primary functions. A "geologic hazard" is broadly defined as an actual or threatened landslide, land subsidence, soil erosion, earthquake, fault movement or any other natural or unnatural movement of land or earth. Three GHADs have been established in the City of Dublin, with the City acting as trustee of GHAD funds collected and used to contractually provide or arrange for services. The City Council serves as the Board of Directors for the following GHADs: - Fallon Village GHAD (Funds 5301 &5311) - Schaefer Ranch GHAD (Fund 5302) Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-6 - Fallon Crossings GHAD (Fund 5321) b. Dublin Boulevard Extension Assessment District (5101) — accounts for special assessments to fund improvements to Dublin Blvd. c. Associated Community Action Program (ACAP) (5198) — accounts for the City's position as fiscal agent to collect and account for the funds received and used by the ACAP Joint Powers Authority (made up of twelve Alameda County cities and the County of Alameda) for County social services programs 2. Trust Funds a. California Employers' Retiree Benefit Trust Fund (CERBT) Trust Fund (5171) — assets held in trust and used to pay retiree health obligations. Per Generally Accepted Accounting Principles, an agency only reports a trust fund in its financial statements if it has some managerial responsibility over the funds (i.e., investment responsibility). Therefore, the City does not show the CERBT Fund in its annual financial report. It is included in this document for informational purposes only. C Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-7 Overview of Revenu Figure 1: FY 2014-15 and 2015-16 Revenues,All Funds Adopted Amended � 4 Actual Budget Budget ' 2012-13 2013-14 2013-14 REVENUES Property Taxes $24,723,112 $25,337,010 $26,353,014 Sales Taxes $15,860,768 $16,768,340 $17,566,888� { Taxes Other Than Property or Sales Tax $5,054,257 $4,333,000 $4,459,837 Licenses & Permits $5,255,509 $2,790,770 $4,550,473? Res,', Fines & Forfeitures $326,027 $286,540 $286,540t� Use of Money& Property $520,840 $1,780,900 $1,480,900 Intergovernmental Revenues $4,534,748 $3,420,870 $3,982,647 1, Charge for Services $10,367,246 $10,170,200 $11,009,057;, Development Fees $28,331,332 $15,087,010 $19,462,045 ' Other Revenues $12,215,481 $2,827,320 $2,838,820 Less Internal Service Fund Revenues $3,654,774 $4,079,770 $4,079,770 ,:311:05„4"-,„7„,''' NET REVENUES $103,534,546 $78,722,190 $87,910,451 $89,260,904 $88,298,507 *Excludes Fiduciary Fund and Transfers In. of Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-8 Overview of Expenditures Figure 2: FY 2014-15 and 2015-16 Expenditures,All Funds Adopted Amended v"- Actual Budget Budget ' 2012-13 2013-14 2013-14 OPERATING PROGRAMS City Council $353,065 $433,930 $433,930 ; rig City Manager $1,328,290 $1,338,970 $1,338,970 City Clerk $28,361 $3,120 $3,120 Human Resources $1,407,241 $1,540,470 $1,562,727 City Attorney $976,128 $807,360 $882,360 y{ 41 Administrative Services $1,928,696 $2,274,140 $2,336,505 Non-Departmental $6,320,175 $8,523,730 $11,013,111 Economic Development $685,581 $970,450 $1,263,450 � r Community Development $6,086,830 $5,642,290 $6,975,639 Fire Department $11,001,225 $11,742,590 $11,952,590 Police Department $14,451,751 $16,100,660 $16,612,930 Parks & Community Services $8,704,180 $9,430,280 $9,545,840 a , Public Works $7,574,048 $8,073,410 $8,268,433 C CAPITAL IMPROVEMENT PROGRAMS General $8,866,096 $9,856,440 $15,565,762 Community Improvements $81,234 $86,130 $86,126 Parks $2,322,021 $16,602,440 $18,233,958 Streets $4,946,527 $11,771,900 $11,033,475 Less Internal Service Fund Expenditures $2,003,518 $3,351,730 $3,683,794 NET TOTAL EXPENDITURES $75,057,931 $101,846,580 $113,425,133 $99,716,973 $92,400,421 *Excludes Fiduciary Funds,depreciations expenses,and Transfers Out C Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-9 Overview of Fund Balances CI) Figure 3: Overview of Fund Balances FY 2013-14 Amended FY 2013-14 Amended Beg.Fund End.Fund Fund Description Balance Revenue Transfer In Expenditures Transfer Out Balance General Fund $77,317,133 $62,373,502 $30,880 $60,471,255 $12,942,264 $66,307,997 State Seizure/Special Activity Fund $41,008 $1,280 $4,480 $37,808 Vehicle Abatement $223,453 $33,520 $1,000 $20,910 $235,063 SLES/COPS Fund-CA $149 $100,000 $100,000 $149 Traffic Safety $131,571 $180,630 $152,380 $159,821 Federal Asset Seizure Fund $408,903 $1,360 $100,000 $310,263 EMS Special Revenue $22,550 $336,630 $351,231 $7,949 Enforcement Grants $4,418 $1,230 $1,230 $4,418 State Gas Tax $2,343,633 $1,441,690 $601,310 $1,377,492 $1,806,521 SAFETEA-LU ($1,287,053) $524,427 $59,740 ($822,366) Transportation Development Act $163,100 $207,400 ($44,300) ACTC Sales Tax-Local Streets $874,161 $2,373,640 $3,170,347 $77,454 ACTC Sales Tax-Bike& Ped $6,513 $132,770 $86,460 $60,300 ($7,477) Congestion Management Agency ($290,981) ($290,98 Highway Safety Traffic Reduct. Bond $12,114 $12,1 ACTC-Vehicle Registration Fee $328,504 $217,160 $172,080 $326,533 $47,051 Measure D $50,743 $150,900 $71,619 $130,024 Garbage Service Fund $103,081 $2,830,000 $2,830,150 $102,931 Local Recycling Programs $131,864 $14,330 $94,809 $51,385 Storm Water Management $247,037 $759,050 $10,426 $771,744 $223,917 Box Culvert $356,089 $4,050 $360,139 East Bay Regional Park District $155,000 $155,000 Street Light District Funds $681,068 $534,690 $405,666 $318,729 $491,364 Landscape District Funds $368,244 $505,860 $532,310 $4,960 $336,834 Public Art Fund $1,592,700 $504,125 $2,500 $2,094,325 Cable TV Facilities $96,750 $137,830 $56,840 $177,740 Affordable Housing Fund $7,013,815 $2,638,350 $6,600 $852,444 $8,806,321 Noise Mitigation Fund $75,907 $4,210 $80,117 Community Development Block Grant $56,780 $50,180 $6,600 Capital Improvement Project Funds $44,919,321 $44,919,321 Public Facility Fees $28,989,874 $7,625,980 $314,140 $15,781,034 $20,520,681 Fire Impact Fees ($1,098,607) $191,120 ($907,487) Traffic Impact Fees* $9,542,554 $4,207,041 $443,336 $4,661,247 $8,645,012 0 Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-10 Overview of Fund Balances FY 2013-14 Amended, continued FY 2013-14 Amended Beg.Fund End.Fund Fund Description Balance Revenue Transfer In Expenditures Transfer Out Balance ISF-Vehicles*** $1,053,965 $214,880 $534,173 $734,673 ISF-Fire Apparatus*** $3,049,610 $178,270 $725,671 $2,502,209 ISF-Non-Safety Vehicles*** $184,744 $23,510 $208,254 ISF-Buildings*** $56,375,183 $228,240 $50,000 $4,306,525 $52,246,898 ISF- Equipment*** $2,733,276 $399,930 $109,000 $234,583 $2,789,623 ISF-Solar Equipment*** $413,340 $413,340 Parks Replacement Fund $211,350 $107,500 $318,850 ISF- Maint.& Repairs $235,443 $534,510 $473,550 $296,403 ISF- Retiree Health $25,164 $1,793,840 $1,791,400 $27,604 ISF-PERS Side Fund Payoff ($1,642,768) $185,750 ($1,457,018) Energy Efficiency Capital Lease ($6,203,567) $799,967 $799,967 $551,393 ($5,403,600) Adjustment* ($1,089,771) GRAND TOTAL** $184,309,595 $91,990,221 $44,956,801 $117,108,927 $44,956,801 $161,632,021 *Traffic Impact Fees revenue for FY 2013-14 includes $1,089,771 developer constructed improvements to offset the project cost for fund balancing ** Excludes Fiduciary Funds ***Total ISF Funds' Beginning Fund Balance includes$49,267,011 as Net Investment in Capital Assets C Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-11 • Overview of Fund Balances FY 2014-15 FY 2014-15 Proposed Beg. Fund End.Fund Fund Description Balance Revenue Transfer In Expenditures Transfer Out Balance General Fund $66,307,997 $63,904,237 $30,650 $59,109,782 $1,353,216 $69,779,885 State Seizure/Special Activity Fund $37,808 $211 $3,980 $34,038 Vehicle Abatement $235,063 $31,941 $755 $21,000 $245,249 SLES/COPS Fund-CA $149 $100,000 $100,000 $149 Traffic Safety $159,821 $149,068 $111,253 $65,434 $132,202 Federal Asset Seizure Fund $310,263 $1,843 $4,500 $307,606 EMS Special Revenue $7,949 $336,716 $330,201 $14,464 Enforcement Grants $4,418 $1,257 $1,225 $4,450 State Gas Tax $1,806,521 $1,237,070 $557,867 $624,954 $1,860,770 SAFETEA-LU ($822,366) ($822,366) Transportation Development Act ($44,300) $208,379 $164,079 ACTC Sales Tax-Local Streets $77,454 $6,643,763 $4,588,507 $2,132,711 ACTC Sales Tax-Bike& Ped ($7,477) $128,404 $17,962 $30,000 $72,965 Congestion Management Agency ($290,981) $621,513 ($912,494) Highway Safety Traffic Reduct. Bond $12,114 $12,114 ACTC-Vehicle Registration Fee $47,051 $217,509 $172,429 $33,623 $58,5 Measure D $130,024 $147,876 $131,890 $146,01 Garbage Service Fund $102,931 $3,094,166 $3,090,551 $106,546 Local Recycling Programs $51,385 $10,085 $48,063 $13,407 Storm Water Management $223,917 $775,487 $10,000 $989,404 Box Culvert $360,139 $2,185 $362,324 Street Light District Funds $491,364 $551,066 $412,630 $39,034 $590,766 Landscape District Funds $336,834 $543,915 $534,749 $4,850 $341,150 Public Art Fund $2,094,325 $7,789 $30,000 $268,654 $1,803,460 Cable TV Facilities $177,740 $150,765 $35,340 $293,165 Affordable Housing Fund $8,806,321 $1,324,513 $6,600 $679,671 $9,457,764 Noise Mitigation Fund $80,117 $2,819 $82,936 Community Development Block Grant $74,002 $67,402 $6,600 Capital Improvement Project Funds $33,319,221 $33,319,221 Public Facility Fees $20,520,681 $6,665,638 $61,609 $24,443,077 $2,681,633 Fire Impact Fees ($907,487) $188,860 ($718,627) Traffic Impact Fees $8,645,012 $2,225,447 $350,000 $1,115,129 $9,405,330 Dublin Crossing Comm. Dev. Fee $118,880 ($118,880) 0 Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-12 Overview of Fund Balances FY 2014-15,continued 0 FY 2014-15 Proposed Beg.Fund End. Fund Fund Description Balance Revenue Transfer In Expenditures Transfer Out Balance ISF-Vehicles*** $734,673 $209,611 $211,951 $732,333 ISF- Fire Apparatus*** $2,502,209 $164,741 $2,666,950 ISF- Non-Safety Vehicles*** $208,254 $17,023 $225,277 ISF- Buildings*** $52,246,898 $177,928 $50,000 $52,374,826 ISF- Equipment*** $2,789,623 $450,065 $180,400 $22,000 $3,037,288 ISF-Solar Equipment*** $413,340 $249,156 $662,496 Parks Replacement Fund $318,850 $107,223 $426,073 ISF- Maint. & Repairs $296,403 $508,997 $508,155 $297,245 ISF- Retiree Health $27,604 $1,917,865 $1,917,685 $27,784 ISF- PERS Side Fund Payoff ($1,457,018) $410,389 ($1,046,629) Energy Efficiency Capital Lease ($5,403,600) $535,892 $535,892 ($4,867,708) GRAND TOTAL** $161,632,021 $93,473,902 $33,356,471 $102,585,164 $33,356,471 $153,056,651;'; ** Excludes Fiduciary Funds *** ISF Funds' Beginning Fund Balance includes$49,267,011 as Net Investment in Capital Assets C C Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-13 Overview of Fund Balances FY 2015-16 ' FY 2015-16 Forecast AO Beg.Fund End.Fun. Fund Description Balance Revenue Transfer In Expenditures Transfer Out Balance General Fund $69,779,885 $61,803,963 $30,820 $61,034,657 $9,597,916 $60,982,095 State Seizure/Special Activity Fund $34,038 $263 $3,980 $30,322 Vehicle Abatement $245,249 $32,561 $822 $21,000 $255,988 SLES/COPS Fund-CA $149 $100,000 $100,000 $149 Traffic Safety $132,202 $149,095 $113,773 $65,608 $101,916 Federal Asset Seizure Fund $307,606 $2,506 $310,112 EMS Special Revenue $14,464 $336,795 $330,708 $20,551 Enforcement Grants $4,450 $41 $4,491 State Gas Tax $1,860,770 $1,217,199 $557,159 $1,066,596 $1,454,214 SAFETEA-LU ($822,366) $470,000 $470,000 ($822,366) 165,404 Transportation Development Act $164,079 $1,325 $ ACTC Sales Tax-Local Streets $2,132,711 $379,866 $565,893 $1,946,684 ACTC Sales Tax-Bike& Ped $72,965 $129,231 $17,962 $30,000 $154,233 Congestion Management Agency ($912,494) $621,513 ($290,981) Highway Safety Traffic Reduct. Bond $12,114 $12,114 ACTC-Vehicle Registration Fee $58,508 $217,904 $149,959 $33,739 $92,714 Measure D $146,010 $148,395 $123,901 $170,5 Garbage Service Fund $106,546 $3,341,542 $3,344,889 $103,19 Local Recycling Programs $13,407 $10,000 $23,407 Storm Water Management $989,404 $7,950 $10,000 $987,354 Box Culvert $362,324 $2,992 $365,316 Street Light District Funds $590,766 $563,417 $416,797 $39,330 $698,056 Landscape District Funds $341,150 $567,138 $541,678 $4,850 $361,760 Public Art Fund $1,803,460 $7,855 $10,000 $324,586 $1,476,729 Cable TV Facilities $293,165 $153,345 $35,340 $411,170 Affordable Housing Fund $9,457,764 $2,541,844 $6,600 $690,627 $11,315,581 Noise Mitigation Fund $82,936 $1,879 $84,815 Community Development Block Grant $70,600 $64,000 $6,600 Capital Improvement Project Funds $23,915,311 $23,915,311 Public Facility Fees $2,681,633 $3,809,284 $64,797 $11,643,530 ($5,217,410) Fire Impact Fees ($718,627) $42,420 ($676,207) Traffic Impact Fees $9,405,330 $936,645 $300,000 $40,083 $10,001,892 Dublin Crossing Comm. Dev. Fee ($118,880) $10,080,284 $9,961,404 0 l Years 2014-15 and 2015-16 Bud et Page D-14 Summaries City of Dublin Fiscal g Overview of Fund Balances FY 2015-16,continued FY 2015-16 Forecast Beg.Fund End. Fund Fund Description Balance Revenue Transfer In Expenditures Transfer Out Balance ISF-Vehicles*** $732,333 $208,813 $168,559 $772,587 ISF- Fire Apparatus*** $2,666,950 $171,847 $2,838,797 ISF- Non-Safety Vehicles*** $225,277 $10,291 $235,568 ISF- Buildings*** $52,374,826 $179,914 $50,000 $52,504,740 ISF- Equipment*** $3,037,288 $427,623 $170,700 $43,000 $3,251,211 ISF-Solar Equipment*** $662,496 $252,548 $915,044 Parks Replacement Fund $426,073 $109,002 $535,075 ISF- Maint. & Repairs $297,245 $541,796 $540,951 $298,090 ISF- Retiree Health $27,784 $2,099,458 $2,099,194 $28,048 ISF- PERS Side Fund Payoff ($1,046,629) $429,503 ($617,125) Energy Efficiency Capital Lease ($4,867,708) $550,654 $550,654 ($4,317,054) GRAND TOTAL** $153,056,651 $92,729,302 $23,952,731 $95,429,825 $23,952,731 $150,906,782 ** Excludes Fiduciary Funds *** Beginning Fund Balance includes$49,267,011 as Net Investment in Capital Assets C Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-15 0 This page intentionally left blank 0 0 Blank City of Dublin Fiscal Years 2014-15 and 2015-16 Budget C E. GENERAL FUND SUMMARY C C General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-1 3 This page intentionally left blank 0 General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-2 General Fund Operating Summary C Adopted Amended ',, %change %change Actual Budget Budget from Prior from Prior 2012-13 2013-14 2013-14 ,4'44:: t � Adopted Proposed REVENUES BY CATEGORY Property Taxes 23,590,102 24,153,050 25,169,054 ,. �' '" 7.2% 2.5% Sales Tax 15,359,340 16,271,400 17,069,948 ,t 8.7% 1.4% Other Taxes 5,054,257 4,333,000 4,459,837 4, �M L 11.1% (1.4%) Building Permits 4,627,631 2,255,020 3,781,700 , - 40.6% (45.3%) y 61 Other Licenses&Permits 627,878 535,750 768,773 ` 5„x rx 33.9% (25.9%) Fines&Penalties 132,616 138,260 138,260 , , l 0.0% 0.0% Interest (541,130) 652,970 352,970 � � ,_ �' (43.6%) 16.6% Rentals&Leases 582,039 581,270 581,270 74.8% 1.0% Intergovernmental 208,904 183,620 183,620 5.4% 2.6% Charges for Services 9,076,147 7,093,630 7,713,730 0.3% (1.1%) Other Revenue 4,374,340 327,510 339,010 '' 18.1% 0.2% Community Benefit Pymnt 4,154,160 1,461,210 1846 210 (57.1% ,,. ) (39.7%) Carryover funds from Prior Yr $5,958,286 EXPENDITURES BY CATEGORY Salaries&Wages 8,769,627 9,279,340 9,193,220 ram „. 4.6% 5.3% Benefits 4,127,833 4,628,830 4,607,664 5.7% 9.1% Services&Supplies 1,992,120 2,308,520 2,349,067 ,,,,. . 10.8% 7.4% Internal Service Fund Chgs 1,459,328 1,770,280 1,770,280 " % (5.5%) (0.8%) Utilities 1,576,985 1,944,310 1,949,675 4,4`,4.14,,...... , 4.7% 6.8% Contracted Services 33,987,431 35,891,550 38,399,152 : 2.6% 2.2% Capital Outlay 369,956 236,420 251,577 ' 105.9% (38.6%) Contingency&Other 119,858 1,172,930 1,950,621 , ` (21.6%) 2.2% OPERATING BUDGET IMPACT$14,843,145 $754,510 $7,891,414 $3,025,105 $50,126 One-Time Contribution i' NET BUDGET IMPACT $754,510 $7,891,414 $4,825,105 $800,126 Transfers Out to CIP (2,289,252) (8,422,370) (12,942,263) M Note: Approval of the five items under consideration for the FY 2014-15 would add $88,000 to General Fund Expenditures and would decrease Total Reserves by$88,000 in FY 2014-15 and FY 2015-16. 0 Page E-3 General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget General Fund Reserves Summary 0 Adopted Amended %change %change Actual Budget Budget � from Prior from Prior 2012-13 2013-14 2013-14 Adopted Proposed RESERVE BALANCES 'r , ( Non-Spendable 2,836,130 2,836,130 2,186,130 -45.8% 299.5% Restricted 500,000 500,000 500,000 0.0% 0.0% Committed 36,020,171 36,020,171 30,144,095 f} -3.1% -38.6% Assigned 23,912,896 23,912,896 22,649,5752w , -5.3% 1.4% Unassigned/Cash Flow* 14,311,098 14,047,931 10,828,197 ''4:7,4;1‘,1:,°-::: -27.5% 3.8% *Cash Flow Reserve at 2.1 months of operating budget in FY 2014-15 and FY 2015-16 Highlights of Reserve Changes In order to fund the projected deficit in the Public Facility Fee Fund beginning in FY 2015-16, the General Fund will set aside in a Committed Reserve $2 million in FY 2013-14 and another $3.2 million in FY 2014-15. Those contributions will significantly decrease the Unassigned / Cash Flow Reserve to just above the minimum requirement of 2 months of operating budget, as defined in the City Fund Balance and Reserves Policy. When the advance occurs in FY 2015-16, that Committed Reserve of $5.25 million will be moved to the Non-Spendable reserve category, and remain there until it is repaid by future revenues transfer° from the Public Facility Fee Fund. The Fund Balance and Reserves Policy are included in the Appendix to this document. The policy was last updated in June 2013, so does not contain the following new Committed Reserves that Staff will recommend funding before the close of FY 2013-14: - Fallon Sports Park: $2 million ($1.8 million of which is covered by one-time Community Benefit Payment) in FY 2014-15 - Shannon Center Parking Lot: $775,000 in FY 2013-14 - Advance to Public Facility Fee Funds: $2.0 million in FY 2013-14; $3.25 million in FY 2014-15 Specific changes to all reserves are shown on the following page. 0 General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-4 General Fund Reserve Details C FY 2013-14 FY 2014-15 FY 2014-15 Actual total change Projected total change „,. :107.," F -7,i ' total change 2012-13 during year 2013-14 during year t k during year TOTAL CHANGE TO RESERVES $12,553,894 ($11,009,135)', $3,471,889 ($8,797,791) Prepaid Expenses 34,756 - 34,756 V Cemetery Endowment 60,000 - 60,000 - Advance to Public Facility Fee - - - ,- 5,250,000 Advance to Fire Impact Fee 1,098,606 (250,000) 848,606 (250,000) (250,000) Advance to PERS Side Fund 1,642,768 (400,000) 1,242,768 (400,000) (400,000) Heritage Park Maintenance 500,000 - 500,000 - Economic Stability 5,868,847 - 5,868,847 - Downtown Public Impr 1,000,000 - 1,000,000 ■ a. - Open Space Funding 2,000,000 (2,000,000) 4 Affordable Housing 1,000,000 - 1,000,000 - Emerald Glen Aquatic Comple: 1,500,000 1,397,650 2,897,650r (2,897,650) Emergency Communications 741,000 - 741,000 ' - Fire Svcs OPEB 7,610,058 400,000 8,010,058 400,000 �' 400,000 Innovations&New Opport 1,372,785 - 1,372,785 C Maintenance Facility 6,027,950 (6,027,950) � Fa � Cemetery Expansion 750,000 1,641,538 2,391,538 1,320 640 (3,712,178) Fallon Sports Park* - - 2,000 000 ,+ , Civic Ctr Expansion 391,568 (391,568) - r $ - Public Safety Complex 3,070,746 (3,070,746) Jt City/School Projects 600,000 (600,000) A ' i $ - Non-Streets CIP Commitments 2,745 809 - 2,745,809 (2,200,000) - Shannon Center Parking Lot 775,000 775,000 -4:,-' Advance to Public Facility Fee 2,000,000 2,000,000 3,250,000 (5,250,000) One-Time Initiative 1,341,408 - 1,341,408 - Accrued Leave 896,658 - 896,658 - Operating Carryovers 986,326 (986,326) - - CIP Carryovers 265,845 (265,845) - � - Catastophic Loss 10,537,271 - 10,537,271 'Service Continuity 2,410,000 - 2,410,000 - ' s - ,” a Pension&OPEB 8,480,646 - 8,480,646 -' - Fiscally Responsible Adj 336,150 (11,150) 325,000 " " (325,000) TOTAL RESERVES $77,317,642 ($11,009,135) $66,308,507 $3,471,889 $69,780,396 ($8,797,791), $60,982,605 C General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-5 General Fund Revenue Assumptio3 Property Taxes and Sales Tax are the two largest ongoing revenue sources in the General Fund, accounting for 68.2% of total revenues in FY 2014-15, and are key indicators of the condition of the local economy. While it can be difficult to predict future trends in these areas, it is clear that the fiscal health of the City is improving. Economists at local and national levels believe that the economy as a whole is stabilized and is in recovery. There are positive trends of employment, household spending, and home sales, with pricing demonstrating steady yet modest growth. For the City of Dublin, tax revenues are expected to trend with that growth, but Building Permit and other development- related revenues are expected to decline sharply and taper off over the long term as the City builds out.The proposed two-year budget reflects some of that tapering off in the second year, with the forecast reflecting the need to implement budget balancing solutions, such as the addition of a new revenue source or cost containment measures, in the near future. The following are the key assumptions used to construct the General Fund operating budget in FY 2014 -15 and FY 2015 -16: Property Tax: Increase of 2.9% over the current year projection in FY 2014-15, and 2.5% in FY 2015-16 due to an increase in the tax roll due to rising home values and new construction for the past two years, in addition to the anticipated recapturing of assessed values that were adjusted downward during the recession. Sales Tax: The current year revenue increase reflects growth in nearly all business groups, with the highest growth in the sectors of Autos and Transportation, General Consumer Goods, Restaurants and Hotels, and Building and Construction. The FY 2014-15 budget assumes growth of 3.6% over expected revenue in FY 2013-14, with 1.4% in FY 2015-16. Other Taxes: The proposed two-year budget incorporates slight growth in garbage and cable franchise taxes to account for rate increases. Transient Occupancy Tax has also been adjusted up to bring the budget in line with current returns: the combined increase in Other Taxes in the FY 2014-15 budget year is $ 405,800 (9.4%) over the adopted FY 2013-14 budget, with FY 2015-16 held flat. Building Permits: The FY 2014-15 budget proposal continues the growth the City is seeing in the current year, particularly in revenue from residential fees as the housing market rebounds, reflecting an increase of $916,000 over the FY 2013-14 adopted budget. The FY 2015-16 projection incorporates a steep decline, taking revenues back to levels last seen in FY 2007-08. Moving forward, as this revenue stream tapers off, the City will also see decreased expenditures, which will occur approximately 18 months to two years after revenues are received. The $2.4 million service continuity reserve has been maintained to cover these future obligations. Other Licenses and Permits: The FY 2014-15 budget proposes an increase of $182,000 due primarily to increases in other minor development-related permit fees, as well as to annual fire permits. Consistent W building permits, these also decline in the FY 2015-16 projection. General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-6 Interest Income: The proposed two-year budget carries forward the $300,000 reduction to interest income that the City is experiencing in the current year, but builds in some recovery as market conditions improve. Rentals and Leases: The net increase of roughly $435,000 is primarily due to the anticipation of lease revenue from the Alameda County Fire Department in their use of the City's Public Safety Complex at 6363 Clark Avenue and the Maintenance Facility at 5777 Scarlett Court, beginning in FY 2014-15. Charges for Services: The proposed two-year budget is essentially flat, which is the net result of a 4% increase in recreation program revenues (FY 2014-15), and a $250,000 decrease in Santa Rita Fire Services fees, due to the decrease in the number of non-emergency calls. Recreation program revenue is increased 1% for FY 2015-16, while revenue generated by the Emerald Glen Recreation and Aquatic Complex is unknown and therefore not factored into the projection. Community Benefit Payments: These revenues are not counted on in advance for ongoing purposes, but are included in the budget when they are known. Large payments anticipated for specific projects are called out separately in the General Fund summary, and are segregated into Committed Reserves. In FY 2014-15 the City expects a $1.8 million payment for the Fallon Sports Park project; in FY 2015-16, $750,000 is expected for the Cemetery Expansion project. General Fund Revenues by Category 30,000 25,000 —20,000 N •14-15 co 15,000 — — Proposed 15-16 v� 10,000 Projected 5,000 - Property Sales Tax Other Building Charges Comm All Other Taxes Taxes Permits for Benefit/ Services One-Time Rev General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-7 General Fund Expenditure Assumptions The City's ongoing operating expenditures and long-term financial liabilities continue to grow, and will eventually outpace the City's ongoing revenue growth without either additional revenues or cost containment measures. The proposed two—year budget reflects an increase in total operating expenditures of $1.9 million and $1.9 million for FY 2014-15 and FY 2015-16, respectively. The chart below presents the composition of proposed operating expenditures by category for FY 2014 -15, and is followed by a discussion of the assumptions used in preparing the budget. General Fund Expenditures by Category 1% r2% m Salaries &Wages • Benefits J./ Services & Supplies 4% m Internal Service Fund Charges 62% m Utilities 3/ Contracted Services 3% Capital Outlay Note: Category percentages remain relatively similar in FY 2015-16. Personnel Costs Rising personnel costs are a major area of concern for all public agencies. In recent years, the City has implemented employee cost sharing measures (healthcare and retirement costs) to relieve a portion of the burden to the City. Currently, employees are paying 100% of the employee portion of the retirement costs, and are also contributing to the employer portion of the retirement costs. Beginning in FY 2012 -13, 50% of any annual salary increase is being applied to the City's share of retirement costs, up to a cap of 4.072%, as provided in City Resolution 171-12 and pursuant to California Public Employee Retirement Law. The two - year proposed budget includes an employee contribution of 4% of the City's share in the first year, with the cap reached in FY 2015 -16. Last month, the CaIPERS board approved a measure to speed up rate increases that were recommended to fully fund public employees' retirement obligations. The new policies moa General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-8 W... the amortization periods and smoothing methods for retirement trust funds, and are expected to result in a significant increase to employers' retirement rates. CaIPERS will phase in the rate increase over five years, C with implementation scheduled for FY 2016-17. Finance Staff has been monitoring these issues and has included a proactive increase in the five-year forecast. The proposed two-year budget also includes the following position allocation plan changes: - Conversion of a contract (Public Service Employee) position in Economic Development/Public Information to an Administrative Analyst I. This new position will continue to provide similar services as the contract position, including but not limited to day-to-day oversight of the City's website, programming and implementation of the Dublin Farmers' Market, the Shop Local - Discover Dublin for the Holiday Campaign, assistance with communication and initiatives within Parks and Community Services, such as Live Healthy Dublin, as well as other duties as assigned (FY 2014-15). - Addition of one Senior Office Assistant and one Recreation Supervisor to staff Emerald Glen Recreation and Aquatic Complex (FY 2015-16). - Increase Human Resources Department Administrative Analyst from 0.75 FTE to 1.0 FTE (FY 2015-16). Proposed Position Allocation Plan Alitt 91.50 92.50 94.75 C Contracts The cost of contracted services makes up over 60% of the General Fund operating budget. Public Safety costs equate to roughly 44% of General Fund expenditures, and have increased significantly over the past five years. The FY 2014-15 and FY 2015 -16 budget includes an increase of$1.7 million in total over the two fiscal years. Staff will continue working with the Alameda County Fire Department and Alameda County Sheriff's Office to negotiate and implement cost containment measures to ensure long-term sustainability of providing public protection services. Public Works maintenance services are another major contract service for the City. On June 19, 2012, the City Council approved a five-year agreement with MCE Corporation, with cost containment and the maintenance of the existing level of quality service the primary focus during contract negotiation. It is estimated the General Fund portion of the MCE contract cost will increase by$430,000 in total for FY 2014- 15 and FY 2015-16, due to the incorporation of a contracted CPI adjustment, the addition of new facilities to the service agreement, and the inclusion of additional services above baseline scope of work. Utilities The City has experienced double-digit utility cost increases over the past several years for the operation of City facilities and infrastructure. The savings from the recently implemented energy upgrades allows for a budget increase of only 8% per year in FY 2014-15 and FY 2015-16. Furthermore, the $7.4 million energy project is expected to generate savings that will exceed the project costs over a 15-year period. General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-9 Out-of State Travel (requires City Council approval) i ,,,,,,,,4“,',„ ..e,,,.„ ,..,,,, ,. ,., .. ..-1-k,,,,- ..,,...-„ ,,r' * Itt c‘;',.k.:`,',.r.Z4ritalp 4,,r„,:4,i grlii 0 Conference Ib ` 1' S �► ',.y ., a, ` v •I'0 , ..,:`u'� vt,-f,,, t•J.,f�.„' FY 2014-2015 ICSC Recon-International Council of Shopping Economic Dev Director& Centers Global Retail Real Estate Convention Las Vegas, Nevada Admin Analyst $2,600 National Recreation and Park Association Charlotte, North Parks &Community Conference Carolina Services Director $2,300 Assist Parks &Comm World Waterpark Association Symposium and Svcs Dir& Recreation Trade Show Las Vegas, Nevada Coordinator $3,500 American Society of Landscape Architects Parks & Facilities Dev Conference Denver, Colorado Manager $2,700 Institute of Transportation Engineers Conference Tuscon,Arizona Senior Civil Engineer $2,700 U S Mayors Conference Washington, DC Mayor or Vice Mayor $2,500 National League of Cities Fall Conference TBD Councilmember $2,500 National League of Cities Spring Conference Washington, DC Mayor or Vice Mayor $2,500 Water Smart Innovations Las Vegas, Nevada Environmental Svcs Staff $1,033 Charlotte, North City Manager& ICMA Annual Conference Carolina Assistant City Manager $7,000 , ,,,,,t,:-,..,,,Y'.,*;;,-7.'° °i..k'4'..•.,r,r, 0 , -,„ , „, .-q,„ - , ' „ ,„' ,, r , ,r,,, -: , i 0 ,,,,,„ , , , , , Total; $29,333 Fiscal Year 2015-2016 ICSC Recon-International Council of Shopping Economic Dev Director& Centers Global Retail Real Estate Convention Las Vegas, Nevada Admin Analyst $2,600 { National Recreation and Park Association Parks &Community Conference Las Vegas, Nevada Services Director $2,300 Heritage &Cultural Arts Americans for the Arts Convention Boston, Massachusetts Manager $3,113 Institute of Transportation Engineers Conference Mississippi Senior Civil Engineer $2,700 U S Mayors Conference Washington, DC Mayor or Vice Mayor $2,500 National League of Cities Fall Conference TBD Councilmember $2,500 National League of Cities Spring Conference Washington, DC Mayor or Vice Mayor $2,500 International Code Council Annual Business Meeting &Code Hearings Fort Lauderdale, Florida Chief Building Official $3,500 GFOA Annual Conference Denver, Colorado Admin Services Director $2,000 City Manager& ICMA Annual Conference Seattle,WA Assistant City Manager $7,000 Total. $30,713 1 3 General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-10 New Items for Consideration CAt the Budget Study Session of March 19, 2014, the City Council discussed the addition of several new items into the first year of the two-year budget. These have not been included in the budget charts in this document, pending the final Budget Hearing of May 20th. Citywide Defibrillators: this program would provide initial City funding to install defibrillators at select locations in the City: $25,000 Live Healthy Dublin:this program include two community walks and a 5K race, and would encourage City business community to participate $11,000 Community Health and Fitness Expo at Farmers' Market $2,500 Health and Wellness Expo for Dublin Business Community $2,500 Expand Library hours: addition of two hours (days to be determined): $47,000 Total Cost $88,000 The total cost of items proposed by Council in FY 2014-15 is $88,000. If approved, these costs will be borne by the General Fund, and will decrease Total Fund Balance in FY 2014-15 and FY 2015-16. C General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-11 This page intentionally left blank 0 3 General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-12 C F. DEPARTMENTS C C Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-1 0 This page intentionally left blank 0 0 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-2 City Council Chart 2: City Council 2014-15 Organizational Chart Citizens of Dublin 1 i i I Council Council Council Vice Mayor Mayor Member Member Member .r✓ C Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-3 City Council Description: The City Council consists of the Mayor and four City Council members elected at large by the voters of Dublin. The City Council is responsible for enacting legislation, establishing policies, and providing guidance and direction for actions that affect the quality of life in the City. Local elected officials also represent the City at a variety of forums at the County, Regional, State and National levels, in order to make certain the interests of the City of Dublin, and cities in general, are represented. Accomplishments for 2013-14: • Completed all identified goals of the adopted 2013-14 City Council Strategic Initiatives • Created Human Services Commission • Initiated a comprehensive Marketing and Branding Plan for the City • Adopted the Iron Horse Trail Master Plan • Adopted the design and commenced construction of the Emerald Glen Recreation and Aquatic Complex Objectives for Fiscal Year 2014-15 and 2015-16: • Participate in Federal Legislative Consultant Services, in partnership with cities of Livermore, Pleasanton, and the Town of Danville. (FY 2014-15 & FY 2015-16) • Adopt an update to the 10-Year Strategic Plan. (FY 2014-15) • Issue the City of Dublin Annual Report on City Accomplishments (FY 2014-15 & FY 2015-16) Budget Highlights: • Funding for Dublin Pride Week activities. (FY 2014-15 & 2015-16) • Funding for Volunteer Recognition event and Inside Dublin. (FY 2014-15 &2015-16) • Funding for professional services for Strategic Plan and audits. (FY 2014-15 & 2015-16) 0 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-4 City Council Expenditures: Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGOR Salaries & Wages $53,731 $55,440 $55,440 $57,098 $58,525 Benefits $47,467 $57,780 $57,780 $91,022 $97,778 Services & Supplies $112,674 $118,040 $120,540 $125,035 $125,035 Internal Service Fund Charges $19,224 $16,260 $16,260 $17,521 $9,511 Contracted Services $119,504 $186,410 $183,910 $172,715 $172,715 Capital Outlay $465 TOTAL EXPENDITURES $353,065 $433,930 $433,930 $463,391 $463,564 General Fund $353,065 $433,930 $433,930 $463,391 $463,564 TOTAL FUNDING $353,065 $433,930 $433,930 $463,391 $463,564 Mayor 1.00 1.00 1.00 1.00 1.00 City Council Member 4.00 4.00 4.00 4.00 4.00 TOTAL POSITIONS 5.00 5.00 5.00 5.00 5.00 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-5 City Manager Chart 3: Office of the City Manager Organizational Chart City Manager Assistant City Manager Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-6 Office of the City Manager Description: The City Manager is appointed by the City Council as the City's Chief Executive Officer to oversee the day- to-day operations of the City's Operating Departments and to implement all policies adopted by the City Council. The Office of the City Manager provides support to all areas of City operations including: supervision and evaluation of employees; evaluation of all contract services; the enforcement of City Ordinances; recommendations to the City Council on ordinances and policies that address the effective operation of the City; provision of advisory recommendations to the City Council; oversight of the preparation and administration of the City's Budget and Capital Improvement Program; and representation on behalf of the City before intergovernmental bodies and organizations. The department also provides support services to the City Council, Economic Development, and Human Resources. Accomplishments for 2013-14: • Completed construction of the first phase of the City's new Public Safety Complex to accommodate projected growth in services. Currently being leased to the Alameda County Fire Department for its administrative offices. • Completed Energy Action Plan Project. • Initiated construction of both the City and Alameda County Fire Department's Maintenance Facility. Objectives for Fiscal Year 2014-15 and 2015-16: • Continue to identify additional actions to develop long-term fiscal sustainability. • Successfully open two major park facilities— Emerald Glen Recreation and Aquatic Complex and next phase of Fallon Sports Park (FY 2015-16) • Biennial City Council Strategic Plan update (FY 2014-15). Budget Highlights: • First year establishing the City Clerk's Office as a separate budgetary area instead of combining it with the Office of the City Manager. Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-7 Office of the City Manager Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY Salaries & Wages $831,120 $836,060 $836,060 $635,773 $651,445 Benefits $410,694 $406,640 $406,640 $305,152 $325,126 Services & Supplies $41,029 $45,030 $45,030 $37,760 $37,760 Internal Service Fund Charges $23,508 $26,180 $26,180 $22,873 $23,137 Contracted Services $20,288 $25,060 $25,060 $5,000 $5,000 Capital Outlay $1,651 TOTAL EXPENDITURES $1,328,290 $1,338,970 $1,338,970 $1,006,558 $1,042,468 General Fund $1,328,290 $1,338,970 $1,338,970 $1,006,558 $1,042,468 TOTAL FUNDING $1,328,290 $1,338,970 $1,338,970 $1,006,558 $1,042,468 PERSONNECALL : t W , City Manager 1.00 1.00 1.00 1.00 1.OG Assistant City Manager 1.00 1.00 1.00 1.00 1.00 Assistant to the City Manager 0.34 0.34 Executive Aide 1.00 1.00 1.00 1.00 1.00 Senior Office Assistant 1.50 1.50 1.50 1.00 1.00 TOTAL POSITIONS 4.50 4.50 4.50 4.34 4.34 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-8 City Clerk's Office Chart 4: City Clerk Organizational Chart City Clerk's Office City Clerk/Records Elections Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-9 City Clerk's Office Description: The City Clerk's Office is comprised of two divisions: City Clerk/Records and Elections. The City Clerk's Office is responsible for administering municipal al elections maintaining official City records and financial statements, the preparation of minutes of City Council meetings, and coordinating Commission and Committee appointments. Accomplishments for 2013-14: • Coordinated the selection of the Human Services Commission and Commercial Development Task Force. • Continued Records Retention implementation. • Initiated preparations for the November 2014 General Municipal Election. Objectives for Fiscal Year 2014-15 and 2015-16: • Conduct consolidated General Election, November 4, 2014 (FY 2014-15). • Continue Records Retention implementation. • Conduct pre-candidate and candidate informational meetings for the City Council election process (FY 2014-15). Budget Highlights: • First year establishing City Clerk as a department instead of combining with Office of the City Manager. • Funding to conduct Biennial General Municipal election. (FY 2014-15) 3 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-10 e City Clerk's Office Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Salaries & Wages $201,119 $206,147 Benefits $109,531 $116,698 Services & Supplies $2,285 $3,120 $3,120 $13,355 $12,155 Internal Service Fund Charges $9,750 $9,897 Contracted Services $26,075 $119,660 $28,460 vamp- --Asenwr TOTAL EXPENDITURES $28,361 $3,120 $3,120 $453,415 $373,357 General Fund $28,361 $3,120 $3,120 $453,415 $373,357 TOTAL FUNDING , $28 361 3 I 453,415 $373,357 *Operating costs for City Clerk's Office were included in the Office of the City Manager in prior years. Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-11 City Clerk/Records The budget includes staffing costs associated with providing the primary function of the City Clerk's Office. The City Clerk/Records unit maintains all official records of the City of Dublin, as well as maintains Financial Disclosure and Conflict of Interest records submitted by elected officials. The City Clerk prepares and maintains the minutes of the City Council meetings, and coordinates the City Commission and Committee appointments. City Clerk/Records Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY Salaries & Wages $201,119 $206,147 Benefits $109,531 $116,698 Services & Supplies $9,035 $9,035 Internal Service Fund Charges $9,750 $9,897 Contracted Services $28,460 $28,460 TOTAL EXPENDITURES $357,895 $370,23, FUNDING General Fund $357,895 $370,237 TOTAL FUNDING $357,895 $370,237 ................. PERSONNEL ALLOCATION City Clerk/Records Manager 1.00 1.00 1.00 1.00 1.00 Administrative Technician 1.00 1.00 1.00 1.00 1.00 TOTAL PF x.00 2.00 *Operating costs for City Clerk/Records were included in the Office of the City Manager in prior years Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-12 I Elections The Elections unit is responsible for the municipal elections for the City of Dublin. A General Municipal Election is held every other year, with the next election scheduled for November 2014. The budget includes funding for printing costs for candidate binders and related documents, and elections training for City staff. Elections Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGOR` Services & Supplies $2,285 $3,120 $3,120 $4,320 $3,120 Contracted Services $26,075 $91,200 TOTAL EXPENDITURES $28,361 $3,120 $3,120 $95,520 $3,120 FUNDIN "°"' General Fund $28,361 $3,120 $3,120 $95,520 $3,120 61 $3,120 0 $95,520 $3,120 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-13 Human Resources Chart 5: Human Resources Organizational Chart Human Resources Director I Human Resources Insurance/Risk Management Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-14 Human Resources Description: The Human Resources Department oversees such City programs as human resources (recruitment, selection, salary and fringe benefits administration), risk management (general liability, claims management, property insurance, workers' compensation, and safety training), employee training and recognition programs and special projects. Accomplishments for 2013-14: • Administered City's Health and Welfare Benefit Program. • Administered City's Recruitment Efforts. • Administered City's Risk Management Program. • Conducted Employee Workplace and Safety Training. • Completed Safety Inspection per City's Injury Illness Prevention Program. • Provided Summer Internship Program. Objectives for Fiscal Year 2014-15 and 2015-16: • Administer City's Health and Welfare Benefit Program. • Administer City's Recruitment Efforts. • Administer City's Risk Management Program. • Conduct Employee Workplace and Safety Training. • Complete Safety Inspection per City's Injury Illness Prevention Program. • Provide Summer Internship Program. Budget Highlights: • Budget for Police Services and Fire Services public liability contract costs with Alameda County has been moved to Police and Fire Department respectively (FY 2014-15). • Increase in City's Property Insured Values with the addition of Emerald Glen Aquatic Complex. (FY 2015-16) • Increase Administrative Analyst II from 0.75 FTE to 1.0 FTE (FY 2015-16). • Funding to support targeted employee training programs (FY 2014-15 & 2015-16) • Funding for Summer Internship program. (FY 2014-15 & 2015-16) Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-15 Human Resources Department Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Salaries & Wages $242,434 $248,800 $248,800 $291,845 $323,430 Benefits $101,831 $103,610 $103,610 $133,946 $152,329 Services & Supplies $986,128 $1,130,920 $1,149,920 $535,690 $580,740 Internal Service Fund Charges $6,996 $7,140 $7,140 $5,109 $5,187 Contracted Services $64,300 $43,000 $43,000 $43,000 $43,000 Capital Outlay $5,554 $7,000 $10,257 $7,000 $7,000 TOTAL EXPENDITURES $1,407,241 $1,540,470 $1,562,727 $1,016,590 $1,111,686 FUNDING General Fund $1,407,241 $1,540,470 $1,562,727 $1,016,590 $1,111,686 x TAL FUNDING $1,407,241 $1,540,470 $1,562,727 $1,016,590 $1,111,686 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-16 Human Resources Description: The Human Resources Division is responsible for the recruitment, selection, salary and benefits administration for City employees. The Division is also responsible for management of Workers' Compensation program, employee training and recognition program, as well as special projects. Departmental staffing costs are included in this division budget. Human Resources Division Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY Salaries & Wages $242,434 $248,800 $248,800 $291,845 $323,430 Benefits $101,831 $103,610 $103,610 $133,946 $152,329 Services & Supplies $97,238 $97,630 $116,630 $99,330 $109,330 Internal Service Fund Charges $6,996 $7,140 $7,140 $5,109 $5,187 Contracted Services $64,300 $43,000 $43,000 $43,000 $43,000 Capital Outlay $5,554 $7,000 $10,257 $7,000 $7,000 -52 $507,180 $529,437 $580,230 $640,276 FUNDING General Fund $518,352 $507,180 $529,437 $580,230 $640,276 TOTAL FUNDING $518,352 $507,180 $529,437 $580,230 $640,276 t „„L ALLOCATION Human Resources Director 1.00 1.00 1.00 1.00 1.00 Administrative Analyst II 0.75 0.75 0.75 0.75 1.00 Senior Office Assistant 0.50 0.50 TOTAL POSITIONS 1.75 1.75 1.75 2.25 2.50 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-17 Insurance/Risk Management The Human Resources Department oversees the City's General Liability Insurance that it obtains through a pooled risk sharing arrangement offered through the Association of Bay Area Governments (ABAG) Plan Corporation. This pool currently includes 29 cities in the greater Bay Area, and offers coverage up to $25 million per occurrence. In addition to General Liability coverage, the policy also includes Property, as well as Errors and Omissions coverage for the City. The Human Resources Director serves as the City's Risk Manager. Insurance/Risk Management Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY is Services & Supplies $888,889 $1,033,290 $1,033,290 $436,360 $471,410 TAL EXPENDITURES $888,889 $1,033,290 $1,033,290 $436,360 $471,410 FUNDING General Fund $888,889 $1,033,290 $1,033,290 $436,360 $471,41. TOTAL FUNDING $888,889 $1,033,290 $1,033,290 $436,360 $471,410 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-18 City Attorney's Office Chart 6: City Attorney Organizational Chart City Attorney Assistant City Attorney *Not included in City Position or Contract Position Allocation Plan Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-19 City Attorney's Office Description: The City contracts with an outside firm for legal services. In addition to having a partner specifically designated as City Attorney for legal services, the firm has a number of practicing attorneys specializing in various areas of municipal law who are utilized by the City on an as-needed basis. The City Attorney provides the following services to the City Council and staff: legal opinions related to City business; drafts and reviews proposed ordinances, resolutions, and contracts; represents the City in certain litigation; and provides legal counsel on development review issues. Accomplishments for 2013-14: • Provided legal support for City Council initiatives. Objectives for Fiscal Year 2014-15 and 2015-16: • Continue to provide legal support for City Council initiatives which involve new ordinances or resolutions (FY 2014-15 & FY 2015-16). Budget Highlights: • Funding for providing legal services related to City business and development review issues. (FY 2014-15 & 2015-16) City Attorney's Office Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGOR Services $976,128 $807,360 $882,360 $807,360 $807,360 TOTAL EXPENDITURES $976,128 $807,360 $882,360 $807,360 $807,360 FUNDING General Fund $965,526 $777,810 $852,810 $777,810 $777,810 Affordable Housing Fund $10,602 $29,550 $29,550 $29,550 $29,550 TOTAL FUNDING $976,128 $807,360 $882,360 $807,360 $807,360 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-20 Administrative Services Chart 6: Administrative Services Organizational Chart Administrative Services Director Assistant Administrative Services Director I I Finance Information Systems Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-21 Administrative Services Description: The Administrative Services Department is comprised of two divisions. The Finance Division is responsible for budget, treasury, accounting, financial reporting and payroll. The Information Services Division is responsible for the City's network infrastructure, IT service delivery, and Geographic Information Systems. Accomplishments for 2013-14: • Revised the City's Investment Policy to allow for the use of a contracted asset management firm, and to provide the opportunity for new investment types; engaged Chandler Asset Management as the City's investment management firm • Implemented a new web-based financial reporting tool that allows more efficient use of the City financial system • Implemented an online web tool that provides the City's budget information to the public • Revised the City Fund Balance and Reserves Policy • Updated the City Credit Card Use Policy • Streamlined the Capital Improvement Program and budget process • Began implementation of a new and enhanced Geographic Information System (GIS) portal • Completed the purchase and implementation of the new Unified Communication and Telephone System. • Established IT maintenance windows for regular system updates. Objectives for Fiscal Year 2014-15 and 2015-16: • Identify additional actions to develop Long-Term Fiscal Sustainability (FY 2014-15). • Complete inventory of assets (FY 2014-15). • Finalize and close out Associated Community Action Program Operations (FY 2014-15 & FY 2015-16). • Complete Information Technology Master Plan, incorporating the evaluation of long-term data center needs (FY 2014-15). • Establish Disaster Recovery Data Center at the new Emerald Glen Aquatic Center (FY 2015-16). • Complete GIS portal implementation (FY 2014-15). • Evaluate need and feasibility of new Asset Management System (FY 2014-15 & FY 2015-16). • Complete new GIS aerial imagery (FY 2015-16). Budget Highlights: • Funding for consulting services for the Information Technology Master Plan (FY 2014-15). • Funding for aerial imagery acquisition for GIS program (FY 2014-15) • Funding for investment consulting services (FY 2014-15 & FY 2015-16) • Funding for Biennial OPEB Update (FY 2015-16) Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-22 4 Administrative Services Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY Salaries & Wages $1,052,608 $1,244,350 $1,159,862 $1,240,175 $1,271,172 Benefits $535,642 $643,630 $622,464 $651,192 $694,684 Services & Supplies $27,706 $42,770 $42,770 $49,835 $51,295 Internal Service Fund Charges $41,952 $39,300 $39,300 $41,819 $40,616 Utilities $11,453 $12,240 $17,605 $29,700 $29,700 Contracted Services $259,335 $291,650 $454,304 $316,670 $281,569 Capital Outlay $200 $200 $200 $200 I... T„ L EXPENDITURES $1,928,696 $2,274,140 $2,336,505 $2,329,591 $2,369,236 FUNDING , '` General Fund $1,928,696 $2,274,140 $2,336,505 $2,329,591 $2,369,236 TOTAL FUNDING $1,928,696 $2,274,140 $2,336,505 $2,329,591 $2,369,236 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-23 Finance The Finance Division performs all Finance related functions which include Purchasing, Accounts Payable, Accounts Receivable, Payroll, Treasury, Audit, and Budget. The Division is also responsible for managing the collection of development related fees and maintaining other related City financial records. Finance Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXP NDITURES#RY CATEGOR Salaries & Wages $614,052 $764,970 $764,970 $769,737 $788,967 Benefits $310,101 $395,900 $395,900 $399,918 $427,009 Services & Supplies $17,407 $29,340 $29,340 $36,407 $37,867 Internal Service Fund Charges $28,956 $27,690 $27,690 $31,352 $30,044 Contracted Services $146,771 $108,400 $250,400 $153,420 $178,319 Capital Outlay $200 $200 $200 $200 TOTAL EXPENDITURES $1,117,288 $1,326,500 $1,468,500 $1,391,034 $1,462,40 FUNDING General Fund $1,117,288 $1,326,500 $1,468,500 $1,391,034 $1,462,406 $1,117,288 $1,326,500 $1,468,500 $1,391,034 $1,462,406 PERSONNEL ALLOCATION Admin Services Director 0.65 0.65 0.65 0.65 0.65 Asst Admn Svcs Dir./Budget 1.00 1.00 1.00 1.00 Budget Manager 1.00 Finance Manager 1.00 1.00 1.00 1.00 1.00 Accountant 1.00 2.00 2.00 2.00 2.00 Administrative Technician 1.00 1.00 1.00 1.00 1.00 Finance Technician II 1.50 1.75 1.75 1.75 1.75 Senior Finance Technician 1.00 TOTAL POSITIONS 7.15 7.40 7.40 7.40 7.40 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-24 Information Systems The Information Systems Division oversees the operation and maintenance of the City's technological systems. Functions include support to computer systems, Geographic Information Systems, the telecommunications system, and overall system strategy for delivering services. Information Systems Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY Salaries & Wages $438,556 $479,380 $394,892 $470,438 $482,205 Benefits $225,541 $247,730 $226,564 $251,274 $267,675 Services & Supplies $10,299 $13,430 $13,430 $13,428 $13,428 Internal Service Fund Charges $12,996 $11,610 $11,610 $10,467 $10,572 Utilities $11,453 $12,240 $17,605 $29,700 $29,700 Contracted Services $112,564 $183,250 $203,904 $163,250 $103,250 TOTAL EXPENDITURES $811,408 $947,640 $868,005 $938,557 $906,830 UNDING General Fund $811,408 $947,640 $868,005 $938,557 $906,830 TM ilik FUNDING $811,408 $947,N $868,005 $938,557 $906,830 PERSO NEC AL OCAM i Admin Services Director 0.35 0.35 0.35 0.35 0.35 Information Systems Manager 1.00 1.00 1.00 1.00 1.00 Information Systems Tech I 1.00 1.00 Information Systems Tech II 1.00 1.00 1.00 1.00 1.00 GIS Coordinator 1.00 1.00 1.00 1.00 1.00 Network Systems Coordinator 1.00 1.00 1.00 TOTAL POSITIONS 4.35 4.35 4.35 4.35 4.35 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-25 Non-Departmental Chart 8: Non Departmental Organizational Chart Non-Departmental • 1 I I I I I Non Waste Community Disaster Crossing Animal Departmental Management Television Preparedness Guard Control Other Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-26 Non-Departmental Description: This budget funds activities that are not allocated to another Budget Activity. The following programs are included: Non-Departmental, Waste Management, Community Television, Disaster Preparedness, Crossing Guards, and Animal Control. Waste Management covers basic garbage services, curbside recycling, organic waste collection and other waste related services. Community Cable Television provides funding for, and oversight of, Tri-Valley Community Television, a non-profit corporation, which provides education and government cable television access to the Tri-Valley area, including the City of Dublin. Disaster Preparedness provides training and activities for the community and City to be prepared in the event of a disaster. Crossing Guards are provided by contract to assist with school children safely crossing intersections during the school year. Animal Control services are provided under contract for shelter and enforcement services. Accomplishments 2013-14: • Conducted a Disaster Preparedness exercise that included school district participation. Objectives for Fiscal Year 2014-15 and 2015-16: • Conduct annual disaster preparedness training for city staff. • Conduct the annual review of the Comprehensive Emergency Management Plan. • Conduct and evaluate the annual garbage rate adjustment. Budget Highlights: • Funding to support for CodeRed alert system. (FY 2014-15 & 2015-16) • Funding to support County Property Tax Administration services. (FY 2014-15 & 2015-16) • Funding for Contingency for Fiscal Responsible adjustments. (FY 2014-15 & 2015-16) • Funding for disbursement of impact fee obligations. (FY 2014-15 & 2015-16) • Funding for waste management services. (FY 2014-15 & 2015-16) Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-27 Non-Departmental Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGOR ` ,, , " Salaries & Wages $139,744 $141,930 $141,930 $222,237 $227,793 Benefits $508,758 $500,710 $500,710 $640,661 $725,625 Services & Supplies $404,805 $513,220 $523,220 $565,351 $590,662 Internal Service Fund Charges $9,007 $6,030 $6,030 $5,153 $5,170 Contracted Services $4,683,495 $5,051,310 $5,335,970 $5,355,143 $5,721,914 Capital Outlay $76,092 $1,137,600 $1,459,664 $481,616 $431,694 Other $119,858 $1,172,930 $1,950,620 $435,000 $448,000 Principal & Interest Payments $9,100 $799,967 $635,892 $650,654 Impact Fee Obligations $369,317 $295,000 $250,000 $200,000 TOTAL EXPENDITURES $6,320,175 $8,523,731 .. 9,001,512 FUNDING General Fund $1,147,436 $2,430,120 $3,251,810 $1,615,459 $1,655,005 Measure D $18,612 $20,000 $55,000 $93,980 $84,580 Garbage Service Fund $2,584,389 $2,645,990 $2,830,150 $3,090,551 $3,344,889 Local Recycling Programs $41,584 $40,550 $40,550 $1,640 $1,640 Cable TV Facilities $146,219 $35,340 $56,840 $35,340 $35,340 Fire Impact Fees $9,100 Traffic Impact Fee - Category 1 $369,317 $295,000 $250,000 $200,000 Traffic Impact Fee - Category 2 $100,000 $100,000 ISF - Police Vehicles $347 $293,780 $534,173 $211,951 $168,559 ISF - Fire Vehicles & Apparatus $650,000 $725,671 ISF - Non-Safety Vehicles $359 ISF - Buildings $50,000 $50,000 $50,000 $50,000 ISF - Equipment $17,457 $103,000 $109,000 $180,400 $170,700 ISF - Maintenance & Repairs $349,210 $463,550 $473,550 $508,155 $540,951 ISF - Retiree Health $1,636,146 $1,791,400 $1,791,400 $1,917,685 $2,099,194 Energy Effcy Capital Lease $799,967 $535,892 $550,654 TOTAL FUN DIN L - " . .r $6,320,175 $8,523,730 $11,01 $8,591,053 $9,001,51" *Excludes expenditures in Geologic Hazard Abatement District Funds Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-28 Disaster Preparedness The Disaster Preparedness program is responsible for activities related to disaster preparedness including public information, neighborhood preparedness, staff training, and attendance at specialized State training courses. Disaster Preparedness Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATE i ' '. . . Salaries & Wages $37,063 $37,450 $37,450 $45,988 $47,138 Benefits $19,066 $19,330 $19,330 $22,565 $24,044 Services & Supplies $312 $7,250 $7,250 $7,276 $7,291 Internal Service Fund Charges $5,100 $5,250 $5,250 $3,281 $3,281 Contracted Services $35,885 $99,530 $99,530 $15,000 $15,000 $168,: 'i`" :10 $94,110 $96,754 Nor FUNDING .; General Fund $97,426 $168,810 $168,810 $94,110 $96,754 TOTAL FUNDING $97,426 $168,810 $168,810 $94,110 $96,754 Assistant to the City Manager 0.33 0.33 0.33 0.33 0.33 TOTAL POSITIONS 0.33 0.33 0.33 0.33 0.33 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-29 Crossing Guards Services Crossing Guard services are provided to Dublin Unified School District schools at 10 crossing locations throughout the City. The crossing guards assist elementary students in crossing heavily traveled streets on their way to and from school. Services are provided at these locations for four hours per day, in accordance with the Dublin Unified School District regular school schedule. Crossing guard services are provided to the City under private contract. The contractor provides the recruitment, training, supervision, and substitute personnel associated with the program management. Crossing Guard Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY 5 Alkiiiiiiiik t ., Contracted Services $112,597 $111,890 $111,890 $121,929 $121,929 IT Ile URR $112,5*. $111,890 $111,890 $121,929 $121,929 FUNDING General Fund $112,597 $111,890 $111,890 $121,929 $121,9: TOTAL FUNDING $112,597 $111,890 $111,890 $121,929 $121,929 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-30 Animal Control Services Animal Control Services are provided under contracts with the Alameda County Sheriff's Office for shelter and field services. The contracted activities include: field patrol, enforcement of domestic animal related laws, investigation of dog bites and attacks, collection of stray and dead animals, and animal shelter services. City Staff serves on an Advisory Committee with the cities of Livermore and Pleasanton and County of Alameda to oversee operations at the jointly owned East County Animal Shelter. Animal Control Services Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY Contracted Services $205,268 $346,760 $346,760 $227,628 $237,802 Capital Outlay $72,775 $42,820 $42,820 $41,265 $44,435 TOTAL EXPENDITURES $278,043 $389,580 $389,580 $268,893 $282,237 FU,,, t General Fund $278,043 $389,580 $389,580 $268,893 $282,237 OTAL FUNDING $278,043 $3• :0 $389,580 $268,893 $282,237 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-31 Non-Departmental - Other This budget funds items that are not allocated to another budget activity. For example, this includes costs associated with credit card processing fees, administrative fees associated with part-time employee retirement system charges (PARS), and the commute alternative incentive program for employees, and disbursement of impact fee obligation. This budget also includes an appropriation for contingencies that may occur during the year. The Contingent Reserve line item does not typically include direct expenditures. Non-Departmental—Other Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Benefits $438,605 $429,980 $429,980 $531,720 $609,070 Services & Supplies $361,015 $465,550 $475,550 $510,155 $542,951 Internal Service Fund Charges $3,151 Contracted Services $1,502,203 $1,683,300 $1,727,300 $1,707,845 $1,812,004 Capital Outlay $3,317 $1,094,780 $1,416,844 $440,351 $387,25r Other $119,858 $1,172,930 $1,950,620 $435,000 $448,00, Principal & Interest Payments $9,100 $799,967 $635,892 $650,654 Impact Fee Obligations $369,317 $295,000 $250,000 $200,000 TOTAL EXPENDITURES $2,806,565 $4,846,540 $7,095,261 $4,510,963 $4,649,938 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-32 Non-Departmental-Other Funding Source Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 • FUNDING General Fund $424,630 $1,494,810 $2,316,500 $756,880 $769,880 Fire Impact Fees $9,100 Traffic Impact Fee - Category 1 $369,317 $295,000 $250,000 $200,000 Traffic Impact Fee - Category 2 $100,000 $100,000 ISF - Police Vehicles $347 $293,780 $534,173 $211,951 $168,559 ISF - Fire Vehicles & Apparatus $650,000 $725,671 ISF - Non-Safety Vehicles $359 ISF - Buildings $50,000 $50,000 $50,000 $50,000 ISF - Equipment $17,457 $103,000 $109,000 $180,400 $170,700 ISF - Maintenance & Repairs $349,210 $463,550 $473,550 $508,155 $540,951 ISF - Retiree Health $1,636,146 $1,791,400 $1,791,400 $1,917,685 $2,099,194 Energy Effcy Capital Lease $799,967 $535,892 $550,654 TOTAL FUNDING $2,806,565 $4,846,540 $7,095,261 $4,510,963 $4,649,938 *Excludes expenditures in Geologic Hazard Abatement District Funds Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-33 Waste Management Services The Waste Management program oversees the budget and contract for providing basic garbage services, curbside recycling, organic waste collection, on-call bulky waste clean-ups and other related services. Through various recycling grant funds, the City also provides support to commercial recycling programs; curbside used oil collection; an annual household hazardous waste collection event; and a residential food- scrap recycling program. Waste Management Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITU, BY CATEGORY & Wages $102,681 $104,480 $104,480 $176,249 $180,655 Benefits $51,087 $51,400 $51,400 $86,376 $92,511 Services & Supplies $43,398 $40,270 $40,270 $47,770 $40,270 Internal Service Fund Charges $756 $780 $780 $1,872 $1,889 Contracted Services $2,600,431 $2,665,490 $2,884,650 $3,138,401 $3,390,839 TOTAL EXPENDITURES $2,798,354 $2,862,420 $3,081,580 $3,450,668 $3,706,161' General Fund $153,768 $155,880 $155,880 $264,497 $275,055 Measure D $18,612 $20,000 $55,000 $93,980 $84,580 Garbage Service Fund $2,584,389 $2,645,990 $2,830,150 $3,090,551 $3,344,889 Local Recycling Programs $41,584 $40,550 $40,550 $1,640 $1,640 TOTAL FUNDING $2,798,354 $2,862,420 $3,081,580 $3,450,668 $3,706,164 1 :� Assistant to the City Manager 0.33 0.33 0.33 0.33 0.33 Administrative Aide 0.50 0.50 0.50 0.50 0.50 Environmental Coordinator 0.25 0.25 0.25 0.25 0.25 Environmental Technician 0.75 0.75 TOTAL POSITIONS 1.08 1.08 1.08 1.83 1.83 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-34 Community Cable Television Tri-Valley Community Television (TV30) is a non-profit corporation which provides education and government cable television access, including the broadcast of City Council meetings. The TV30 Board of Directors is comprised of the Mayors from the cities of Dublin, Livermore and Pleasanton. This budget funds the City of Dublin's share of costs associated with the TV30 organization and televising City Council meetings. Community Cable Television Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Services & Supplies $80 $150 $150 $150 $150 Contracted Services $227,110 $144,340 $165,840 $144,340 $144,340 TOTAL EXPENDITURES $144,490 $165,990 $144,490 $144,490 General Fund $80,971 $109,150 $109,150 $109,150 $109,150 Cable TV Facilities $146,219 $35,340 $56,840 $35,340 $35,340 90 $165,990 $144,490 $144,490 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-35 a 4 Economic Development and Public Information Chart 9: Economic Development Organizational Chart Economic Development Director/Public Information Officer Economic Development Public Information Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-36 Economic Development and Public Information Description: The Economic Development Department is comprised of two divisions — Economic Development and Public Information. The primary objectives of this department are to enhance and maintain the City's economic base through programs and activities focused on business attraction, expansion and retention; and to create consistent and ongoing communication with Dublin residents and businesses through a variety of outreach efforts. Accomplishments for 2013-14: • Development of an incentive package for Persimmon Place (Whole Foods-anchored shopping center, including Nordstrom Rack and Home Goods) to Dublin • Assistance in opening Ross Stores corporate offices to Emerald Pointe Business Park • Held the third annual Dublin Farmers' Market at Emerald Glen Park • Held a successful third season of Discover Dublin for the Holidays Campaign • Launched the City's first mobile app— MyDublinCA Objectives for Fiscal Year 2014-15 and 2015-16: • Continue to offer incentives to address current market conditions (Facade Improvement Program, Sales Tax Reimbursement, Sewer Capacity Assistance, Small Business Assistance, etc.) • Continue to evaluate social media uses and options for general City use. • Facilitate roundtables with commercial and residential brokers, developers and auto dealers. • Continue the City's efforts to better connect to the Livermore Valley Wine Region. • Continue to host and program the Dublin Farmers' Market. • Complete the Citywide Marketing Campaign and Strategy. • Implementation of a comprehensive marketing and branding plan to assist in the City's economic development and outreach efforts. Budget Highlights: • First year creating Public Information division. • Funding to continue the City's successful Facade Improvement Program in the Downtown Dublin Specific Plan area. (FY 2014-15 & 2015-16) • Funding for Commercial Facade Improvement Grant program. (FY 2014-15 & 2015-16) • Funding to assist with research on the implementation of Economic Development Strategy. (FY 2014-15 & 2015-16) • Funding for the implementation of Marketing and Branding Campaign. (FY 2014-15 & 2015-16) • Funding for the re-design of the City's website. (FY 2014-15) • Funding to support Farmers' Market activities. (FY 2014-15 & 2015-16) • Conversion of a contract (Public Service Employee) position to an Administrative Analyst I. Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-37 Economic Development Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CA- ATEGOR Salaries & Wages $356,263 $489,200 $513,200 $400,554 $410,572 Benefits $150,069 $232,580 $232,580 $200,325 $213,835 Services & Supplies $80,476 $97,310 $97,310 $97,310 $97,310 Internal Service Fund Charges $5,640 $5,750 $5,750 $6,880 $6,993 Contracted Services $93,133 $145,610 $414,610 $306,655 $395,609 TOTAL EXPENDITURES $685,581 $970,450 $1,263,450 $1,011,724 $1,124,319 FUNDI, .. . .,, General Fund $685,581 $970,450 $1,263,450 $1,011,724 $1,124,319 TAL FUNDING $685,581 $970,450 $1,263,450 $1,011,724 $1,124,319 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-38 Economic Development Economic Development Division activities include economic development programs, such as targeted incentives to attract, retain and expand business; economic reports; development of various business marketing materials; execution of the Business Recognition Program; participation in regional economic development efforts, including but not limited to, the East Bay Economic Development Alliance, iGATE, East Bay Leadership Council, Innovation Tri-Valley and Visit Tri-Valley; partnerships with the Alameda County Small Business Development Center and the Dublin Chamber of Commerce on small business support, as well as continued participation in membership groups such as the California Association for Local Economic Development (CALED) Economic Development Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGOR Salaries & Wages $356,263 $489,200 $513,200 $290,649 $297,916 Benefits $150,069 $232,580 $232,580 $148,433 $158,255 Services & Supplies $80,476 $97,310 $97,310 $74,534 $74,534 Internal Service Fund Charges $5,640 $5,750 $5,750 $6,880 $6,993 Contracted Services $93,133 $145,610 $414,610 $107,500 $107,500 TOTAL EXPENDITURES $685,581 $970,450 $1,263,450 $627,996 $645,198 FUNDING ,■ General Fund $685,581 $970,450 $1,263,450 $627,996 $645,198 $970,450 $1, ;450 $627,996 $645,198 PERSONNEL ALLOCATION Economic Dev. Director/PIO 1.00 1.00 1.00 0.80 0.80 Administrative Analyst I 0.20 0.20 Administrative Analyst II 1.00 1.00 1.00 1.00 1.00 Senior Office Assistant 0.50 0.50 0.50 0.50 0.50 Special Projects Manager 1.00 1.00 TOTAL POSITIONS 2.50 3.50 3.50 2.50 2.50 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-39 Public Information Public Information activities include the issuance of City press releases; management of the City website content and information, as well as social media outreach efforts. The division also provides management and oversight for the annual Dublin Farmers' Market. Public Information Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY Salaries & Wages $109,905 $112,656 Benefits $51,892 $55,580 Services & Supplies $22,776 $22,776 Contracted Services $199,155 $288,109 TOTAL EXPENDITURES $383,728 $479,121 FUN General Fund $383,728 $479,121 TOTAL FUNDING ANL $383,728 $479,121 PERSONNEL ALLOCATION Economic Dev. Director/PIO 0.20 0.20 Administrative Analyst I 0.80 0.80 TOTAL POSITIONS 1.00 1.00 *New division starting FY 2014-15 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-40 Community Development Chart 10: Community Development Organizational Chart Community Development Director Chief Building Official Assistant Community Development Director Building and Safety Division Planning Division Housing Division Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-41 I Community Development Description: The Community Development Department is comprised of three divisions: Building and Safety, Housing, and Planning. Oversight and coordination of the activities of the three divisions is the responsibility of the Community Development Director. The Department works to ensure that established land development policies are implemented and enforced in a manner that is consistent with the high standards set by the City Council and the community. The Community Development Department also provides lead staff support to the Planning Commission, and the Human Services Commission. It is the mission of the Department to insure that residential and commercial development projects are of the highest quality for a deserving community, and that the human services and housing needs of all residents are addressed. Accomplishments for 2013-14: • Completed several major amendments to the General Plan in the areas of economic development, water management and energy conservation. • Processed entitlements and issued permits for numerous major projects including the Ross Headquarters and expansion of Fallon Gateway Center. • Prepared the Dublin Crossings Specific Plan for the conversion of 189 acres of Camp Parks residential, commercial, school and parkland development. • Prepared the 2013 California Building Codes for City Council adoption, and enhanced customer services by implementing on-line viewing of building permit plan check comments. • Prepared, for City Council adoption, new procedures to streamline and clarify zoning regulations for certain land use, design, signage, and parking requirements for small businesses. • Proposed, for City Council creation, the City's first Human Services Commission and provided over $200,000 in financial support to community groups serving Dublin residents. • Completed the award-winning redevelopment of the Emerald Vista residential community providing quality affordable housing in a safe new community. Objectives for 2014-15 and 2015-16: • Provide staff support to the Commercial Development Task Force in providing recommendations on retail and office development on key undeveloped sites. • Complete a mandated update of the General Plan Housing Element maintaining compliance with State housing policy. • Enhance the customer service experience by expanding on-line services to include inspection scheduling and routine over-the-counter permits. • Prepare, implement, and monitor recommendations and City Council policies impacting development policy in the Downtown and in Eastern Dublin. • Ensure timely processing and permitting to enhance the economic growth of the community. Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-42 • Complete an evaluation of existing affordable housing programs and recommend necessary updates to enhance retention and production of affordable housing. • Work with the City's regional partners, community stakeholders and human services providers to address recommendations of the Tri-Valley Needs Assessment. Budget Highlights: • Decreased Contracted Services associated with processing of anticipated development projects. (FY 2014-15 & 2015-16) • Funding for Community Grant program (FY 2014-15 & 2015-16) • Funding for First Time Homebuyer loan program. (FY 2014-15 & 2015-16) Community Development Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY Salaries & Wages $1,665,775 $1,814,570 $1,814,570 $1,836,958 $1,882,676 Benefits $864,270 $915,660 $915,660 $970,365 $1,035,620 Services & Supplies $84,193 $147,800 $154,500 $141,248 $151,448 Internal Service Fund Charges $108,248 $108,770 $108,770 $115,630 $110,796 Utilities $6,240 $6,840 $6,840 $7,220 $7,220 Contracted Services $2,954,183 $2,376,650 $3,554,967 $2,789,082 $2,401,020 Loans $317,492 $272,000 $272,000 $272,000 $272,000 Capital Outlay $34,762 $10,000 Other $51,667 $148,333 TAI,EXPENDITURES $6,086,830 $5,642,290 $6,975,639 $6,142,503 $5,860,780 FUNDING General Fund $5,322,954 $4,953,520 $6,102,566 $5,424,980 $5,135,703 Affordable Housing Fund $709,130 $643,590 $822,893 $650,121 $661,077 Comm. Development Block Grant $54,746 $45,180 $50,180 $67,402 $64,000 $6,086,830 $5,642,290 $6,975,639 $6,142,503 $5,860,780 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-43 AIM ISM Planning The Planning Division is responsible for providing support to the City Council and the Planning Commission in the development of land use policy, and the review and regulation of land development. Division responsibilities include processing and reviewing development applications for new, renovated and re- purposed residential, retail commercial, office, and industrial projects; preparation of updates and amendments to the Dublin General Plan; administration of the Zoning Code; ensuring compliance with the California Environmental Quality Act (CEQA) for planning applications; and working in cooperation with local, regional and state planning and permitting agencies. Code Enforcement staff is responsible for enforcement of the City's Zoning and Property Maintenance Ordinance. Planning Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITU• TEGO• Salaries & Wages $880,485 $916,810 $916,810 $949,508 $973,076 Benefits $461,209 $475,050 $475,050 $500,222 $533,81'' Services & Supplies $52,069 $73,130 $76,830 $72,510 $72,5_ Internal Service Fund Charges $56,876 $57,450 $57,450 $52,781 $45,974 Utilities $3,255 $3,100 $3,100 $3,480 $3,480 Contracted Services $1,162,178 $608,260 $1,280,209 $694,270 $694,270 Capital Outlay $24,881 TOTAL EXPENDITURES $2,640,952 $2,133,800 $2,809,448 $2,272,771 $2,323,159 General Fund $2,640,952 $2,133,800 $2,809,448 $2,272,771 $2,323,159 TOTAL FUNDING $2,640,952 $2,133,800 $2,809,448 $2,272,771 $2,323,159 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-44 Planning Personnel Allocation Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 PERSONNEL ALLOCATION Community Development Dir. 0.50 0.50 0.50 0.50 0.50 Asst Dir. of Community Dev. 1.00 1.00 1.00 1.00 1.00 Assistant Planner 1.00 1.00 1.00 1.00 1.00 Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00 Administrative Analyst II 0.25 0.25 0.25 0.25 0.25 Office Assistant II 1.45 1.45 1.45 1.45 1.45 Principal Planner 1.00 1.00 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 1.00 1.00 Senior Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00 Senior Office Assistant 0.25 0.25 0.25 0.25 0.25 Senior Planner 1.00 1.00 1.00 1.00 1.00 TOTAL POSITIONS 9.45 9.45 9.45 9.45 9.45 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-45 Building and Safety The Building and Safety Division is responsible for construction plan review, the issuance of building permits and the inspection of construction work in the City of Dublin to safeguard the health, property, and public welfare of the community. The Building Official is responsible for the administration and enforcement of the City's Housing Code, Universal Design and Green Building Ordinances; and the administration of the City's Waste Management Plan. The Division administers the Business Registration Program, and is responsible for the Federal Flood Plain Management program in coordination with the Federal Emergency Management Agency. Building and Safety Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY Salaries & Wages $604,548 $649,270 $649,270 $649,040 $665,266 Benefits $302,568 $320,260 $320,260 $338,572 $361,586 Services & Supplies $24,382 $46,980 $46,980 $36,968 $47,168 Internal Service Fund Charges $46,224 $46,120 $46,120 $54,237 $56,C Utilities $2,986 $3,740 $3,740 $3,740 $3,740 Contracted Services $1,483,108 $1,429,660 $1,879,660 $1,688,340 $1,429,680 Capital Outlay $9,476 $10,000 TOTAL EXPENDITURES $2,473,293 $2,496,030 $2,946,030 $2,780,897 $2,563,504 FUNDING General Fund $2,473,293 $2,496,030 $2,946,030 $2,780,897 $2,563,504 TOTAL FUNDING $2,473,293 $2,496,030 $2,946,030 $2,780,897 $2,563,504 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-46 Building and Safety Personnel Allocation Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 PERSONNEL ALLOCATION Community Development Dir. 0.50 0.50 0.50 0.50 0.50 Chief Building Official 1.00 1.00 1.00 1.00 1.00 Administrative Aide 1.00 1.00 1.00 1.00 1.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 Plan Check Engineer 1.00 1.00 1.00 1.00 1.00 Permit Technician 2.00 2.00 2.00 2.00 2.00 Subtotal - City Positions 6.50 6.50 6.50 6.50 6.50 Contract Positions 6.25 7.50 7.50 8.50 7.50 TOTAL POSITIONS 12.75 14.00 14.00 15.00 14.00 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-47 Housing The Housing Division helps provide safe, decent and suitable living environments for low-and moderaL_ income Dublin residents. The Division also provides support for social service related activities and provides staff support to the Human Services Commission. Affordable housing support responsibilities include the implementation of the Inclusionary Zoning Ordinance and other housing programs such as the First-Time Home Buyer Loan Program. The Housing Division coordinates with current and future residential developers to develop Affordable Housing Agreements, marketing and management plans for inclusionary units, and qualifying applicants for the ownership of new and resale Below Market Rate Inclusionary Units. The Division also administers the Community Grants Program assisting locally-based service providers in meeting the special needs of the community. Housing Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY Salaries & Wages $180,742 $248,490 $248,490 $238,410 $244,334 Benefits $100,493 $120,350 $120,350 $131,571 $140,185 Services & Supplies $7,742 $27,690 $30,690 $31,770 $31,770 Internal Service Fund Charges $5,148 $5,200 $5,200 $8,612 $8,7 Contracted Services $308,897 $338,730 $395,098 $406,472 $277,070 Loans $317,492 $272,000 $272,000 $272,000 $272,000 Capital Outlay $404 Other $51,667 $148,333 TOTAL EXPENDITURES $972,585 $1,012,460 $1,220,161 $1,088,835 $974,117 FUNDING General Fund $208,709 $323,690 $347,088 $371,312 $249,040 Affordable Housing Fund $709,130 $643,590 $822,893 $650,121 $661,077 Comm. Development Block Grant $54,746 $45,180 $50,180 $67,402 $64,000 Tqllik. FUN� � $972,585 $1,012,460 $1,220,161 $1,088,835 $974,117 PERSONNEL ALLOCATION Assistant to the City Manager 1.00 1.00 1.00 1.00 1.00 Administrative Analyst II 0.75 0.75 0.75 0.75 0.75 Senior Office Assistant 0.75 0.75 0.75 0.75 0.75 TOTAL POSITIONS 2.50 2.50 2.50 2.50 2." Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-48 Fire Services Chart 11: Fire Services Organizational Chart Fire Chief Contract - Alameda County Fire Marshal 1 Contract - Alameda County Fire Prevention I I Fire Operations Fire Station Dougherty Regional Services Maintenance Fire Authority Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-49 Fire Services Description: Fire Services in the City of Dublin are comprised of four divisions: Fire Operations, Fire Prevention, Fire Station Maintenance, and Dougherty Regional Fire Authority (DRFA). Fire operation services are provided under a contract with the Alameda County Fire Department (ACFD). The department personnel provide fire suppression, advance life support emergency medical response, special operations response, hazardous materials responses and fire prevention services to the City of Dublin. Suppression and prevention personnel are assigned to provide service from one of the three fire stations and/or the fire prevention office located in Dublin. Accomplishments for 2013-14: • Responded to 1,973 calls from July 1 to March 31, 2014. • Conducted 1,746 inspections. • Completed 572 plan checks. • Relocated the County's Fire Administration to Dublin. Objectives for Fiscal Year 2014-15 and 2015-16: • Provide quality emergency response services within contract guidelines. • Work with the business and development community to meet the changing needs of a grow. _ community. Budget Highlights: • Budget for Fire Services public liability contract costs with Alameda County has been moved from Human Resources to Fire Services • First year establishing four divisions to segregate the functions of the department. • ACFD contract cost includes the operation cost of running a firefighter recruit academy. Of the 24 budgeted recruits, 12 will be funded by FEMA Adequate Fire and Emergency Response (SAFER) grant. (FY 2014-15) Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-50 Fire Services Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Vrr EXPENDITURES BY CATEGORY Salaries & Wages $67,113 $69,080 $69,080 $70,390 $72,150 Benefits $41,080 $42,580 $42,580 $44,089 $46,969 Services & Supplies $21,178 $8,470 $8,470 $114,423 $117,500 Internal Service Fund Charges $182,244 $204,230 $204,230 $215,234 $216,034 Utilities $71,054 $75,330 $75,330 $79,869 $79,850 Contracted Services $10,599,296 $11,324,600 $11,534,600 $11,716,052 $12,141,840 Capital Outlay $19,261 $18,300 $18,300 $18,300 $18,300 . . I ..,,EXPENDITURES $11,001,225 $11,742,590 $11,952,590 $12,258,357 $12,692,643 FUNDIIVr.. .. , General Fund $10,680,596 $11,405,510 $11,601,359 $11,928,156 $12,361,935 EMS Special Revenue $320,629 $337,080 $351,231 $330,201 $330,708 TOTAL FUNDING $11,001,225 $11,742,590 $11,952,590 $12,258,357 $12,692,643 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-51 Fire Operations The City of Dublin contracts with the Alameda County Fire Department to provide fire services to the Dub.... community. Services include fire suppression, emergency medical, hazardous materials, and special operations response. ACFD then provides line personnel to the City's three fire stations; these personnel provide first responder/paramedic services on three engines and one truck company. Fire Operations Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY & Wages $67,113 $69,080 $69,080 Benefits $41,080 $42,580 $42,580 Services & Supplies $21,178 $8,470 $8,470 $102,583 $105,660 Internal Service Fund Charges $182,244 $204,230 $204,230 Utilities $71,054 $75,330 $75,330 Contracted Services $10,599,296 $11,324,600 $11,534,600 $11,542,472 $11,957,015 Capital Outlay $19,261 $18,300 $18,300 TOTAL EXPENDITURES $11,001,225 $11,742,590 $11,952,590 $11,645,055 $12,062,6;., FUNDING General Fund $10,680,596 $11,405,510 $11,601,359 $11,319,704 $11,736,817 EMS Special Revenue $320,629 $337,080 $351,231 $325,351 $325,858 TOTAL FUNDING $11,001,225 $11,742,590 $11,952,590 $11,645,055 $12,062,675 naiimairsorixto (04 Contract Positions 36.26 36.26 36.26 36.26 36.26 TOTAL POSITIONS 36.26 36.26 36.26 36.26 36.26 *Prior to FY 2014-15, entire Fire Services expenditures were included in the Fire Operations Division budget. Starting FY 2014-15 budgets are reported at division level. Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-52 Fire Prevention The Alameda County Fire Department provides Fire Prevention services to the City of Dublin, providing plan check and inspection services at City Hall. The Fire Prevention Division ensures that new and existing businesses, and all construction, meet the safety standards adopted by the City Council and State of California. Fire Prevention Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Salaries & Wages $70,390 $72,150 Benefits $44,089 $46,969 Services & Supplies $4,470 $4,470 Internal Service Fund Charges $183,935 $184,735 Contracted Services $9,850 $9,850 TOTAL EXPENDITURES $312,734 $318,174 General Fund $307,884 $313,324 EMS Special Revenue $4,850 $4,850 TOTAL FUNDING $312,734 $318,174 PERSONNEL ALLOCATION Senior Office Assistant 1.00 1.00 1.00 1.00 1.00 Subtotal - City Positions 1.00 1.00 1.00 1.00 1.00 Contract Positions 2.26 2.26 2.26 2.26 2.26 TOTAL POSITIONS 3.26 3.26 3.26 3.26 3.26 *Prior to FY 2014-15, this division expenditure was included in the Fire Operations Division budget. Starting FY 2014- 15 budgets are reported at division level. Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-53 Dougherty Regional Fire Authority (DRFA) The budget funds the City's estimated share of the Dougherty Regional Fire Authority (DRFA) liabilities. Prior to the City's contracting with Alameda County Fire Department in July 1997, the Dougherty Regional Fire Authority provided services to the cities of Dublin and San Ramon. DRFA continues to exist as a Joint Powers Authority, only for the purposes of distributing the outstanding liabilities and assets to the cities. Dougherty Regional Fire Authority Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEG•R Contracted Services $61,000 $71,300 TOTAL EXPENDITURES $61,000 $71,300 P ING General Fund $61,000 $71,300 TOTAL FUNDING 11111111111111160166,' $61,000 $71,300 *Prior to FY 2014-15,this division expenditure was included in the Fire Operations Division budget. Starting FY 201 15 budgets are reported at division level. Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-54 Fire Station Maintenance Fire Station Maintenance is included as a separate budget area within the Fire Services budget. This budget area includes the maintenance and operations of the three Dublin fire stations. Components of the budget include inspection and County permits for operation of machinery, utilities, telephone services, contract maintenance services, minor improvements and repairs associated with the three stations. Fire Station Maintenance Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY Services & Supplies $7,370 $7,370 Internal Service Fund Charges $31,299 $31,299 Utilities $79,869 $79,850 Contracted Services $102,730 $103,675 Capital Outlay $18,300 $18,300 TOTAL EXPENDITURES $239,568 $240,494 C FUNDING General Fund $239,568 $240,494 TOTAL FUNDING $239,568 $240,494 i �►P1mJa�r Contract Positions 0.38 0.38 0.38 0.39 0.39 TOTAL POSITIONS 0.38 0.38 0.38 0.39 0.39 *Prior to FY 2014-15, this division expenditure was included in the Fire Operations Division budget. Starting FY 2014- 15 budgets are reported at division level. Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-55 Police Services Chart 12: Police Services Organizational Chart Sheriff Contract - Alameda County Police Commander Contract - Alameda County Police Operations Police Operations Neighborhood Support Resources Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-56 Police Services Description: Dublin Police Services is comprised of the Operations Division, Police Operations Support Division, and the Neighborhood Resources Unit. Dublin Police Services consists of 51 sworn officers, 2 non-sworn personnel, and 3 City personnel. The Department provides the following services to the community: Crime Prevention, Investigations, Special Investigations, Patrol, Traffic Enforcement, and Neighborhood Watch. Police Services are provided to the City under a contract with Alameda County Sheriff's Office. The County Sheriff, under consultation with the City, designates the Commanding Officer who functions and is empowered to act as the City's Police Chief. Patrol, criminal investigation, traffic, crime prevention, and office management functions are performed from the Dublin Civic Center office. Dispatch and additional data processing functions are handled at the Alameda County Sheriff's Office. Accomplishments for 2013-14: • 40% reduction in crimes against persons from March 31, 2013 to March 31, 2014 • 12% reduction in property crimes • Operated a successful Holiday Crime Suppression Unit (HCSU) during the holiday season • Conducted the annual Independence Day Special Operation with the goal of controlling the use of illegal fireworks and the protection of public safety with a reduction in calls from the previous year. • Participated in the 2013 National Night Out event, along with over 1,500 residents throughout the community. • The Crime Prevention Unit hosted several "Coffee with the Chief" events at the Farmers' Market in Emerald Glen Park. • Participated in two National Drug "Take-Back Initiative" events, resulting in 438 lbs. of prescription drugs collected in the first event, and 278 lbs. of prescription drugs in second event. Objectives for Fiscal Year 2014-15 and 2015-16: • Maintain emergency plans, sustain planning coordination with other city entities, and participate in emergency drills to address expanding responsibilities in emergency management. • Strengthen partnerships between Dublin Police Services, Dublin Unified School District, Dublin/San Ramon Sanitary Department, MCE, and Camp Parks Police and to identify roles during an emergency situation. • Explore innovative and creative means to upgrade, maintain, and replace department facilities, equipment and technology level; goal to install Wi-Fi in administration building. Budget Highlights: • The Neighborhood Resources program transfers to Dublin Police Services. • Budget for Police Services public liability contract costs with Alameda County has been moved from Human Resources Department to Dublin Police Services. Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-57 • First year re-structure Police Department budget reporting structure by segregating contract costs and City Costs. • Funding for increased contract personnel costs pursuant to County labor negotiations. (FY 2014 & 2015-16) Police Services Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGOR Salaries & Wages $480,498 $519,970 $494,338 $527,063 $540,240 Benefits $263,550 $287,250 $287,250 $311,684 $332,584 Services & Supplies $104,250 $133,140 $137,987 $657,176 $681,079 Internal Service Fund Charges $627,158 $692,680 $692,680 $703,864 $722,038 Utilities $9,058 $10,080 $10,080 $10,083 $10,083 Contracted Services $12,650,386 $14,457,210 $14,887,265 $13,960,499 $14,631,097 Capital Outlay $316,852 $330 $103,330 $4,815 $315 Other $234,282 $241,266 TOTAL EXPENDITURES $14,451,751 $16,100,660 $16,612,930 $16,409,466 $17,158,70' General Fund $14,146,419 $15,993,950 $16,406,220 $16,299,006 $17,053,900 State Seizure/Special Act. Fund $78,796 $4,480 $4,480 $3,980 $3,980 Vehicle Abatement $239 $1,000 $1,000 $755 $822 SLES/COPS Fund - CA $103,601 $100,000 $100,000 $100,000 $100,000 Federal Asset Seizure Fund $118,035 $100,000 $4,500 Enforcement Grants $4,660 $1,230 $1,230 $1,225 TOTAL FUNDING $14,451,751 $16,100,660 $16,612,930 $16,409,466 $17,158,702 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-58 Police Operations The Police Services Operations Division is comprised of Administration, Crime Prevention, Investigations, Patrol, Traffic Unit, and Dispatch. Police Operations Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY Salaries & Wages $235,529 $260,740 $235,108 Benefits $122,106 $140,130 $140,130 Services & Supplies $89,400 $116,440 $120,537 $523,198 $546,742 Internal Service Fund Charges $627,158 $692,680 $692,680 Utilities $8,601 $10,010 $10,010 Contracted Services $12,650,386 $14,451,210 $14,881,015 $13,659,933 $14,331,656 Capital Outlay $313,622 $330 $103,330 Other $234,282 $241,266 TOTAL EXPENDITURES $14,046,802 $15,671,540 $16,182,810 $14,417,413 $15,119,664 General Fund $13,741,471 $15,564,830 $15,976,100 $14,317,413 $15,019,664 State Seizure/Special Act. Fund $78,796 $4,480 $4,480 Vehicle Abatement $239 $1,000 $1,000 SLES/COPS Fund - CA $103,601 $100,000 $100,000 $100,000 $100,000 Federal Asset Seizure Fund $118,035 $100,000 Enforcement Grants $4,660 $1,230 $1,230 •,o • • . 12 $15,671,540 $16,182,810 $14,417,413 $15,119,664 PERSONNEL ALLOCATION " ` Contract Positions 53.00 53.00 53.00 53.00 53.00 T ,-� � 53.00 53.00 53.00 53.00 53.00 *Prior to FY 2014-15, entire Police Services expenditures were included in the Police Operations Division budget. Starting FY 2014-15 budgets are reported at division level. Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-59 Police Operations Support The Police Services Operations Support Division is comprised of the Records Unit and the Evidence Unit. Records provide assistance to the general public regarding various procedures such as release of reports, impounded vehicles/releases, and filing of police reports. The Evidence Unit is responsible for the processing of evidence collected by patrol and investigations, preparing evidence for court, and releasing back to owners. Police Operations Support Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGO#t , Salaries & Wages $265,748 $272,392 Benefits $160,692 $171,753 Services & Supplies $118,297 $118,656 Internal Service Fund Charges $696,208 $714,232 Utilities $10,013 $10,013 Contracted Services $294,566 $293,441 Capital Outlay $4,815 $315 TOTAL EXPENDITURES $1,550,339 $1,580,8 FUNDI, General Fund $1,539,879 $1,576,000 State Seizure/Special Act. Fund $3,980 $3,980 Vehicle Abatement $755 $822 Federal Asset Seizure Fund $4,500 Enforcement Grants $1,225 TOTAL FUNDING $1,550,339 $1,580,802 PERSONNEL ALLOCATIO i ;, Administrative Aide 1.00 1.00 1.00 1.00 1.00 Administrative Technician 1.00 1.00 1.00 1.00 1.00 Office Assistant II 2.00 2.00 2.00 2.00 2.00 TOII►L POSITIONS 4.00 4.00 4.00 4.00 4.00 *Prior to FY 2014-15, this division expenditure was included in the Police Operations Division budget. Starting FY 2014-15 budgets are reported at division level. Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-60 Neighborhood Resources Unit The Neighborhood Resources Unit is responsible for neighborhood programs such as Neighborhood Watch and work with members of the community to promote safety and crime prevention information. Annually the National Night Out event is coordinated by the unit, as well as other seminars and workshops throughout the year. Neighborhood Resources Unit Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY Salaries & Wages $244,969 $259,230 $259,230 $261,315 $267,848 Benefits $141,444 $147,120 $147,120 $150,992 $160,831 Services & Supplies $14,850 $16,700 $17,450 $15,681 $15,681 Internal Service Fund Charges $7,656 $7,806 Utilities $456 $70 $70 $70 $70 Contracted Services $6,000 $6,250 $6,000 $6,000 Capital Outlay $3,230 TAL EXPENDITURES $404,949 $429,120 $430,120 $441,714 $458,236 FUN-'IN_ _,. General Fund $404,949 $429,120 $430,120 $441,714 $458,236 TOTAL FUNDING $404,949 $429,120 $430,120 $441,714 $458,236 PERSON El ALLOCATION' Administrative Analyst II 1.00 1.00 1.00 1.00 1.00 Neighborhood Res. Tech II 2.00 2.00 2.00 2.00 2.00 TOTAL POSITIONS 3.00 3.00 3.00 3.00 3.00 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-61 Parks and Community Services Chart 13: Parks and Community Services Organizational Chart Parks and Community Services Director Assistant Parks and Community Services Director 1 i i Facilities Operations and Recreation Rentals Programs I I i Library Heritage and Park Parks & Administration Facilities Services Cultural Arts Maintenance Development Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-62 Parks and Community Services Description: The Parks and Community Services Department is comprised of the following divisions: Administration, Recreation Programs, Facilities Development, Heritage and Cultural Arts, Park Maintenance, Facilities Operations and Rentals, and Library Services. The Department budget also provides for the operation and maintenance of parks, community facilities and the Dublin Pioneer Cemetery. Accomplishments for 2013-14: • Completed the Shannon Park Water Play Area Renovation and three new neighborhood parks including Positano Hills Park, Schaefer Ranch Park and Passatempo Park. • Developed the Parks and Community Services Marketing and Promotions Plan. • Acquired land and developed the Master Plan for the Iron Horse Nature Park and Open Space. • Expanded options available as part of the Camp Connector Program. • Expanded funding for the Recreation Fee Assistance Program. • Completed the Maintenance Yard Facilities Project and Phase I of the Public Safety Complex. Objectives for Fiscal Year 2014-15 and 2015-16: • Complete update to the Parks and Recreation Master Plan and Public Facility Fee Program. • Develop and implement a Department Business Plan and a focused business plan for the Emerald Glen Recreation and Aquatic Complex that will address organizational efficiencies, operational priorities, staffing, and enhancements to programs, services and delivery models to maximize cost recovery. • Complete construction of the Emerald Glen Recreation and Aquatic Complex and the final phase of park improvements. • Complete construction of the Fallon Sports Park Lower Terrace. • Commission and install Public Art at the Emerald Glen Recreation and Aquatic Complex and Fallon Sports Park. • Develop the small expansion space at the Dublin Public Library into a 21St Century Library Space for technology based programs that support "Idea Exchange" and "Maker" programs, employment programs, technology training, and education. • Develop a partnership with Camp Parks to design and develop a "Dublin Military History Center" at the new gate at Camp Parks. • Expand rental of group picnic areas to Schaefer Ranch Park, Kolb Park, and Bray Commons. • Develop inventory and maintenance plan for the City's Public Art Collection, and publish artwork background information on the City website. • Develop a local "Arts Resource Database" to better connect local art community and foster synergies between those groups and individuals. • Provide multi-cultural performance venue at splatter through partnerships with local performing arts groups, and continue to provide opportunities to support the visual arts at the event. Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-63 • Complete implementation of the Department Marketing and Promotions Plan. • Develop implementation plan for the Conservation Assessment Program that was completed for Heritage Park and Museums in 2013-2014. • Complete update to the Master Plan and phasing options for the Cemetery development at the Heritage Park and Museums and identify funding sources. Budget Highlights: • Funding for the operating costs for the opening of Jordan Ranch Neighborhood Park, the Emerald Glen Recreation and Aquatic Complex, Fallon Sports Park Lower Terrace and Library Technology Space. • Funding for Splatter and St. Patrick's Day events. (FY 2014-15 & FY 2015-16) • Funding for Dublin Swim Center improvements and Senior Center Marquee. (FY 2014-15) Parks and Community Services Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITU'. BY CATEGO'u Salaries & Wages $2,675,993 $2,653,560 $2,653,560 $3,029,383 $3,284,6, Benefits $1,037,013 $1,171,510 $1,171,510 $1,308,481 $1,503,577 Services & Supplies $467,806 $502,200 $509,700 $725,566 $816,819 Internal Service Fund Charges $203,263 $297,550 $297,550 $179,136 $175,378 Utilities $945,105 $1,195,020 $1,195,020 $1,176,949 $1,315,170 Contracted Services $3,300,068 $3,482,110 $3,590,170 $3,697,639 $3,767,184 Ca pita I Outlay $74,933 $128,330 $128,330 $369,180 $193,330 Other $125,000 $125,000 ,L EXPENDITURES $8,704,180 $9,430,280 $9,545,840 $10,611,333 $11,181,132 FUN DINc General Fund $8,692,118 $9,113,640 $9,229,200 $10,519,724 $11,106,335 Cemetery Reserve $509 Public Art Fund $8,988 $2,500 $2,500 $30,000 $10,000 Public Facility Fees $2,565 $314,140 $314,140 $61,609 $64,797 TOTAL FUNDING $8,704,180 $9,430,280 $9,545,840 $10,611,333 $11,181,132 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-64 Parks and Community Services Administration The Parks and Community Services Administration Division manages the department activities which include programming, operations, and maintenance of the Dublin Senior Center, Dublin Swim Center, Stager Community Gymnasium, Dublin Preschool at Fallon Sports Park, and the Shannon Community Center. The budget also includes administration of the registration and facility reservation system, and publication of the seasonal Activity Guides for the community. Parks and Community Services Administration Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY Salaries & Wages $287,260 $189,210 $189,210 $258,785 $264,426 Benefits $146,861 $85,070 $85,070 $124,983 $133,077 Services & Supplies $74,206 $84,490 $84,490 $163,247 $177,016 Internal Service Fund Charges $56,760 $57,750 $57,750 $55,431 $56,524 Contracted Services $149,936 $116,370 $92,370 $117,072 $117,127 Capital Outlay $6,682 $2,000 TOTAL, EXPENDITURES $721,704 $532,890 $508,890 $721,517 $748,170 FUNDING � _ . General Fund $719,139 $532,890 $508,890 $721,517 $748,170 Public Facility Fees $2,565 0 $508,890 $721,517 $748,170 PERSONNEL ALLOCATION Parks & Comm. Services Director 0.50 0.50 0.50 0.50 0.50 Administrative Aide 0.70 0.40 Administrative Analyst I 0.40 0.40 0.40 Asst. Parks & Comm. Svcs. Dir. 0.30 0.30 0.30 0.30 0.30 Recreation Coordinator 0.20 Graphic Design & Comm. Coord. 1.00 Office Assistant II 0.23 0.20 0.20 0.25 0.25 TOTAL POSITIONS 2.93 1.40 1.40 1.45 1.45 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-65 k Parks Maintenance This budget funds park maintenance services for parks, open space and the grounds associated Will recreational and civic facilities. Park maintenance services are provided to the City under contract by MCE. Parks Maintenance Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Salaries & Wages $34,523 $35,386 Benefits $16,591 $17,697 Services & Supplies $16,658 $7,980 $7,980 $140,373 $120,373 Internal Service Fund Charges $107,904 $108,480 $108,480 $3,813 $569 Utilities $736,461 $877,100 $877,100 $828,175 $940,357 Contracted Services $1,703,120 $1,721,490 $1,727,490 $1,952,490 $2,031,739 Capital Outlay $32,524 $47,000 $47,000 $82,000 $47,000 Other $125,000 $125,000 TOTAL EXPENDITURES $2,596,666 $2,762,050 $2,768,050 $3,182,965 $3,318,1 FUNDF General Fund $2,587,679 $2,759,550 $2,765,550 $3,152,965 $3,308,121 Public Art Fund $8,988 $2,500 $2,500 $30,000 $10,000 TOTAL FUNDING $2,596,666 $2,762,050 $2,768,050 $3,182,965 $3,318,121 PERSONNEL ALLOCATION Parks & Comm. Services Director 0.10 0.10 Parks & Facilities Dev. Coord. 0.05 0.05 Recreation Supervisor 0.10 0.10 Subtotal - City Positions 0.25 0.25 Contract Positions 10.10 11.65 11.65 12.82 12.82 TO y IONS 10.10 11.65 11.65 13.07 13.07 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-66 Heritage and Cultural Arts This budget funds the activities of the Heritage and Cultural Arts Division including: Historic Facility Operations and Rentals; Heritage Center Programs; Cultural Activities; Community Events and Festivals; and burials at the Dublin Pioneer Cemetery. Heritage and Cultural Arts Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPE a RES BY CATEGORY,: Salaries & Wages $374,391 $429,410 $429,410 $403,430 $414,125 Benefits $162,034 $222,460 $222,460 $210,232 $224,156 Services & Supplies $202,087 $199,940 $199,940 $200,934 $228,583 Internal Service Fund Charges $7,656 $7,770 $7,770 $850 $850 Utilities $659 $840 $840 $390 $390 Contracted Services $173,306 $189,300 $189,300 $89,880 $95,480 Capital Outlay $378 $20,850 TAL EXPENDITURES $920,512 $1,049,720 $1,049,720 $926,566 $963,584 FUNDING General Fund $920,002 $1,049,720 $1,049,720 $926,566 $963,584 Cemetery Reserve $509 TOTAL FUNDING $920,512 $1,049,720 $1,049,720 $926,566 $963,584 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-67 Heritage and Cultural Arts Personnel Allocation Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 PERSONNEL ALLOCATION . Parks & Comm. Services Director 0.20 0.20 0.20 0.10 0.10 Administrative Aide 0.10 Administrative Analyst I 0.10 0.10 0.10 Graphic Design & Comm. Coord. 0.40 0.40 0.30 0.30 Heritage & Cultural Arts Mgr 0.80 0.80 0.80 1.00 1.00 Heritage Center Director 0.80 0.80 0.80 0.80 0.80 Office Assistant II 1.00 0.05 0.05 Recreation Coordinator 0.80 1.00 2.00 2.00 2.00 Recreation Technician 0.40 0.40 0.40 Senior Office Assistant 0.05 0.05 TOTAL POSITION N 3.00 4.70 4.70 4.40 4.40 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-68 Facilities Operations and Rentals This budget includes the scheduling, use and rental of park and community facilities, including the Dublin Public Library Community Room, Dublin Civic Center, Shannon Community Center, Dublin Senior Center, Dublin Heritage Park and Museums, City owned sports fields and courts, Emerald Glen Park group picnic area, and the Dublin Unified School District athletic fields and facilities. Facilities Operations and Rental Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDI .,;u.,S BY CATEGORY •. Salaries & Wages $372,579 $398,520 $398,520 $501,177 $508,907 Benefits $155,937 $173,510 $173,510 $182,336 $194,259 Services & Supplies $68,147 $83,200 $90,700 $93,770 $96,770 Internal Service Fund Charges $22,128 $47,710 $47,710 $53,002 $51,294 Utilities $199,502 $237,370 $237,370 $246,416 $271,630 Contracted Services $249,396 $299,770 $406,370 $312,405 $299,730 Capital Outlay $18,025 $63,200 $63,200 $221,200 $128,200 TOTAL EXPENDITURES $1,085,714 $1,303,280 $1,417,380 $1,610,306 $1,550,791 FUNDING General Fund $1,085,714 $1,303,280 $1,317,380 $1,610,306 $1,550,791 TOTAL FUNDING $1,085,714 $1,303,280 $1,317,380 $1,610,306 $1,550,791 PERSONN L.ALLO *` Parks & Comm. Services Director 0.05 0.05 0.05 Administrative Aide 0.30 0.40 Administrative Analyst I 0.40 0.30 0.30 Asst. Parks & Comm. Svcs. Dir. 0.20 0.20 0.20 0.20 0.20 Heritage & Cultural Arts Mgr 0.10 0.10 0.10 Heritage Center Director 0.20 0.20 0.20 0.20 0.20 Office Assistant II 1.37 1.30 1.30 1.05 1.05 Recreation Supervisor 0.50 0.50 0.50 0.90 0.90 Senior Office Assistant 1.10 1.10 1.10 0.80 0.80 Subtotal - City Positions 3.82 3.85 3.85 3.45 3.45 Contract Positions 0.35 0.77 0.77 0.66 0.66 TOTAL 4.i x.62 4.62 4.11 lb Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-69 Recreation Programs This budget funds the programming operations of family and teen programs; recreational activities, preschool programs; senior programs; sports programs; and aquatic programs. Recreation Programs Division Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 laniiiir Salaries & Wages $1,410,184 $1,482,010 $1,482,010 $1,591,353 $1,794,974 Benefits $455,531 $493,150 $493,150 $519,149 $661,721 Services & Supplies $99,894 $113,150 $113,150 $107,922 $178,397 Internal Service Fund Charges $2,059 $16,550 $16,550 $13,126 $13,227 Utilities $1,622 $5,090 $5,090 $2,840 $2,840 Contracted Services $476,093 $429,610 $429,610 $618,940 $593,940 Capital Outlay $646 $1,230 $1,230 $1,230 $1,230 TOTAL EXPENDITURES $2,446,029 $2,540,790 $2,540,790 $2,854,560 $3,246,330 General Fund $2,446,029 $2,540,790 $2,540,790 $2,854,560 $3,246,330 TOTAL OM ' "$2,446,029 $2,540,790 $2,540,790 $2,854,560 $3,246,330 •ERSONNEL A' 0 0,° Parks & Comm. Services Director 0.05 0.05 Administrative Analyst I 0.10 0.10 Asst. Parks & Comm. Svcs. Dir. 0.50 0.50 0.50 0.50 0.50 Graphic Design & Comm. Coord. 0.60 0.60 0.70 0.70 Heritage & Cultural Arts Mgr 0.10 0.10 0.10 Office Assistant II 0.50 0.50 0.50 0.75 0.75 Recreation Coordinator 5.00 5.00 5.00 4.00 4.00 Recreation Supervisor 1.50 1.50 1.50 2.00 3.00 Recreation Technician 1.60 1.60 1.60 2.00 2.00 Senior Office Assistant 0.90 0.90 0.90 1.15 2.15 TOTAL POSITIONS 10.10 10.70 10.70 11.25 13.25 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-70 Library Services The Dublin Public Library is owned by the City of Dublin and library services are provided through a contract agreement with the Alameda County Library System. Library Services Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATE a Services & Supplies $4,602 $6,910 $6,910 $6,460 $6,460 Internal Service Fund Charges $52,410 $52,410 $52,414 $52,414 Utilities $6,861 $74,620 $74,620 $99,129 $99,953 Contracted Services $543,697 $545,570 $545,570 $556,851 $579,168 Capital Outlay $16,678 $16,900 $16,900 $41,900 $16,900 TOTAL EXPENDITURES $571,838 $696,410 $696,410 $756,754 $754,894 General Fund $571,838 $696,410 $696,410 $756,754 $754,894 TOTAL FUNDING $571,838 $696,410 $696,410 $756,754 $754,894 PRSONNEL ALLOCATION Contract Positions 0.37 0.37 0.37 0.38 0.38 TOTAL POSITIONS 0.37 0.37 0.37 0.38 0.38 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-71 Parks and Facilities Development The Parks and Facilities Development Division is responsible for managing the design, development ariu construction of recreation, park and other municipal facilities. Parks and Facilities Development Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 i EXPEND BY CATEGORY --a ,‘: Salaries & Wages $231,578 $154,410 $154,410 $240,115 $266,856 Benefits $116,649 $197,320 $197,320 $255,190 $272,667 Services & Supplies $2,213 $6,530 $6,530 $12,860 $9,220 Internal Service Fund Charges $6,756 $6,880 $6,880 $500 $500 Contracted Services $4,520 $180,000 $199,460 $50,000 $50,000 TOTAL EXPENDITURES $361,717 $545,140 $564,600 $558,665 $599,243 FUNDING General Fund $361,717 $231,000 $350,460 $497,056 $534,44_ Public Facility Fees $314,140 $314,140 $61,609 $64,797 TOTAL FUNDING $361,717 $545,140 $664,600 $558,665 $599,243 PERSONNEL,ALLOCATION ,' Parks & Comm. Services Director 0.25 0.25 0.25 0.25 0.25 Administrative Aide 0.10 Administrative Analyst I 0.10 0.10 0.10 Office Assistant II 0.10 0.10 Parks & Facilities Dev. Coord. 1.00 2.00 2.00 2.95 2.95 Parks & Facilities Dev. Manager 1.00 1.00 1.00 1.00 1.00 1111111M'. NS 2.25 3.45 3.45 4.30 4.30 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-72 Public Works Chart 14: Public Works Organizational Chart Public Works Director City Engineer Geologic Hazard Abatement District (GHAD) Engineering Administration Streets Streets Street Safety Building Environmental Landscaping Maintenance Management Services Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-73 Public Works Description: The Public Works Department is responsible for developing, operating and maintaining City infrastructure and is comprised of several functional areas including Administration, Building Management, Engineering, Environmental Services, Geologic Hazardous Abatement Districts, Street Landscaping, Street Maintenance, and Street Safety. Accomplishments for 2013-14: • Coordinated and administered the Federal and Military Communities Committee established by City Council in September 2013 • Developed the Street Tree Ordinance • Received awards for the Alamo Canal Trail under 1-580 and West Dublin BART Golden Gate Drive projects • Completed annual slurry seal and street overlay programs • Coordinated the City's Energy Action Plan implementation • Updated the City's Climate Action Plan • Coordinating Downtown Traffic Impact Fee Study • Managed and expanded a recycling contest for the Dublin Unified School District, covering all elementary and middle schools • Produced a Long-term Trash Reduction Plan, designed to reduce the amount of litter by 70% wits,. the City's storm drains, creeks, and waterways by the end of Calendar Year 2017 Objectives for 2014-15 and 2015-16: • Support "Bike to Work Day" and "Walk and Roll to School" activities (FY 2014-15 and FY 2015-16) • Complete design of Dublin Boulevard Improvements—Sierra Court to Dublin Court, and begin utility undergrounding (FY 2015-16) • Monitor and evaluate the Energy Upgrade Improvements • Develop a solar map for residents and businesses to evaluate their buildings for solar resource potential • Complete the Bicycle and Pedestrian Master Plan Budget Highlights: • Transferring Environmental Services to Public Works. • Funding for building maintenance of Public Safety Complex. (FY 2014-15 & 2015-16) • Funding for participation in Alameda County National Pollutant Discharge Elimination System (NPDES) and Congestion Management Agency programs. (FY 2014-15 & 2015-16) • Funding for the development of a solar map. (FY 2014-15) Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-74 Public Works Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY Salaries & Wages $1,489,127 $1,523,940 $1,546,299 $1,392,233 $1,496,860 Benefits $741,474 $848,210 $848,210 $801,553 $856,385 Services & Supplies $120,124 $132,670 $166,020 $144,613 $140,158 Internal Service Fund Charges $274,228 $573,690 $405,551 $373,526 $359,146 Utilities $1,050,818 $1,251,200 $1,191,651 $1,304,556 $1,310,321 Contracted Services $3,806,854 $3,619,120 $3,942,222 $3,930,670 $3,952,385 Capital Outlay $91,423 $124,580 $168,480 $92,450 $87,500 Other $125,000 $125,000 TOTAL EXPENDITURES $7,574,048 $8,073,410 $8,268,433 $8,164,601 $8,327,754 General Fund $5,716,855 $5,996,550 $6,088,587 $6,263,378 $6,459,339 Traffic Safety $111,891 $120,030 $152,380 $111,253 $113,773 State Gas Tax $403,426 $525,310 $601,310 $557,867 $557,159 ACTC Sales Tax-Bike & Pedestrian $181,946 $20,110 $86,460 $17,962 $17,962 ACTC Vehicle Registration Fee $156,497 $172,080 $172,080 $172,429 $149,959 Measure D $133,738 $9,030 $16,619 $37,910 $39,320 Local Recycling Programs $27,067 $46,670 $54,259 $46,423 $21,767 Dublin/Dougherty Storm Water Mgmt $5,000 $5,000 $5,213 $5,000 $5,000 Village Pkwy Storm Water Mgmt $5,000 $5,000 $5,213 $5,000 $5,000 Street Light District 1983-1 $250,669 $359,810 $274,490 $283,811 $282,748 Landscape Dist. Stagecoach 1983-2 $67,022 $77,970 $77,970 $78,217 $81,107 Landscape Dist. Dougherty 1986-1 $110,862 $130,060 $130,060 $130,380 $133,940 Landscape Dist. Santa Rita 1997-1 $271,765 $324,280 $324,280 $326,152 $326,631 Street Light Dist. East Dublin 1999-1 $132,265 $261,510 $131,176 $128,819 $134,048 Traffic Impact Fee - Category 1 $79,745 Traffic Impact Fee - Downtown $44 $20,000 $68,591 TOTAL FUNDING $7,574,048 $8,073,410 $8,268,433 $8,164,601 $8,327,754 *Excludes expenditures in Geologic Hazard Abatement District Funds Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-75 Public Works Administration The Public Works Administration is responsible for oversight of the department and its related functions in the areas of engineering, building maintenance, streets and streets landscaping and maintenance, assessments, etc. The administrative function includes the budgeting, as well as revenue and expense management on work related to capital projects and development. It should be noted that the Public Works staff accounted for in this budget area are providing their service and time to most of the functional/budget areas as outlined in this department budget. Public Works Administration Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 d EXPENDITU . %,BY CATEGORY , z,,; p Salaries & Wages $451,615 $419,210 $419,210 $491,909 $507,080 Benefits $233,597 $239,840 $239,840 $251,680 $268,954 Services & Supplies $14,296 $20,320 $20,320 $23,721 $23,520 Internal Service Fund Charges $33,552 $33,560 $33,560 $36,021 $33,759 Contracted Services $188,785 $192,120 $222,558 $196,019 $206,87E Capital Outlay $539 TOTAL EXPENDITURES $922,384 $905,050 $935,488 $999,350 $1,040,138 Ilitii General Fund $907,049 $884,940 $915,378 $981,388 $1,022,176 ACTC Sales Tax-Bike & Pedestrian $15,334 $20,110 $20,110 $17,962 $17,962 TOTAL FUNDING__. yx $922,384 $905,050 $935,488 $999,350 $1,040,138 PERK) _. E ►LLO k....'N Public Works Dir./Asst City Engineer 1.00 1.00 1.00 1.00 1.00 Administrative Aide Administrative Technician 1.00 1.00 1.00 1.00 1.00 Office Assistant II 1.45 1.45 0.45 0.45 0.45 Public Works Manager 1.00 1.00 1.00 0.40 0.40 Senior Administrative Analyst 1.00 1.00 Senior Office Assistant 1.00 1.00 1.00 Subtotal - City Positions 4.45 4.45 4.45 4.85 4.85 Contract Positions 1.00 1.03 1.03 1.03 1 '' TOTAL POSITIO 5.45 a& 5.48 5.88 5.z.,. Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-76 Street Maintenance The Street Maintenance Division is responsible for the following services: street sweeping; street repair; drainage maintenance; storm patrol and clean-up; emergency and temporary curb, gutter and sidewalk repair; traffic, street and community sign repair and installation; striping and marking; guard rail repair; weed control; and bike path maintenance. Street Maintenance services are provided to the City under private contract (MCE Corporation). The City entered into an agreement with East Bay Regional Park District for certain maintenance activities related to the Tassajara Creek Trail. Street Maintenance Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY Contracted Services $509,351 $635,170 $676,596 $675,804 $680,962 Capital Outlay $35,000 Other $125,000 $125,000 TOTAL EXPENDITURES $509,351 $635,170 $711,596 $800,804 $805,962 FUNDING "` General Fund $122,851 $141,180 $166,180 $271,097 $276,963 State Gas Tax $370,619 $477,310 $553,310 $509,867 $509,159 Measure D $5,880 $6,680 $6,680 $9,840 $9,840 Dublin/Dougherty Storm Water Mgmt $5,000 $5,000 $5,213 $5,000 $5,000 Village Pkwy Storm Water Mgmt $5,000 $5,000 $5,213 $5,000 $5,000 TOTAL FUN DING $509,351 $635,170 $736,596 $800,804 $805,962 .:.:;• k 14, OCATION Contract Positions 1.99 2.05 2.05 2.15 2.15 2.05 2.15 2.15 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-77 Street Landscaping Street Landscaping services are provided to the City under private contract (with MCE Corporation). The contract provides for landscape maintenance, including street trees, turf care, irrigation maintenance, weed control, litter pick-up and illegal sign removal. Street Landscaping Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY`ik�- GORY Utilities $399,561 $477,980 $477,980 $509,171 $509,171 Contracted Services $1,069,850 $1,129,590 $1,172,290 $1,302,448 $1,340,944 Capital Outlay $30,161 $43,080 $43,080 TOTAL EXPENDITURES $1,499,572 $1,650,650 $1,693,350 $1,811,619 $1,850,115 FUNDING General Fund $1,057,436 $1,134,980 $1,152,680 $1,294,610 $1,326,527 Landscape Dist. Stagecoach 1983-2 $64,537 $73,960 $73,960 $73,967 $76,8r Landscape Dist. Dougherty 1986-1 $108,374 $125,370 $125,370 $125,370 $128,7.. Landscape Dist. Santa Rita 1997-1 $269,224 $316,340 $316,340 $317,672 $318,021 UNDING $1,499,572 '` 1,650" ' 50 $1,811,619 $1,850,115 PERSONNEL ALLOCATION Contract Positions 8.09 8.27 8.27 9.45 9.45 TOTAL POSITIONS 8.09 8.27 8.27 9.45 9.45 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-78 Street Safety The Street Safety Division is responsible for maintaining safety and circulation of all modes of transportation along City streets. One of the key tasks of this Division is to represent the City at regional and State transportation agencies, and to advocate for regional funding for City projects. It collects traffic volume and speed data regularly to evaluate and address circulation and access issues in different areas and land uses. It works closely with Dublin Police to enhance enforcement of traffic laws, and coordinates on directed enforcement at location of concern. This Division provides input on transportation planning associated with the CIP program and new development. It works closely with Livermore Amador Valley Transportation Authority (LAVTA) on various transit planning and operation issues. Street Safety Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 Services & Supplies $28,817 $32,470 $32,470 $32,631 $32,631 Internal Service Fund Charges $27,000 $195,140 $27,001 $12,575 $12,575 Utilities $376,554 $433,000 $373,451 $398,648 $403,545 Contracted Services $231,253 $251,550 $263,584 $248,714 $227,863 Capital Outlay $29,784 $52,000 $52,000 $52,000 $52,000 TOTAL EXPENDITURES $693,407 $964,160 $748,506 $744,568 $728,615 General Fund $20,408 $25,060 $25,060 $24,601 $24,601 Traffic Safety $111,891 $120,030 $120,030 $111,253 $113,773 State Gas Tax $29,784 $42,000 $42,000 $42,000 $42,000 ACTC Vehicle Registration Fee $156,497 $172,080 $172,080 $172,429 $149,959 Street Light Dist. 1983-1 $245,851 $350,370 $265,050 $273,596 $272,503 Street Light Dist. East Dublin 1999-1 $128,977 $254,620 $124,286 $120,689 $125,778 TOTAL FUNDING $693,407 $964,160 $748,506 $744,568 $728,615 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-79 Building Management The Building Management Division is responsible for the maintenance and operations of the following City buildings: Dublin Civic Center, Public Works Corporation Yard; and the Public Safety Complex. Components of this budget includes supplies, utilities, telephone costs for most of the City system, contract services, minor improvements, and repairs associated with these buildings. The maintenance cost for other City facilities, such as the Library, Senior Center, and Shannon Community Center, is included in the respective budgets for each of these facilities. Building Management Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGO: Services & Supplies $46,100 $39,330 $39,330 $39,323 $39,323 Internal Service Fund Charges $155,352 $283,170 $283,170 $270,543 $264,863 Utilities $272,782 $337,850 $337,850 $394,368 $395,235 Contracted Services $281,564 $313,170 $323,170 $345,328 $349,912 Capital Outlay $28,576 $26,000 $34,900 $32,000 $32,0 TOTAL EXPENDITURES $784,374 $999,520 $1,018,420 $1,081,562 $1,081,333 General Fund $784,374 $999,520 $1,018,420 $1,081,562 $1,081,333 TOTAL FUNDING $784,374 $999,520 $1,018,420 $1,081,562 $1,081,333 PERSONNEL ALLOCATION Positions 1.34 1.70 1.70 1.70 1.70 TOTAL POSITIONS 1.34 1.70 1.70 1.70 1.70 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-80 Engineering The Engineering Division is responsible for the following services: traffic engineering; storm water pollution control activities; design and inspection of Capital Projects; inspection of private development facilities which will be dedicated to the City (i.e. development of new streets and sidewalks); review of plans for subdivisions and private development; preparation of maps identifying parcels within the City; and technical engineering support for Assessment Districts. Engineering Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CATEGORY; Salaries & Wages $813,268 $874,340 $896,699 $760,776 $846,743 Benefits $403,116 $502,250 $502,250 $481,319 $513,975 Services & Supplies $26,283 $34,210 $67,560 $39,616 $35,625 Internal Service Fund Charges $52,240 $55,640 $55,640 $48,770 $42,279 Utilities $1,922 $2,370 $2,370 $2,370 $2,370 Contracted Services $1,487,111 $1,062,520 $1,233,847 $1,099,057 $1,105,578 Capital Outlay $2,364 $3,500 $3,500 $8,450 $3,500 TOTAL EXPENDITURES $2,786,302 $2,534,830 $2,761,866 $2,440,358 $2,550,070 FUNDING General Fund $2,601,003 $2,475,860 $2,475,860 $2,398,273 $2,507,465 Traffic Safety $32,350 State Gas Tax $3,024 $6,000 $6,000 $6,000 $6,000 ACTC Sales Tax-Bike & Ped $166,611 $66,350 Street Light District 1983-1 $4,818 $9,440 $9,440 $10,215 $10,245 Landscape Dist. Stagecoach 1983-2 $2,485 $4,010 $4,010 $4,250 $4,300 Landscape Dist. Dougherty 1986-1 $2,487 $4,690 $4,690 $5,010 $5,180 Landscape Dist. Santa Rita 1997-1 $2,541 $7,940 $7,940 $8,480 $8,610 Street Light Dist. East Dublin 1999-1 $3,288 $6,890 $6,890 $8,130 $8,270 Traffic Impact Fee - Category 1 $79,745 Traffic Impact Fee - Downtown $44 $20,000 $68,591 ,866 $2,440,358 $2,550,070 *Excludes expenditures in Geologic Hazard Abatement District Funds Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-81 Engineering Personnel Allocation Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 PERSONNEL ALLOCATION `. City Engineer 1.00 1.00 1.00 1.00 1.00 Administrative Analyst II 1.00 1.00 Associate Civil Engineer 1.00 1.00 1.00 1.00 1.00 Public Works Inspector 2.00 2.00 2.00 2.00 2.00 Public Works Technician II 1.00 1.00 1.00 1.00 1.00 Senior Administrative Analyst 1.00 Senior Civil Engineer 3.00 3.00 3.00 3.00 3.00 TOTAL POSITIONS 9.00 9.00 9.00 8.00 8.00 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-82 Environmental Services The Environmental Services Division is responsible for the management and development of environmental programs related to energy, source reduction and recycling, sustainable development, and both municipal as well as community-wide sustainable policies and practices. Specific program areas include: climate change; energy efficiency; environmentally-preferable purchasing; clean water; green building; solid-waste reduction; recycling program promotion and improvement; monitoring, implementation and promotion of the City's Climate Action Plan and Green Plan. Staff also coordinates environmental compliance efforts, develops new sustainable programs and practices, and coordinates the Clean Water Program efforts. Environmental Services Expenditures Adopted Amended Actual Budget Budget Proposed Forecast 2012-13 2013-14 2013-14 2014-15 2015-16 EXPENDITURES BY CAT ; ' Salaries & Wages $224,244 $230,390 $230,390 $139,548 $143,037 Benefits $104,762 $106,120 $106,120 $68,554 $73,456 Services & Supplies $4,629 $6,340 $6,340 $9,321 $9,058 Internal Service Fund Charges $6,084 $6,180 $6,180 $5,617 $5,670 Contracted Services $38,942 $35,000 $50,179 $63,300 $40,300 TOTAL EXPENDITURES $378,659 $384,030 $399,209 $286,340 $271,521 General Fund $223,734 $335,010 $335,010 $211,847 $220,274 Measure D $127,858 $2,350 $9,939 $28,070 $29,480 Local Recycling Programs $27,067 $46,670 $54,259 $46,423 $21,767 TOTAL FUNDING $378,659 $384,030 $399,209 $286,340 $271,521 PERSONNEL ALLOCA Assistant to the City Manager 0.34 0.34 0.34 Administrative Aide 0.50 0.50 0.50 0.50 0.50 Environmental Coordinator 0.75 0.75 0.75 0.75 0.75 Environmental Technician 1.00 1.00 1.00 0.25 0.25 TOTAL POSITIONS 2.59 2.59 2.59 1.50 1.50 Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-83 This page intentionally left blank Blank City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page 84