HomeMy WebLinkAbout4.11 FireFacilityFeeStudyCITY CLERK
File # 1:1000-alol
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: December 19, 2000
SUBJECT: Budget Amendment for updated Fire Facility Fee Study
Report Prepared by: Christopher L. Foss
Economic Development Director
ATTACHMENTS: 1. Budget Change Form
2. Engagement Letter / Invoice
RECOMMENDATION: It is staffs recommendation that the City Council approve the
budget change form in the amount of $8,858.75 to pay for the
cost of the updated Fire Facility Fee study.
FINANCIAL STATEMENT: This item will require a transfer of $8,858.75 from the Fire Impact
Fee fund (320-570-005) to the Fire Fee Study Update account (320-
41W
DESCRIPTION: In 1997, the City of Dublin adopted a citywide Fire Facility Fee to
provide the necessary funding to pay for the increased community demand for fire services required by
new development. The fee is intended to pay for the costs of new facilities and equipment that are
necessitated by new development.
In the FY 1999-2000 budget, the City Council allocated $10,500 to pay for the cost of an updated Fire
Facility Fee study. The City retained the firm of MuniFinancial to conduct the study. At the time that the
FY 2000-2001 budget was prepared, staff anticipated that this project would be completed before the end
of the last fiscal year. The study was not completed during FY 1999-2000 — it was completed in October,
2000 and was the basis for the Fire Facility Fee increase that was approved on December 5, 2000.
The funds in the FY 1999-2000 budget were not carried forward into the FY 2000-2001 budget.
Therefore, it is necessary to process a budget transfer in the amount of $8,858.75 to pay for the cost of the
study.
RECOMMENDATION: It is staff s recommendation that the City Council approve -the proposed
budget change form, in the amount of $8,858.75, to pay for the updated Fire Facility Fee study.
-------------------------------------------------------------------------------------------------------------
COPIES TO: OCR —
ITEM NO. 44it
H/cc-forms/agdastmt.doc
CITY OF DUBLIN
BUDGET CHANGE FORM
New Appropriations (City Council Approval Required):
Budget Transfers:
CHANGE FORM #
From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000)
(If Other than General Fund, Fund No - Within Same Department Activity
__XX From New Revenues Between Departments (City Council Approval Required)
Other
:! ::. DE~RI~'~SI~ BUDGET. ~CCOUNT:if:?7
Name:
$8,858.75 Name: Fire Fee Stud>' Updale $8,858.75
Account #: Account #: 320-94510-740.000
Name: Name: Fire Impact Fee Fund -
Reimbursements - General
(REVENUE)
Account #:
Account #: 320-570-005
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
City Manager: Date:
Signature
ASD/Fin Mgr. ,XF~ ~ Date:
Signature
REASON FOR BUDGET CHANGE ENTRY: The fund transfer is necessary to pay for the full costs of the
Fire Facility Fee study completed by MuniFinancial.
Mayor: Date:
Posted By:
H:XCC-FORMS~ORM-budget change. doe
Signature
Signature
Date:
//
ATTACHMENT I
Muni;Financial
.mA WILLDAN. '~QM.P'ANY
17'56 F,'e..+'Jr,]jn S'a~ee'G Su.i~e 450
OaJr,].and, Ca]iEomcni~ 944512-
Pl~or.e: (510) 832-0899
Fex: (510) 832-0898
December 12, 2000
Chfis Foss
Economic Development Director
City of Dublin
P.O. Box 2340
Dublin, CalLfornia 94568
By Facsimile: (925) 833-6651
Subject: Contract amendment for fire facility development impact fee
The purpose of this letter is to request an amendment to our March 23, 2000, agreement with the
City to complete an update of the fire ' facility development impact fee. As we discussed briefly by
email, our costs for completion of the project exceeded the original $6,000 budget.
Our original task plan and budget anticipated that we would draft a report based on single scenario
for the maximum justified fee. The task plan anticipated that financing costs would be included the
total costs to be funded by the impact fee.
Once we began discussing the results of our analysis with the City, it became clear that there were
several financing scenarios to consider. Each scenario generated different financing costs and
therefore affected the calcuhtion of the maximum justified impact fee. We evaluated four scenarios
consecutively, discussing each with the City and then reflecting comments in the following scenario.
The staff and expense costs associated with this additional effort total $2,858.75 and are detailed
below..
Staff Hours. Rate Total
tL Spencer 4.0 $180 $ 720.00
C Thomas 25.0 85 2,125.00
Expenses 13.75
Total 29.0 $2,858.75
With this amendment added to our original authorized budget of $6,000, total costs for this
study are $8,858.75.
If the terms of this engagement are acceptable to you as stated herein, please sign where
indicated and send or fax this letter back to me.
ATTACHMENT 2
Ctm~ Foss
December 12, 2000
Page 2
We have appreciated this opportunity to assist the City in its efforts to appropriately fund its fire
facilities, We look forward to continuing our working relationship, including completion of the
fiscal impact study we are currently doing for the for East Dublin specific plan area.
Very truly yours,
MUNIFINANCIAL
Robert D. Spencer
Division Manager
Economic & Strategic Planning Group
Accepted as stated herein:
Signature
Title
Name (print)
Date
Corporate Office
28765 Single Oak Drive, Suite 200
Temecula, CA 92590
909/699-3990 fax 909/699-3460
RECEIVED
NOV 1
r[Y OF
Attn: Chds Foss
City of Dublin
P.O. Box 2340
Dublin, California 94568
INVOICE #: 20724
INVOICE DATE: 11/09/00
PROJECT#: 1210001
TERMS: NET 30 DAYS
Re:
CITY OF DUBLIN FIRE IMPACT FEE
Invoice Period:.
April through August 2000
Description of services:
Collected data to develop fee nexus; met with city staff to kick off project and review progress;
prepared several financing scenarios for city review and comment.
Labor & Expense subtotal
$ 6,000.00
INVOICE TOTAL
$ 6,000.00
****REMITTANCE COPY****
If you have any questions concerning this invoice, please contact
the Accounts Receivable Department at (714) 940-6390. Overdue
accounts are subject to a finance charge of 1.5% per month.
Anaheim
Industry
lacksonville
Kansas City
Lancaster
Oakland
Sacramento
San Diego
5eattie
Temecula
Washington, D.C.
17:53 510-832-0898
MuniFinanciai
A WII.,LDAN COMpANy
NUNIFINANCIAL-OAKLD
Oakland Office
1736 Franldiu Su~et, Suite 4~0
Oakland, CA 94612
Phone: (510) 832-0899
Bax: (510) 832-0898
Attn:
Chds Foes
City of Dublin
P,O. Box 2340
Dublin, California 94588
By Facsimile: (925) 8334651
INVOICE #: 20916
INVOICE DATE; 11/30/00
PROJECT #: 1210001
TERMS: NET 30 DAYS
Re; CITY OF DUBLIN FIRE IMPACT FEE
Invoice Period:
September through October 2000
Deec~ption of services:
Continue running financing scenarios and discussing results with staff; developed final
scenario; produced draft and final report,
.Costs:
.Sta~ HoUrS.. _R~
R, Spencer 4,00 $ 180.00
C. Thomas 25.00 $ 85.00.
Total
720.00
2,125.00
Expens~
Postage $ 13,75
Labor Subtotal $
Expenses SubStel $
2:8a;6.oo
13.75
'INVOICE TOTAL
if you have any questions concerning this invoice please contact
t'h-'~ A~"'n~ .ni'e I:~an~i'L/'.:shl~, r~csnarfm~nt' ~f I71 ~1.\ Q/lrlj~'~Oarl tq~tDrra,.m
DEC-18-8000 05:51PM TEL)510 838 0898 ID)DUBLIN CITY MGR OFFC
2,858.75
PAGE:004, R=100~