The URL can be used to link to this page

Home My WebLink AboutREso 53-14 Adopt Final Budet 2014-2015 RESOLUTION NO. 53 -14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 2014-15 WHEREAS, the City Council of the City of Dublin desires to establish a Budget and Financial Plan for Fiscal Year 2014-15 and 2015-16; and WHEREAS, the City Council has reviewed and considered the Budget documents and has received input from the public; and WHEREAS, the City Manager has prepared a balanced budget which provides for organizational adjustments and allocation of resources in a manner which aligns with available resources and the adopted Ten Year Strategic Plan elements; and WHEREAS, the General Fund Operating Budget is balanced without the need to draw from the Reserve for Economic Stability in order to balance funding with planned expenditures; and WHEREAS, the City Council is required to adopt a budget and financial plan before the Fiscal Year begins on July 1, 2014; and WHEREAS, the Summary of Appropriations (Exhibit Al attached hereto and made part of this Resolution, reflects the Fiscal Year 2014-15 Budget (All Funds) for the City of Dublin; and • WHEREAS, certain additional budget items were presented to the City Council for potential inclusion in the Fiscal Year 2014-15 General Fund Budget, upon City Council approval, and the additional items approved by the City Council are listed in Exhibit B; and WHEREAS, Exhibit A has been segregated to isolate a grant appropriation for a community organization, Dublin Partners in Education, (DPIE) which will be voted on as a separate Resolution as one City Councilmember is also a member of the community organization's Board of Directors; and WHEREAS, the action taken by this resolution shall approve the appropriation of all funds excluding the DPIE appropriation; and WHEREAS, the City Council also desires to confirm adjustments made administratively to the Capital Project balances during the preparation of the Proposed Budget and accommodate the carryover of unspent Fiscal Year 2013-14 Capital Project appropriations, for those projects where work and expenditures will continue in Fiscal Year 2014-15; and WHEREAS, the City Council also desires to accommodate a process for the carryover of unspent FY2013-14 operating expenditures (excluding personnel costs) for activities where work and expenditures will continue in Fiscal Year 2014-15; and Page 1 of 3 WHEREAS, as part of the City's two year budget process, a forecast for Fiscal Year 2015-16 Appropriations has been completed, and will be updated and presented to the City Council for review and adoption in June 2015. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby: 1. Adopt the Fiscal Year 2014-15 Budget Appropriation and Financial Plan for the City of Dublin, as outlined in Exhibit A (Column A — Excludes DPIE Contribution) and the additional items approved by City Council listed in Exhibit B. 2. Authorize the use of reserve funds, as outlined in Exhibit C. 3. Authorize the City Manager to make expenditures appropriations in accordance with the Budget as adopted, with the exception of those expenditures which require prior City Council approval, in accordance with the adopted City ordinances, rules and regulations. 4. Authorize the City Manager to transfer budgeted amounts between line items, provided that the transfer is within the same fund, regardless of the specific department activity. This include the authority to transfer from the General Fund budgeted contingency amounts that are approved by the City Council during the budget adoption. A full accounting of any such transfers will be provided to the City Council during the quarterly financial reviews. 5. Transfer appropriations from the Budgeted Contingent Reserve upon adopting a formal budget change at a public meeting. 6. Recognize that the Budget as presents also includes a Contingency for Fiscally Responsible Adjustments of $285,000, which is not scheduled to be used in Fiscal Year 2014-15. As determined by fiscal outcomes of June 30, 2015, this funding may be available for appropriation in the subsequent fiscal year. The Fiscal Year 2013-14 Approved Budget includes a Contingency for Fiscal Responsible Adjustments in the amount of $270,000, which will be carried over to Fiscal Year 2014-15, the City Manager is authorized to increase the appropriations for Fiscal Year 2014-15 by this amount to the extent the funds are available. 7. Authorize the City Manager to increase revenue and expenditure budget for various departmental functions, when corresponding revenues comes in over budget: this would apply to developmental activity, inspection activity, recreation program activity, and any other departmental activity which generates correlating revenues, as verified by the Administrative Services Director. Increased appropriations shall continue to be documented in the financial records and conveyed to the City Council as part of the quarterly financial reviews. 8. Authorize the City Manager, when revenue estimates exceed the amount identified in the Budget due to increases in grant revenues, as verified by the Administrative Services Director, to increase the appropriations for Fiscal Year 2014-15 expenditures in an amount not to exceed the amount of increased grant revenue. Increased appropriations shall continue to be Page 2 of 3 9. Documented in the financial records and conveyed to the City Council as part of the quarterly financial reviews. 10.Authorize the City Manager to make transfers among the various funds designated as Transfers. This shall be consistent with the "Summary Appropriations by Major Fund" as presented in the Preliminary Budget and Financial Plan; and fund transfers are reported as part of the regular financial reports provided to the City Council and public. 11.Authorize the City Manager to increase the appropriations for Fiscal Year 2014-15 expenditures in an amount not to exceed the amount of funds encumbered or designated by the City Manager as needed for expenses that did not occur prior to the year-end, but are expected to be expended in Fiscal Year 2014-15 consistent with the original purpose. This ability to carry-over funding shall not apply to saving from personnel services and shall only occur if the Department Activity total for non-personnel expenditures were less than the amount budgeted for the same. This must also be evaluated on a fund by fund basis. The actual amount of the increased appropriation shall be reported to the City Council, and the City Manager may assign the fund balance in an amount sufficient to account for the increase. 12. Authorize the City Manager to adjust the Fiscal Year 2014-15 appropriations to account for the carryover of unspent Capital Project appropriations from Fiscal Year 2013-14. All such adjustments shall be clearly recorded in the City financial records and shall only be for projects that remain incomplete as of June 30, 2014. 13. Authorize the City Manager to transfer funds between capital projects, within the same funding source. Any revisions, which alter the project's budget by adding a new funding source, are to be approved by the City Council. PASSED, APPROVED AND ADOPTED this 20th day of May, 2014, by the following vote: AYES: Councilmembers Biddle, Gupta, Hart, Haubert, and Mayor Sbranti NOES: None ABSENT: None ABSTAIN: None Aej Mayor ATTEST: / ;4-- City Clerk Reso No.53-14,Adopted 5-20-14, Item II Page 3 of 3 EXHIBIT A FISCAL YEAR 2014-15 SUMMARY OF APPROPRIATIONS A_ B C EXCLUDING INCLUDING DPIE DPIE DPIE OPERATING PROGRAMS City Council $463,391 $463,391 City Manager $1,006,558 $1,006,558 City Clerk $453,415 $453,415 Human Resources $1,016,590 $1,016,590 City Attorney $807,360 $807,360 Administrative Services $2,329,591 $2,329,591 Non-Departmental $8,591,053 $8,591,053 Economic Development $1,011,724 $1,011,724 Community Development $6,132,503 $10,000 $6,142,503 Fire Department $12,258,357 $12,258,357 Police Department $16,409,466 $16,409,466 Parks & Community Services $10,611,333 $10,611,333 Public Works $8,164,601 $8,164,601 CAPITAL IMPROVEMENT PROGRAMS (CIP) General $62,177 $62,177 Communi Im•rovements $326,037 $326,037 Parks $25,657,571 $25,657,571 Streets $7,273,436 7,273,436 .rrw. EXHIBIT B FISCAL YEAR 2014-15 ADDITIONAL BUDGET REQUESTS ADDITIONAL ITEMS (GENERAL FUND) Ci -wide Defibrillators $25,000 Live Health Dublin $11,000 Communi Health and Fitness Ex.o $2,500 Health and Wellness Ex•o $2,500 Ex•anded Libra Hours $47,000 EXHIBIT C Approved Appropriations From General Fund Committed And Assigned Fund Balances As presented in the Preliminary Budget and Financial Plan Fiscal Years 2014-15 and 2015-16, the source of funding includes allocations from reserves. In accordance with adopted policies related to Fund Balance the City Council must authorize the use of certain reserve funds. The following schedule identifies the reserves sources that are approved for use by the City Council as part of the funding sources in the proposed budget. Appropriations from Reserves Fiscal Year 2014-15 Cemetery Expansion $816,960 jf I1