HomeMy WebLinkAbout4.10 Fallon Sports Pk Ph IIor
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DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
June 3, 2014
Honorable Mayor and City Councilmembers
CITY CLERK
File #600 -35
Christopher L. Foss, City Manager "
Bid Results - Fallon Sports Park Phase 11 Preschool Relocation Contract #14 -07
Prepared by Rosemary Alex, Parks and Facilities Development Coordinator and
Brent C. Smith, Parks and Facilities Development Manager
EXECUTIVE SUMMARY:
The City Council is being asked to reject the bid submitted for the Fallon Sports Park Phase II
Preschool Relocation project due to the significant difference between the contractor's bid and
the Engineer's Estimate.
FINANCIAL IMPACT:
Engineer's Estimate: $262,000
Bid Proposal: $461,000
Amount over Engineer's Estimate $199,000
RECOMMENDATION:
Staff recommends the City Council adopt the Resolution rejecting the bid submitted by Suarez
and Munoz Construction, Inc. for Contract #14 -07.
� r
Submitted By l Reviewed By
Parks and Community Ser ices Director Assistant City Manager
DESCRIPTION:
On April 15, 2014, the City Council authorized Staff to solicit bids for Fallon Sports Park Phase II
— Preschool Relocation. The work is being completed in preparation for the construction of the
Emerald Glen Recreation and Aquatic Complex and was scheduled for this summer so as to
minimize its impact on preschool programs. After a three -week bid period, the project received
only one bid from Suarez and Munoz Construction, Inc., which was significantly higher than the
Engineer's Estimate as shown above in the Financial Impact section.
Page 1 of 2 ITEM NO. 4.10
The most significant differences in the contractor's bid and the Engineer's Estimate was in
relation to the dismantling, transportation and reinstallation of the modular building and
playground equipment, as well as the project mobilization costs. It is likely that the market
conditions, the small size of the project and high demand at this time of year for companies that
install modular buildings on school sites contributed to the cost overrun.
If the City Council agrees with Staff's recommendation to reject the bid, Staff will, during the
summer period, evaluate modifications to the scope in order to reduce the cost of the project, in
addition to having, potentially, a more favorable bidding climate later in the year. Staff would
then rebid the project in the fall. This would allow the City to schedule the move around the
Winter Break holiday and will likely have a short term impact on pre - school programs into mid -
January; specifically on the location of classes. Staff is currently considering alternatives to
minimize the disruptions to the pre - school program.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
Notice of Inviting Bids were submitted to ten (10) plan rooms, posted in Tri- Valley Times twice,
posted on the City of Dublin's website and individually emailed to ten (10) general contractors.
ATTACHMENTS: 1. Resolution Rejecting Bid from Suarez and Munoz Construction, Inc.
for Contract No. 14 -07 Fallon Sports Park Phase II Preschool
Relocation
Page 2 of 2
RESOLUTION NO. XX - 14
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * **
REJECTING BID SUBMITTED BY SAUREZ AND MUNOZ CONSTRUCTION, INC. FOR
CONTRACT NO. 14 -07
FALLON SPORTS PARK PHASE II — PRESCHOOL RELOCATION
WHEREAS, the City of Dublin did, on May 21, 2014, publicly open, examine and declare all
sealed bids for doing the work described in the approved Plans and Specifications for Contract No.
14 -07, which Plans and Specifications are hereby expressly referred to for a description of said work
and for all particulars relative to the proceedings under the request for bids; and
and
WHEREAS, said bid exceeds the Engineer's Estimate and the funds budgeted for this project;
WHEREAS, the City Manager has recommended that the bid be rejected;
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
reject the bid received from Saurez and Munoz Construction, Inc.
PASSED, APPROVED AND ADOPTED this 3rd day of June, 2014, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk