HomeMy WebLinkAbout4.05 Tri-Valley Janitorial Servicesor
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DATE:
TO:
STAFF REPORT
CITY COUNCIL
June 17, 2014
Honorable Mayor and City Councilmembers
CITY CLERK
File #600 -30
FROM: Christopher L. Foss, City Manager �?14 "
SUBJECT: Second Amendment to Agreement with Tri- Valley Janitoria Service and Supply
Prepared by Nicole Gonzales, Senior Administrative Analyst
EXECUTIVE SUMMARY:
The amendment to the agreement with Tri - Valley Janitorial Service and Supply would extend
the agreement for specific janitorial services until June 30, 2015.
FINANCIAL IMPACT:
The current annual cost for janitorial services provided by Tri - Valley Janitorial Service and
Supply is $134,921.00. This rate will remain in effect for the term of the amended agreement.
Sufficient funds are available in the Fiscal Year 2014/15 Operating Budget.
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution Approving Second Amendment to
Janitorial Services Agreement between the City of Dublin and Tri- Valley Janitorial Service and
Supply.
�tu'bmitiebl By
Public Works Director
DESCRIPTION:
\ Reviewed By
Assistant City Manager
The current Agreement with Tri - Valley Janitorial Service and Supply for janitorial services at all
City facilities, including a designated area in the Dublin Library, was approved by the City
Council on September 6, 2011. On April 16, 2013, the City Council approved an amendment to
the agreement revising the scope of services and compensation schedule in response to the
removal of the building inspectors' trailers located in eastern Dublin.
Tri - Valley Janitorial Service and Supply has performed satisfactory janitorial services during its
contract term. They are responsive and work well with City staff to address any concerns that
may be presented. Staff expects that they will continue to provide quality janitorial service after
an extension of the agreement.
Page 1 of 2 ITEM NO. 4.5
If approved by the City Council, the proposed Amendment would be effective as of July 1, 2014
and would extend the term of the agreement through June 30, 2015, at the current scope of
services and annual cost of $134,921.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
None.
ATTACHMENTS: 1. Resolution Approving Second Amendment to Janitorial Services
Agreement between the City of Dublin and Tri- Valley Janitorial
Service and Supply.
2. Exhibit A to Resolution, Agreement
Page 2 of 2
RESOLUTION NO. XX - 14
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * **
APPROVING SECOND AMENDMENT TO JANITORIAL SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND TRI- VALLEY JANITORIAL SERVICE AND SUPPLY
WHEREAS, On September 6, 2011, the City Council approved a three -year Agreement
with Tri- Valley Janitorial Service and Supply to perform janitorial services; and
WHEREAS, On April 16, 2013, the City Council approved an amendment with Tri - Valley
Janitorial Service and Supply to eliminate janitorial services provided to the building inspectors'
trailers located in eastern Dublin; and
WHEREAS, the City wishes to extend the agreement with Tri - Valley Janitorial Service
and Supply until June 30, 2015.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Second Amendment to Janitorial Services Agreement between the City of
Dublin and Tri - Valley Janitorial Service and Supply, attached hereto as "Exhibit A to the
Resolution ".
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Second
Amendment to the Agreement.
PASSED, APPROVED AND ADOPTED this 17th day of June, 2014, by the following
vote:
AYES-
NOES-
ABSENT-
ABSTAIN-
ATTEST-
City Clerk
City Manager
SECOND AMENDMENT TO JANITORIAL SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND TRI- VALLEY JANITORIAL SERVICE AND SUPPLY
WHEREAS, on September 6, 2011, the City of Dublin (hereinafter referred to as
"CITY ") and Tri- Valley Janitorial Service and Supply (hereinafter referred to as
"CONTRACTOR "), entered into that certain Janitorial Services Agreement between the City of
Dublin and Contractor (hereinafter referred to as the "Agreement "); and
WHEREAS, on April 16, 2013, the City Council approved an amendment with Tri-
Valley Janitorial Service and Supply to amend the monthly rate schedule due to cessation of
use of the building inspectors' trailers located in eastern Dublin and subsequent elimination of
janitorial services for the trailers; and
WHEREAS, the existing Agreement has a three -year term, expiring on June 30,
2014; and
WHEREAS, CITY and CONTRACTOR wish to amend the Agreement to extend
the Agreement until June 30, 2015;
NOW, THEREFORE, for good and valuable consideration, the sufficiency of
which is hereby acknowledged, CITY and CONTRACTOR hereby agree to amend the
Agreement as follows:
Section 1. Section 1.1 of the Agreement is hereby amended to read as follows:
1.1 Term of Services. The term of this Agreement shall begin on October 1, 2011
and shall end on June 30, 2015, and Contractor shall complete the services
described in Exhibit A, unless the term of the Agreement is otherwise terminated
or extended, as provided for in Section 8. Notwithstanding the foregoing this
Agreement may be extended on a month -to -month basis upon the written consent
of the Contractor and the City Manager, provided that: a) sufficient funds have
been appropriated for such purpose, and b) the price charged by the Consultant
for the provision of the services described in Exhibit A does not increase. None of
the foregoing shall affect the City's right to terminate the Agreement, as provided
for in Section 8.
Section 2. In the event of a conflict between the Agreement and this Amendment, this
Amendment will control. Except to the extent inconsistent with this Amendment, the Parties
ratify and confirm all of the terms and conditions of the Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed as of
the date and year first above written.
CITY OF DUBLIN
Dated:
By:
Chris Foss, City Manager
EXHIBIT A TO THE RESOLUTION
Attest:
APPROVED AS TO FORM:
Caroline Soto, City Clerk John D. Bakker, City Attorney
Tri- Valley Janitorial Service and Supply
Dated: By:
Amy Giamona