HomeMy WebLinkAbout7.1 Positano Hills Park Playground Award of Contract�y OF
ti
DATE:
TO:
FROM:
SUBJECT:
STAFF REPORT
CITY COUNCIL
June 17, 2014
Honorable Mayor and City Councilmembers
CITY CLERK
File #600 -35
Christopher L. Foss, City Manager
Positano Hills Park Playground, Contract #14 -04 — Award of Contract
Prepared by Rosemary Alex, Parks and Facilities Development Coordinator and
Brent Smith, Parks and Facilities Development Manager
EXECUTIVE SUMMARY:
The City Council will consider awarding Contract #14 -04 to expand the playground at Positano
Hills Park. The City Council will also consider approving Change Order #1 and approving a
budget change to complete the project.
FINANCIAL IMPACT:
Following is a summary of the project costs, allocated funding and the amount of the Budget
Change necessary to award the contract:
Proposed Project Costs:
Construction Costs
Base Bid with Alternate #1
$235,465
Deductive Change Order #1
($104,465)
Subtotal Contract Amount
$131,000
10% Construction Contingency
13,100
Subtotal Construction Costs
$144,100
City Materials Procurement 40,806
Subtotal Improvement Costs $184,906
Other Project Costs (Design, printing, etc.) $16,500
Total Project Costs $201,406
Proposed Project Funding Sources:
Transfer of allocated funding from the current
Passatempo Park project from construction savings $51,675
Budget Change allocating savings from the
Positano Hills Park not carried -over from FY 12/13 $149,731
Total Project Funding $201,406
Page 1 of 3 ITEM NO. 7.1
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution Awarding Contract #14 -04 to
Suarez and Munoz Construction with Alternate Bid Item #1 - Additional Trees; approve Change
Order #1; and approve the Budget Change.
� r
Submitted By l Reviewed By
Parks and Community Services Director Assistant City Manager
DESCRIPTION:
On May 6, 2014, the City Council conditionally awarded the Positano Hills Park Playground
contract to Suarez and Munoz Construction Incorporated, subject to further negotiation.
Subsequent to City Council action, Staff and a representative from Suarez and Munoz
Construction met and, over a two -week period, came to agreement on the terms represented in
Change Order #1. One of the primary cost savings would be achieved by the City directly
purchasing the equipment thus avoiding the markup by the Contractor. In addition, the deletion
of the 30 -day maintenance period, as well as some other accommodations in the contract, will
result in a net reduction of $74,105 (29 %) from the original bid proposal with Alternate Bid Item
#1 and construction contingency as follows:
Original Base Bid by Contractor w/ Alternate #1 $235,465
10% Construction Contingency $23,546
Total Original Improvement Costs $259,011
New Negotiated Base Bid $131,000
10% Construction Contingency $13,100
Cost of City Providing Playground Equipment $40,806
Total Proposed Improvement Costs $184,906
Net Reduction in Improvement Costs
$74,105
Given the reduction in the contract amount, Staff has included Alternate Bid Item #1 in the new
negotiated base bid, which will provide an additional four shade trees around the picnic and play
areas. Sufficient funding is available in the Public Facility Fee program to include the Alternate
to the scope of work as proposed above.
Attachment 2 is a Resolution awarding the contract with Alternate Bid Item #1 to Suarez and
Munoz. Attachment 3 is Change Order #1 which accounts for the change in project scope and
the provision of the playground equipment by the City instead of the Contractor. If City Council
proceeds with the project, it is anticipated the site work would commence in August and be
completed in September 2014.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
A copy of this Staff Report was sent to Suarez and Munoz Construction, Inc
ATTACHMENTS: 1. Budget Change Form
Page 2 of 3
2. Resolution Awarding Contract #14 -04 to Suarez and Munoz
Construction with Alternate Bid Item #1 - Additional Trees
3. Change Order
Page 3 of 3
From Un- Appropriated Reserves
From Designated Reserves
Account
CITY OF DUBLIN
FISCAL YEAR 2013 -14
BUDGET CHANGE FORM
Budget Change Reference #:
X Budget Transfer Between Funds
Amount
Account
Other
Amount
Posted By:
CAUsers \agenda \Desktop \Item 7.1 Att 1 Item 7.1 Att 1
As Presented at the City Council Meeting 6/17/2014
Date:
EXPENDITURES: Neighborhood Park Improve. Fund (4104)
Positano Hills Neighborhood Park - Improvements -Not
Bldg
pk0311.9400.9401 $133,231
EXPENDITURES: Neighborhood Park Improve. Fund (4104)
Positano Hills Neighborhood Park - Testing
pk0311.9200.9206 $47000
EXPENDITURES: Neighborhood Park Improve. Fund (4104)
Positano Hills Neighborhood Park - Design
pk0311.9200.9202 $107000
EXPENDITURES: Neighborhood Park Improve. Fund (4104)
Positano Hills Neighborhood Park - Staff Salaries
pk0311.9100.9101 $27500
Transfer In
3500.9501.49999 $1497731
Transfer Out
4104.9501.89101 $149, 731
Posted By:
CAUsers \agenda \Desktop \Item 7.1 Att 1 Item 7.1 Att 1
As Presented at the City Council Meeting 6/17/2014
Date:
RESOLUTION NO. XX - 14
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * **
AWARDING CONTRACT NO. 14 -04
POSITANO HILLS PARK PLAYGROUND
TO
SUAREZ AND MUNOZ CONSTRUCTION, INC.
WHEREAS, the City of Dublin did, on April 22, 2014, publicly open, examine and declare all
sealed bids for doing the work described in the approved Plans and Specifications for Contract No.
14 -04, which Plans and Specifications are hereby expressly referred to for a description of said work
and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the bid documents; and
NOW, THEREFORE, the City Council of the City of Dublin does RESOLVE to award Contract
No. 14 -04, to the lowest responsible bidder therefor, to wit, Suarez and Munoz Construction, Inc., at a
bid of two hundred twenty nine thousand four hundred and sixty -five dollars even ($229,465) and
Alternate #1 at six - thousand dollars even ($6,000) the particulars of which bid are on file in the office
of the City Engineer.
BE IT FURTHER RESOLVED, the City Council of the City of Dublin hereby approves Change
Order #1 for Contract No. 14 -04 reducing the scope of the contract work and reducing the contract
amount by one hundred four thousand four hundred and sixty -five dollars even ($104,465) to one
hundred thirty- one - thousand dollars even ($131,000).
PASSED, APPROVED AND ADOPTED this 17th day of June, 2014, by the following vote-
AYES-
NOES-
ABSENT-
ABSTAIN-
ATTEST-
City Clerk
Mayor
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. I
PROJECT: Positallo Hills Park Playground
Contract No. 14-04
To: Suarez and Munoz Construction
PAGE I OF I
AGREEMENT DATED .June 17, 2014
between Suarez and Munoz Construction
and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the hollowing described work nct included
in the scope of services on this contract.
NOTE: This chjjW_e artier ,js not effective until approved by the Nlavor
Description of work to be done, estimate ofqUalitities, and prices to be paid. Segregate between additional work at conti'actprice, agreed
price and force account. Unless otherwise stated, rates for rental oreqUipillClit cover only such time asequipment is actually used and no
allowance will be made for idle time,
chal
Lny_crettuested by: The City of Dublin
Per negotiatioil outcome the following Nvi H be deleted from the contract: 1) play equipment materials; 2) structural
calculations of play equipment; 3) play equipment safety certification; 4) Builder's Risk Insurance; and 5) 3Gday
maintenance period, as per proposal (attached hereto).
Additional Time: none
St BN/llTTED BY:
Paul McCreary Date
Parks and Community Services Director
COST DECREASE: ($104,465)
APPROVAL RECOMMENDED BY APPROVED BY
Chris Foss Date
City klanager
Tim Sbranli
Nlayor
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, irthis proposal is approved, to
all terms of this change order, and to provide till eqUiplIM11 and furnish all rnatcrials except as may otherwise be noted above acid to
perform all services necessary for the Nvork above specific(], and to accept as hill paymait the prices and time extensions shown above for
any acid all cost and time impacts resulting from this change order.
Accepted, Date Contractor: Suarez air(] Nlunoz Construction
By .... . Title -casurer
—Secietarv/Ti
DATE:
PROJECT NAME:
CIP #:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETE:
CONTRACTOR,
CONTRACT AMOUNT
CONTINGENCY AMOUNT
CHANGE ORDERS AS % OF
CONTRACT:
CONTRACT CHANGE ORDERS:
CHANGE ORDER #01
too , a
6117/2'014
Posbno Hills Park Playground
PK0311
14-04
ji
0%
Suarez and Munoz Construction,
$235,465
$23,546
-44%
AMOUNT
Deduct Play Equip, Audit and CaIcs, ($104,465)
Total Change Orders -104,465,6-0
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
REMAINING CONTINGENCY
PROGRESS PAYMENTS MADE:
PAYMENT #01
PAYMENT ##02
PAYMENT #03
PAYMENT #04
PAYMENT #05
PAYMENT #06
PAYMENT ##07
PAYMENT #08
PAYMENT #09
PAYMENT ##10
PAYMENT#11
PAYMENT #12
($104,465,00)
$131,000.00
TOTAL ACTUAL PAYMENTS:
ADJUSTED TOTAL CONTRACT:
REMAINING BALANCE ON'CONTRACT: $131,000.00
$131,000.00
RECOMMENDATION:
APPROVED APPROVED APPROVED
DENIED DENIED DENIED
SIGNATURE:
Supervising Dept, Head City �Manager -Mayor