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HomeMy WebLinkAboutReso 98-14 Traffic Sig & Street Light Maint RESOLUTION NO. 98 — 14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND COUNTY OF ALAMEDA FOR TRAFFIC SIGNAL AND STREETLIGHTING MAINTENANCE, AND REAL ESTATE SERVICES WHEREAS, the City of Dublin and County of Alameda entered into an agreement dated July 1, 1998, for the provision of Traffic Signal Maintenance, Street Lighting Maintenance, and Real Estate Services; and WHEREAS, the City of Dublin and County of Alameda entered into an amendment to the agreement dated July 1, 2003, to extend services for an additional five years; and WHEREAS, the City of Dublin and County of Alameda entered into an amendment to the agreement dated July 1, 2008, to extend services for an additional three years; and WHEREAS, the City of Dublin and County of Alameda entered into an amendment to the agreement dated July 1, 2011, to extend services for an additional three years; and WHEREAS, said amended agreement expires on June 30, 2014; and WHEREAS, the City desires to extend the agreement an additional three years, expiring on June 30, 2017, and to expand the list of maintenance locations; and WHEREAS, the services provided by the County of Alameda have been appropriate and acceptable. NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Dublin approves the amendment to the agreement, attached hereto as Exhibit A to the Resolution; and BE IT FURTHER RESOLVED that the City Manager is authorized to execute the amendment, including any non-substantive changes to the same. PASSED, APPROVED AND ADOPTED this 17th day of June, 2014, by the following vote: AYES: Councilmembers Biddle, Gupta, Haubert, and Mayor Sbranti NOES: None ABSENT: Councilmember Hart ABSTAIN: None Al or�-zd ,,l.�1 May ATTES di City Clerk Reso No. 98-14,Adopted 6-17-14, Item 4.13 Page 1 of 1 AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND COUNTY OF ALAMEDA FOR TRAFFIC SIGNAL AND STREETLIGHTING MAINTENANCE, AND REAL ESTATE SERVICES WHEREAS, the City of Dublin (CITY) and County of Alameda (COUNTY) entered into an agreement dated July 1, 1998, for provision of Traffic Signal Maintenance, Street Lighting Maintenance, Crossing Guards, and Real Estate Services; and WHEREAS, the CITY and COUNTY entered into an amendment to the agreement dated July 1, 2003, to extend services for an additional five years, remove crossing guard services, modify the schedule of maintenance frequency, and expand the list of maintenance locations; and WHEREAS, the CITY and COUNTY entered into an amendment to the agreement dated July 1, 2008, to extend services for an additional three years, expanding the list of maintenance locations; and WHEREAS, the CITY and COUNTY entered into an amendment to the agreement dated July 1, 2011, to extend services for an additional three years, expanding the list of maintenance locations; and WHEREAS, said agreement expires on June 30, 2014; and WHEREAS, the CITY desires to extend the agreement an additional three years and to expand the list of maintenance locations; and WHEREAS, the services provided by the COUNTY have been appropriate and acceptable; NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Extension of Term: The agreement with COUNTY is amended to extend the termination date to June 30, 2017. Should a new agreement or amendment to agreement to extend the contract not be entered into by June 30, 2017, then this agreement will automatically extend until a new agreement or amendment to agreement is entered into, or, CITY or COUNTY gives written notice of termination. 2. Revised Exhibit A: Exhibit A (Signal Maintenance) of the agreement is amended per the attached to add new signal installations to the list of installations covered by the agreement. CITY OF DUBLIN ATTEST: City Manager COUNTY OF ALAMEDA City Clerk Chairperson, Board of Supervisors I hereby certify under penalty of perjury that the Chairperson of the Board of Supervisors has been duly authorized to execute this document on behalf of the County of Alameda by a majority vote of the Board on ; and that a copy has been delivered to the Chairperson as provided by Government Code Section 25103. Dated: Clerk, Board of Supervisors County of Alameda, State of California EXHIBIT "A" TO THE AGREEMENT TRAFFIC SIGNAL MAINTENANCE SERVICES 1. The COUNTY shall construct, reconstruct, operate, maintain and repair all traffic signals within CITY with the same power with reference thereto as if said traffic signals were in the unincorporated area of COUNTY; the City Council of CITY exercising the same authority with reference to said work on said streets as the Board of Supervisors would exercise if said traffic signals were in the unincorporated territory of COUNTY. 2. Nothing herein contained shall be construed as in any way divesting CITY of any of its powers with respect to supervision, management, and control of traffic signals within its boundaries. 3. COUNTY shall provide for the maintenance of certain approved traffic signal systems at intersections (as defined in Section 364 of the Vehicle Code)which are under the jurisdiction of CITY and to arrange herein for the particular maintenance functions to be performed and to specify the cost of such maintenance as follows: 1. Services A. COUNTY will furnish and perform all routine maintenance and inspection services necessary to keep the facilities covered by the terms of this Agreement in satisfactory working condition. A general guideline for said services is included in this Exhibit. Such services shall include the following: patrolling, emergency service, relamping, necessary minor repairs and adjustments, replacement of controller, equipment, detectors, poles, signal heads, and lamps. Installation of additional facilities is not a routine maintenance function under provisions of this paragraph. B. COUNTY shall perform all extraordinary maintenance services which shall include replacement and/or addition of major equipment due to obsolescence, wear, or inadequacy and repair due to extensive damage from any cause. C. COUNTY shall perform all necessary vandalism and collision repairs. D. At CITY's written direction, COUNTY shall perform new construction inspection services for traffic signal installations and provide reports of any deficiencies, irregularities, or deviations from CITY's approved plans and specifications. 2. Costs and Repairs A. Labor, equipment, and material costs for routine maintenance, including relamping, shall be assessed directly against the installation involved. Such costs shall be the actual costs for labor, parts, and equipment used and/or actually expended in each particular instance. B. Extraordinary maintenance costs and costs for vandalism and collision repair shall be assessed directly against the installations involved. Such costs shall be the actual costs of labor, parts, and equipment used and/or actually expended in each particular instance. In order to insure budget control, the COUNTY Deputy Director - Maintenance and Operations shall approve all extraordinary repairs prior to the beginning of work and, except for emergency situations, shall consult with CITY before proceeding. 3. Installations Covered The number and location of all signal installations covered by the terms of this agreement are it amended as follows: 1. Amador Valley/ Regional 2. Amador Valley/ Donohue/Starward 3. Amador Valley/Amador Plaza 4. Amador Valley/Village Pkwy. 5. Amador Valley/Stagecoach 6. Amador Valley/ Dougherty 7. Dublin / Dougherty 8. Dublin / Dublin Ct. 9. Dublin /Sierra 10. Dublin / Clark 11. Dublin /Village Pkwy. 12. Dublin /Amador Plaza 13. Dublin / Golden Gate 14. Dublin / Regional 15. Dublin /San Ramon 16. Amador Valley/San Ramon Rd 17. San Ramon /Silvergate 18. San Ramon /Shannon 19. San Ramon /Vomac 20. Village Parkway/ Lewis 21. Dougherty/Sierra 22. Dublin / DeMarcus 23. Dublin / Iron Horse 24. Dublin / Hacienda 25. Dublin / Hibernia 26. Dublin / Myrtle 27. Dublin /Tassajara 28. Dublin / Hansen 29. Dougherty/Scarlett 30. Hacienda/ Central Pkwy. 31. Hacienda /Summerglen 32. Hacienda/ Hacienda Crossings-Martinelli 33. Tassajara/Gleason 34. Gleason /Creekview 35. Tassajara /South Dublin Ranch 36. Tassajara/ North Dublin Ranch 37. Tassajara Road / Central Parkway 38. Tassajara Road /The Shops (Waterford) 39. Tassajara / Dublin Corporate Way 40. Dublin /John Monego 41. Dublin / Glynnis Rose 42. Dublin /Sybase-Whole Foods 43. Dublin /Arnold 44. Dublin /Scarlett 45. Amador Valley/ Iron Horse Trail 46. Village Parkway/Tamarack 47. Village Parkway/ Brighton 48. Village Parkway/ Davona 49. Central Parkway/Arnold 50. Hacienda Drive / Gleason Drive 51. Central Parkway/ Hibernia 52. Dougherty/Willow Creek 53. Dublin / Brannigan Street 54. Central Parkway/ Brannigan 55. Fallon Road /Antone 56. Fallon Road / Bent Tree 57. Fallon Road / Kingsmill-Signal Hill 58. Fallon Road /Turnberry 59. Central Parkway/ Glynnis Rose 60. Central Parkway/Tassajara Creek Trail 61. San Ramon Road & 1-580 (2 cabinets) 62. Dublin / Grafton 63. Dublin / Carnmore 64. Dublin / Keegan 65. Central / Keegan 66. Fallon / Gleason 67. Tassajara/Quarry Lane School 68. Tassajara /Silvera Ranch 69. Tassajara / Fallon 70. Central / Lockhart 71. Gleason / Lockhart 72. Martinelli /Arnold 73. Martinelli / Future Whole Foods 74. Gleason / Brannigan 75. Gleason / Grafton 76. Dublin / Inspiration 77. Central / Grafton 78. Central / Montalcino-Chancery 79. Dublin /Schaefer Ranch 80. Fallon / Positano 81. Positano/West Cantara 82. Dublin / Lockhart 83. Dublin / Fallon 84. Fallon/ Central 85. Fallon /Silvera Ranch 86. Fallon / Cydonia 87. Dublin /Silvergate 88. Amador Valley/ Brighton 89. Dublin/Fallon Gateway 90. Fallon/Fallon Gateway 91. Positano/ La Strada 92. Positano/Vinton 93. Dougherty/South Mariposa Circle (Future) 94. Central /Sunset View Drive (Future) 95. Central / Panorama Drive (Future) At CITY's option, the above locations may be amended to adjust the number and/or location of signal installations to be so covered. Said changes shall be in the form of a written notice from CITY Public Works Director or his/her designee. 4. Maintenance Guidelines COUNTY shall make every reasonable effort to maintain CITY's traffic signals in accordance with the listed guidelines. The maintenance schedule may vary due to lack of personnel or other unforeseen circumstances. Timing and programming functions shall be CITY's responsibility. BIMONTHLY SERVICE 1. Check cycling. 2. Visual check of controller for extension, detection, and normal operation. 3. Check cabinet ventilation fan for thermal control and operation. 4. Check all vehicle detector units for tuning and operation. 5. Check operation and adjustment of all external relays. 6. Check all vehicle and pedestrian heads for operation and alignment. 7. Check all pedestrian buttons and pedestrian instruction signs check condition of pull box lids within walkway of intersection. 8. Vacuum cabinet and check air filter. 9. Check for presence of all prints and maintenance record card. 10. Visual check of roadway for asphalt failure or unapproved road construction which affects vehicle detection operation. 11. Perform any repairs needed for optimum function of traffic signal. 12. Clean all camera lenses ANNUAL SERVICE Clean all signal lenses and EVP (emergency vehicle pre-emption) units. RELAMP AS-NEEDED On-going LED indicators to be relamped on an as-needed basis rather than all at once. Location list provided by CITY.