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HomeMy WebLinkAbout4.08 Founders Day Fun Run CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 11 , 1936 SUBJECT • PARADE REQUEST FOR FOUNDER' S DAY FUN RUN COMBINATION 10K and 5K RUN EXHIBITS ATTACHED Parade Application; Route Map RECOMMENDATIONS Approve Request FINANCIAL STATEMENT: DESCRIPTION • Soroptimist International of Dublin has requested permission to use Dublin City streets and to block traffic at certain Dublin City street intersections on September 7, 1986. The proposed event is a timed 10 Kilometer run and a timed 5 Kilometer run. The 10 Kilometer run will necessitate blocking traffic at Village Parkway and Amador Valley Boulevard twice, Amador Valley Boulevard at Dougherty Road and Village Parkway at Brighton Drive. The 5 Kilometer run will necessitate blocking traffic at Village Parkway and Amador Valley Boulevard twice. Both runs will call for additional traffic assistance at major intersections. Actual times of intersection blockage is unknown (depending upon number of entrees) , however, it is anticipated that traffic will be stopped intermittently as runners cross intersections and then opened for traffic flow until the need arises to stop traffic for further groups of runners. In some instances, opposing traffic may be routed onto one half of a roadway allowing runners to use the other half without impeding vehicular movement. The Police Department has reviewed the proposed route and has made arrangements to have an appropriate number of volunteer police officers available to control the major traffic intersections. The Soroptimist International is furnishing experienced "Run" volunteers to man the intersections where runners could need route guidance and where very minor traffic control may be needed. The Soroptimist' s have provided the City of Dublin with proof of insurance and named the City as an additional insured. The insured is the Athletic Congress/USA Pacific, which is the organization coordinating the run. The policy limits are $1 million combined bodily injury and public damage. Pursuant to the City' s general liability insurance with ABAG, special events which are not solely sponsored by the City are not covered. Therefore, any claims arising from this event, which named the City of Dublin, its officers, employees, or agents. would not be handled by the City' s insurance coverage. Provided that the $1 million policy provided by the organizers of the race is adequate, staff would recommend the approval of the Soroptimist request. COPIES TO: ITEM NO. 44 DUBLIN POLICE SERVICES PARADE PERMIT APPLICATION 1. Name, address and telephone number of person or persons to conduct such parade: Joanne, Van, Chairman of the Run Kathy Stegman, Permit Chariman 79.8 East Angela Street 39 California Ave . , Suite 201 Pleasanton, CA 94566 Pleasanton, California 94566 846-3120 484 -3800 2. If the parade is proposed to be conducted, on behalf of, or by an organization, the name, address and telephone number of the headquarters of the organization. Soroptimist International of Dublin P .O. Box 2175 Dublin, California 94568 Angie Burns , President , 829-1381 3. The name, address and telephone number of the persons who will be responsible for the conduct of the parade. Joanne Van, Chairman of the Run 798 East Angela Street Pleasanton, California 94566 846-3120 • 4. The date the parade will be conducted. September 7 , 1986 5. The route to be traveled, the starting point and termination point. See attached maps 6. Maximum length of parade in miles or fractions thereof. 10K and 5K per attached maps 7. The approximate number of persons, animals and vehicles which will constitute such parade; the type of animals and vehicles. 600 runners , 1 follow up car , MP ' s at minor intersections as course monitors and help with traffic controll , 500 spectators at the start/finish line . 8. The hours when such parade shall start and terminate. Start assembling at 7 : 00 A.M. finish all activities by 12 : 00 Noon. The actural runs are from 9 to 11 . 1 Parade Permit Application Page Two 9. A statement as to whether the parade will occupy all or only a portion of the width of the street, roads, highways, alleys, etc. proposed to be traveled. The runners will be running along the edge of the streets as per attached maps . 10. The location by streets, roads, highways, alleys, etc. of assembly areas for such parade (include check points along route) . Beginning and end will be at Dublin Place Shopping Center in the vicinity of Stafford ' s Restaurant . 11. The time at which units of the parade will begin to assemble. 8 : 00 registration of runners 12. The interval of space to be maintained between units. 10 minutes between the start of the 5K and the 10K runs 13. If the parade is designed to be held by, or on behalf of, any person other than the applicant, the applicant for such permit shall file with the Dublin Police Services a communication in writing from the person proposing to hold the parade, authorizing the applicant to apply for the permit on their behalf. 14. Any additional information which the Dublin Police Services may find reasonably necessary to make adetermination of the regulation and conduct of such parade. (Specify) ■ 71?-‘ 1 Ap. 'icant's - ignature Date T ponsible Person Signature Date . , •., , ,, • i ' _7_- \ \ \'.-,--- .,...,,, c ..:- -., ... . . . , . . RAMON . , 1 . ' . 10 ,. --......„. . .„. . . .• ... : . •• ' .- •..."....' '''. ". '. 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