HomeMy WebLinkAbout4.09 Annual Slurry Seal Programor
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DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
July 15, 2014
CITY CLERK
File #600 -35
Honorable Mayor and City Councilmembers
Christopher L. Foss, City Manager "
Award of Bid — Contract No. 14 -09, 2014 Annual Slurry Seal Program
Prepared by Ananthan Kanagasundaram, Associate Civil Engineer
EXECUTIVE SUMMARY:
The Annual Slurry Seal Program (CIP No. ST5114) will resurface several City streets and the
Civic Center parking lot with a slurry seal that will prolong the life of the existing pavement
surface. As pavement begins showing wear and stress cracking, it is important to seal the
cracks to keep water from getting under the pavement.
FINANCIAL IMPACT:
The adopted FY 2013 -14 Budget includes $655,734 in Gas Tax and Measure B Bike and Ped
funding for the FY 2013 -14 Slurry Seal Maintenance Project (CIP No. ST5114). The total
project funding includes $77,334 for project design, inspection and administration; and $578,400
for improvements. In addition to the streets, resurfacing of the Civic Center parking lot has been
included as part of the contract bid (G14099 — Civic Center Modification Design & Construction).
The $100,000 of improvements for the Civic Center parking lot resurfacing and striping is funded
by the General Fund. The total amount of the base bid is $647,013. Allowing for a 10%
contingency would increase total contract costs to $711,715, which is above the amount
budgeted. Staff recommends that an additional $33,315 in State Gas Tax funds be authorized
and added to the project budget to pay the increased costs.
Page 1 of 3 ITEM NO. 4.9
Budget For
Improvements
Low Bid With 104/6
Contingency
Gas Tax 2201 & Measure B Bike
and Ped Fund 2205
Improvements (Slurry Seal ; Traffic
$5787400
$6127764.41
Striping)
General Fund 1001
G14099 — Civic Center Modification
$1007000
$987950.17
Design & Construction
TOTAL IMPROVEMENT
$678,400
$711,715 (rounded)
(CONTRACT):
Page 1 of 3 ITEM NO. 4.9
RECOMMENDATION:
Staff recommends that that the City Council: 1) Adopt the Resolution awarding Contract No. 14-
09, 2014 Annual Slurry Seal Program and G14099 — Civic Center Modification Design &
Construction, to Graham Contractors Inc., and authorizing the City Manager or his designee to
approve Change Orders for the project up to the contingency amount of $33,315; and 2)
Approve the Budget Change.
Submitted By
Public Works Director
DESCRIPTION:
(ice
Reviewed By
Administrative
Services Director
dr
'\ Reviewed By
Assistant City Manager
Slurry seal is a preventative maintenance technique used to prolong the life of asphalt concrete
surfacing. As streets begin showing wear and stress cracks, it is important to seal the cracks to
keep water from getting under the roadway pavement. Slurry consists of a sand /oil mixture
which seals cracks and provides a new uniform wearing surface. Village Parkway, Amador
Valley Boulevard, Stagecoach Road, Wildwood Road, and the Civic Center parking lot (as
shown on the Location Map — Attachment 1) are scheduled to be slurry sealed as part of the
2014 Annual Slurry Seal Program. Pavement base repairs are included at these locations and
also on portions of Dougherty Road. The total project includes approximately one million square
feet of slurry seal and approximately 63,500 square feet of pavement base repairs.
The project also includes restoration of existing bike lanes on Amador Valley Boulevard and
Stagecoach Road. The bike lanes on Village Parkway will be upgraded to buffered bike lanes
as part of the project. Buffered bike lanes are wider than typical bike lanes and include a two- to
four -foot striped buffer between the motor vehicle lane and the area for bicycles. The upgrade
to buffered bike lanes on Village Parkway is possible because the existing pavement width
accommodates the buffer. This upgrade is consistent with the City of Dublin Complete Streets
Policy.
A total of three bids were received on June 26, 2014 and a summary of the bids is provided as
Attachment 2. The low bid of $647,013.25 was submitted by Graham Contractors Inc. Staff has
reviewed the bid results, checked references and necessary licenses, and recommends that the
City Council adopt the Resolution (Attachment 3) awarding Contract No. 14 -09, 2014 Annual
Slurry Seal Program and G14099 — Civic Center Modification Design & Construction to Graham
Contractors Inc. as the lowest responsive bidder.
To facilitate the approval of contract change orders and to avoid construction delay, it is
requested that the City Manager be authorized to approve change orders up to the contingency
amount of $33,315. The Resolution (Attachment 3) will authorize this change as it relates to this
Project. Attachment 4 is the requested Budget Change.
Staff expects the project to begin August 2014 and anticipates completion of the majority of the
improvements by end of September 2014.
Page 2 of 3
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
As required by the specification, the Contractor will notify all affected residents and businesses
one week in advance of the slurry seal improvements.
ATTACHMENTS: 1. Location Map
2. Bid Results
3. Resolution Awarding Contract 14 -09, 2013 Annual Slurry Seal
Program, and G14099 — Civic Center Modification Design &
Construction to Graham Contractors Inc.
4. Budget Change
Page 3 of 3
LOCATION MAP
BID RESULTS - 2014 ANNUAL SLURRY SEAL, CONTRACT NO. 14 -09
BID OPENING DATE - JUNE 26, 2014
Page 1 of 2
GRAHAM CONTRACTORS
VSS INTERNATIONAL
AMERICAN
ASPHALT
BID
ITEM
ITEM DESCRIPTION
OF
MEAS.
QTY
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
1
Slurry Seal, Type 11
SF
1,020,350
$ 0.220
$ 224,477.00
$ 0.250
$ 255,087.50
$ 0.280
$ 285,698.00
2
3" Pavement Failure Repair
SF
63500
$ 3.15
$ 200, 025.00
$ 3.05
$ 193, 675.00
$ 4.50
$ 285, 750.00
3
Remove Existing Striping /Markings
LS
1
$ 50,000.00
$ 50,000.00
$ 29,400.00
$ 29,400.00
$ 44,000.00
$ 44,000.00
4
Rubber Tire Rolling
LS
1
$ 10,000.00
$ 10,000.00
$ 10,300.00
$ 10,300.00
$ 5,000.00
$ 5,000.00
5
Crack Sealing
LS
1
$ 38, 700.00
$ 38, 700.00
$ 49, 875.00
$ 49, 875.00
$ 50, 300.00
$ 50, 300.00
6
Replace Detector Loops
EA
10
$ 500.00
$ 5,000.00
$ 525.000
$ 5,250.00
$ 660.000
$ 6,600.00
7
New Bicycle Detector Loops
EA
8
$ 1,000.00
$ 8,000.00
$ 1,000.00
$ 8,000.00
$ 660.00
$ 5,280.00
8
Bicycle Detector Loop Lead -in- Cables
LF
1,210
$ 5.00
$ 6,050.00
$ 1.50
$ 1,815.00
$ 2.75
$ 3,327.50
9
Centerline (Detail 8)
LF
360
$ 0.35
$ 126.00
$ 1.00
$ 360.00
$ 0.35
$ 126.00
10
Centerline (Detail 10)
LF
12,185
$ 0.35
$ 4,264.75
$ 0.42
$ 5,117.70
$ 0.35
$ 4,264.75
11
No Passing Zone (Detail 21)
LF
2,180
$ 1.00
$ 2,180.00
$ 1.22
$ 2,659.60
$ 1.00
$ 2,180.00
12
No Passing Zone (Detail 22)
LF
2,805
$ 1.20
$ 3,366.00
$ 1.46
$ 4,095.30
$ 1.20
$ 3,366.00
13
Right Edgeline (Detail 27B)
LF
16,980
$ 0.50
$ 8,490.00
$ 0.61
$ 10,357.80
$ 0.50
$ 8,490.00
14
Median Island (Detail 29)
LF
1,485
$ 2.20
$ 3,267.00
$ 2.68
$ 3,979.80
$ 2.20
$ 3,267.00
15
Lane Drop (Detail 37B)
LF
985
$ 1.00
$ 985.00
$ 1.22
$ 1,201.70
$ 1.00
$ 985.00
16
Channelizing Line (Detail 38)
LF
3715
$ 1.00
$ 3715.00
$ 1.22
$ 4532.30
$ 1.00
$ 3715.00
17
Channelizing Line (Detail 38A)
LF
11770
$ 0.80
$ 9,416.00
$ 0.97
$ 11,416.90
$ 0.80
$ 9,416.00
18
Bike Lane (Detail 39)
LF
12535
$ 0.60
$ 7521.00
$ 0.73
$ 9,150.55
$ 0.60
$ 7521.00
19
Bike Lane Intersection (Detail 39A)
LF
1565
$ 0.50
$ 782.50
$ 0.61
$ 954.65
$ 0.50
$ 782.50
20
Crosswalk /Limit Line (White)
LF
1,440
$ 3.00
$ 4,320.00
$ 3.66
$ 5,270.40
$ 3.00
$ 4,320.00
21
Crosswalk /Limit Line (Yellow)
LF
1,260
$ 3.00
$ 3780.00
$ 3.66
$ 4,611.60
$ 3.00
$ 3780.00
22
Crosswalk Ladder (White)
LF
105
$ 6.00
$ 630.00
$ 7.32
$ 768.60
$ 6.00
$ 630.00
23
Crosswalk Ladder (Yellow)
LF
55
$ 6.00
$ 330.00
$ 7.32
$ 402.60
$ 6.00
$ 330.00
24
4" White Stripe (Non Thermoplastic)
LF
8,280
$ 0.60
$ 4,968.00
$ 0.74
$ 6,127.20
$ 0.60
$ 4,968.00
25
Type 1 10' Arrow (A24A)
EA
4
$ 55.00
$ 220.00
$ 97.00
$ 388.00
$ 55.00
$ 220.00
26
Type 1 24' Arrow (A24A)
EA
7
$ 120.00
$ 840.00
$ 147.00
$ 1,029.00
$ 120.00
$ 840.00
27
Type II Arrow (L) and (R) (A24B)
EA
1
$ 180.00
$ 180.00
$ 220.00
$ 220.00
$ 180.00
$ 180.00
28
Type III Arrow (L) and (R) (A24B)
EA
24
$ 160.00
$ 3,840.00
$ 196.00
$ 4704.00
$ 160.00
$ 3,840.00
SUB -TOTAL BID:
$ 605,473.25
$ 630750.20
$ 749,176.75
Page 2 of 2
GRAHAM CONTRACTORS
VSS INTERNATIONAL
AMERICAN ASPHALT
BID
ITEM
ITEM DESCRIPTION
UNIT
OF
MEAS.
QTY
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
29
Type VI Arrow (A24A)
EA
56
$ 160.00
$ 8)960.00
$ 195.00
$ 10, 920.00
$ 160.000
$ 8)960.00
30
Type VII Arrow (A24A)
EA
3
$ 100.00
$ 300.00
$ 122.00
$ 366.00
$ 100.00
$ 300.00
31
Bike Lane w/ Person - (A24C)
EA
25
$ 50.00
$ 1,250.00
$ 61.00
$ 1525.00
$ 50.00
$ 1,250.00
32
Bike Lane Arrow (A24A)
EA
25
$ 25.00
$ 625.00
$ 31.00
$ 775.00
$ 25.00
$ 625.00
33
"AHEAD" (A24D)
EA
16
$ 100.00
$ 1)600.00
$ 122.00
$ 1)952.00
$ 100.00
$ 1)600.00
34
"CLEAR" (A24E)
EA
2
$ 100.00
$ 200.00
$ 122.000
$ 244.00
$ 100.000
$ 200.00
35
"KEEP" (A24E)
EA
2
$ 80.00
$ 160.00
$ 98.00
$ 196.00
$ 80.00
$ 160.00
36
"PED" (A24D)
EA
11
$ 60.00
$ 660.00
$ 74.00
$ 814.00
$ 60.00
$ 660.00
37
"SCHOOL" (A24D)
EA
2
$ 120.00
$ 240.00
$ 146.00
$ 292.00
$ 120.00
$ 240.00
38
"SIGNAL" (A24D)
EA
5
$ 120.00
$ 600.00
$ 147.00
$ 735.00
$ 120.00
$ 600.00
39
"SLOW" (A24D)
EA
5
$ 80.00
$ 400.00
$ 98.00
$ 490.00
$ 80.00
$ 400.00
40
"STOP" (A24D)
EA
24
$ 80.00
$ 1)920.00
$ 97.00
$ 2)328.00
$ 80.00
$ 1)920.00
41
"XING" (A24D)
EA
13
$ 80.00
$ 1,040.00
$ 98.00
$ 1,274.00
$ 80.00
$ 1,040.00
42
I SA MARKING
EA
11
$ 150.00
$ 1)650.00
$ 183.00
$ 2)013.00
$ 150.00
$ 1)650.00
43
1110" (A24C)
EA
7
$ 75.00
$ 525.00
$ 92.00
$ 644.00
$ 75.00
$ 525.00
44
1120" (A24C)
EA
2
$ 75.00
$ 150.00
$ 91.00
$ 182.00
$ 75.00
$ 150.00
45
112511 (A24C)
EA
2
$ 75.00
$ 150.00
$ 92.00
$ 184.00
$ 75.00
$ 150.00
46
113011 (A24C)
EA
5
$ 75.00
$ 375.00
$ 91.00
$ 455.00
$ 75.00
$ 375.00
47
113511 (A24C)
EA
9
$ 75.00
$ 675.00
$ 92.00
$ 828.00
$ 75.00
$ 675.00
48
Bicycle Detector Loop Markings
EA
8
$ 75.00
$ 600.00
$ 91.00
$ 728.00
$ 75.00
$ 600.00
49
Blue Hydrant Markers
EA
35
$ 20.00
$ 700.00
$ 18.30
$ 640.50
$ 15.00
$ 525.00
50
Miscellaneous Parking Lot Markings"
LS
1
$ 2500.00
$ 2500.00
$ 2,257.00
$ 2,257.00
$ 1,850.00
$ 1,850.00
51
Bicycle Buffer Zone Striping'
LF
10700
$ 0.80
$ 8560.00
$ 0.97
$ 10,379.00
$ 0.80
$ 8560.00
52
Bicycle Conflict Zone Coating
SF
500
$ 10.00
$ 5,000.00
$ 12.20
$ 6,100.00
$ 10.00
$ 5,000.00
53
Install Stop Signs w/ Post
EA
6
$ 350.00
$ 2,100.00
$ 396.50
$ 2,379.00
$ 325.00
$ 1,950.00
54
Replace "Yield" Sign with "Stop" Sign (Panel Only)
EA
3
$ 200.00
$ 600.00
$ 183.00
$ 549.00
$ 150.00
$ 450.00
SUB -TOTAL BID:
$ 41540.00
$ 49,249.50
$ 40,415.00
TOTAL BID:
$ 647, 013.25
$ 679)999.70_
$ 789, 591.75
* amount adjusted after verification of calculation
RESOLUTION NO. - 14
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT NO. 14 -09,
2014 ANNUAL SLURRY SEAL PROGRAM AND G14099 — CIVIC CENTER MODIFICATION
DESIGN & CONSTRUCTION, TO GRAHAM CONTRACTORS INC.
WHEREAS, the City of Dublin did, on June 26, 2014, publicly open, examine, and
declare all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract No. 14 -09, 2014 Annual Slurry Seal Program and G14099 — Civic
Center Modification Design & Construction, which Plans, Specifications, and Modifications are
hereby expressly referred to for a description of said work and for all particulars relative to the
proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has
recommended that the bid hereinafter is the lowest and best bid for doing said work;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award Contract No. 14 -09, 2014 Annual Slurry Seal Program and G14099 — Civic Center
Modification Design & Construction, to the lowest responsible bidder therefore, to wit, Graham
Contractors Inc., at a bid of Six Hundred Forty Seven Thousand, Thirteen Dollars and Twenty
Five Cents ($647,013.25), the particulars of which bid are on file in the Office of the Public
Works Director.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or his designee to approve the project Contract Change Orders
based on the appropriated funds designated for Contract No. 14 -09 up to the contingency
amount of $33,315.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement.
PASSED, APPROVED AND ADOPTED this 15th day of July, 2014, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
From Un- Appropriated Reserves
From Designated Reserves
Account
CITY OF DUBLIN
FISCAL YEAR 2013 -14
BUDGET CHANGE FORM
Budget Change Reference #:
X Budget Transfer Between Funds
Amount
Account
Other
Amount
Budget adjustment allows 10% contingency for contract costs allocated to Slurry Program FY 13 -14
Posted By:
CAUsers \agenda \Desktop \4.9 attch 4 4.9 attch 4
As Presented at the City Council Meeting 7/15/2014
Date:
EXPENDITURES: Gas Tax (2201) - Slurry Seal FY 13 -14 -
Improvements -Not Bldg
st5114.9400.9401 $33)315
Transfer In
3600.9601.49999 $337315
Transfer Out
2201.9601.89101 $33, 315
Budget adjustment allows 10% contingency for contract costs allocated to Slurry Program FY 13 -14
Posted By:
CAUsers \agenda \Desktop \4.9 attch 4 4.9 attch 4
As Presented at the City Council Meeting 7/15/2014
Date: