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HomeMy WebLinkAboutItem 4.11 Public Art Agreementor 19 82 /ii � 111 DATE: TO: STAFF REPORT CITY COUNCIL July 15, 2014 Honorable Mayor and City Councilmembers CITY CLERK File #600 -35 FROM: Christopher L. Foss, City Manager " SUBJECT: Public Art Agreement — Emerald Glen Recreation and Aquatic Complex Prepared by Ann Mottola, Heritage and Cultural Arts Manager EXECUTIVE SUMMARY: The City Council will consider approval of a Public Art Agreement with artist Todji Kurtzman to fabricate and install an artwork based on the final approved design for the Emerald Glen Recreation and Aquatic Complex. The size and height of the primary sculptural piece have been increased based on feedback from the City Council, Heritage and Cultural Arts Commission and the Art Selection Committee. FINANCIAL IMPACT: The proposed fee for services under the Agreement is $225,800. Due to the increase in the size and height of the primary sculptural piece a Budget Change of $50,000 is needed due to increased costs for materials, engineering and fabrication for the artwork and structural elements. Sufficient funds are available in Public Art Fund. RECOMMENDATION: Staff recommends the City Council adopt a Resolution Approving an Agreement with Todji Kurtzman for the design, fabrication and installation of artwork at the Emerald Glen Recreation and Aquatic Complex; and, approve the Budget Change in the amount of $50,000 to increase size and height of the artwork. � r Submitted By l Reviewed By Parks and Community Services Director Assistant City Manager DESCRIPTION: In May 2014, the City Council approved proposed artwork by artist Todji Kurtzman, and authorized Staff to negotiate an Agreement with the artist for the design, fabrication and installation of the public artwork at the Emerald Glen Recreation and Aquatic Complex. The negotiation included determining the most appropriate scale of the artwork in in relationship to the environment and plaza area where it will be installed. Page 1 of 2 ITEM NO. 4.11 The artwork consists of a symbolic female sculpture located at the amphitheater plaza. The figure casts a stone that skips the length of the boardwalk towards the entrance to the Recreation and Aquatic Complex. Each of seven skips leaves a splash, a mark in history celebrating various iconic periods in Dublin's history. The last element of the sculpture is a calm, mirror - polished stainless disc that will reflect the faces of those who decide the future. The final cost for the artwork including design, engineering, fabrication and installation is estimated to be approximately $225,800. This reflects an increase of $50,000 from the original cost estimate to accommodate an enlargement of the figure from the six -foot height proposed in Mr. Kurtzman's original proposal, to a height of eight feet. The attached Resolution includes the Agreement as Exhibit A, which reflects the scope of services for the artist as well as the schedule for completion of the work. Upon approval of the Agreement, Staff anticipates that the artwork will be installed prior to completion of the Recreation and Aquatic Complex during summer 2016. The proposed Budget Change Form is included as Attachment 4. NOTICING REQUIREMENTS /PUBLIC OUTREACH: A copy of the Staff Report was distributed to artist, Todji Kurtzman, the Heritage and Cultural Arts Commission and the Public Art Selection Committee. ATTACHMENTS: 1. Resolution Approving a Public Art Agreement with Todji Kurtzman with the Agreement included as Exhibit A 2. Scope of Services — Exhibit B to Exhibit A 3. Compensation Schedule — Exhibit C to Exhibit A 4. Budget Change Form Page 2 of 2 RESOLUTION NO. — 14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AN AGREEMENT WITH TODJI KURTZMAN FOR THE EMERALD GLEN RECREATION AND AQUATIC COMPLEX PUBLIC ART PROJECT WHEREAS, the 2014 -2019 Capital Improvement Program includes a project to design, fabricate and install public art at the new Emerald Glen Recreation and Aquatic Complex; and WHEREAS, the City Council has approved a design proposal for artwork from Todji Kurtzman for the Emerald Glen Recreation and Aquatic Complex; and WHEREAS, the City Council has solicited a proposal from Todji Kurtzman to complete the design, fabrication and installation of the artwork; and and WHEREAS, Todji Kurtzman has demonstrated adequate ability to perform said tasks; WHEREAS, Todji Kurtzman is available to perform the work as specified. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Agreement with Todji Kurtzman attached hereto as Exhibit A and authorizes the City Manager to execute the Agreement. PASSED, APPROVED AND ADOPTED this 15th day of July 2014. AYES: NOES: ABSENT: ATTEST: City Clerk Mayor - 1 - ATTACHMENT 1 - 2 - ATTACHMENT 1 EXHIBIT A PROPOSAL Attached is Artist's Proposal at the time of the Agreement date. "Proposal" shall mean the proposed visual, aesthetic, and artistic intent and design of the Artwork incorporated in the Contract Documents approved by the Dublin City Council. The most recent design approved by the Dublin City Council is incorporated herein by reference, and is binding unless or until changes are approved by resolution of the Dublin City Council. Artist's Proposal shall be automatically superseded by any Contract Documents that are later approved by the City Council. Artist's proposal will be developed, fabricated and installed in accordance with Exhibit B: Scope of Work. i� EGRAC CONCEPT IIII KURTZMAN SCULPTURE LLC AND DESIGN UI IIQ U UI VE/ IS L IIMELESS PROPOSAL PROPOSAL "THE SPIRIT OF ALAMILLA SPRING" Skipping a Stone Across Time Thank you for considering our proposal to represent "The Spirit of Alamilla Spring" skipping a stone across time. The city of Dublin stands where it does today because of Alamilla spring. This bronze monument with turquoise patina would be the first sculpture that pays tribute to the fountain source of the city. Splashes ripple down the plaza of the Emerald Glen Recreation and Aquatics Complex, each ripple splash represents a different era of Dublin's history. Todji Kurtzman Sculpture LLC is a five person team that includes a master sculptor, a California licensed architect (my father), foundry associates and administrative and artistic support by my talented wife. We work collaboratively with our clients, project designers, stakeholders and communities to fulfill their objectives and we aim to exceed expectations. We deliver monumental sculptures in bronze and stainless steel that support health, ecology, culture and finance with the intention to inspire communities for generations to come. PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI @TODJI.COM 503.957.7899 EGRAC CONCEPT IIII KURTZMAN SCULPTURE LLC AND DESIGN UI IIQ U UI VE/ IS L IIWELESS PROPOSAL CELEBRATING SOURCE Fresh Water at a Crossroads Founds a City The city of Dublin that we know today stands where it does because of Alamilla Spring. The area from Dublin to Pleasanton was once a robust wet land teeming with wildlife, game, fresh water and the Muwekma Ohlone people. When Mexican citizen Jose Maria Amador was awarded the land that the city of Dublin sits upon for his service as a Mexican soldier and for being the administrator of mission San Jose, he built his adobe ranch houses next to the sweet waters of Alamilla spring. Above is a preliminary digital representation of what the watery feminine representation of the spring can look like. Alamilla Spring bears the name of Michael Murray's first wife Alamilla. Michael Murray was among the first Irish immigrants to arrive in this little western town in a newly American territory following the Mexican American war. Many more Irish arrived in the following years escaping the potato famine of 1845 -1849. The influx of Irish immigrants led to the naming of this horse watering town at a cross roads as Dublin. In regards to the name Alamilla, Elizabeth Isles of The Dublin Heritage Park and Museum did a little research and came up with the following information: The word alma in Spanish, Portuguese and French means "soul ". Atma in Sanskrit also means soul and in Latin almus, means "kind ", "fostering ", or "nourishing." Also, the Arabic word for "water" is al -ma. In Greek the related word aAlt y means "salt water ". Another close name is Amelia, derived from the Germanic word amal meaning "work ", and means "industrious" and "fertile" (wikipedia). If there are related linguistic roots in Asian languages, that remains unknown to me at this time. Little is known about Michael Murray's first wife Alamilla who passed away fairly young leaving her husband and their three sons in 1860. Today her namesake evokes the qualities of the soul, water and maternal nurturing in the still flowing Alamilla Spring near the corner of Dublin Blvd and San Ramon Valley Rd. TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 EGRAC CONCEPT IIII KURTZMAN SCULPTURE LLC AND DESIGN UVIQUE UI II / II SAL IIMELESS PROPOSAL ACTIVATING THE PLAZA To fulfill the objective of activating the plaza between the amphitheater and the aquatic recreation center, we are proposing a multiple piece bronze monument. The Spirit of Alamilla Spring is represented as a splashy female water figure skipping a stone down the plaza of the aquatic center. There are seven stone skips down the length of the plaza, represented by four separate bronzes, (the last four splashes are contained in one bronze), culminating in front of the Aquatic recreation center entryway. The last sculpture is a placid, mirror polished stainless steel disc whose reflection represents "you" the future. TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 EGRAC CONCEPT IIII KURTZMAN SCULPTURE LLC AND DESIGN UI IIQ U UI VE/ IS L IIHMELESS PROPOSAL RIPPLES IN TIME Each of the ripple splashes that are distributed down the length of the plaza will contain A haiku of intersecting ripple patterns that can activate the imagination of the viewer. TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 EGRAC CONCEPT IIII KURTZMAN SCULPTURE LLC AND DESIGN UVIQUE UI II / II SAL IIHMELESS PROPOSAL INTERSECTING RIPPLE PATTERNS Capturing the Natural Beauty of Rippling Water in Bronze TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 EGRAC CONCEPT IIII KURTZMAN SCULPTURE LLC AND DESIGN UVIQUE UI II / II SAL IIMELESS PROPOSAL THE FUTURE IS YOU! At the end of the sculpture is a placid, mirror polished, stainless steel disc that will reflect the faces of those who decide the future! TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 EGRAC CONCEPT IIII KURTZMAN SCULPTURE LLC AND DESIGN UVIQUE UI II / II SAL IIMELESS PROPOSAL NIGHT LIGHTING TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 EGRAC CONCEPT IIII KURTZMAN SCULPTURE LLC AND DESIGN UVIQUE UI II / II SAL IIMELESS PROPOSAL NIGHT LIGHTING TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 EGRAC CONCEPT IIII KURTZMAN SCULPTURE LLC AND DESIGN UI IIQ U UI VE/ IS L IIHMELESS PROPOSAL THE SPIRIT OF THE ALAMILLA SPRING Clay Maquette in Progress I have begun sculpting a clay maquette of a splashy female water spirit skipping a stone. She is at an intermediary stage and is in progress. All of my figurative bronze sculptures are characterized by unique form and dynamism. The design and sculpting of a piece like this requires three months of full time work. The images that I am presenting in this proposal are not of a finished sculpture, but a work in progress to give the idea of how she can look. TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 EGRAC CONCEPT IIII KURTZMAN SCULPTURE LLC AND DESIGN UVIQUE UI II / II SAL IIHMELESS PROPOSAL THE SPIRIT OF THE ALAMILLA SPRING Clay Maquette in Progress TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 TECHNICAL Location of Artwork Within the Site "The Spirit of Alamilla Spring" will be placed in the center of the round Corte behind the amphitheater and the ripple splashes will activate the plaza boardwalk up to the entryway of the aquatic center. Maintenance Bronze is easily maintained with annual, bi- annual or quarterly cleaning with mild soap and water applied with a non abrasive sponge or towel. Cleaning is followed by application of paste wax rubbed with a towel to bring out a shine. A four page detailed .pdf document entitled "Care for Outdoor Bronze Sculpture" will be provided. Replacing light bulbs can be done by hand by a staff utility person. Where the Work Will be Fabricated and by Whom The bronze will be cast by one or more of these three fine art foundries with whom I have worked with in monument production previously: - AFA Foundry, Burbank California - Reinmuth Bronze, Eugene Oregon TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 KURTZMAN SCULPTURE EMERALD GLEN RECREATION AND UNIT UE UIINIIVEI1:1 AL n 11MELESS AQUATICS COMPLEX TECHNICAL Location of Artwork Within the Site "The Spirit of Alamilla Spring" will be placed in the center of the round Corte behind the amphitheater and the ripple splashes will activate the plaza boardwalk up to the entryway of the aquatic center. Maintenance Bronze is easily maintained with annual, bi- annual or quarterly cleaning with mild soap and water applied with a non abrasive sponge or towel. Cleaning is followed by application of paste wax rubbed with a towel to bring out a shine. A four page detailed .pdf document entitled "Care for Outdoor Bronze Sculpture" will be provided. Replacing light bulbs can be done by hand by a staff utility person. Where the Work Will be Fabricated and by Whom The bronze will be cast by one or more of these three fine art foundries with whom I have worked with in monument production previously: - AFA Foundry, Burbank California - Reinmuth Bronze, Eugene Oregon TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 Artwork Interaction Bronze is very durable and very attractive to the touch. You probably have touched a public bronze sculpture yourself. Frequently touched areas become polished and shiny. A well touched bronze is a sign of a well loved work of art. As in life, human touch breathes life into a work of art. We can expect children to be putting their hands all over the water splashes as they are a perfect height for children to grab onto and to peer inside. Climbing on The Spirit of Alamilla Spring is not preferred, and can easily be dissuaded by appropriate signage or by planting shrubs around the base. How the Work Will be Installed The work will be installed under my supervision by either the contractor who is building EGARC or another local contractor who is recommended to me by the contractor building EGARC. Installation is straightforward, as a small crane or back hoe will lift the bronzes. Holes are drilled in the concrete plinths; epoxy is used as an adhesive and 3/4 ",1" or 11/4" diameter stainless steel threaded rod welded to the bottom side of the bronzes are used to secure the sculptures. TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 KURTZMAN SCULPTURE EMERALD GLEN RECREATION AND UNIT UE UNIVERSAL n 11MELESS AQUATICS COMPLEX Artwork Interaction Bronze is very durable and very attractive to the touch. You probably have touched a public bronze sculpture yourself. Frequently touched areas become polished and shiny. A well touched bronze is a sign of a well loved work of art. As in life, human touch breathes life into a work of art. We can expect children to be putting their hands all over the water splashes as they are a perfect height for children to grab onto and to peer inside. Climbing on The Spirit of Alamilla Spring is not preferred, and can easily be dissuaded by appropriate signage or by planting shrubs around the base. How the Work Will be Installed The work will be installed under my supervision by either the contractor who is building EGARC or another local contractor who is recommended to me by the contractor building EGARC. Installation is straightforward, as a small crane or back hoe will lift the bronzes. Holes are drilled in the concrete plinths; epoxy is used as an adhesive and 3/4 ",1" or 11/4" diameter stainless steel threaded rod welded to the bottom side of the bronzes are used to secure the sculptures. TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 SCULPTURE RESUME !INJ QUE !IIJINDEIS L Y..IIII" ELESS MONUMENT IN RIGHT FEET MAJOR Bronze, 8 x 4 x 9 feet, 2013 City of Orlando Public Art, "See Art Orlando ", Eola Park, Florida SPLASHER OF THE HEALING WATERS Bronze, 5 x 2 x 8.5 feet, 2013 Norfolk Public Art Program, Southside Aquatic Center, Virginia MI NOTA URA Salvaged rainforest hardwood, earth clay and natural pigment, 7 x 3 x 8 feet, 2010 Sitio Das Pedras Sculpture Park, Rio De Janiero, Brazil GOLDEN HOME BOY Bronze, 8 x 4 x 9 feet, 2009 City of Palm Desert, Art in Public Places, California BLACK GODDESS Bronze, 9 x 5 x 13 feet, 2009 Corporate Collection, Keyth Security Systems, Highland Park, Illinois MANDINGA DE CAPOEIRA Bronze, 6 x 6 x 11 feet, 2008 Rosenbloom Collection, Chicago, Illinois MONUMENT IN RIGHT FEET MAJOR Bronze, 8 x 4 x 9 feet, 2007 Loveland High Plains Art Council, Benson Sculpture Park, Colorado HOMUNCULOUS IN A MOMENT Bronze, 7 x 5 x 11 feet, 2007 Corporate Collection, Keyth Security Systems, Highland Park, Illinois OSHUN FOUNTAIN Bronze 13 x 4 x 8 feet, 2006 Private Collection WENDY'S HOOP SKIRT Bronze, 7 x 7 x 7 feet, 2006 Private Collection SELECT FESTIVALS AND EVENTS Art Basel Miami 2008 -2013, Burning Man 2001 -2010, Nova Terra Festival Rio De Janeiro 2010- 2012, Lightning in a Bottle 2010, String Cheese Incident 2010, Portland Center for Performing Arts 2009, Portland City Hall 2008, New Orleans Jazz Festival 2005 -2007, CAPP Charity Auctions SOLO SCULPTURE EXHIBITIONS Element of Earth, Sitio Das Pedras Sculpture Park, Rio De Janeiro Brazil, March 2012 The Living Object, East Village Gallery, Art Basel, Wynwood Miami, FL 2009 Transformation in Movement, Vision in Form Gallery, Bangkok Thailand, July 2007 Signature in Forced Perspective, Launch Pad Gallery, Portland OR USA, Sept 2006 Are You Gandhi, NUE Gallery, Portland OR USA, Nov 2004 Bronze Brass Silver and Flesh, Go- Gallery, Portland OR USA, Oct 2002 TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 SCULPTURE RESUME !IIJIIQUE !IIJIWDE 6 L Y..IIII" ELESS Disem -Bodi, The Stable Gallery, Williamsburg, Brooklyn, NY USA, Mar 1999 Wires in Exclamation, Quansit Gallery, San Francisco, CA USA, June 1996 CAT994111*1 Collection Privee Gallery, Wynwood Florida Longstreth Goldberg Art Gallery, Naples Florida Coda Gallery, Palm Desert California Silver Queen Fine Art, Park City Utah SELECT MUSEUM GROUP EXHIBITIONS Oxnard Children's Museum 2013 Evergreen Museum of Art, Sculptors of the Pacific Northwest, 2010 Coos Bay Art Museum, Innovation in Form, 2005 EDUCATION / ART INSTRUCTOR University of California Santa Barbara, BA Art Studio, 1993, New York Academy of Art, CE 1999 Instructor: Art Institute of Portland, 2005 TELEVISION AND PUBLICATION Oregon Art Beat Fort Worth Focus Chicago Tonight In Context Artisan Magazine Creative Vision GRANTS & HONORS OPB / PBS, featured artist, 2014 Community cable access, featured artist, 2009 WTTW, featured artist, 2007 PBS Austin, featured artist, 2007 Todji sculpture featured on cover, Sumer 2005 AVA Publishing, creativity in photography, 2005 2012 Puffin grant recipient, Teaneck NJ 2011 George Sugarman grant recipient, San Rafael CA 2011 RACC professional development grant recipient, Portland OR 2009 George Sugarman grant recipient, San Rafael CA 2008 RACC project grant recipient, Portland OR 2007 Nike matching funds grant recipient, Portland OR 1998 Designer of the official Cannes Film Festival poster, France 1997 Co- director and producer of the short animated film Marylou. Marylou was the official selection at Cannes, Sundance, The Smithsonian Institution, and was broadcast in seven European nations, Japan, Africa and HBO. CLAY ANIMATOR FOR TELEVISION SERIES 1994 -2000 .................................................................................................................................................................................................................................................................................... ............................... UPN's Gary and Mike, Will Vinton Studios, 2000 WB / FOX's The PJ's, Will Vinton Studios, 1998 -1999 MTV's Celebrity Death Match, 1998 AOL's Ozzie the Elf, Will Vinton Studios, 1997 Disney's Rotten Ralph, Mathews Productions, 1996 ABC's Bump in the Night, Danger Productions, 1994 -1995 TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 SCULPTURE Letters of Recommendation UINII UE UIINIIVEIf1 AL C 1IMELESS In addition to my formal letters of recommendation, I have included these comments from the public who took the time to write in my book during exhibitions over the years. Some recurring themes appeared in the comments and I would like to share them with you. aw TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 TODA� KURTMAN SCULPTURE Letters of Recommendation U I N I I QU E U IN 1VE11:1SAL C 1IMELESS as I "'d Per TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 I'll-,04"t L/ CC 4-4 1 d as I "'d Per TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 EGRAC CONCEPT IIII KURTZMAN SCULPTURE LLC AND DESIGN UI IIQ U UI VE/ IS L IIHMELESS PROPOSAL THANK YOU! Our seasoned team, which includes our foundry associates, my father who is a California licensed architect, my wife who is my right hand and I hers, thank you for considering our proposal and we hope that we have the opportunity to spread our wings and serve the Dublin community with a sculptural celebration of the Spirit of Alamilla Spring. Sincerely, TODJI KURTZMAN SCULPTURE LLC PORTLAND OR / RIO DE JANEIRO BR WWW.TODJI.COM TODJI@TODJI.COM 503.957.7899 EXHIBIT B SCOPE OF WORK SCHEDULE FOR COMPLETION OF WORK. The following fabrication schedule shall be adhered to in the performance of the work. During the term of this Agreement, the City Project Manager must approve Artist's work at each phase of development before the Artist proceeds to the next phase. The City Project Manager for this Agreement is: DELIVERABLES: 1. Fully Executed Contract Ann Mottola Heritage and Cultural Arts Manager 100 Civic Plaza Dublin, CA 94568 (925) 556 -4565 ann.mottola @dublin.ca.gov DUE DATE: July 22, 2014 2. Evidence of All Required Insurance July 31, 2014 The scope of work under this phase includes integration of the Artwork into the Construction Documents. • Artist shall attend project meetings and make presentations to City staff, Architects, City, and other individuals and organizations, as needed to incorporate Artwork into the project construction documents. • Artist agrees to collaborate closely with Architect through in- person meetings and other necessary means of communication to allow Architect to thoroughly integrate the Artwork into architectural drawings (if applicable) throughout all phases of design. • Artist shall coordinate his/her communications with the Architect through the Arts City Project Manager. Phase will be considered complete when all deliverables have been received by City Project Manager. Payment may be released earlier than date specified should Phase be deemed complete. DELIVERABLES: DUE DATE: 1. Final Dimensional Design Documents for Integration with July 31, 2014 Construction Documents 2. Material Samples and/or Mock Ups as Requested by July 31, 2014 Design Team 3. Artist confirm via e-mail Architect's Design Development July 31, 2014 and/or Construction Documents for accuracy of the integration of Artist's Proposal within the Site and provide the City and Architect with written comments and/or corrections. 4. Evidence of Insurance, including evidence of coverage for July 31, 2014 Artwork storage at a no -fee storage location provided by the City. 5. Progress Report to indicate any potential change to project July 31, 2014 timeline. The scope of work under this phase includes: • Artist will provide City Project Manager with status on the design progress of the five sculptural splash elements and the "Spirit of the Spring" figure. • When the design for all of the five sculptural splash elements is complete in clay maquette form, the City Project Manager will approve the splash design via an in person studio visit • There will not be any changes to the clay macquette of the five splashes following approval by the City Project Manager without mutual consent by the Artist and the City Project Manager • Artist will provide City Project Manager with a status on the sculpting progress with ample time to coordinate site visit at 100% completion of the clay macquette of the five sculptural splash elements. Phase will be considered complete when all deliverables have been received by City Project Manager. Payment may be released earlier than date specified should Phase be deemed complete. DELIVERABLES: DUE DATE: 1. Photos of the 5 splash clay maquette at 75% completion. August 1, 2014 2. Artist studio site visit for inspection of splash maquette and September 1, 2014 Authorization to Proceed by City Project Manager. 3. Progress Report to indicate any potential change to project September 1, 2014 timeline. The scope of work under this phase includes: • The approved clay maquette of the five sculptural splash elements will be scanned and imported into 3D digital modeling software. The ripple patterns will be added to the splashes at this time. • The City Project Manager will approve the final design of the five sculptural splash elements with ripples via a studio site visit or remotely via digital images. • There will not be any changes to the clay macquette of the five splashes with ripples following approval by the City Project Manager without mutual consent by the Artist and the City Project Manager • Phase will be considered complete when all deliverables have been received by City Project Manager. Payment may be released earlier than date specified should Phase be deemed complete. DELIVERABLES: DUE DATE: 1. Photos of the 75% design of the 5 sculptural splash November 17, 2014 elements with ripples. 2. Digital photos of Progress of "Spirit of Alamilla" figure for December 15, 2014 Review by City Project Manager and Public Art Selection Committee. Artist studio site visit for inspection of the final design of the December 15, 2014 splashes and ripples as 3D digital models viewable on the computer or via digital images, or digital fly through movies; followed by Authorization to Proceed by City Project Manager. 4. Progress Report to indicate any potential change to project December 15, 2014 timeline. The scope of work under this phase includes: • Enlargement of the First of 5 sculptural splash elements of the Artwork Proposal. The artist will coordinate a studio visit with the City Project Manager to view and approve the first of the full size splashes, in wax or clay. Studio visits to see the other four enlarged splashes at different times will be made available. • Approval is required by the City Project Manager of each of the five sculptural splash elements before the mold making or bronze casting process begins. The approval of the enlarged splash, in wax or clay, will be based on correct size, aesthetic match to the previously approved designs, and artistic integrity. • There will be no changes to any of the five enlarged wax or clay splashes after they have been approved by the City Project Manager without mutual consent by the Artist and the City Project Manager • The artist will provide the City Project Manager with a status on the enlargement and sculpting progress with ample time to coordinate site visit at 100% completion of each of the enlarged sculptural splash elements. • Artist will provide a design update on the progress report on the "Spirit of Alamilla" figurative element at 75% completion. • Phase will be considered complete when all deliverables have been received by City Project Manager. Payment may be released earlier than date specified should Phase be deemed complete. DELIVERABLES: DUE DATE: 1. Photos of the 1 st of the 5 splash elements at 75% Jan 27, 2015 completion. 2. Artist studio site visit for inspection of first of 5 splash Feb 29, 2015 elements and Authorization to Proceed by City Project Manager. 3. Artist studio site visit for inspection of 2nd of 5 splash March 27, 2015 elements and Authorization to Proceed by City Project Manager. 4. Artist studio site visit for inspection of 3rd of 5 splash April 29, 2015 elements and Authorization to Proceed by City Project Manager. 5. Artist studio site visit for inspection of 4th of 5 splash May 29, 2015 elements and Authorization to Proceed by City Project Manager. 6. Photos of Progress of "Spirit of Alamilla" figure for Review May 29, 2015 by City Project Manager and Public Art Selection Committee. 7. The fifth splash element is a mirror polished stainless steel June 29, 2015 disc which can be authorized with digital photos via email. 8. Progress Report to indicate any potential change to project June 29, 2015 timeline. The scope of work under this phase includes: • Completion of the design of the "Spirit of Alamilla Spring" figurative element of the Artwork Proposal. • Completion of the clay macquette of the "Spirit of Alamilla Spring" figurative element of the Artwork Proposal. • Artist studio site visit for inspection of the clay macquette of the "Spirit of Alamilla Spring" and Authorization to Proceed by City Project. • Completion of the full scale enlarged "Spirit of Alamilla Spring" figurative element of the Artwork Proposal. • Artist studio site visit for inspection of the full scale enlarged "Spirit of Alamilla Spring" sculpture and Authorization to Proceed by City Project. • There will be no changes to any of the "Spirit of Alamilla Spring" figurative element after it has been approved by the City Project Manager without mutual consent by the Artist and the City Project Manager • Phase will be considered complete when all deliverables have been received by City Project Manager. Payment may be released earlier than date specified should Phase be deemed complete. DELIVERABLES: DUE DATE: 1. Artist studio site visit for inspection of "Spirit of Alamilla July 2, 2015 Spring" maquette and Authorization to Proceed by City Project. 2. Artist studio site visit for inspection of full scale enlarged September 2, 2015 "Spirit of Alamilla Spring" and Authorization to Proceed by City Project. Drawings as needed for sculpture armature, foundation and attachment hardware, produced by Artist or Foundry. Shop Drawings shall be signed and stamped by a structural engineer as required by the California Uniform Building Code and any City of Dublin amendments to the Building Code. 4. Progress Report to indicate any potential change to project timeline. The scope of work under this phase includes: November 2, 2015 November 2, 2015 • Artist will work cooperatively with the Project Manager to draft an Artist Vision Statement for this Artwork that will be incorporated into a plaque installed at the site. • Prior to transportation and installation of Artwork, Artist's structural engineer shall verify in writing that the preparation of the artwork attachment or mounting system and installation is being implemented in accordance with the signed stamped structural engineering drawings. • Artist shall prepare the Artwork for transportation in accordance with customary industry standards for the transportation of fine works of art. • City shall provide Artist with an adequate no -fee storage location for the Artwork. Storage will be at the Artist's risk and covered by his insurance. • Artist shall provide for the transportation of the Artwork from storage to the installation site. Artist shall not transport the Artwork until access to the Site has been approved and scheduled by the Contract Administrator. • Artist shall create with the City Project Manager an installation plan indicating the staging and sequence of all aspects of installation. The Installation Plan must include a detailed description of the estimated duration of installation, the equipment to be used, and all workers who will be on site to assist. • Artist shall consult with the City, the Project Construction Management Team and General Contractor prior to and during the installation of the Artwork. • Artist shall coordinate Artist's activities on site with the General Contractor through the Construction Management Team and/or the City staff. • The preparation of the Site for installation of the Artwork shall be the responsibility of the General Contractor in accordance with a separate written agreement between City and the General Contractor. • City will coordinate with project Contractor rental of equipment to install the Artwork. • Artist shall supply all hardware necessary for installation. • Where Artist's Artwork is associated with that of the General Contractor, or any other Contractor engaged by the City to do work on the Site, Artist shall examine the work of such other Contractor and report in writing to the City any visible defect or condition preventing the proper execution of Artist's Work. • If Artist proceeds without giving notice, the Artist shall be held to have approved the work or material and the existing conditions, and shall be responsible for any defects in Artist's own Work consequent thereon, and shall not be relieved of any obligation or any guarantee because of any such condition or imperfection. • To the extent that any part of the Artist's Artwork is to interface with work performed or installed by the General Contractor or other Contractor engaged by City to perform work on the Site, Artist shall inspect and measure the in -place work and promptly report to the City any defect in such in -place work that will impede or increase the cost of Artist's interface unless corrected. City and/or its authorized representatives will require the party responsible for the defective work to make corrections so as to conform to its contract requirements, or if the defect is the result of a default or omission in the contract documents, may issue a change order. • If Artist fails to measure, inspect and/or report defects that are reasonably discoverable, all costs of accomplishing the interface shall be borne by Artist. The forgoing does not apply to latent defects. Artist shall report to City any latent defects in another Contractor's work at any time such defects become known. • City or its authorized representatives shall promptly thereafter take such steps as may be appropriate. Any difference or conflict that may arise between Artist and the General Contractor, or other Contractors engaged by City to perform work on the Site, shall be adjusted as determined by City, its agents, or its authorized representatives when necessary to facilitate the work of Artist and/or other Contractors or workers. • No damages or claims by Artist will be allowed other than an extension of time for the completion of Work. Such an extension will be for the period of time City shall consider Artist to have been delayed in the completion of Work by reason of the work of other Contractors or workers. • Artist shall deliver all information necessary for the City to properly care for and maintain the Artwork, including information regarding the physical make -up of the Artwork, methods and materials, and information about the artistic intent of Artist in the Design, Fabrication and Installation of the Artwork • Final inspection and closed permits. • Phase will be considered complete when all deliverables have been received by City Project Manager. Payment may be released earlier than date specified should Phase be deemed complete. Should installation date be later than February 29, 2016, City will withhold payment until all deliverables have been received. DELIVERABLES: DUE DATE: 1. Artist Statement November 30, 2015 2. Delivery and Installation Plan developed with City Project January 29, 2016 Manager and Design Team 3. Successful installation of Artwork. February 29, 2016 (EST) 4. Final inspection of the Artwork immediately after February 29, 2016 (EST) installation. Within 30 Days of Installation 5. Final inspection by the City of Dublin and closed permits. Within 30 Days of Installation Receipt of Artwork Maintenance Records EXHIBIT C PAYMENT SCHEDULE PHASE OF WORK DESCRIPTION OF PHASE % COMPLETION By Phase Overall ARTIST EXECUTION Execution of Contract 10% 10% $22,580 ........... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Phase I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Construction and Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 15% . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 25% . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $33,870 Integration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Phase II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Design and Clay Macquette of the . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 15% . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 40% . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $33,870 Five Sculptural Splash Elements of the Artwork . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Phase III . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Digitization of the Five Sculptural . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 15% . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 55% . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $33,870 Splash Elements of the Artwork . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Phase IV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Enlargement of Sculptural Splash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 15% . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 70% . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $33,870 Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Phase V . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Design, Clay Macquette and . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 15% . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 85% . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $33,870 Enlargement of Spirit of the Spring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Phase VI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Artwork Installation and Close Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 15% . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 100% . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $33,870 TOTAL ARTIST FEE $225,800 From Un- Appropriated Reserves From Designated Reserves Account CITY OF DUBLIN FISCAL YEAR 2014 -15 BUDGET CHANGE FORM Budget Change Reference #: X Budget Transfer Between Funds Amount Other Account Amount Public Art Fund (2801) - Public Art Emerald Glen Recreation & Aquatic Complex - Improvements pk0415.9400.9401 $50,000 Transfers In: 3500.9501.49999 $50.7000 Transfers Out: 2801.9501.89101 $50.7000 Budget increase request is for the fabrication and installation of an artwork based on the final approved design for the Emerald Glen Recreation and Aquatic Complex, the budget change is due to the size and height of the primary sculptural piece have been increased based on feedback from the City Council, which leads to increased costs. Posted By: CAUsers \agenda \Desktop \4.11 attch 5 4.11 attch 5 As Presented at the City Council Meeting 7/15/2014 Date: