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HomeMy WebLinkAbout8.1 Sports Ground Use Policy CITY OF DUBLIN AGENDA STATEMENT CI CITY COUNCIL MEETING DATE: February 22 , 1988 SUBJECT Dublin Sports Grounds Use Policy EXHIBITS ATTACHED A. Current Field Reservation Information B. August 11 , 1987 Park and Recreation Commission Agenda Statement C. September 8, 1987 Park and Recreation Commission Agenda Statement D. Proposed Use Policy E. Resolution Establishing Policies and Procedures for the Use of the Dublin Sports Grounds F. Resolution Establishing Field Use c(0/ Fees for the Dublin Sports Grounds RECOMMENDATION • 1 ) Adopt Resolution Establishing Policies and Procedures for the Use of the Dublin Sports Grounds 2 ) Adopt Resolution Establishing Field Use Fees FINANCIAL STATEMENT : None DESCRIPTION In July of 1986 , the City' s Recreation Department assumed the Field Scheduling responsibilities for the Dublin Sports Grounds from the Dublin San Ramon Services District. As part of the City' s agreement with DSRSD, it was agreed that the City would utilize the fee schedule adopted by the DSRSD Board as well as enforce any applicable park rules and regulations Exhibit A contains the fee schedules and reservation information that is currently utilized. One of the 1987 goals identified by the Recreation Department, and approved by the City Council, was to develop a field use policy for the Dublin Sports Grounds. This goal was initiated by staff who wanted to develop a comprehensive policy outlining the steps involved in reserving a ball field, and by the Park and Recreation Commission who wanted consideration given to waiving fees for organized youth leagues. Prior to developing a field use policy, staff met with the various user groups to solicit their input and also obtained field use policies from neighboring agencies. In addition, staff sent out a questionnaire to the current user groups to obtain more detailed information about their specific needs. The Park and Recreation Commission considered development of a field use policy at their August 11, 1987 and September 8, 1987 meetings (Exhibits B & C) . Based on the input received from the Commission and the public, staff developed the proposed Dublin Sports Grounds Field Use Policy as shown in Exhibit D. The proposed policy divides users into five classifications and identifies a priority system for use. The policy also outlines a reservation procedure that staff feels will simplify the issuance of permits . The fee schedule shown reflects the fees previously charged by DSRSD. Although the Commission was initially in favor of reducing or eliminating fees, they agreed to defer consideration of a new fee schedule until the City had a more accurate idea of the costs associated with operating and maintaining the fields. Therefore, it is the recommendation of staff that the City Council adopt the following resolutions: 1. Resolution Establishing Policies and Procedures for the Use of the Dublin Sports Grounds 2. Resolution Establishing Field Use Fees for the Dublin Sports Grounds The new policy will go into effect for the 1988 season beginning March 1, 1988. ITEM NO. go / 2i/ 0--10 A EXHIBIT A • blin Recreation Departmer • 116 Shannon Avenue - P.O. Box 340 Dublin, CA 94568 829-4932 DUBLIN SPORTS GROUNDS USE POLICY The Dublin Sports Ground are available to groups and individuals on a permit basis. facilities available include 4 baseball fields, 5 soccer fields (1 lighted) and 2 lighted softball fields. The following classifications shall apply for the purpose of determining applicable fees and charges as well as priority use: CLASSIFICATION OF USERS AND PRIORITY USE: I. Activities sponsored by the City of Dublin. II. Organized youth groups and school districts with whom the City has a reciprocal Facility Use Agreement. Organized groups whose members are under 19 years of age, under adult supervision and are recognized as having youth serving purposes as their major objectives. Fifty-one percent ( 51% ) of youth must be residents of Dublin. A roster will be requested with names and addresses of members. III. Organized non-profit adult groups with 51% of their membership being Dublin residents. A roster must be submitted with a list of the members and their addresses. IV. Private individuals or community groups (youth or adult ) not open to the public and which are using the sports grounds for private purposes. In this group are businesses located in the City of Dublin and private individuals who reside within the City of Dublin. V. Non-resident individuals or groups with less than 51% of their membership residing within the City of Dublin. Use of the Dublin Sports Grounds shall not be granted: a) To persons, groups, associations, clubs or organizations desiring such use for "private gain", which term is defined and herein to mean use for the principal purpose of making a profit not pledged to be devoted to public or welfare uses. b) To any individual or group, political or otherwise, that advocates the overthrow of the government of the United States of America or the State of California by force, violence or any other unlawful means. c) When determined by the Director of Recreation, such use may not be in the best interest of the City. RESERVATION PROCEDURE: 1. In order to reserve the Dublin Sports Grounds a permit must be submitted for classification approval. Use permits must be picked up in person at the Dublin Recreation Department Office, located at 11600 Shannon Avenue, Dublin. Permits will be accepted by appointment only, between 9:00a.m. and 4:00p.m. , Monday through Friday. FEES MUST BE PAID AT THE TIME THE PERMIT IS ISSUED. 2. The following deadline is established for acceptance of permits to accommodate requests by the priority system. Groups not meeting the established deadline will be considered on a first-come-first served basis, as field availability permits. Applications submitted less than two working days prior to the date requested will not be accepted. DUBLIN SPORTS CROUNDSCSE POLICY • Page Two a) Classification I may submit schedules up to one year in advance. b) Classifications II & III may submit schedules up to four months from season' s starting date. Groups will be responsible to submit proposed schedules including dates, times and requested fields for league play and tournaments. c) Classification IV may apply for permits up to two months from date requested. d) Classification V may apply for permits up to one month from date requested. 3 . Applicants must be at least 18 years of age. 4 . Any scheduling conflicts within the same classification will be worked out first between those groups involved before a permit is approved. FEE SCHEDULE: Casual Use Without Lights With Lights . Baseball $ 4 .00/hr per field Soccer $10.00/hr per field $30.00/hr per field Softball $ 5.00/hr per field $15.00/hr per field Continuous Use (Five consecutive days or one day per week for five consecutive weeks) Without Lights With Lights Baseball $2 .50/hr per field Soccer $5.00/hr per field $25.00/hr per field Softball $2 .50/hr per field $12.50/hr per field 1. There is a non-refundable fee of $5.00 for processing permits. 2 . There is a $25 . 00 refundable deposit on keys. 3 . There is a cleanup/damage deposit of $100.00 which is refundable if additional staff time is not required for cleanup and no damage is incurred. INSURANCE: All continuous users must provide insurance which is due at the time payment is made. Groups wishing to use fields for tournaments must also provide insurance. Applicants shall provide the City of Dublin with a valid Certificate of Liability Insurance written through carriers acceptable to the City of Dublin. Such certificate shall provide Bodily Injury and Property Damage Liability protection at a minimum limit of $500 ,000 per occurrence. This Certificate of Insurance shall name the City of Dublin and the Dublin San Ramon Services District as an additional insured in conformance with the Hold Harmless Agreement as outlined in the Facility Use Application and must specify that the user groups insurance shall be primary to any insurance carried by the City and the District. The Certificate of Insurance is due at the time final payment is made. PAYMENT: Payments can be made by check, money order or cash. Checks or money orders must be made out to the City of Dublin. If paying by • ' check, the check must be drawn on the account of the person listed as the applicant on the Dublin Sports Grounds Use Permit. • M • bDUBLIN SPORTS GROUNDSE POLICY Page three Casual Use - At the time a permit is accepted, full payment is due. Continuous Use - At the time a permit is completed and approved, full payment is due. IN CASE OF RAIN: Always check the Field Condition Board prior to use. No practice or play is permitted if the rain indicator light is on. Groups are responsible for assuring that all their teams observe this rule. Groups are responsible for setup of their own message relay system to notify their members and to have their members check the Field Condition Board prior to facility use. CANCELLATIONS: Credit will be issued if facility is not used DUE TO RAIN only if the user notifies the office within 48 hours after scheduled use date. Credit must be used within the season dates and cannot be • carried over to the next season. Credit will be issued if the facility will not be used on a scheduled date, if notice is given 14 days prior to scheduled use date. Any schedule changes must be made in writing and approved by the Recreation staff. Refunds will not be granted. KEYS: Keys will be issued on a sign-out basis to those groups wishing to use the restrooms or lights. Please call 829-4967 at least 24 hours in advance to setup an appointment to pickup keys. Keys will be issued to the applicant only Monday through Friday, 9 :00a.m.-4 :00p.m. Duplication of keys will not be permitted. Casual Use - Keys returned next working day following permit period. Continuous Use - Keys returned one week following the end of permit period. GENERAL REGULATIONS 1. Field maintenance (drag, water, lines, etc. ) is not included in fees. 2 . Equipment is not available for use. 3 . Only Recreation Department issued locks will be permitted on facilities. User will be charged for re-keying if keys are lost or not returned. 4 . The Dublin Sports Grounds are not available for use between December 15 and March 1 without written approval of the City. • The undersigned acknowledges receipt of a copy of the Dublin Sports Grounds Use Policy. Signature of Applicant Date Signature of Recreation Department Rep. Date EXHIBIT A DUBLIN RECREATION DEPARTMENT 11600 Shannon Avenue - P .O. Box 2340 Dublin, CA 94568 829-4932 ATHLETIC FIELD RESERVATION DUBLIN SPORTS GROUNDS 5 - Soccer Fields (1 lighted) 6 - Baseball ( 2 lighted) 1. Permit applications must be picked up in person at the Dublin Recreation Department Office located at Shannon Center, 11600 Shannon Avenue, Dublin. Reservations will be accepted between 9 :00a.m. and 4 : 00p.m. , Monday through Friday. FEES MUST BE PAID AT THE TIME THE PERMIT IS ISSUED. 2 . There is a non-refundable fee of $5.00 for processing permits. 3 . Fees are as follows : CONTINUOUS USE: (Five consecutive days or one day per week for five consecutive weeks) . Without Lights With Lights Soccer $5/hr per field $25/hr per field Baseball $2 . 50/hr per field $12.50/hr per field CCASUAL USE: Without Lights With Lights Soccer $10/hr per field $30/hr per field Softball $5/hr per field $1.5/hr per field Baseball $4/hr per field 4 . A cleanup/damage deposit of $100.00 is refundable if additional staff time is not required for cleanup and no damage is incurred. 5 . Field maintenance (drag, water, lines, etc. ) is not included in fees. 6 . Equipment is not available. 7 . Keys will be issued to those groups wishing to use the restrooms or lights . There is a $25.00 refundable deposit` on keys. Please call 829-4967 at least 24 hours in advance to setup an appointment to pickup keys. 8 . Credit will be issued if facility is not used DUE TO RAIN only if user notifies the office within 48 hours after scheduled use date. Credit will be issued if the facility (CP will not be used on a scheduled date if notice is given seven (7 ) days prior to scheduled use date. NO REFUNDS. • THESE REGULATIONS AND FEES ARE SUBJECT TO CHANGE WITHOUT NOTICE 0 EXHIBIT A DUBLIN SPORTS GROUNDS QUESTIONNAIRE 1 . What is the name of your organization? 2 . What ages does your organization serve? 3 . Approximately how many participants did your organization have during the 1986 season? 4 . Are fees charged to be a participant in your organization? Yes No If yes, what are the fees? 5 . What percentage of • the fees collected goes towards field use? % 6 . Approximately how many years/seasons has your organization used the Dublin Sports Grounds? 7 . Has your group made any "in-kind" contributions to the Dublin Sports Grounds? 8 . What is the earliest date that your organizations schedule for Sports Grounds use is available? 9 . Do you feel a priority system should be used in determining use of the Sports Grounds? Yes No If yes, rank in order 1 to 5 (1 being the highest priority) City/District Sponsored Programs Youth Leagues Community Leagues Adult Leagues Private Citizens 10 . Do you feel the field use fees charged are reasonable? Yes No Please explain: Thank you for taking the time to complete this questionnaire. If you have additional comments , please use the back of this form. EXHIBIT B CITY OF DUBLIN PARK AND RECREATION COMMISSION AGENDA STATEMENT MEETING DATE: August 11, 1987 SUBJECT Field Use Policy .- Dublin Sports Grounds EXHIBITS ATTACHED A) Dublin Sports Grounds Questionnaire B) Summary of Questionnaire Results RECOMMENDATION :Discuss, Provide Input FINANCIAL STATEMENT : None DESCRIPTION In July of 1986 the City of Dublin assumed the responsibility for the scheduling of the Dublin Sports Grounds from the Dublin San Ramon Services District. As DSRSD owned and maintained the fields, the City agreed to assess the user groups the fees established by the District and remit 85% of the fees collected to the District. At the July 8, 1986 meeting of the Park and Recreation Commission, Comissioner Hudak indicated a desire to develop a new Field Use Policy for the Dublin Sports Grounds with consideration given to waiving fees for youth leagues such as Little League and Soccer. As a result, a subcommittee of the Commission consisting of Commissioners Hudak and Schmitt was formed to assist staff with developement of a new policy. To date, staff has met with the various user groups to obtain their input on fees and charges for field use and has also obtained field use policies from neighboring agencies . In addition staff sent out a questionnaire to current user groups to obtain further information (Exhibit A) . The summary of the questionnaire results are contained in Exhibit B. However a new policy has not yet been completed. In the 1987 Goals and Objectives adopted by the City Council, the Recreation Department identified 20 goals to be accomplished. The sixth goal, and one receiving a high priority rating from the City Council, is to develop a field use policy for the Dublin Sports Grounds . Staff has identified an anticipated completion date for this goal of October, 1987 . In order to meet this date, a draft policy will be submitted to the Commission at their September 8, 1987 meeting. With regards to development of the policy, staff would like feedback from the Commission on the following: Priority of Use Should a priority system be used in determining use of the Sports Grounds and, if so, what should the priority of use be? Adult Leagues City/District Sponsored Leagues Private Citizens School Sponsored Leagues Youth Leagues ITEM NO. 6 . 3 0 AGENDA STATEMENT - Field Use Policy/Dublin Sports Grounds August 11, 1987 Page Two Fees and Charges 1 . Should field use fees be charged to youth leagues (Little League, Soccer, Bobby Sox) and if so, should they be assessed an hourly fee or a "per head" fee? 2 . Should field use fees be charged to adult leagues (Adult Soccer, Tri-Valley Softball ) ? 3 . Should field use fees be charged to groups wanting to use the fields on an occasional basis for practice, informal games, etc. ? EXHIBIT B )-1 (1) (1) 44 a) ul E -W u) >, U) 0 N In + (U ow o u) .0 Id -,4 4J .0 r-I 0 ni 4.4 C - 14 In o u) Q) o H 41 0 (1) > p >1.-1 4-) W C 0 -C 0 (/) I o (1) El o A i Q) •rI—-J 0 0 0 0 44 Q) t71•rI co s >•, r-I tT b >1 )-I >, E ra O >4 0 A -r4 .J E-1 H Ln •.4 £ a 4J U 4 >l in 1-1 Id N a U >4 C443 a) C v' (n 04) 4-40 (/)- H N M V. In a ul 44 0 't3 - Z3 a, U) tr 0 0 a) ,--1 4-) N cn U) ,s~ !-I .. $4 u) a) C CI) r••) o U) do n• I 't3 0 0 0 a a 0 0 U) A 'CI a3(1) tT >4 I Ln a) o 4•) (1) U) is Z 0 44 Q) 40 'O to p In s >, M 1.1 .-I O 0 Z (II )`I I >-, a) r0 a) W•ri N -r1 r-I r-I 4 a) 4-) Q) +1 44 ri W a)U) a W C:1 -.--1 O a) 4-1 ( E A Q-, >a) C4 W x rz, 0 .--1 ft) 0 °u U) u) O!•-I y.a H N $4 Z C > 1-1 010 0 .0 >,4-1 to V > u '0 ZS 0 at>, 0 U o 0o O -r1 -r-1 to .rI +) +) r-I -r♦ U) a) b O a) r••1 a) a, u)+) U) O H a H 0 •r{ r0 E: N Q) 44 0 A U) 0E00 > Oro i2. U a) )•1 I C-d (/) E-1 in a I o +1 C b • 0 0, Z 0 Q) 0 0 90 \•■i >4 -ri 0 C A )-t tT r-I y U1 (1) p kD .44 41:1 H W r-1 C a) )4 >+ >+ U 4 > $4 > u) 4J a) 4.4 0 0.H H A W C \\ .-I -ri U to 4-3 a 0 (1) 0+ (U +) U V Q)0 C 4.J M 0 0 0 o to C Z • • • U • a) a) X .0 o C ,d a)IcS V C _ pt 04 p c(ir H H N M d• (.l, 4-1 P O 4.) C -,-.1 4 Aw RC O u) m c x En a) Crl -r1 C O 4.1 V 4 A +) C 0 0 C O '10 .0H o a + W o a) oP 0 a) 0 -1 >1\ > E •d U) Z 0 to o O O 4j N o m Z [t, Q) C C U >,-ri CO )a $4 a) 0 c CD < M 00 r L U O '>4 r 0 0 5 4J $4 Q) U) )1 4.1 --4 a) r•1 p .-I tr .>4 U U a >I 't3 0 C Ia .0 0 I C) t/) njW 0 ro r0 Q) C a) 4 I Q) Cl. CL.0 I E-• E $4 A •-I a) Ka a) 4-1 a a) 0 a a0 a (nww HNMcrul Z a) N )4 tr a4e 00 Z co r-1 c H U) H 0 000 •• In A N al U N N Z A 4.) Z f•I Z U) 0 -1 U -,-4 (U Q) r-1 (U O U) 0 Z >4 0o a A N _— U C H (/) I:31.-1 co n:1 40 C 0 r4 )•1 a) A a -ri -ri I -1 CO +) IC C 4-1 a Cl.) c > a) 41 W O tT U) 4 gc 5 r- -) I a) (n 4 4.) u) ,-1 ro >`, al +) U >, + U) C ' D a) 4.) -1 U) C C r1 N d r CI) •.-I C c >1 <o a r-1 al C w tr 'o w o ro (n to 4-1 tU --1 $-1 H U a) b u) C rtf 04 0 it a) r0 A >1 a) C U) H -r4 -ri .c •ri a) 't7 U � a -r4 -'-1 A I U � U W U) C U) -r1 N 1.1 A ri 4 -r-I )-1 `rJ' -,- W U) -I U 0 El 0 0 v x E a (I) • m I - I I I z a w do >4 H 0 aW U) atan • • Ua > p Ei U r-1 N CO C' U1 1/40 N CO 01 H 44 EXHIBIT C CITY OF DUBLIN P AND RECREATION COMMISSI(Q AGENDA STATEMENT MEETING DATE: September 8 , 1987 SUBJECT • Dublin Sports Grounds Use Policy EXHIBITS ATTACHED • A. Proposed Policy B. Proposed Fee Schedules (3 Options) C. Summary of Continuous Users RECOMMENDATION ▪ 1. Review Proposed Policy and Fee Schedule Options 2 . Provide Staff With Comments FINANCIAL STATEMENT : Not Yet Determined DESCRIPTION ▪ At the August 11, 1987 meeting of the Park and Recreation Commission, the Commission discussed development of a Field Use Policy for the Dublin Sports Grounds, as well as revision of the use fees currently charged to user groups. Based on the input received from the Commission, staff has prepared a proposed Field Use Policy and three options for fee schedules. The proposed use policy Exhibit A divides the users into five classifications and identifies a priority system for use. The breakdown is as follows: I. City of Dublin II. Organized Youth Sports Groups (Resident/Non-Profit) III. Organized Adult Sports Groups (Resident/Non-Profit) IV. Dublin Residents and Businesses V. Non-Resident Individuals and Groups The proposed policy also outlines a reservation procedure that staff feels will simplify the issuance of permits. Three options for fee schedules have been prepared by staff . Option I This option provides for free use by those groups identified in Classification II (youth sports, schools) . All other users would be assessed an hourly charge. Option II This option assesses a $5.00 per member charge for those groups identified in Classification II in lieu of an hourly charge. Classifications III, IV and V are assessed an hourly charge. Although charging a flat fee per member would simplify the collection of fees, it poses a number of problems. Based on current membership of the three users groups identified in Classification II, the per member fee would increase the costs for Dublin Little League and Valley Christian School, but reduce the costs for Dublin United Soccer League. A comparison of hourly charges verses a per member fee follows: Group Members Hours Hourly Fee Per Head Fee Dublin Little League 400 745 $1582.50 $2000.00 Dublin United Soccer 750 1105 $6870.00 $3750.00 Vly Christian Schl 200 117 .5 $ 333.75 $1000.00 Another consideration is that Dublin United Soccer League utilizes lights and the other groups do not. ITEM NO. 5.2 gliolin Recreation Department • 11600 Shannon Avenue - P.O. Box 2340 Dublin, CA 94568 829-4932 DUBLIN SPORTS GROUNDS USE POLICY The Dublin Sports Grounds are available to groups and individuals on a permit basis . Facilities available include 4 baseball fields ( 1-300 ' , 3-200 ' ) , 5 soccer fields ( 1 lighted) and 2 lighted softball fields. The following classifications shall apply for the purpose of determining applicable fees and charges as well as priority use: CLASSIFICATION OF USERS AND PRIORITY USE: I . Activities sponsored by the City of Dublin. II . Organized youth groups and school districts with whom the City has a reciprocal Facility Use Agreement. Organized groups whose members are under 19 years of age, under adult supervision and are recognized as having youth serving purposes as their major objectives . Fifty-one percent ( 51% ) of youth must be residents of Dublin. A roster will be requested with names and addresses of members . III . Organized non-profit adult groups with 51% of their membership being Dublin residents. A roster must be submitted with a list of the members and their addresses. IV. Private individuals or community groups (youth or adult) not open to the public and which are using the sports grounds for private purposes . In this group are businesses located in the City of Dublin and private individuals who reside within the City of Dublin. V. Non-resident individuals or groups with less than 51% of their membership residing within the City of Dublin. Use of the Dublin Sports Grounds shall not be granted: a) To persons, groups, associations, clubs or organizations desiring such use for "private gain" , which term is defined and herein to mean use for the principal purpose of making a profit not pledged to be devoted to public or welfare uses . b) To any individual or group, political or otherwise. that advocates the overthrow of the government of the United States of America or the State of California by force, violence or any other unlawful means . c) When determined by the Director of Recreation, such use may not be in the best interest of the City. RESERVATION PROCEDURE: 1 . In order to reserve the Dublin Sports Grounds a permit must be submitted for classification approval . Use permits must be picked up in person at the Dublin Recreation Department Office, located at 11600 Shannon Avenue, Dublin. Permits will be accepted by appointment only, between 9 :00a.m. and 4 : 00p.m. , Monday through Friday. FEES MUST BE PAID AT THE TIME THE PERMIT IS ISSUED. 2 . The following deadline is established for acceptance of permits to accommodate requests by the priority system. Groups not meeting the established deadline will be considered on a first-come-first served basis, as field availability permits . Applications submitted less than two working days prior to the date requested will not be accepted. DUBLIN SPORTS GROL.QS USE POLICY 0 Page Two a) Classification I may submit schedules up to one year in advance. b) Classifications II & III may submit schedules up to four months from season' s starting date. Groups will be responsible to submit proposed schedules including dates , times and requested fields for league play and tournaments. c) Classification IV may apply for permits up to two months from date requested. d) Classification V may apply for permits up to one month from date requested. 3. Applicants must be at least 18 years of age. 4 . Any scheduling conflicts within the same classification will be worked out first between those groups involved before a permit is approved. FEE SCHEDULE: Casual Use Without Lights With Lights Baseball $ 4.00/hr per field Soccer $10.00/hr per field $30.00/hr per field Softball $ 5.00/hr per field $15.00/hr per field Continuous Use (Five consecutive days or one day per week for five consecutive weeks ) Without Lights With Lights Baseball $2 .50/hr per field Soccer $5.00/hr per field $25.00/hr per field Softball $2 .50/hr per field $12. 50/hr per field 1. There is a non-refundable fee of $5.00 for processing permits. 2. There is a $25. 00 refundable deposit on keys. 3 . There is a cleanup/damage deposit of $100.00 which is refundable if additional staff time is not required for cleanup and no damage is incurred. INSURANCE: All continuous users must provide insurance which is due at the time payment is made. Groups wishing to use fields for tournaments must also provide insurance. Applicants shall provide the City of Dublin with a valid Certificate of Liability Insurance written through carriers acceptable to the City of Dublin. Such certificate shall provide Bodily Injury and Property Damage Liability protection at a minimum limit of $500 ,000 per occurrence. This Certificate of Insurance shall name the City of Dublin and the Dublin San Ramon Services District as an additional insured in conformance with the Hold Harmless Agreement as outlined in the Facility Use Application and must specify that the user groups insurance shall be primary to any insurance carried by the City and the District. The Certificate of Insurance is due at the time final payment is made. PAYMENT: Payments can be made by check, money order or cash. Checks or money orders must be made out to the City of Dublin. If paying by check, the check must be drawn on the account of the person listed as the applicant on the Dublin Sports Grounds Use Permit. DUBLIN SPORTS GROtOS USE POLICY Page three Casual Use - At the time a permit is accepted, full payment is due. Continuous Use - At the time a permit is completed and approved, full payment is due. IN CASE OF RAIN: Always check the Field Condition Board prior to use. No practice or play is permitted if the rain indicator light is on. Groups are responsible for assuring that all their teams observe this rule. Groups are responsible for setup of their own message relay system to notify their members and to have their members check the Field Condition Board prior to facility use. CANCELLATIONS: Credit will be issued if facility is not used DUE TO RAIN only if the user notifies the• office within 48 hours after scheduled use date. Credit must be used within the season dates and cannot be carried over to the next season. Credit will be issued if the facility will not be used on a scheduled date, if notice is given 14 days prior to scheduled use date. Any schedule changes must be made in writing and approved by the Recreation staff. Refunds will not be granted. KEYS: Keys will be issued on a sign-out basis to those groups wishing to use the restrooms or lights. Please call 829-4967 at least 24 hours in advance to setup an appointment to pickup keys. Keys will be issued to the applicant only Monday through Friday, 9:00a.m. -4 :00p.m. Duplication of keys will not be permitted. Casual Use - Keys returned next working day following permit period. Continuous Use - Keys returned one week following the end of permit period. GENERAL REGULATIONS 1. Field maintenance (drag, water, lines, etc. ) is not included in fees. 2 . Equipment is not available for use. 3 . Only Recreation Department issued locks will be permitted on facilities. User will be charged for re-keying if keys are lost or not returned. 4. The Dublin Sports Grounds are not available for use between December 15 and March 1 without written approval of the City. The undersigned acknowledges receipt of a copy of the Dublin Sports Grounds Use Policy. Signature of Applicant Date Signature of Recreation Department Rep. Date VIII RESOLUTION NO. 31 -88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN A RESOLUTION ESTABLISHING POLICIES AND PROCEDURES FOR THE USE OF THE DUBLIN SPORTS GROUNDS WHEREAS, effective January 1 , 1988 the City of Dublin assumed the responsibility for recreational activities and programs, to include scheduling of the Dublin Sports Grounds from the Dublin San Ramon Services District; and WHEREAS, the Dublin Sports Grounds is a community park utilized much of the time by youth and adult sports groups for organized sports leagues; and WHEREAS, in addition to use by organized sports leagues the park will be utilized by the community; and WHEREAS, the sound management of a facility requires written policies and procedures outlining the appropriate use of the facility. NOW THEREFORE, BE IT RESOLVED THAT THE City Council of the City of Dublin does hereby adopt the Dublin Sports Grounds Use Policy contained in Exhibit A, which shall serve as the official guidelines in the management of the Dublin Sports Grounds. PASSED, APPROVED AND ADOPTED this 22nd day of February 1988 AYES: Councilmembers Hegarty, Moffatt, Snyder, Vonheeder and Mayor Jeffery NOES: None ABSENT None -Mayor/ ATTEST: C PaL City le' 0 RESOLUTION NO. 32 -88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN A RESOLUTION ESTABLISHING FIELD USE FEES FOR THE DUBLIN SPORTS GROUNDS WHEREAS, effective January 1 , 1988 the City of Dublin assumed the responsibility for recreational activities and programs, to include scheduling of the Dublin Sports Grounds from the Dublin San Ramon Services District; and WHEREAS, the Dublin Sports Grounds is utilized much of the time by youth and adult sports groups for organized sports leagues; and WHEREAS, to reserve a field for use by the organized sports leagues, a field use fee is charged; and WHEREAS, the revenue derived from field use fees is retained by the City; and WHEREAS, the proposed fee schedule reflects the rates previously charged by the Dublin San Ramon Services District. NOW THEREFORE, BE IT RESOLVED THAT THE City Council of the City of Dublin does hereby adopt the Field Use Fees for the Dublin Sports Grounds as contained in Exhibit A. PASSED, APPROVED AND ADOPTED this 22nd day of February 1988 . AYES: NOES: ABSENT: Mayor / ATTEST: City IllAirk ® EXHIBIT A DUBLIN SPORTS GROUNDS FEE SCHEDULE Casual Use Without Lights With Lights Baseball $ 4.00/hr per field Soccer $10.00/hr per field $30.00/hr per field Softball $ 5.00/hr per field $15.00/hr per field Continuous Use (Five consecutive days or one day per week for five consecutive weeks ) Without Lights With Lights Baseball $2 . 50/hr per field Soccer $5. 00/hr per field $25.00/hr per field Softball $2 .50/hr per field $12.50/hr per field 1. There is a non-refundable fee of $5.00 for processing permits. 2. There is a $25.00 refundable deposit on keys. 3 . There is a cleanup/damage deposit of $100.00 which is refundable if additional staff time is not required for cleanup and no damage is incurred.