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Home My WebLink AboutReso 191-00 HQE I580/SRRd/FoothRESOLUTION NO. 191 - 00 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AMENDMENT TO AGREEMENT WITH HQE, INCORPORATED FOR ENGINEERING SERVICES WHEREAS, the City Council of the City of Dublin approved an agreement for engineering services with HQE, Inc. for the preparation of a Project Study Report (PSR) for the 1-580/San Ramon Road- Foothill Road Interchange Improvement on February 1, 2000; and WHEREAS, HQE Inc. had completed the PSR and Caltrans has tentatively approved the report; and the next step in acquiring Caltrans approval is the preparation of the Project Report/Environmental Documentation (PR/ED); and WHEREAS, HQE's Scope of Work is proposed to be expanded to include the preparation of the PR/ED and the not-to-exceed amount to perform this task is $160,972, and WHEREAS, the Cities of Dublin and Pleasanton had previously agreed to equally share the cost of preparing the PSR, and similarly Dublin had requested Pleasanton to equally share the cost of preparing the PR/ED, through a funding agreement that has not yet been completed. WHEREAS, the City of Dublin desires to advance the project, and to do so it is necessary for Dublin to fully fund the cost of preparing the PR/ED. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve Amendment No. 1 to the agreement with HQE, Inc. to include the preparation of the Project Report/Environmental Document, which is attached hereto as "Exhibit A" . BE IT FLIRTHER RESOLVED that the Mayor is authorized to execute the amendment. PASSED, APPROVED AND ADOPTED this 21~ day of November, 2000. AYES: Councilmembers Howard, McCormick, Zika, Vice Mayor Lockhart and Mayor Houston NOES: None AB SENT: Non e ABSTAIN: None ATTEST: C~C~it~ .er~kkL C 1 K2/G/11-21-00/reso-hqe.doc (Item 4.2) g :\engfihqeXreso I stanmdNov21-2000 Mayor e e ;;. z6:3 /) EXHIBIT "A" OF RESOLUTION' -00 AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND HQE, INCORPORATED FOR ENGINEERING SERVICES WHEREAS, the City of Dublin (hereinafter referred to as II CITY") and HQE, Inc. (hereinafter referred to as "CONSULTANT"), entered into an agreement on February 1, 2000 to prepare a . Project Study Report for the I-S80/San Ramon Road-Foothill Road Interchange Improvement; and WHEREAS, the Scope of Work to be performed is proposed to be extended; and WHEREAS, the not-to-exceed contract amount is proposed to be increased to cover the cost of the additional work; . NOW, THEREFORE, the parties hereto agree as follows: Scope of Work The Scope of Work shall be extended to include preparation of the Project Report/Environmental Documentation as described in HQE's Revised Scope of Work/Fee Estimate dated September 21, 2000 (Phase 1) for the I-580/San Ramon Road-Foothill Road Interchange Improvement Project (attached). Extension of Term The to~ cost for time-and-materials work under this amendment shall not exceed an additional $160,972. CITY OF DUBLIN Mayor ATTEST: City Clerk HQE, ll)JCORPORA TED 4~~.~ .' . Heidi M. Duren Date: /0 /2. 7 ~C' , ( I II. 2./~ oCt tI,,- e e EXHlBIT A SCOPE OF SERVICES .AND SCHEDULE :S ":31 PER HQE, Inc., Revised Scope ofWorklFee Proposal dated January 19,2000 for the San Ramon RoadlI-S80 Interchange Modifications Project Study Report (ATTACHED). Exhibit A p.,,,,... 1 ",f' 1 ~ , e e b ~:31 City of Dublin San Ramon RoadlI-SSO Interchange Modifications Project Study Report - Scope of Work The existing San Ramon RoadlI-580 Interchange is a four quadrant cloverleaf (Caltrans Type L- 10) interchange providing free flow characteristics for all movements. It is limited in it's capacity, however, due to the short weaving distances between loop ramps. It also limits the available weaving distance for the 1-580 westbound to San Ramon Road northbound movement due to its close proximity to the Dublin Boulevard/San Ramon Road Intersection, causing . potential safety issues. In order to address these issues, the City of Dublin proposes to modify the interchange by realigning the westbound and eastbound diagonal off-ramps to a tee intersection "with San Ramon Road/Foothill Boulevard. Major features of the proposed project include: . Realignment of the westbound 1-580 off ramp terminus to a tee intersection at San Ramon Road and installation of a new signal; . Realignment of the eastbound 1-580 offramp terminus to a tee intersection at Foothill Road (San Ramon Road) and installation of a new signal; . Potential removal of westbound 1-580 to southbound San Ramon Road loop ramp; . Potential removal of eastbound 1-S80 to northbound 'San Ramon Road loop ramp. The Scope of Work for this effort will require preparation of a Project Study Report (PSR) in accordance with Caltrans' standards. . The detailed Scope of Work will include the following tasks: Task 1- Preliminary Data Preparation/Collection a. Site Visits The project team will conduct site visits as necessary to identify and understand existing field conditions. Assumes two site visits. b. Prepare/submit Encroachment Permit Application for field work An encroachment permit application will be prepared for the City's signature to obtain right of entry for site visits. . C:\City ofDublin\sanramonscopepsr.doc Page 1 of7 01/19/00 e e' ? ~ ~1 City of Dublilz HQE, Inc. San Ramon Road/I-S80 Interchange Project Study Report Scope of Work c. Traffic Data/Forecasts (Existing and 2025 traffic volumes) This task includes collecting eXisting traffic data from Caltrans and the Cities of DublinlPleasanton, and projecting peak hour traffic volumes for the design year 2025 using the Tri- Valley model developed by others. AM and PM peak two-hour period traffic counts will be performed at the following locations: . I-5801F00thilllSan Ramon Interchange - all 8 ramps plus through movements on Sam Ramon RoadIFoothill Boulevard . Sam Ramon RoadlDublin Boulevard intersection . Foothill Boulevard/Canyon Road intersection The traffic forecasting methodology will be confirmed with Caltrans prior to use of the forecasts for the traffic operations analysis.' The most current version of the Tri- Valley EMME/2 Transportation Model that is consistent with a current version of ABAG Projections land use will be obtained, checked for accuracy, and adjusted as necessary. The model will be applied to generate 2025 traffic forecasts for the freeway mainline, ramps, and adjacent intersections. The model results \vil1 be adjusted based on observed traffic counts using a procedure approved by Caltrans. d. Aerial Photos Obtain aerial photographs of the interchange for use in preparing the conceptual geometry for two alternatives. e. Collect all available information Includes construction record drawings ("as-builts"), bridge plans, geotechnical information, utility information, Right of Way Record Maps, Hard Copy maps, Floodplain Data, etc. Task 2 - Project Management a. Administration Includes monthly Invoicing, Progress Reports and Contract Compliance. b. Schedule/Budget Control Prepare initial PSR schedule and budget and monitor them as necessary to continually reflect project status. Update Schedule only if impacts become significant. r..\r:itv nfDnhlin\samamonscouensr.doc Page 2 of7 01/19/00 e San Ramon RoadlI-580 Intercltange Project Study Reporl Scope of Work e rt ~ 'g'1 City of Dublin HQE, Inc. c. Agency Coordination Coordinate with the City of Dublin, Caltrans, City of Pleasanton and Utility Companies as necessary. d. Subconsultant Coordination Manage and monitor all subconsultant services for contract compliance and prepare Subconsultant Agreements. Task 3 - Meetings a. Kick-off Meeting with Caltrans/City ofDub1inlCity of Pleasant on Key project team members will attend this introductory meeting to discuss overall project goals, schedules, and requirements. HQE shall prepare meeting minutes for distribution to all attendees. b. PDT Team Meetings Monthly meetings will be held to discuss project progress and resolve outstanding issues. HQE will prepare meeting minutes for each meeting for distribution to attendees and pertinent team members. Assumes 8 meetings. c. Technical Coordination meetings Meetings will be held as necessary to discuss technical issues such as geometry, environmental concerns, traffic proj ections, etc. Assumes a total of six (6) meetings. d. Meetings with Cities of Dublin and Pleasanton Assumes four (4) meetings to provide project status updates and present outstanding issues, if any. Task 4 - Draft PSR a. Prepare preliminary horizontal geometry Graphical layouts of the proposed project will be prepared on aerial photos to show the baseline features of the project. The geometry will be used to assess environmental impacts, impacts to utilities, and confirm that the proposed project lies within existing right of way. It is assumed that there will be only two Project Alternatives. C:\City ofDublin\sanramonscopepsr.doc Page 3 of? 01/19/00 e e 9c131 City of Dublin HQE, Inc. San Ramon Road/I-580 Interchange Project Study Report Scope of Work b. Draft Construction Cost Estimates Prepare PSRlevelcost estimates according to Caltrans standards. - c. Right of Way Data Sheets Prepare right of way data sheets in accordance with Caltrans standards. Utility relocation information is included in the data sheets. d. Environmental' Analysis The environmental processing for the proposed project is designed to fulfill requirements specified in CEQA, the CEQA. Guidelines, NEP A and other applicable regulations. The appropriate environmental document for this undertaking is assumed to be a Categorical Exemption (CE) under CEQA and a Categorical Exclusion (CATX) under NEP A. The CE/CATX will not be prepared until the Project Report/Environmental Document Phase of the. project. No formal public meetings are anticipated at this time. . PAR staff anticipates attendance at one initial project initiation meeting. Additional meetings can be attended- on a time-and-materials basis. . PAR will conduct a preliminary environmental assessment consisting of a windshield reconnaissance and record searches. . Documentation will consist of a memorandum including the findings of the record ,searches, results of the windshield surveys, a listing of the required technical studies and a recommendation of the anticipated environmental document type required should the PSR advance to a formal project. . Since it is anticipated that a CE/CATX will be prepared, the report will not address mitigation costs. If the Preliminary Environmental Assessment concludes that a more lengthy and formal environmental process is required, the scope may require -adjustment to include a discussion of mitigation costs and timelines. . PAR will rely on information contained in the City of Dublin's General Plan and any updates and will request a records search of the archaeological information maintained at the Northwest Information Center of the California Historical Resources Information System. Other repositories of data sensitive species (California Natural Diversity Data Base) and other resource areas will be contacted as appropriate. . PAR will conduct record searches and windshield surveys for the disciplines listed below. Additional analyses needed to provide detailed information regarding r".\r;n, "f" Tl,,'hl;,"\c~n~TT"\n" c::~nnp..n~ .nor. Pa2:e 4 of 7 01/19/00 e San Ramon RoadlI-580 Interchange Project Study Report Scope of Work e, /0 1/-:31 City of Dublin HQE,Inc. . wetlands, biological resources, cultural resources, noise, visual and socioeconomic conditions are not included in this PSR scope. Biological Resources Record searches of the California Natural Diversity Data Base (CNDDB) will be assessed for plant and animal species of special concern that might occur in the project area and a preliminary assessment as to whether habitat exists in the project area. This work does not include full protocol surveys, a wetlands delineation or detailed surveys of wildlife or vegetation mapping. Noise .A..n assessment of the potential for noise impacts will be based on identification of potentially sensitive receptors during the windshield survey. No modeling analysis will be provided. Visual A brief assessment of potential for impacts to scenic resources will be made based on a windshield survey of the site and surrounding land uses. Land Use/Socioeconomic Issues A brief assessment of potential for land use and socioeconomic impacts will be made based on a windshield survey of the site and surrounding land uses and on information contained in the City's General Plan. Cultural Resources PAR will request a record search be conducted at the California Historical Resources Information System, Northwest Information Center maintained by Sonoma State University, Robnert Park. The examination of records at this institution will' provide data on known site locations within or adjacent to the project. A windshield survey of the area will be conducted to identify thepotential for or presence of historic buildings or obvious prehistoric and historical features or sites along the existing right of way. C:\City ofDublin\sanramonscopepsr.doc Page 5 of7 01/19/00 e e II ct 1; '7 City of Dublin HQE, Ine. San Ramon Roadll-580 Interchange Project Study Report Scope of Work Other disciplines, including air quality, will be addressed based on documentation available in the City of Dublin General Plan and General Plan EIR or other recently prepared studies for the area. e. Accident Data Review Obtain the most recent TASAS output from Caltrans to quantify accidents per million vehicle kilometer and compare those to statewide averages for similar facilities. f. Traffic Operations Analysis' Perform traffic operations analysis for the No Build and one Project Alternative (preferred Alternative) for existing and design year 2025 conditions. The analysis includes intersection levels of service, ramp junction analysis and queuing analysis for intersections and ramp metering operations at on-ramps. Information will be provided in Draft, Final Draft, and Final Traffic Operations Analysis Report. g. Design Exception Fact Sheets Prepare fact sheets for approval by Caltrans for all non-standard design features. It is anticipated that three fact sheets will be required (Mandatory, Advisory and Ramp Metering/HOV By-pass). h. Initial Site Assessment (ISA) Includes: site visit to review existing conditions, record evaluation of Federal, State and County environmental databases to search for hazardous substance releases in the vicinity of the project site; review of historical aerial photographs to evaluate previous land uses; review of Record Drawings to develop a preliminary assessment of anticipated geotechnical conditions and investigations requirements; and a letter-report summarizing the results of the site visit and records review activities. 1. DraftMOU Coordinate the preparation of the Draft Memorandum of Understanding (MOD), and between Caltrans and the City of Dublin. J. QAJQC of Draft PSR prior to submittal Perform internal quality control check of Draft PSR to assure that all elements of the report have been adequately and properly addressed. r.\r,tv nfnnhlin\sanramonscouensr.doc Page 60f 7 01/19/00 San ~amon RoadlI-580 IrChange Project Study Report Scope of Work e J) ~" J? City of Dublin HQE,Inc. Task S - Final Draft PSR a. Prepare Response to Comments received from Cities/Caltrans b. 1dentifyIResolve Outstanding issues, if any c. Incorporate Comments as appropriate d. Submit Final Draft PSR TaSk 6 - Final PSR a. Incorporate any remHinlng comments b. Submit Final PSR for approval & signature Assumptions. · Right of way acquisition is not requir~d for the proposed modifications. · No impacts to Dublin Creek or the Cemetery on the north side ofI-580. · CTC Action is not required. - Revised Freeway Agreement is not required (Le. no change in access points). - Potholing of existing utilities is not required (no high risk facilities). - Processing time of 9 months. - Traffic Data includes only existing and design year (2025) analysis. · No exceptions to Caltrans Longitudinal Encroachment permit policy are required (utilities). - All agreements will be coordinated- only; actual preparation is by Agencies. - Appropriate Environmental Documentation is Categorical Exemption/Exclusion. · Traffic model will come from Dowling; will use only one model (Tri- Valley or Dublin). -No metric mapping will be required at this stage; aerial photographs will be used for geometric exhibits. ProDosed Project Team CCS Planning & Engineering, Inc. P.A.R Environmental Services, Inc. The Mark Group, Inc. C:\City of Dublin \sanramonscopepsI.doc Traffic DataIForecasts & Traffic Operations .Analysis Environmental ,Initial Site Assessment (ISA) - Geotechnical Page 7 of7 01/19/00 - ) S 4 1;7 Task Number/ Project Project Design CADD/ Office I Total Description Manager Engineer Engineer Designer Admin Hours $ 120.00 $ 100.00 $ 66.00 I $ 65.00 $ 50.00 Task 1- Preliminarv Data PreoarationlCollection I a. Site Visits 2 6 6 2 01 ]6 b. Encroachment Permit Application 1 0 0 0 1 2 c. Traffic Data/Forecasts CCS Planning & Engineering - $12.160 0 d. Aerial Photos 0 2 4 0 0 6 e. Collect all available information 0 8 16 0 41 28 Task 1 Total 3 16 26 2 5 -.., ::1_ I Task 2 - Proiect Management a. Administrati01l 9 6 0 0 18j 33 b. SchedulelBudget Control 24 12 0 0 0 36 c. Agency Coordination 24 12 4 0 0 40 d. Sub consultant Coordination 24 15 12 0 0 51 Task 2 Totall 81 45 16 0 181 160 Task 3'- Meetinas I I I a. Kick-off Meeting I 3 5 3 01 ] 12 b. PDT Team Meetim!s I 161 241 01 0 81 48 c. Technical Coordination meetin!!s I 12 12 181 01 61 48 d. Meetin!!s with City 8 16 0 01 4 28 , Task 3 Total I 39 571 211 0 191 136 Task 4 - Draft PSR I 1 . I I a. Conceutua1 GeometrvlDraft Reuort 41 40 80 30 01 154 b. Draft Construction Cost Estimates 3 16 32 0 01 51 c. Ricl1t of Way Data Sheets 2 4 8 0 01 14 d. Environmental Documentation -\ PAR - $5,000 0 e. Accident Data Review 0 41 81 or 0 12 f. Traffic Operations Analvsis I CCS Planning & Engineering - $16,740 0 2. Desi!!II Exception Fact Sheets, ifreouired 2 4 8 4 41 22 h. Initial Site Assessment (ISA) The Mark Group - $3,500 0 i.MOD 2 2 0 0 0 4 ;. QAiOC of Draft PSR 4 21 0 0 0 6 Task 4 Total 17 72 136 34 4 263 Task 5 -' Final Draft PSR I I a_ Preuare Response to Comments 1 3 8 12 01 31 26 b. Identifv/Resolve Outstanding issues, if any . 2 4 0 0 0 6 c. Incoroorate Comments as appropriate 2 121 24 81 01 46 d. Submit Final Draft PSR/PR 1 3 3 0 0 7 Task 5 Total 81 27 39 81 3 85 Task 6 - Final PSR I 1 I I I , a. L,coroorate any remaining comments I 21 6 12 41 2 ... " ..0 b. Submit Final PSRlPR for approval & signature 1 2 3 0 01 6 Task 6 Total 3 8 15 4 2 ....., ::J~ , TOTAL HOE HOURS 151 225 253 48 51 i28 TOTAL HQE COST 1 $ 18,120 $ 22.500 $ 16,698 $ 3,120 I $ 2.550 I S 62.988 e City of Dublin e San Ramon RoadlI..580 Interchange Modifications Project Study Report Fee Estimate Summary High Quality Engineering - Prime Consultant $ CCS Planning & Engineering - Traffic $ PAR Environmental - Environmental $ The Mark Group, Inc. -Geotechnical $ TOTAL COST $ Estimated Direct Costs Reproduction MailJDelivery Charges $ $ Total Direct Costs $ 66,188 28,900 5 ;000 3,500 103,588 2,700 500 3,200 It! ~:31 Note: Reproduction Costs assume the following number ofPSR copies for each submittal: City of Dublin CAL TRANS City of Pleasanton Project Team Total Copies All Direct Costs will be billed at actual cost sanramoncostpsr.xls 1 of 1 5 10 5 7 27 1/19/00