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HomeMy WebLinkAboutReso 130-92 Senior Center Advisory Committee Bylaws RESOLUTION NO. 130 - 92 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ADOPTING AMENDED BYLAWS AND RULES OF PROCEDURE FOR THE SENIOR CENTER ADVISORY COMMITTEE WHEREAS, Resolution No. 48-92 was adopted by the City Council on April 27, 1992' which established the Bylaws and Rules of Procedure for the Dublin Senior Center Advisory Committee; and WHEREAS, it is necessary to amend the method of appointment section of the Bylaws and Rules of Procedure to correctly reflect the fact that a directly elected Mayor shall make all appointments to Boards, Commissions and Committees, with the approval of the City Council; and WHEREAS, the Mayor may, without the approval of other Councilmembers, remove a Committee Member at any time during the Committee Member's term of office; and WHEREAS, it is appropriate to specify that the length of terms shall be for four (4) years except that initially, two (2) Committee Members shall be appointed to serve two (2) year terms. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby adopts amended Bylaws and Rules of Procedure for the Senior Center Advisory Committee as contained in Exhibit A, attached hereto. PASSED, APPROVED AND ADOPTED this 9th day of November, 1992. AYES: Councilmembers Burton, Howard, Jeffery, Moffatt and Mayor Snyder NOES: None ABSENT: None ABSTAIN: None Mayor CITY OF DUBLIN DUBLIN SENIOR CENTER ADVISORY COMMITTEE BYLAWS AND RULES OF PROCEDURE I. GENERAL PROVISIONS A. These Rules of Procedure shall be known as the Bylaws and Rules of Procedure of the Dublin Senior Center Advisory Committee of the City of Dublin. A copy of these Rules and amendments thereto, shall be filed in the offices of the City Clerk for examination by the public. B. These Rules and any amendments hereto shall be effective on the date of the adoption hereof, and shall govern the meetings and activities of the Advisory Committee. IIo COMMITTEE COMPOSITION AND METHOD OF APPOINTMENT A. The Advisory Committee shall be composed of five members. The Mayor shall make all appointments to the Committee, with the approval of the City Council. B. Committee members may resign at any time by giving written notice to the Mayor, City Clerk and Senior Center Staff. C. One member of the Parks and Recreation Commission shall serve as a non-voting member of the Advisory Committee. III. TERM OF OFFICE AND REMOVAL Ao Members shall be appointed to the Senior Center Advisory Committee by the Mayor, subject to the approval of the Council, and shall serve their respective terms of office at the sole pleasure of the Mayor. B. The Mayor may, without the approval of the Councilmembers, remove a Committee Member at any time during the Committee Member's term of office. Removal and appointment of Senior Center Advisory Committee Members shall be made only at a regularly scheduled meeting of the City Council. C. Committee members shall be appointed for terms which run four (4) years beginning in December of even numbered election years and ending in November of even numbered election years. Two (2) Committee members shall initially be appointed to two (2) year terms. At the end of a Committee member's term, the Committee member may be reappointed to the Committee in the same manner as the initial appointment. There shall be no limit to the number of terms a Committee member may serve. -1- IVo D. If a member of the Advisory Committee is absent from all regular meetings for a period of 90 days from the last regular meeting without permission from said Advisory Committee, or if a Committee member ceases to reside in the City of Dublin, said Committee member's office shall be declared vacant. VACANCIES Vacancies on the Advisory Committee occurring other than by expiration of term shall be filled for the unexpired portion of the term in the same manner as the original appointment. OFFICERS A. Election and Term of Office. The Chairperson and Vice Chairperson are elected by the majority of the Advisory Committee for a 1-year term and hold office until their successors are elected, or until their terms as members of the Advisory Committee expire· The officers are elected at the first meeting of the Advisory Committeein December of each year. Elections, whether regular or to fill vacancies shall be held only if 5 Advisory Committee members are present. The secretary to the Advisory Committee will be the City Manager or his designate. B. Vacancies. In case of any vacancy in the Office of Chairperson or Vice Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such vacancy. The person so elected shall serve the balance of the term. C. Duties of Officers. The Chairman performs the following duties: Presides at all meetings of the Advisory Committee. Appoints sub-committees and chairpersons of sub-committees as necessary. Signs correspondence on behalf of the Advisory Committee. Represents the Advisory Committee before the Parks & Recreation Commission and City Council. Performs other duties necessary or customary to the office. In the event of the absence of the Chairperson or his/her inability to act, the Vice Chairperson presides in place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and the Vice Chairperson, the remaining members shall elect one of their members to act as temporary Chairperson. D. The Sub-Committees. The Advisory Committee or the Chairperson, upon direction of the Advisory Committee, may appoint several of its members, but fewer than a quorum, to serve as a Sub-Committee. On certain occasions, such as when a particular kind of expertise or public representation is desirable, the Advisory Committee may appoint non-members to the Sub-Committee. Sub-Committee's make recommendations directly to the Advisory Committee. -2- A Sub-Committee may not represent the Advisory Committee before the Parks and Recreation Commission and the City Council or other bodies unless it has first received the authorization of the Advisory Committee to do so. VI. MEETINGS Ao The Advisory Committee shall hold regular meetings at least once per month at a designated time and place which shall be fixed and determined by the Advisory Committee and entered upon its minutes. All meetings of the Advisory Committee shall be open to the public. Special meetings of the Advisory Committee may be called by a majority of the members thereof, or by the Chairperson thereof. Notice of any such special meeting shall be given as required by law. B. A majority of the voting members of the Advisory Committee shall constitute a quorum for the purpose of transacting business. The secretary shall keep minutes of all regular and special meetings of the Advisory Committee, and these shall be sent to all members and administrative officers in advance of the meeting in which they are to be approvedo VII, GENERAL RESPONSIBILITIES OF THE COMMITTEE The Advisory Committee shall consider and make recommendations as it deems necessary to the Parks and Recreation Commission, City Council, and to City Staff in all matters pertaining to the operation and maintenance of an effective, efficient, and adequate Senior Center for the citizens of Dublin° Such recommendations would include, but are not limited to the following: recommendations for the development, improvement and/or modification of senior services and facilities; future senior needs; conduct of persons using the Senior Center; and rules for the use of the Senior Center by the public. VIII.DUTIES OF COMMITTEE TO BE ADVISORY ONLY It is intended that the Advisory Committee shall be an advisory body to the Parks and Recreation Commission and City Council. Nothing herein contained shall be construed as a limitation on the power of the City Council or the Administrative Staff of the City or any other agency in their supervision, or authority over property or personnel which are under their respective jurisdictions. IX. STAFF ASSISTANCE The City Manager shall provide the Advisory Committee with such information and Staff assistance as the Advisory Committee may, from time to time request, subject to the limitations imposed by the City Council. X. M~ENDMENTS These Bylaws and Rules of Procedure may be amended in the same manner as originally adopted. -3-