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HomeMy WebLinkAboutReso 140-92 ACM/ASD Classif RESOLUTION NO. 140 - 92 ARESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AMENDING THE CLASSIFICATION PLAN WEEREAS, in accordance with the Personnel System Rules, the City Council adopted Resolution No. 30-84 and subsequent amendments which comprise the Classification Plan; and WHEREAS, resulting from the creation of two new positions: Finance Manager and Assistant City Manager/Administrative Services Director, additional job classifications are needed; and WHEREAS, the adoption of a job classification is required for all authorized positions. NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent amendments shall be further amended to include new classifications and job descriptions for the positions of Finance Manager and Assistant City Manager/Administrative Services Director as set forth in Attachment A and Attachment B respectively. BE IT FURTHER RESOLVED that this document shall become a part of the official Classification Plan for the City of Dublin. PASSED, APPROVED AND ADOPTED this 14th day of December, 1992. AYES: Councilmembers Burton, Houston, Howard, Moffatt, & Mayor Snyder NOES: None ABSENT: None ATTEST~i~tCi~er~ _ a: reso140. agenda#10 ASSISTANT CITY MANAGER/ADMINISTRATIVE SERVICES DIRECTOR ~EFINITION The Assistant City Manager/Administrative Services Director is a manage- ment position exempt from the competitive service. The Assistant City Manager/Administrative Services Director serves as the principal assistant to the City Manager performing responsible administrative duties and acting as City Manager in the absence of the City Manager. This position plans, directs and reviews administrative services including Finance, Central Services (Personnel, Data Processing, Public Information, Waste Management, Disaster Preparedness, Legislative Analysis and Special Projects), Risk Management and Insurance functions and shall be designated as City Treasurer. SUPERVISION. RECEIVED.AND EXERCISED Reports to and receives administrative direction from the City Manager. Exercises direct and indirect supervision over management, professional, technical and clerical staff. Acts as City Manager in the absence of the City Manager. EXAMPLES OF DUTIES Duties may include, but are not limited to, the following: Plan, direct and coordinate operations of the Administrative Services Department which consist of the following functions: Finance, Central Services (Personnel, Data Processing, Public Information, Waste Management, Disaster Preparedness, Legislative Analysis and Special Projects), Risk Management and Insurance. Direct, oversee and participate in the Administrative Services department work plan; assign work activities, projects and programs; monitor work flow; review and evaluate staff, work products, methods and procedures. Serve as City Treasurer pursuant to local ordinances, budget officer and financial advisor overseeing financial forecasting, investment management, and related financial activities; and advising the City Manager and Department Directors on matters involving the City's financial condition. Under direction of the City Manager, prepare and coordinate the citywide operating and capital improvement budgets. Oversee the City's personnel system which includes wage and benefit administration, employee recruitment, employee development, workers compensation and related activities. Direct all risk management and insurance activities. Coordinate the activities of the City's processing system. information management/data Oversee the City's disaster preparedness activities. Direct the City's public information program. ATTACHI HT A EXAMPLES OFDUTIES (Cont'd) Oversee the City's waste management activities including review of waste franchise fees, rates and programs. Oversee and participate administration. in public service contract review and Serve as principal assistant to assistance on matters associated operations. the City Manager providing advice and with day-to-day operations of municipal Make presentations to City Council, required. Commissions and community groups as Develop and review staff reports related to the Administrative Services department activities. Conduct or supervise studies, surveys and collect information on complex operational and administrative issues; analyze findings and prepare practical solutions for review by the City Manager. Develop, plan and implement department goals and objectives; recommend and administer policies and procedures. Research and prepare administrative reports and studies; prepare written correspondence as necessary. Respond to citizen inquiries and complaints. Represent the City in both intergovernmental and needed. intraagency matters as Perform related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Concepts, principles, and practices associated with municipal administration, including fiscal, personnel/risk management, information and office management. Principles and administration. practices of municipal budget preparation and Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs. Principles of supervision, training and performance. Pertinent local, State and Federal laws particularly in the finance and personnel. areas of Research techniques, sources and availability of information, and methods of report preparation and presentation. Principles of effective public relations and communications with community groups and agencies, private businesses and other levels of~governm~nt.. Ability to: Administer the functions of Finance, Central Services (Personnel, Data Processing, Public Information, Waste' Management, Disaster Preparedness, Legislative Analysis and Special Projects), Risk Management and Insurance. Plan, organize, direct and evaluate the work of employees. Analyze a variety of administrative problems, identify alternative solutions, projects consequences of proposed actions and implement recommendations in support of goals. Prepare and administer a City budget. Assess current systems and services; plan, develop and implement services and programs suited to the needs of staff and the community. Communicate clearly and concisely, both orally and in writing. Deal effectively with City staff and representatives of various public and private agencies. Interpret and apply appropriate rules, regulations, contracts, laws and ordinances. Establish and maintain effective working relationships with those contacted in the course of work; and elicit the cooperation of others. Experience and Training: Experience: A minimum of six years of progressively responsible professional governmental management experience including considerable administrative and supervisory experience. Training: Requires a Bachelor's degree from an accredited college or university majoring in Public or Business Administration or a related field. A Master's degree in Public or Business Administration is desirable. Licenses: Requires a valid California Class C driver's license to be secured prior to employment and maintained current as a condition of employment. FINANCE MANAGER DEFINiTiON The Finance Manager is a management position responsible for directing, supervising, and participating in the activities of the Finance Division of the Administrative Services Department. This position is responsible for supervising general accounting functions including payroll, financial reporting, audit procedures, cash flow management, purchasing, fixed asset inventory, business license and Deputy City Treasurer functions. SUPERVISION RECEIVED,AND EXERCISED Receives direction from the Assistant City Manager/Administrative Services Director. Exercises direct supervision over accounting and clerical staff. EXAMPLES OF DUTIES Duties may include, but are not limited to, the following: Plan and participate in a variety of municipal including accounts payable, accounts receivable, treasury disbursements and business license. accounting operations payroll, purchasing, Plan, assign, supervise and review the work of assigned accounting staff performing activities related to accounts payable, accounts receivable, payroll, purchasing and business license. As Deputy City Treasurer shall identify and coordinate investment opportunities in conjunction with local and State laws and policies. Prepare and reconcile daily control balances for City funds; maintain daily cash flow record. Participate in the management of financial planning and management term financial stability. the City's investment program including strategies to monitor short- and long- Assist in internal control and auditing functions; audit and assist independent auditors. prepare records for Prepare and direct the preparation of various financial and statistical reports including investment reports for City Council, state and federal reports, expenditure and tax reports. Set up and maintain journals, ledgers and supporting financial documents. Assist in developing and implementing departmental goals, policies and priorities. Assist in preparing and administering the City's budget; maintain budgetary control records; recommend and project annual expenditures. Provide financial support and assistance to City departments. Review and recommend amendments and revision to codes and ordinances dealing with accounting or financial activities. A1TAC T. B EXAMPLES OF DUTIES (Cont'd) Assist in reviewing municipal service fees/rates including: garbage rates, insurance costs, etc. Assist in reviewing municipal service fees/rates including: garbage rates, insurance costs, etc. Assist in the day-to-day administration of risk management activities as assigned. Coordinate the operation of financial computer software systems including payroll, general ledger, accounts payable/accounts receivable, and business license. Provide input regarding design and improvements to management information systems relating to financial applications. Perform related duties as assigned. MINIMUM OUALIFICATIONS Knowledge of: Principles, methods and practices of general and municipal accounting, budgeting and auditing; taxation and revenue control; treasury management; revenue and business license administration; purchasing processes; and centralized, computer-based municipal finance operations. Principles and practices of organization, administration, and personnel management. Laws regulating municipal finance administration. Techniques utilized to administer public financing including certificates of participation, bonds, assessment districts, etc. Modern office practices, procedures, methods and equipment. Ability to: Plan, organize and direct work. Prepare narrative reports, and complex financial statements, reports and analyses. Understand and apply generally accepted accounting principles as they relate to the public sector. Analyze and interpret financial and accounting records. Design, install and maintain accounting and recordkeeping systems and procedures. Communicate clearly and concisely, both orally and in writing. Deal effectively with City staff and representatives of various public and private agencies. Interpret appropriate rules, regulations, contracts, laws and ordinances. Operate a variety of office machines including ten-key calculator and computer terminal. Experience and Training: Experience: Four years of progressively experience, preferably with a supervisory experience preferred. Training: responsible journey level accounting governmental agency; some lead or A Bachelor's degree from an accredited college or university majoring in Accounting, Finance, Business Administration or related field is required. Licenses: Requires a valid California Class C driver's license to be secured prior to employment and maintained current as a condition of employment.