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Home My WebLink AboutItem 4.01 Approve Council Meeting Minutesor 19 82 /ii � 111 DATE: TO: FROM: SUBJECT: STAFF REPORT CITY COUNCIL August 14, 2014 Honorable Mayor and City Councilmembers CITY CLERK File # 610 -10 Christopher L. Foss, City Manager �?14 " Minutes of the Special City Council Meetings of July 8, July 29, and August 5, 2014 and the Regular City Council Meeting of July 15, 2014 Prepared by Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the Special City Council Meetings of July 8, July 29, and August 5, 2014 and the Regular City Council meeting of July 15, 2014. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the Special City Council Meetings of July 8, July 29, and August 5, 2014 and the Regular City Council meeting of July 15, 2014. F 7 Submitted By City Clerk /Records Manager DESCRIPTION: ', Reviewed By Assistant City Manager The City Council will consider approval of the minutes of the Special City Council meetings of July 8, July 29, and August 5, 2014 and the Regular City Council meeting of July 15, 2014. NOTICING REQUIREMENTS /PUBLIC OUTREACH: I101 •[Tits ATTACHMENTS: 1. Draft Minutes of the July 8, 2014 Special City Council Meeting 2. Draft Minutes of the July 15, 2014 Regular City Council Meeting 3. Draft Minutes of the July 29, 2014 Special City Council Meeting 4. Draft Minutes of the August 5, 2014 Special City Council Meeting Page 1 of 1 ITEM NO. 4.1 MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN SPECIAL MEETING — JULY 8,201 A special meeting of the Dublin City Council was held on Tuesday, July 8, 2014, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 5:34 p.m., by Mayor Sbranti. ROLL CALL & PLEDGE OF ALLEGIANCE 5:34 p.m. PRESENT: Councilmembers Biddle, Gupta, Hart, Haubert, and Mayor Sbranti ABSENT: None The pledge of allegiance to the flag was recited by the City Council, Staff and those present. 3. WORKSHOP 5:36:29 p.m. The City Council will participate in an informational meeting to discuss retail market and development trends with consultant Mike Berne from MJB Consulting. The City Council received the presentation. OTHER BUSINESS None ADJOURNMENT 10.1 DUBLIN CITY COUNCIL MINUTES ��. 1 VOLUME 33 ( ', SPECIAL MEETING J U LY 8, 2014 There being no further business to come before the City Council, the meeting was adjourned at 8:44:26 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Gloria McCafferty, Deputy City Clerk. ATTEST: City Clerk Mayor DUBLIN CITY COUNCIL MINUTES ��. 2 VOLUME 33 ( ', SPECIAL MEETING J U LY 8, 2014 MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN SPECIAL MEETING — JULY 15, 2014 A special meeting of the Dublin City Council was held on Tuesday, July 15, 2014, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 5:03 p.m., by Mayor Sbranti. ROLL CALL PRESENT: Councilmembers Biddle, Gupta, Hart, Haubert, and Mayor Sbranti ABSENT: None PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. I. The Green Mixed Use Project The City Council heard a presentation on The Green Mixed Use Project, a combination of commercial and residential uses on a 27.45 acre site. There are six neighborhoods with 372 residential units, a commercial district with 37,000 square feet of retail and restaurant uses, and associated outdoor spaces for both portions of the project. The Applicant is seeking eventual approval of a General Plan Amendment, Eastern Dublin Specific Plan Amendment, Planned Development Rezoning and related Stage 1 and 2 Development Plan, Vesting Tentative Map, Site Development Review, Development Agreement, and certification of a Final Supplemental Environmental Impact Report. This study session was intended to provide the City Council with an overview of the project and an opportunity for Staff and the Applicant to receive feedback and direction. No project approvals were considered at this meeting. Public hearings before the Planning Commission and City Council to take formal action on the project will be scheduled at a later date. The City Council provided direction on the overall project design concepts, acceptability of the design approaches to mitigate for noise and air quality impacts to the site, and direction on the deal points for the future Development Agreement. DUBLIN CITY COUNCIL MINUTES 1 VOLUME 33 SPECIAL MEETING J U LY 15, 2014 Mayor Sbranti stated the Closed Session would convene after the regular business items. 7:23 p.m. With all Councilmembers present, the City Council continued the Special Meeting. ORAL COMMUNICATIONS Introduction of New Employee -Shari Jackman 7:23 p.m. 3.1 The City Council welcomed Shari Jackman to the City Staff. Acceptance of Gifts to City from the Sponsors of the Live Healthy Dublin "Step 2 It Challenge" 7:26 p.m. 3.2 On motion of Cm. Hart, seconded by Vm. Biddle and by unanimous vote, the City Council formally accepted the contributions, and recognized the sponsors. National Night Out Proclamation 7:29 p.m. 3.3 By consensus, the City Council proclaimed Tuesday, August 5, 2014 as National Night Out and presented the proclamation. Public Comments 7:33 p.m. 3.4 No comments were made by any member of the public at this time. DUBLIN CITY COUNCIL MINUTES 2 VOLUME 33 SPECIAL MEETING J U LY 15, 2014 CONSENT CALENDAR 7:33 p.m. Item 4.1 through 4.14 Mayor Sbranti pulled Item 4.8 for further discussion. On motion of Cm. Gupta, seconded by Vm. Biddle and by unanimous vote, the City Council took the following actions: Approved 4.1 minutes of the Regular City Council meeting of June 17, 2014. Reviewed 4.2 the local emergency, continue the State of Emergency that was declared on March 18, 2014, based on the fact that extreme drought conditions continue to exist within both the State of California and City of Dublin, and the threat to the safety and welfare of Dublin residents remains. Adopted 4.3 ORDINANCE NO. 13 -14 AMENDING CHAPTER 4.40.020 OF THE DUBLIN MUNICIPAL CODE RELATING TO TOBACCO RETAILER LICENSING, AMENDING CHAPTER 5.56.040 OF THE DUBLIN MUNICIPAL CODE RELATING TO SMOKING POLLUTION CONTROL, AMENDING CHAPTER 8.08.020 OF THE ZONING ORDINANCE, AND AMENDING CHAPTER 8.43.030 OF THE DUBLIN MUNICIPAL CODE REGULATING THE LOCATION OF TOBACCO RETAILERS WITHIN THE CITY OF DUBLIN Adopted 4.4 RESOLUTION NO. 112 -14 APPROVING FINAL MAP AND TRACT IMPROVEMENT AGREEMENT FOR TRACT 8154, JORDAN RANCH, NEIGHBORHOOD 4 RESOLUTION NO. 113 -14 APPROVING AGREEMENT FOR LONG TERM ENCROACHMENT FOR LANDSCAPE FEATURES WITH TRACT 8154, JORDAN RANCH, NEIGHBORHOOD 4 RESOLUTION NO. 114 - 14 APPROVING STORMWATER TREATMENT MEASURES MAINTENANCE AGREEMENT DUBLIN CITY COUNCIL MINUTES 3 VOLUME 33 SPECIAL MEETING J U LY 15, 2014 Adopted 4.5 WITH TRACT 8154, JORDAN RANCH, NEIGHBORHOOD 4 RESOLUTION NO. 115 - 14 ACCEPTING PARK LAND DEDICATION IN -LIEU CREDITS FOR PARK LAND DEDICATION REQUIREMENTS FOR TRACT 8154, JORDAN RANCH, NEIGHBORHOOD 4 RESOLUTION NO. 116 - 14 AUTHORIZING THE USE OF ECS REFINING FOR THE RECYCLING OF CITY ELECTRONIC WASTE AND SURPLUS COMPUTER EQUIPMENT Received 4.6 a listing of payments issued from May 1, 2014 — June 30, 2014. Accepted 4.7 the $100,000 in federal asset seizure and forfeitures and approved the Budget Change. Adopted 4.9 RESOLUTION NO. 118 -14 AWARDING CONTRACT NO. 14 -09, 2014 ANNUAL SLURRY SEAL PROGRAM AND G14099 — CIVIC CENTER MODIFICATION DESIGN & CONSTRUCTION, TO GRAHAM CONTRACTORS INC. and approved the budget change. Adopted 4.10 RESOLUTION NO. 119 -14 AUTHORIZING THE CITY MANAGER TO EXECUTE A ONE -YEAR SERVICE AGREEMENT WITH PROPERTYROOM.COM FOR AUCTION AND DISPOSAL SERVICES Adopted 4.11 RESOLUTION NO. 120 -14 DUBLIN CITY COUNCIL MINUTES 4 VOLUME 33 SPECIAL MEETING J U LY 15, 2014 APPROVING AN AGREEMENT WITH TODJI KURTZMAN FOR THE EMERALD GLEN RECREATION AND AQUATIC COMPLEX PUBLIC ART PROJECT and approved the Budget Change in the amount of $50,000 to increase size and height of the artwork. Adopted 4.12 RESOLUTION NO. 121 -14 APPROVING FINAL MAP AND TRACT IMPROVEMENT AGREEMENT FOR TRACT 8141, JORDAN RANCH, NEIGHBORHOOD 2 RESOLUTION NO. 122 -14 APPROVING AGREEMENT FOR LONG TERM ENCROACHMENT FOR LANDSCAPE FEATURES WITH TRACT 8141, JORDAN RANCH, NEIGHBORHOOD 2 RESOLUTION NO. 123 -14 APPROVING STORMWATER TREATMENT MEASURES MAINTENANCE AGREEMENT WITH TRACT 8141, JORDAN RANCH, NEIGHBORHOOD 2 Adopted 4.13 RESOLUTION NO. 124 -14 ACCEPTING PARK LAND DEDICATION IN -LIEU CREDITS FOR PARK LAND DEDICATION REQUIREMENTS FOR TRACT 8141, JORDAN RANCH, NEIGHBORHOOD 2 RESOLUTION NO. 125 -14 APPROVING A MEMORANDUM OF UNDERSTANDING WITH LAS POSITAS COLLEGE /TRI-VALLEY ONE -STOP CAREER CENTER FOR LOCAL AND REGIONAL WORKFORCE DEVELOPMENT Adopted 4.14 RESOLUTION NO. 126 -14 APPROVING A LAND EXCHANGE AGREEMENT FOR PROPERTY ON TASSAJARA ROAD WITH TL PARTNERS II, LP DUBLIN CITY COUNCIL MINUTES 5 VOLUME 33 SPECIAL MEETING J U LY 15, 2014 and, approved the budget change. Mayor Sbranti pulled Item 4.8, Consolidated Impact Fee Guidelines for the Amendments to the Eastern Dublin Traffic Impact Fee, Downtown Dublin Traffic Impact Fee, Public Facilities Fee, Fire Facilities Fee, and Noise Fee, for further discussion. On motion of Mayor Sbranti, seconded by Cm. Haubert and by unanimous vote, the City Council adopted RESOLUTION NO. 117 - 14 AMENDING THE CONSOLIDATED IMPACT FEE GUIDELINES FOR THE EASTERN DUBLIN TRAFFIC IMPACT FEE, DOWNTOWN DUBLIN TRAFFIC IMPACT FEE, PUBLIC FACILITIES FEE, FIRE FACILITIES FEE AND NOISE FEE WRITTEN COMMUNICATIONS — None. PUBLIC HEARINGS Heritage Park General Plan /Dublin Village Historic Area Specific Plan Amendments, Planned Development Rezoning with a related Stage 1 and Stage 2 Development Plan, Site Development Review, Parcel Map 10259, Vesting Tentative Subdivision Map -Tract 8160, Environmental Impact Report, and Development Agreement for a 6.6 -Acre Site 7:41 p.m. 6.1 Mayor Sbranti opened the public hearing. Mr. Stringer, applicant, provided comment on this item. Georgean VonHeeder Leopold, Dublin resident, provided public comment on this item. Steve Minniear, Dublin resident, provided public comment on this item. Tim Bormann, Elders at Church of Christ, provided public comment on this item. Rich Guarianti, Dublin resident, provided public comment on this item. DUBLIN CITY COUNCIL MINUTES 6 VOLUME 33 SPECIAL MEETING J U LY 15, 2014 John D'Ambrosio, Frankie Johnny and Luigi Too! owner, provided public comment on this item. Claudia McCormick, Dublin resident, provided public comment on this item. Susan O'Reilly, Dublin resident, provided public comment on this item. Ken and Kathleen Copeland, Dublin residents, provided written public comment on this item. David Bewley, Dublin resident, provided public comment on this item. Irvin Holmes, CEO of Challenge Dairy Products, provided public comment on this item. Frederick Bates, applicant, provided public comment on this item. Sid Corey, Dublin resident, provided public comment on this item. Richard Deets, Dublin Heritage and Cultural Arts Commission, provided public comment on this item. Cm. Haubert left the meeting at 9:39 p.m. Mayor Sbranti closed the public hearing. On motion of Vm. Biddle, seconded by Cm. Gupta and by unanimous vote (Cm. Haubert absent) the City Council approved the proposed General Plan and Specific Plan Amendment and adopted RESOLUTION NO. 127 -14 CERTIFYING AN ENVIRONMENTAL IMPACT REPORT AND ADOPTING CEQA MITIGATION FINDINGS AND A MITIGATION MONITORING AND REPORTING PROGRAM FOR THE HERITAGE PARK PROJECT PLPA 2013 -00002 waived the reading and introduced an Ordinance Rezoning the Heritage Park Project Site to PD- Planned Development and Approving a Related Stage 1 and Stage 2 Development Plan; adopted RESOLUTION NO. 128 -14 APPROVING A SITE DEVELOPMENT REVIEW PERMIT, PARCEL MAP AND VESTING TENTATIVE MAP 8160 FOR THE HERITAGE PARK PROJECT (PLPA- 2013- 00002) DUBLIN CITY COUNCIL MINUTES 7 VOLUME 33 SPECIAL MEETING J U LY 15, 2014 waived the reading and introduced an Ordinance Approving a Development Agreement between the City of Dublin and Bates Stringer Ventures for the Heritage Park project; and directed the developer to work with Staff to increase mitigations in terms of the trees. Heritage Park General Plan and Dublin Village Historic Area Specific Plan Amendment) And Downtown Dublin Specific Plan General Plan Amendment (Related to Item 6.1) 10:25 p.m. Mayor Sbranti opened the public hearing. Frederick Bates provided public comment on this item. Jay Wescott, Dublin Iceland representative, provided public comment on this item. Brad Skepner, owner of McNamara's Steak House, provided public comment on this item. Mayor Sbranti closed the public hearing. On motion of Mayor Sbranti, seconded by Vm. Biddle and by majority vote (Cm. Hart voting no, Cm. Haubert absent), the City Council adopted RESOLUTION NO. 129 -14 APPROVING AMENDMENTS TO THE GENERAL PLAN AND DUBLIN VILLAGE HISTORIC AREA SPECIFIC PLAN FOR THE HERITAGE PARK PROJECT AND AN AMENDMENT TO THE GENERAL PLAN FOR THE DOWNTOWN DUBLIN SPECIFIC PLAN AMENDMENT PROJECT (PLPA- 2013 -00002 and PLPA- 2013 - 00073) New Energy Conservation Element of the General Plan 10:57 p.m. 6.3 Mayor Sbranti opened the public hearing. No comments were received by the public at this time. Mayor Sbranti closed the public hearing. On motion of Vm. Biddle, seconded by Cm. Hart and by unanimous vote (Cm. Haubert absent), the City Council adopted DUBLIN CITY COUNCIL MINUTES 8 VOLUME 33 SPECIAL MEETING J U LY 15, 2014 RESOLUTION NO. 130-14 APPROVING A GENERAL PLAN AMENDMENT FOR THE NEW ENERGY CONSERVATION ELEMENT PLPA- 2013 -00022 UNFINISHED BUSINESS Revision to "Let Dublin Decide" Ballot Question 11:01 p.m. 7.1 Laura Mercier, Tri- Valley Conservancy Director, provided public comment on this item. Juan Pablo Galvan provided public comment on this item. Dick Schneider, Sierra Club representative, provided public comment on this item. David Bewley, Dublin resident, provided public comment on this item. Patti Bias provided written public comment on this item. Morgan King, Dublin resident, provided written public comment on this item. Dan Scannell, Dublin resident, provided public comment on this item. By consensus, the City Council directed Staff to return with alternative ballot question language at its Special City Council meeting of Tuesday, July 29, 2014. Subcommittee Presentation Regarding Written Opposition to the "Let Dublin Decide Initiative" 11:25 p.m. 7.2 Mayor Sbranti stated he and Councilmember Gupta would continue to write the opposition to the "Let Dublin Decide Initiative" and would consult the other Councilmembers individually for comment. Mr. Schneider provided public comment on this item. DUBLIN CITY COUNCIL MINUTES 9 VOLUME 33 SPECIAL MEETING J U LY 15, 2014 NEW BUSINESS Confirmation of Appointment of City Council 2014 Ad -Hoc Audit Review Committee 11:35 p.m. 8.1 On motion of Cm. Hart, seconded by Cm. Gupta and by unanimous vote (Cm. Haubert absent), the City Council confirmed the Mayor's appointments. Facility Use Policy Update Priorities 11:37 p.m. 8.2 The City Council agreed to move this item to the Special City Council Meeting of Tuesday, July 29, 2014, 5:30 p.m. OTHER BUSINESS 11:37 p.m. Brief information only reports were provided by City Council and Staff, including committee reports and reports by City Council related meetings attended at City expense (AB 1234). CLOSED SESSION 11:38 p.m. A closed session was held at 11:38 p.m., regarding: CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: Portion of Alameda County Assessor's Parcel No Residential /Agriculture Agency negotiator: Chris Foss, City Manager Negotiating party: Lennar Homes California, Inc. Under negotiation: Price and terms of payment REPORT ON CLOSED SESSION ACTION 11:45 p.m. 985 - 0027 - 012 -00 designated Rural DUBLIN CITY COUNCIL MINUTES VOLUME 33 SPECIAL MEETING J U LY 15, 2014 10 Mayor Sbranti stated there was no reportable action during Closed Session. ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 11:45 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk /Records Manager. ATTEST: City Clerk Mayor DUBLIN CITY COUNCIL MINUTES 11 VOLUME 33 SPECIAL MEETING J U LY 15, 2014 MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN SPECIAL MEETING —JULY 29, 2014 A special meeting of the Dublin City Council was held on Tuesday, July 29, 2014, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 5:35 p.m., by Mayor Sbranti. ROLL CALL PRESENT: Councilmembers Biddle, Gupta, Hart, Haubert, and Mayor Sbranti ABSENT: None PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. ORAL COMMUNICATIONS Public Comments 5:35 p.m. 3.1 No comments were made by any member of the public at this time. CONSENT CALENDAR 5:35 p.m. Items 4.1 and 4.2 On motion of Cm. Hart, seconded by Cm. Haubert and by unanimous vote, the City Council took the following actions: Agreed to (4.1) extend the State of Emergency for an additional 30 days, as required by Government Code Section 8630(c), which states that the City Council shall review the need for continuing a local emergency at least once every 30 days until the governing body terminates the local emergency, continue the State of Emergency that was declared on March 18, 2014, based on the fact that extreme drought conditions continue to exist within both the State of DUBLIN CITY COUNCIL MINUTES ��, 1 VOLUME 33" s SPECIAL MEETING J U LY 29, 2014 �" California and City of Dublin, and the threat to the safety and welfare of Dublin residents remains. Adopted 4.2 RESOLUTION NO. 131 -14 RESCINDING RESOLUTION 64 -13 AND APPOINTING DIRECTORS TO ABAG PLAN CORPORATION ON BEHALF OF THE CITY OF DUBLIN WRITTEN COMMUNICATION — None. PUBLIC HEARINGS — None. UNFINISHED BUSINESS Revision to "Let Dublin Decide" Ballot Question 5:35 p.m. 7.1 Dick Schneider, Sierra Club, provided public comment on this item. Laura Mercier, Tri- Valley Conservancy representative, provided public comment on this item. On motion of Vm. Biddle, seconded by Cm. Gupta and by unanimous vote, the City Council adopted RESOLUTION NO. 132 -14 REVISING THE BALLOT QUESTION FOR THE "LET DUBLIN DECIDE INITIATIVE" Downtown Dublin Specific Plan Status Update 5:39 p.m. 7.2 Jay Wescott, Dublin Ice Center, provide public comment on this item. Stuart Gruendl, applicant at 6541 Regional, provided public comment on this item. DUBLIN CITY COUNCIL MINUTES ��, 2 VOLUME 33" s SPECIAL MEETING J U LY 29, 2014 �" Mayor Sbranti suggested that information regarding the efforts in the Downtown Plan be added to the City's website and to develop collateral materials to assist in revitalization efforts. By consensus, the City Council directed Staff to follow a formal process to reserve units from the City's Development Pool. Additionally, the City Council, by consensus, provided direction to explore the extension of the existing parking pilot program with property owners along Village Parkway and explore the ability to expand the parking pilot program to other areas in the Downtown. NEW BUSINESS M : Facility Use Policy Update Priorities By consensus, the City Council directed Staff to consider negotiated rates for regular renters; reconsider Group 1, 2 and 3 classifications; in terms of prioritization, work on tennis courts, picnic areas, and community banquet and meeting space first, and Stager Gym, the Dublin Swim Center, and sports fields, later; investigate possibility of renting Civic Center courtyard, and discuss amendments to the City- Dublin Unified School District (DUSD) Joint Use Agreement at a City -DUSD liaison meeting. OTHER BUSINESS :,•. Brief information only reports were provided by City Council and Staff, including committee reports and reports by City Council related meetings attended at City Expense (AB1234). By consensus, the City Council asked that the Campaign Contribution ordinance be brought back to the City Council for discussion. ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 8:55 p.m. in memory of Don Johnson, Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk /Records Manager. DUBLIN CITY COUNCIL MINUTES ��, 3 VOLUME 33" s SPECIAL MEETING J U LY 29, 2014 �" ATTEST: City Clerk Mayor DUBLIN CITY COUNCIL MINUTES VOLUME 33 " SPECIAL MEETING J U LY 29, 2014 �" MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN SPECIAL MEETING — AUGUST 5, 2014 A special meeting of the Dublin City Council was held on Tuesday, August 5, 2014, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 5:27 p.m., by Mayor Sbranti. ROLL CALL& PLEDGE OF ALLEGIANCE PRESENT: Councilmembers Biddle, Gupta, Hart, and Mayor Sbranti ABSENT: Councilmember Haubert The pledge of allegiance to the flag was recited by the City Council, Staff and those present. Public Comments 5:28 p.m. Eloise Hamann, Dublin resident, provided public comment. Revisions to "Let Dublin Decide" Ballot Question 5:30 p.m. On motion of Vm. Biddle, seconded by Cm. Hart and by unanimous vote (Cm. Haubert absent), the City Council adopted RESOLUTION NO. 133 -14 REVISING THE BALLOT QUESTION FOR THE "LET DUBLIN DECIDE INITIATIVE" ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 5:31 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk /Records Manager. ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES VOLUME 33 SPECIAL MEETING AUGUST 5, 2014 Mayor 1