HomeMy WebLinkAboutReso 144-14 Amend Classification Plan RESOLUTION NO. 144-14
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council
adopted Resolution No. 30-84 and subsequent resolutions which comprise the Classification
Plan; and
WHEREAS, it is necessary to periodically add job descriptions in the Classification Plan.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Dublin
amends Resolution No. 30-84 and subsequent resolutions to include the following revised job
description:
Assistant Public Works Director/City Engineer(Exhibit A)
Public Works Transportation and Operations Manager (Exhibit B)
BE IT FURTHER RESOLVED that the City Council amends Resolution No. 30-84 and
subsequent resolutions to include the following new job description:
Senior Accountant (Exhibit C)
BE IT FURTHER RESOLVED that these documents shall become a part of the official
Classification Plan for the City of Dublin; and that the changes contained herein shall be
effective August 19, 2014.
PASSED, APPROVED AND ADOPTED this 19th day of August, 2014, by the following
vote:
AYES: Councilmembers Biddle, Gupta, Hart, Haubert, and Mayor Sbranti
NOES: None
ABSENT: None
ABSTAIN: None
cl
Mayor
ATTEST:
(-)AAID t,cid
City Clerk
Reso No. 144-14,Adopted 8-19-14, Item 4.16 Page 1 of 1
Exhibit A
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Date Revised: 08-19-2014
Date Adopted: 11-19-2002
Title: Assistant Public Works Director/City Engineer
FLSA: Exempt
General Purpose:
Under direction of the Public Works Director, administers all engineering activities of the City;
functions as Street Superintendent and oversees those activities through subordinate supervision;
provides expert professional assistance to City Staff in areas of responsibility; performs related
work as required.
Distinguishing hin Characteristics:
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The City Engineer has a broad range of independence within policy and procedural parameters and
works under minimal supervision. This is the top-level supervisory position in the division,functioning
as a senior Staff advisor to the Public Works Director. Incumbents are expected to have a breadth of
knowledge, creativity and experience to successfully manage a small engineering and contract
engineering staff handling a large number of complex projects.
Supervision Exercised:
Direct supervision and supervision through secondary supervisors is provided to personnel
assigned to the Division.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Plans, organizes, assigns, directs, reviews and evaluates staff and activities in Engineering and
Traffic Engineering, which includes private development plan review; the planning, design,
contract construction and inspection of facilities; varied public works projects; and traffic
engineering studies.
Oversees or advises on the technical aspects of the City's Clean Water Program, including but not
limited to Regional Water Quality Control Board (RWQCB) issues and the City's Municipal
Regional Permit.
1 Exhibit A
Exhibit A
Plans, organizes, assigns, directs, reviews and evaluates staff and activities in Land Development
review, which includes the review, by contract and City Staff, of streets, storm sewers,
landscaping, assessment districts, Geological Hazard Abatement Districts (GHADs) and related
facilities and appurtenances.
Assists in the development and implementation of goals, objectives, policies, procedures, work
standards,and the annual budget for the Department in assigned areas of responsibility.
Assists in the development of the City's Capital Improvement Plan.
Establishes systems to ensure consistency within the Division.
Personally performs professional engineering work; reviews plans, proposals and other materials
submitted by contract professionals and professionals working for developers.
Reviews and approves engineering plans, specifications and contract documents.
Selects assigned personnel and provides for their training and professional development; interprets
City policies and procedures to employees; is responsible for morale and productivity of assigned
Staff
Confers with and provides professional assistance to members of City departments on engineering
and traffic engineering matters; coordinates activities of the department with those of other
departments and agencies.
Conducts or directs analytical studies; develops and reviews reports of findings, alternatives and
recommendations; prepares a variety of periodic and special reports regarding functional areas of
responsibility.
Monitors developments related to municipal engineering and public works matters; evaluates their
impact upon City operations and recommends policy and procedural improvements.
Represents the City in meetings with representatives of governmental agencies, professional,
business and community organizations,contractors,and the public;makes presentations to the City
Council and various commissions and committees and acts as Public Works Staff representative to
the Planning Commission.
Serves as the Public Works Director on a relief basis.
Other duties as required.
Minimum Qualifications:
Knowledge of:
Principles, practices and techniques of civil engineering as applied to municipal engineering
projects.
2 Exhibit A
Exhibit A
Principles and practices related to street construction and maintenance.
Administrative principles and methods, including goal setting, program development, scheduling
and implementation,budget preparation and administration and employee supervision.
Applicable state and federal laws and regulations.
Public administration principles as related to the activities and functions of a municipal
government.
Current developments and sources of information regarding public works engineering projects.
Principles and practices of budget preparation, budget administration, goals and objectives
development and work planning.
Methods and practices of community organization and citizen participation.
Supervisory principles and practices including training and evaluation.
Ability To:
Plan,organize,assign,direct,review and evaluate comprehensive municipal engineering and streets
maintenance activities.
Select,train,motivate and evaluate assigned staff.
Learn, interpret, and apply City, Department and Division rules, regulations, policies and
practices.
Interpret laws,policies,procedures and regulations.
Analyze complex problems, evaluate alternatives and make creative recommendations; deal
constructively with conflict situations; exercise sound independent judgment within general policy
guidelines.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Work well under the urgency of deadlines.
Develop and implement goals, objectives, policies, procedures, work standards and management
controls,including the application of project management techniques.
Prepare clear and concise reports, correspondence and other written materials and make clear oral
presentations.
Communicate effectively both orally and in writing.
3 Exhibit A
Exhibit A
Utilize a personal computer to perform word process, spreadsheet and specialized functions.
Facilitate meetings with representatives, professionals, citizens and organizations to achieve
problem solving.
Exercise sound, fair and consistent independent judgment; provide technical assistance and staff
leadership to various boards and commissions.
Exemplify and foster an enthusiastic, resourceful and effective service attitude with the public and
all who are contacted in the course of the work.
Participate, foster and encourage all members of the division to work as members of a team; and
establish and maintain cooperative-working relationships with those contacted in the course of the
work.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to: sit at desk and in meetings for long periods of time; talk or
hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate
standard office equipment; and reach with hands and arms. Intermittently, twist to reach
equipment and files surrounding desk;bend and squat to lift plans and specification maps;perform
simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate
through written means; operate an automobile to conduct evaluations. While performing duties,the
employee is regularly required to use written and oral communication skills; analyze budget and
technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe
performance and evaluate staff,problem solve;remember personnel rules,legal and code requirements;
and explain and interpret codes, policies and procedures; interact with City management, other
governmental officials,contractors,vendors,employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: The equivalent to a Bachelor's Degree in civil engineering from an
accredited college/university. Master's degree in an applicable field is
desirable.
Experience: Five years experience performing progressively responsible professional
civil engineering work with registration which includes two years
experience in supervising engineering staff engaged in a variety of public
works and private development projects including design, construction
inspection,transportation, development and review.
4 Exhibit A
Exhibit A
Training: Any recent training such as academic courses and certification programs
which are relevant to this job classification.
Licenses; Certificates; Special Requirements:
Certification: Registration in the State of California as a Professional Civil Engineer.
Registration in the State of California as Land Surveyor is highly
desirable,if civil engineering license does not cover land surveying.
Licenses: Possession of a valid Class C California Drivers' License, and Certificate
of Automobile Insurance for Personal Liability.
5 Exhibit A
Exhibit B
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sy Date Revised: August 19,2014
Date Adopted: May 3,2011
Title: Public Works Transportation and Operations Manager
FLSA: At-WM/Exempt/Designated Management
General Purpose:
Under administrative direction of the Public Works Director, the Public Works Transportation and
Operations Manager oversees specialized and highly technical projects related to transportation
planning, traffic operations management, specific maintenance services as well as management of
the City's environmental services function. The Public Works Transportation and Operations
Manager is responsible for planning,managing and coordinating the activities of the City's Traffic
Operations Center (TOC), City's transportation system, with specific emphasis on traffic signal
design, maintenance and operation; and traffic signal systems design, implementation and
communications. Additionally, the position also is responsible for the day to day management and
operation of the City's environmental services programs. Makes recommendations and provides
assistance to the Public Works Director; provides expert professional assistance to City Staff,
performs related work as required.
Distinguishing Characteristics:
The Public Works Transportation and Operations Manager is a management position responsible
for directing, supervising and participating in assigned activities of the Public Works Department
including formulating policy, developing goals and objectives, and developing and administering
budget of assigned program areas. Incumbents provide highly responsible and complex staff
assistance to the Public Works Director and have a broad range of independence within policy and
procedural limitations and work under minimal supervision. While the general parameters of the
job are defined, the employee is expected to select and put into effect work procedures and
practices which will lead to the effective and efficient accomplishment of Department/Division
goals. The incumbent is accountable for the effective supervision of personnel and the quality and
efficiency of services directed. Recommendations on the improvement of assigned program areas
are expected. The Public Works Transportation and Operations Manager is a an At-Will position
that is exempt from the overtime provisions of the Fair Labor Standards Act(FLSA),exempt from
the City's Personnel System Rules and is a Designated Management position.
The Public Works Transportation and Operations Manager is distinguished from the position of
Public Works Manager and Senior Civil Engineer in that the former has management responsibility
for all aspects of assigned program areas within the Department. It is further distinguished from
the Public Works Director in that the Director has overall management responsibility for all areas
of the Department which include Engineering, Public Works Inspection, General and Traffic
Exhibit B
Engineering Services, Capital Project Design and Implementation, Street Sweeping, Traffic Signal
and Street Lighting Maintenance,Public Works Maintenance Services and Building Management.
Supervision Received and Exercised:
Receives administrative direction from the Director of Public Works/Assistant City Engineer.
Exercises direct supervision and supervision through secondary supervisors to assigned,
professional,technical and clerical personnel.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Administer,manage and maintain City's Traffic Operations Center(TOC).
Administer, manage and maintain signal systems (equipment and communication lines) Traffic
studies not related to development (e.g., safety assessments, stop sign studies, crossing guard
evaluation).
Manage the preparation of Downtown Traffic Impact Fee(TIF)Update.
Manage General Plan Circulation Element Update.
Reviews and responds to citizens' complaints and works with homeowner's associations and
neighborhood groups to resolve traffic and safety concerns.
Performs and reviews transportation—related studies to ensure compliance with adopted
transportation safety and level of service standard.
Represent the City on various broads, committees and associations in matters relating to
transportation,traffic safety and other assigned areas.
Administers and manages annual street maintenance program budgets using appropriate Federal,
State and local guidelines.
Administers and manages the Environmental Services Division and program including the City's
Clean Water program in coordination with the State Regional Water Quality Control Board.
Plan work activities,establishing daily,weekly,monthly and annual work programs and schedules.
Manages reviews and recommends changes and modifies exiting maintenance activities and
programs to improve effectiveness and productivity.
2
Exhibit B
Directs and monitors the City's street signing, striping maintenance and replacement program
ensuring the City roadways are properly signed and marked (e.g., faded signs and markings or
obsolete signs).
Prepare signal timing plans for new or modified signals.
Assumes management responsibility on major transportation and research studies and projects.
Assists in the development and implementation of goals, objectives, policies, procedures, work
standards,and the annual budget for the Department in assigned areas of responsibility.
Assists in the development of the City's Capital Improvement Plan.
Establishes systems to ensure consistency within the Division.
Reviews and approves engineering plans,specifications and contract documents.
Selects assigned personnel and provides for their training and professional development; interprets
City policies and procedures to employees; is responsible for morale and productivity of assigned
Staff.
Minimum Qualifications:
Knowledge of:
Theories, principles, and practices of transportation planning and land use, business and public
administration.
Principles, practices and techniques of civil engineering as applied to municipal engineering
projects.
Applicable local, state and federal laws, rules and regulations governing transportation policies,
environmental and clean-water policies and funding sources for a public agency.
Organization and processes of local, regional state and federal government, including legislative
and funding processes and policies.
Financial, analytical statistical and mathematical methods and procedures.
Civil engineering,traffic engineering practices and procedures.
Knowledge of techniques and materials commonly used in the construction and maintenance of
public projects.
Public administration principles as related to the activities and functions of a municipal
government.
Current developments and sources of information regarding public works engineering projects.
3
Exhibit B
Principles and practices of budget preparation, budget administration, goals and objectives
development and work planning.
Methods and practices of community organization and citizen participation.
Supervisory principles and practices including training and evaluation.
Customer service techniques.
Ability To:
Learn,interpret,and apply City, department and division rules,regulations,policies and practices.
Analyze complex operational and administrative problems, evaluate alternatives and recommend or
adopt effective courses of action.
Perform engineering work expected of a registered Civil Engineer and/or registered Traffic
Engineer.
Develop and implement goals, objectives, policies, procedures, work standards and management
controls,including the application of project management techniques.
Review and analyze engineering and capital improvement projects and programs.
Prepare and review department budgets, contracts,reports and related engineering documents.
Negotiate project conditions of approval.
Work well under the urgency of deadlines.
Present clear and concise verbal and written reports.
Deal effectively with representatives from public and private agencies and with the general public
in coordinating activities and resolving problems.
Plan,organize,assign,review and evaluate the work of assigned staff.
Exercise sound, fair and consistent independent judgment; provide technical assistance and staff
leadership to various boards and commissions.
Exemplify and foster an enthusiastic, resourceful and effective service attitude with the public and
all who are contacted in the course of the work.
Participate, foster and encourage all members of the work unit to work as members of a team.
Physical Standards:
4
Exhibit B
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to,bend and twist
to reach files,walk and stand and safely lift and/or maneuver office supplies and construction plans
weighing up to 20 pounds. While performing duties, the employee is regularly required to use
written and oral communication skills; read and interpret complex data, information and
documents; analyze and solve problems; interact with City management, other governmental
officials,contractors,vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Bachelor's degree from an accredited college or university in Civil
Engineering or related field. Master's degree in an applicable field is
desirable.
Experience: Five years experience performing progressively responsible professional
civil engineering work with registration and one year experience in
supervising engineering staff engaged in a variety of public works
projects.
Training: Any recent training classes, such as academic courses and certification
programs,which are relevant to this job classification.
Licenses; Certificates; Special Requirements:
Requires Professional Engineer License in the State of California. Possession of a Traffic
Engineering license is highly desirable.
Possession of a valid California Class C Drivers' License and Certificate of Automobile Insurance
for Personal Liability.
California Resource Recovery Association (CRRA) certification other applicable Environmental
Services certificates or related coursework desirable.
Special Requirements: Must have the willingness and ability to: work the hours necessary to
accomplish the assigned duties, including evening and week-end hours; attend evening meetings;
travel out of town and attend workshops, conferences,seminars during work and non-work hours.
5
Exhibit C
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wDate Adopted: August 19,2014
Title: Senior Accountant
FLSA: Exempt
General Purpose:
Under general direction performs professional accounting duties in the development and maintenance of
financial records, fund accounting, revenue and investments and/or budget; may perform or coordinate
City payroll functions, provides information to City staff regarding accounting practices and procedures,;
trains and provides technical direction to lower-level finance technician personnel, and performs related
work as required.
Distinguishing Characteristics:
The Accountant class is a journey level professional accountant assigned to the Finance Division of the
Administrative Services Department. The incumbent works with a high degree of independence and
confidentiality in performing payroll, accounting, and financial activities for the City. Successful
performance of the work requires knowledge of fund accounting practices and procedures, and fiscal
management. Responsibilities include direct contact with all City Department Directors,Division Managers
and other staff regarding, assigned financial activities. The class is distinguished from the lower level class
of Finance Technician series, which are technical support classifications not requiring the equivalent of a
four-year professional degree and has responsibilities of a technical processing nature.
Within the Accountant class, the Senior Accountant position is distinguished from the Accountant level
position by the ability to perform complex analysis of accounting transactions, to lead the year-end close
and audit process, and to make recommendations to Management regarding Government Accounting
Standards Board(GASB)statement implementations or related information.
Supervision Received and Exercised:
Receives general direction from the Assistant Director of Administrative Services; the Director of
Administrative Services may also make assignments.
May exercise functional supervision over assigned technical and clerical accounting staff including
temporary employees.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of duties does
not exclude them from the position if the work is similar,related or a logical assignment to this class.
1
Exhibit C
Provides responsible professional and technical assistance in the administration and implementation of the
City's financial, auditing, and accounting programs.
Oversees the accounting of revenue received including: determining the appropriate period to post revenue
in accordance with accounting principles, allocating revenue between funds, reviewing posting to general
ledger to ensure proper coding, and ensuring accounts receivable subsidiary ledgers balance to general
ledger.
Performs daily cash management; monitors cash flow; records investment transactions; assists with the
initiation of wire transfers;and maintains investment activity in portfolio management software.
Reviews, performs and/or coordinates payroll preparation and reporting which must be completed on
schedule, accurately, and in accordance with Federal, State, and City payroll reporting requirements and
labor regulations;coordinates with Human Resources implementation of benefit changes.
Oversees the City's revenue and billing function to ensure proper and timely recording of funds; updates
the City's Cost Allocation Plans as well as other revenue enhancement programs; monitors the City's
revenue including federal, state and county apportionments; may be assigned primary accounting
responsibility for Developer Deposits,Project Accounting,and reconciliation of other subsidiary ledgers.
Reviews financial entries prior to posting for proper coding, documents processing and other accounting
related activities. Researches and analyzes accounting records to determine variances/anomalies and
initiate corrective action. Prepares journal entries and reconciles general ledger and subsidiary accounts;
prepares monthly financial statements,prepares month-end and year-end closing entries.
Leads year-end close process, including coordinating with external auditors, and responding to comments
and questions, and making recommendations to the Director and Assistant Director on general ledger
entries.
Assists with internal control and auditing functions;prepares and ensures proper preparation of records for
various audits, and assists independent auditors; directs and participates in the preparation of various
financial and statistical reports.
Assists in reviewing various municipal service fees and rates including garbage rates, insurance costs, and
related cost issues;
Assists in budget preparation and implementation and participates in the forecast of additional funds
needed for equipment, materials and supplies; maintains budgetary control records and assists in
recommending and projecting annual expenditures.
Participates in the preparation of annual financial statements and notes, such as the preparation and
submittal of the Comprehensive Annual Financial Report(CAFR) as well as the State Controller's Report,
and other specialized governmental reporting.
Monitors grant revenues and expenditures, ensuring data is recorded in the City's financial accounting
system,and in compliance with reporting requirements of various Federal,State and private agencies.
Using City software system assists with the development,monitoring and adjustment of City operating and
capital budgets including salary and benefit projections.
2
Exhibit C
Interprets, explains and applies general and governmental accounting/auditing principles and procedures,
laws and regulations affecting the financial operations of municipal government, to ensure compliance is
maintained.
As assigned may develop or modify policies and procedures as required. Researches and interprets tax,
grant,and other regulations.
Prepares technical and administrative reports and written correspondence.
May oversee the maintenance and periodic physical inventory of the City inventory of fixed assets.
Reviews fixed asset entries in financial records and reconciles accounts.
Provides training to lower-level technical,clerical and new City staff as required.
Operates standard accounting office equipment, including job-related computer hardware and software
applications.
Builds and maintains positive working relationships with co-workers,other City employees,and the public.
Represents the Division in relationships with agencies,organizations,and committees.
Minimum Qualifications:
Knowledge of:
{ Modem principles, practices, and methods of public and governmental accounting including: general
ledger,payroll, accounts payable and receivable,grants,budgeting,cost accounting, and auditing and their
application to municipal operations.
Principles and practices of information technology and software and their application to accounting and
municipal operations.
Principles of business letter writing and report preparation.
Basic and advanced arithmetic and statistical techniques.
Pertinent local,State and Federal rules,regulations and laws.
Computer applications related to the work, including word processing, spreadsheet applications, and
payroll.
Recordkeeping principles and procedures.
English usage,grammar,spelling,vocabulary,and punctuation.
Techniques for providing a high level of customer service to public and City staff, in person and over the
telephone.
3
Exhibit C
Ability To:
Perform analyses on the impacts of GASB pronouncements, lead implementation of such pronouncements,
and make recommendations on process improvements that ensure the City is proactive and compliant with
regard to accounting standards,and that support of departmental goals.
Perform complex governmental accounting work.
Prepare multiple budgets.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement
recommendations in support of goals.
Learn and apply the City's rules, regulations, ordinances, codes, procedures, and practices; and learn
specialized computer software programs for use on the job.
Research and compile technical and financial information.
Communicate clearly and concisely,both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Physical Standards:
The physical standards described are representative of those that must be met by employees to successfully
perform the essential functions of this class. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time;talk or hear,in person,in meetings and by
telephone;use hands and fingers to handle, feel or operate standard office equipment; and reach with hands
and arms. The employee is frequently required to, bend and twist to reach files, walk and stand, and
occasionally lift up to 20 pounds. While performing duties, the employee is regularly required to use
written and oral communication skills; read and interpret complex data, read fine print and computer
monitors; converse over the telephone and in person; operate a computer and 10-key calculator by touch;
analyze and solve problems; interact with City management, other governmental officials, contractors,
vendors,employees and the public.
Education,Experience, and Training:
Any combination equivalent to education and experience is likely to provide the required knowledge and
abilities. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Bachelor's degree from an accredited college or university with major course
work in accounting, business or public administration, or a related field. Possession of an
advanced business or public administration degree, or CPA,is desirable.
4
Exhibit C
Experience: Five years of increasingly responsible fund accounting experience. Public agency payroll
experience is highly desirable.Supervisory and/or lead experience is desirable.
Training: Any recent training, such as academic courses and certification programs, which are
relevant to this job classification.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C Driver's License and Certificate of Automobile Insurance for
Personal Liability.
5