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HomeMy WebLinkAbout4.03 Surplus Printer Donat CITY CLERK File # AGENDA STATEMENT CITY COUNCIL MEETING DATE: December 16, 2003 SUBJECT: Surplus Printer Donation to Tri-Valley Community Television Report Prepared By: Jason Behrmann, Administrative Analyst ATTACHMENTS: None RECOMMENDATION:/,~dg-Tri-ValleyAUth°rize thecommunityCity ManagerTelevisiontO donate designated surplus printer to FINANCIAL STATEMENT: None BACKGROUND: On November 8, 1993, the City entered into an agreement with Nationwide Companies to auction various items including surplus vehicles and equipment. Nationwide conducts auctions from their northern California facility located in Benicia. The Agreement includes the arranged pick up and transport of City surplus items to their facility, and sale at auction. For this service, Nationwide keeps 10% of the price brought at auction. Previously, the Information Systems Division (ISD) used Nationwide to dispose of surplus computer monitors, CPU's, and printers. The last dealing between Nationwide and ISD was the July 13, 2002 auction. Nationwide did not recover its costs in collecting and auctioning the City's surplus computer equipment and therefore attempted to charge the City for the service. The result of this is that it is no longer economical to use Nationwide for the disposal of surplus computer equipment. ISD has investigated alternative methods of disposal such as direct sale to other municipal agencies and donation to non-profit organizations that are willing to transport the equipment and accept it in an as-is, warranty- free condition. However, to date, no policy has been approved. DESCRIPTION: Recently, Th-Valley Community Television (CTV) contacted the City to inquire whether the City had a surplus printer that it would be willing to donate. CTV's current printer is 13 years old and has been used well beyond its useful life. It has become unreliable, often misprinting documents such as checks and invoices, and become prohibitively expensive to maintain and repair. H/cc-forms/agdastmt.doc COPIES TO: ITEM NO. In response to this inquiry, the City notified CTV that it had several surplus printers that had exceeded their useful life and had been placed in storage. The City provided CTV with the manufacturer and model number as well as the page count of the best available surplus printer. CTV responded that the printer far exceeded the capability and condition of their current printer. The printer dOes require servicing, however CTV said that it would be willing to pay for this cost. Since the City has not yet developed a policy regarding the donation of surplus property to non-profit organizations, it is appropriate that the City Council authorize this donation. RECOMMENDATION: Staff recommends that the City Council authorize the City Manager to donate the designated surplus printer to Th-Valley Community Television in an as-is, warranty-free condition.