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Home My WebLink About7.1 Fallon Sports Pk Playground or 19 82 STAFF REPORT CITY CLERK ` CITY COUNCIL File #600-35 DATE: November 18, 2014 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager " SUBJECT: Fallon Sports Park Phase 11, Contract#14-15 - Authorization to Bid Prepared by Rosemary Alex, Parks and Facilities Development Coordinator EXECUTIVE SUMMARY: On February 18, 2014, the City Council approved the Phase II Master Plan and the scope of work. Based on the number of additional amenities requested by user groups, the City Council directed Staff to include the Playground and Soccer Field Lighting as additive alternatives to the base bid improvements. With the bid documents nearing completion, Staff is seeking City Council approval on one of two options for the playground design and authorization to bid Fallon Sports Park— Phase I I with additional bid alternatives. FINANCIAL IMPACT: Construction Budget for Phase II Approved Improvement Budget $11,690,965 Additional Funding Savings from Passatempo Park Project $190,000 Measure D Recycling Funds $80,000 Chevron Tree Planting Funds $25,000 Total Available Construction Budget $11,985,965 Engineer's Estimate Base Bid + Contingency $11,881,540 Proposed Bid Alternates Additive Alternate #1 (Playground) $338,075 Additive Alternate #2 (Playground Rubberized Surfacing) $102,900 Additive Alternate #3 (Soccer Field Lights) $340,540 Additive Alternate #4 (Baseball Facility Improvements) $167,215 Additive Alternate #5 (Soccer Facility Improvements) $163,730 Deductive Alternate #1 (Owner Supplied Synthetic Turf) ($157,800) Deductive Alternate #2 (Eliminate 2 of 4 Bocce Courts) ($90,500) Total Potential Construction Cost $12,745,700 Potential Additional Allocation from General Fund Reserves $759,735 Page 1 of 4 ITEM NO. 7.1 RECOMMENDATION: Staff recommends the City Council select the preferred playground alternative; and, authorize Staff to advertise Fallon Sports Park— Phase 11 Contract#14-15 for bids with the alternates as proposed. � r Submitted By l Reviewed By Parks and Community Ser ices Director Assistant City Manager DESCRIPTION: On February 18, 2014 the City Council adopted the Fallon Sports Phase 11 Master Plan along with the scope of work to be included in the Phase 11 project as shown in the drawings in Attachment 1. Following is the list of amenities the City Council directed Staff to include in the base bid of improvements: Phase II Base Bid Improvements • Entry Road and parking for 145 cars • Complete Pedestrian Circulation • Utilities • Full landscaping and erosion control • Two Synthetic Turf Soccer Fields (65 x110 and 80 x120) • One Lighted 90' Baseball Diamond • Scorekeeper's Booth and Scoreboard • Restroom and Concession Building • Site Furnishings • Park Identity and Direction Signs • Four Bocce Ball Courts and Lighting • Group Picnic Area for 100 People • Fallon and Central Parkway Landscape and Sidewalk Additive Bid Items • Playground • Soccer Field Lighting In addition the sports user groups had additional elements they requested the City incorporate into the project. Based on the number of additional amenities requested by user groups and a limited budget, the City Council directed Staff to include the Playground and Soccer Field Lighting as additive alternatives to the base bid improvements. The primary interest from the soccer representatives was in improving the spectator experience by providing seating along with shade and wind protection. The interest from baseball was to also provide shade and wind protection for both spectators and the participants, as well as expand the terraced seating on the hillside to the north of the field to increase capacity for large tournaments. These improvements would make Fallon Sports Park a truly unique and state-of- the-art tournament venue in Northern California. With the construction documents nearly complete, the project elements requested by the sports user groups are anticipated to go Page 2 of 4 beyond the project's available budget. At this time, Staff has included those elements as additional alternates to the base bid as follows: • Additive Alternate #4 Baseball Facility Improvements — Grassy hillside terraced seating expansion; spectator shade; and scoreboard enhancement. • Additive Alternate #5 Soccer Facility Enhancements — Concrete terraced seating to accommodate up to 135 spectators, windscreen and shade structure for spectators. Playground Options As part of the project, the Consultant prepared two options for the playground area (Attachment 2), which were reviewed by the Parks and Community Services (PCS) Commission at their October 20, 2014 meeting. The PCS Commission recommends the City Council include Option #2 as part of the project. Option #1 — Playground with Rubberized Fall Safety Material The approach with Option #1 was to provide surfacing and play elements that children of all abilities can play together— not just alongside each other. With that in mind, this option includes unitary rubberized surfacing that makes it easier for wheelchairs, elderly people and children of varying abilities to enter and navigate the play space. The play components include a mix of physical, sensory and social activities that provide multiple challenge levels for children of all abilities. One example is the net play structure, which allows for children of varying abilities to be in visual and physical contact with others during play. Also the net play structure allows for access from all areas which is more engaging, whereas the deck system typically has one point of access. Another instance is the selection of a basket seat for the swing structure, which allows for children of differing physical abilities to sit or lay on the basket seat with other children allowing them to interact socially and physically. Due to the additional cost of the rubberized surfacing this option has less play features than Option #2. Option #2— Playground with Wood Chip Fall Safety Material With Option #2 the selection of the play components replicates the approach that was used for the inclusive design in Option #1. The primary difference between the options is the surface material. In Option #1 the surfacing is a rubberized material similar to synthetic turf whereas in Option #2 the surfacing is a wood chip product. The lower cost of the wood chip product allows for the addition of more play equipment. Although the wood chip material has been tested and approved by certified testing agencies as an accessible material, the unevenness of the surface may make it more challenging to navigate for those with physical disabilities. The PCS Commission primarily chose Option 2 over Option 1 because it had more play equipment and not necessarily because wood chips were the preferred surfacing. Staff recommends the City Council select Option 2 as recommended by the PCS Commission and, also recommends the rubberized surfacing as an Additive Alternate so there is the flexibility to include it with the project at the time the contract is awarded should sufficient funds be available. While both playgrounds, with either surfacing, would be accessible per the Americans with Disabilities Act, Staff recommends including the rubberized surfacing as an alternate to further enhance the accessibility for more residents with a variety of mobility challenges. Currently only one-third of the City's parks have the rubberized surfacing and having the option to add it to Fallon Sports Park would bring that ratio more in balance. The Consultant estimates the additional cost for the rubberized surfacing would be $102,900. In case available funding becomes an issue, Staff further recommends adding a Deductive Page 3 of 4 Alternate to reduce the number of lighted Bocce Ball Courts from four to two. The estimated savings from eliminating the two courts is $90,500. Currently the City's bocce leagues on the two courts at Emerald Glen do not reach maximum capacity. Therefore having two courts at Fallon would sufficiently meet the needs of the City's leagues should the City Council wish to use the savings to include the desired Additive Alternates. Deductive Alternate for Synthetic Turf In order to retain the project near the current budget and allow some flexibility at the time of bid opening, Staff is proposing a deductive alternate related to the Synthetic Turf. This deductive alternate would not eliminate the synthetic turf from the project. It would merely provide the City with the flexibility of having the contractor procure the turf or making it owner supplied depending on which alternative is less costly. Staff is currently pursuing a negotiated price for the synthetic turfgrass through the California Multiple Award Schedules (CMAS). CMAS is a contracting system through the State of California. With the CMAS system a vendor has a contracted list price for materials and installation with the State of California. Local government agencies are allowed to contract directly with a preferred vendor at the price listed in the CMAS contract or a negotiated lower price. At the time the contract is awarded, the City Council will make the final determination on whether to award this component of the contract through CMAS or through the construction contract. Staff estimates this could save about $160,000. Staff is researching recent media coverage and technical data regarding the potential health impacts of the "rubber crumb" material widely used on synthetic turf fields. This same material is currently in use on the two existing soccer fields at Fallon Sports Park and is currently in the specifications for the two new soccer fields. Staff has also reached out to Dublin United Soccer League to discuss the issue, and is researching potential alternative fill materials and cost impacts. Prior to bidding the project Staff will make a determination on the best alternative to include in the bid documents. Schedule The following is a summary of the key project milestones for the remainder of the project. Bid Period Starts (depending on outcome of Emerald Glen bid) January 2015 Bid Opening and Award of Contract March 2015 Construction Begins April 2015 Open to the Public Fall 2016 NOTICING REQUIREMENTS/PUBLIC OUTREACH: Project will be advertised in local newspapers, at plan holder rooms and posted on the City's website. A copy of this Staff Report was sent to the Parks and Community Services Commission, Dublin Little League and Dublin United Soccer League. ATTACHMENTS: 1. Master Plan for Phase II Improvements and close-up of Plaza Area 2. Playground Option #1 and #2 Page 4 of 4 all416 5 ENTRY ROAD AND PARKING(145 CARS) BASEBALL SCOREBOARD *7 UTILITIES BOCCE COURT LIGHTS 2 H T E B SYNTHETIC TURF SOCCER PARK IDENTITY AND DIRECTIONAL SIGNS LTG FIELD (BOST 20 AND 65X1 10) SITE FURNISHINGS IGHTED 90'BASEBALL DIAMOND ADVENTURE PLAYGROUND RECREATION BUILDING BASEBALL FIELD TERRACEDSEATING y L TERRACE SEATING L ADVENTURE GROUP PICNIC PLAYGROUND (100 PEOPLE) BOC ♦„�\ ,lug\ .f,4 / :��~ IOU �� l��” /SCORE KEEPE R'S BOOT H r COVERED -1 I C0 NC ES S ON ►?�T/ � @ ` .. ' SPECTATOR SEATING CONCESSION WI ND OW„� a LIGHTED BASEBALL FIELD — DUGOUT UNLOADING ZONE UNLOADING ZONE ` �h LIGHTED SOCCER Z +• `y - WEST ' ENTRY EAST � PARKING ROAD PARKING .y !� F A L L 0 N S P O R T S P A R K P H A S E 2 P L A Z A E N L A R G E M E N T DUBLIN, CALIFORNIA CA RD U Cl ASSOCIATES 11.05.2014 �i•�i y-�. _ 3 6 i ?s. 4 5 .f l' FALCON SPORTS PARK PHASE 2 PLAY AREA OPTI ON 1 Y ( S Y N T H E T I C T U R F S U R F A C E FOR ALL A B I L I T I E S) DUBLIN,CALIFORNIA 5 6 O O 4 �g� 48 , l ''- r4 - - �7 ,� s t 1 JUNI OR SPICA(AGES 2-5) 2 SPI CA 2(AGES 5-12) ELEMENTS Cl RCUIT(TODDLERS) TRIPLE BAY SWI NG WITH 2 BELTS,2 I NFANTS AND 1 BASKET SI RI US I I (AGES 5-12) PERFORMER DOME(AGES 5-12) 3 SPINNER BOWL(AGES 5-121 4 WATER TAP(AGES 2-5) CARDUCCI ASSOCIATES 10.13.2034 ATTACHMENT 2 - Option 1 - _RI 14 r4 5 O 2 1 "'a.:,. 12 x 1 dLT OR A cA(AGES12, F A L LON SPORTS PARK PHASE 2 P LAY AR EA OPTI ON 2 z a I sRICA 2(AGES S 5-1 ( F I B A R S U R F A C E A N D M A X I M Z E D E O U I P M E N T) 4 SPINNER BOWL(AGES 5-12) 5 WATER TAP(AGES 2-5) 0 0 o DUBLIN,CALIFORNIA 6 HAMMOCK WITH ROPE AREA O O � 12 } ROTATING DISH(AGES 5-12) ELEMENTS CIRCUIT(TOD- TRIPLE BAY SWING WITH 2 BELTS,2 INFANTS AND 1 BASKET EDGE GLACIER,ORBITS AND EXPLORER DOME(AGES 5-12) DLERS) CARDUCCI ASSOCIATES 10.13.2014 ATTACHMENT 2 - Option 2