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Home My WebLink About8.2 Library Expansion or nU,�� 19 82 STAFF REPORT CITY CLERK ` CITY COUNCIL File #220-30 DATE: November 18, 2014 TO: Honorable Mayor and City Councilmembers FROM: -� _ ...._ .a..... Christopher L. Foss, City Manager SUBJECT: Library Expansion Project Prepared by Meghan Tiernan, Parks & Facilities Development Coordinator EXECUTIVE SUMMARY: The 2014-2019 Capital Improvement Program has funding to build out the expansion space adjacent to the Children's Area at the Dublin Public Library. This project is a partnership between the City of Dublin and Alameda County Library and will provide tenant improvements, furnishings and technology for a unique multi-function space. The City Council will receive an update on the partnership, design and construction plans. FINANCIAL IMPACT: The total project budget is $129,756 from the Public Facilities Fee Fund, of which $98,800 is available for tenant improvements and furnishings. Alameda County Library will provide the technology infrastructure and equipment for the space. RECOMMENDATION: Staff recommends that the City Council receive the Staff presentation, provide feedback on the proposed program and design, and authorize Staff to advertise the project for bids. � r Submi ted By l Reviewed By Parks and Community Ser ices Director Assistant City Manager DESCRIPTION: Staff has been meeting with the Interim Alameda County Librarian to discuss the use of the small expansion space at the Dublin Public Library. The entire 37,000 square foot exterior shell of the building was completed in April 2003 and 30,000 square feet was occupied, leaving two areas with the remaining 7,000 square feet for future expansion. This project provides for the completion of the smaller 1,850 square foot unoccupied expansion space adjacent to the Children's Area to create a vibrant hub for partnerships between the Library and many local organizations. Page 1 of 3 ITEM NO. 8.2 Program Vision Library and City Staff envision the expansion area as a multi-function program space for traditional and cutting-edge Library programs to support a wide range of new learning opportunities. The space will support core public library services such as early literacy and job- seeking programs, while also pursuing new programming initiatives aimed at fostering the development of 21St Century skills for all ages. As a result the space will promote the creative use of technology to foster shared interests and experiences, and herald creative thinking, empowerment and problem solving. Library staff proposes to accomplish this by: • Pursuing community engagement. • Actively initiating collaborative partnerships among education, business, and community and government leaders. • Making new technology available that will include the most state-of-the-art tools. • Offering traditional programs built around literacy, job-seeking, and entrepreneurship, while actively pursuing cutting edge opportunities such as STEM/STEAM learning, coding, idea sharing, and maker space, for instance. • Encouraging experiments and pilot programs. • Identifying strategies to sustain the relevancy of the space and its ability to achieve its goals in a rapidly changing technological environment. Library staff will build on existing partnerships and establish new collaborations to offer an array of classes and events to engage residents in lifelong learning, education, civic engagement and cultural enrichment. Potential programmatic uses may include (but are not limited to): • Early literacy classes • School-aged Literacy • Computer learning center • Homework Help • STEM/STEAM Programs (Lego Club, computer coding classes, Minecraft Mods, Maker Programs, Art IS Education workshops, and science programs in association with Berkley Lawrence Hall of Science) • Children's storytelling • School class visits • Classroom space for community programs and meetings The technology in this space will make possible a whole new vision for library programming. Children will be able to enjoy seeing stories come to animated life through iPads synced to a larger screen. Dedicated laptops and wireless hotspots will allow teens to explore STEM-based programming via coding classes, design or 3D printing. The teleconference system will provide classroom participants the ability to virtually connect and collaborate with people a world away. A large-scale HDTV "Video Wall" will allow for everything from community-watch parties to remote author book talks. The technology of the library expansion will make the Dublin Public Library a cutting-edge community destination that will draw visitors from the entire region. Project Scope Bull Stockwell and Allen Architects (BSA) is the architectural firm that designed the Library and the City has retained BSA to develop the plans for this project. City Staff and County Library Staff have met with the Architect to discuss the programmatic opportunities in order to maximize the utility and flexibility of the space. Attachment 1 is a floor plan showing the location and size of the project area. Page 2 of 3 The expansion space has existing lighting, mechanical systems, as well as carpeting and finishes that match the Library space that is currently open to the public. Therefore the tenant improvements will be minor for this project. The space will have acoustical separation from the open children's area and accommodate 40 to 50 people audience style, or about 25 people classroom style. The project includes the removal of the interior wall, installation of doors and windows, completing the finishes and provision of furnishings. Furniture will be light weight, foldable and adult sized. Attachment 2 shows examples of the type of furnishings the Architect is considering for the project. Sliding doors will allow the space to be open to the rest of the Library or closed off when in use by other programs and when physical separation is desired. A separate entry from the main hallway could allow the room to be used, if desired, during hours when the Library is closed, similar to the existing Community Room. However, after business hours use will require further discussion and coordination with the Library to ensure the security of the Library materials and equipment, and that outside use does not negatively impact Library operations and services. The City's construction budget for the Library Expansion is $98,800 which will provide for tenant improvements and new furnishings. The technology components including laptops, tablets, audio-visual equipment, charging stations and HDTV video-wall will be provided by Alameda County Library. It is anticipated the design phase will be complete in January 2015 and the project will go out to bid in February. Construction will be complete in June 2015. In addition to the work being proposed, Library Staff are exploring options to enhance the existing Teen Area. Future Teen Area improvements may include the expansion of space for teen activities within the existing Library group study areas (as shown in Attachment 1). Enhancements may include signage, a laptop bar, and merchandising type displays that attract teen users and promote learning. Funding for the Teen Area would be provided by the Alameda County Library. The timing of this project is unknown at this time. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of the staff report was sent to the Alameda County Library. ATTACHMENTS: 1. Library Floor Plan showing current and future Expansion Areas 2. Images of representative furnishings for the current expansion project Page 3 of 3 fee LEaao(courc„oNS) � 9' Future ` W��0,� o nol�i rme _ Expansion o "°��"'�• ^� Area ra G ° Future Teen Hub EM ADAPOWBOOMM PLUM aG Gll Z a e �c Kg a 1 n�r�rav 1 a T5 G W A 62 Uj � LU A o o.m awwv Library 0 o a Expansion Area o ruueaar�clxrHrae� o a o asuae r+w 6 WE 0 o■na�eoun w _-- ®��p QKM MLV2012 o a..liax nax o 0 o rwoxwvwwcra 0 o 0 0 3f9T=1'-0' a o 0 0 $PACE P.12 PLAN of Dublin Library Expansion UBLIN View from Children's Area towards wall at Expansion Area ,r t ^� AN j 1 , Dublin Library Expansion Mobile configura DUBLIN d f 1 L Dublin Library Expansion VN{ _ •� y atingltable example