HomeMy WebLinkAboutItem 7.1 Fallon Sports Pk Playground or
19 82 STAFF REPORT CITY CLERK
` CITY COUNCIL File #600-35
DATE: November 18, 2014
TO: Honorable Mayor and City Councilmembers
FROM: Christopher L. Foss, City Manager "
SUBJECT: Fallon Sports Park Phase 11, Contract#14-15 - Authorization to Bid
Prepared by Rosemary Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
On February 18, 2014, the City Council approved the Phase II Master Plan and the scope of
work. Based on the number of additional amenities requested by user groups, the City Council
directed Staff to include the Playground and Soccer Field Lighting as additive alternatives to the
base bid improvements. With the bid documents nearing completion, Staff is seeking City
Council approval on one of two options for the playground design and authorization to bid Fallon
Sports Park— Phase I I with additional bid alternatives.
FINANCIAL IMPACT:
Construction Budget for Phase II
Approved Improvement Budget $11,690,965
Additional Funding
Savings from Passatempo Park Project $190,000
Measure D Recycling Funds $80,000
Chevron Tree Planting Funds $25,000
Total Available Construction Budget $11,985,965
Engineer's Estimate Base Bid + Contingency $11,881,540
Proposed Bid Alternates
Additive Alternate #1 (Playground) $338,075
Additive Alternate #2 (Playground Rubberized Surfacing) $102,900
Additive Alternate #3 (Soccer Field Lights) $340,540
Additive Alternate #4 (Baseball Facility Improvements) $167,215
Additive Alternate #5 (Soccer Facility Improvements) $163,730
Deductive Alternate #1 (Owner Supplied Synthetic Turf) ($157,800)
Deductive Alternate #2 (Eliminate 2 of 4 Bocce Courts) ($90,500)
Total Potential Construction Cost $12,745,700
Potential Additional Allocation from General Fund Reserves $759,735
Page 1 of 4 ITEM NO. 7.1
RECOMMENDATION:
Staff recommends the City Council select the preferred playground alternative; and, authorize
Staff to advertise Fallon Sports Park— Phase 11 Contract#14-15 for bids with the alternates as
proposed.
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Submitted By l Reviewed By
Parks and Community Ser ices Director Assistant City Manager
DESCRIPTION:
On February 18, 2014 the City Council adopted the Fallon Sports Phase 11 Master Plan along
with the scope of work to be included in the Phase 11 project as shown in the drawings in
Attachment 1. Following is the list of amenities the City Council directed Staff to include in the
base bid of improvements:
Phase II Base Bid Improvements
• Entry Road and parking for 145 cars
• Complete Pedestrian Circulation
• Utilities
• Full landscaping and erosion control
• Two Synthetic Turf Soccer Fields (65 x110 and 80 x120)
• One Lighted 90' Baseball Diamond
• Scorekeeper's Booth and Scoreboard
• Restroom and Concession Building
• Site Furnishings
• Park Identity and Direction Signs
• Four Bocce Ball Courts and Lighting
• Group Picnic Area for 100 People
• Fallon and Central Parkway Landscape and Sidewalk
Additive Bid Items
• Playground
• Soccer Field Lighting
In addition the sports user groups had additional elements they requested the City incorporate
into the project. Based on the number of additional amenities requested by user groups and a
limited budget, the City Council directed Staff to include the Playground and Soccer Field
Lighting as additive alternatives to the base bid improvements.
The primary interest from the soccer representatives was in improving the spectator experience
by providing seating along with shade and wind protection. The interest from baseball was to
also provide shade and wind protection for both spectators and the participants, as well as
expand the terraced seating on the hillside to the north of the field to increase capacity for large
tournaments. These improvements would make Fallon Sports Park a truly unique and state-of-
the-art tournament venue in Northern California. With the construction documents nearly
complete, the project elements requested by the sports user groups are anticipated to go
Page 2 of 4
beyond the project's available budget. At this time, Staff has included those elements as
additional alternates to the base bid as follows:
• Additive Alternate #4 Baseball Facility Improvements — Grassy hillside terraced seating
expansion; spectator shade; and scoreboard enhancement.
• Additive Alternate #5 Soccer Facility Enhancements — Concrete terraced seating to
accommodate up to 135 spectators, windscreen and shade structure for spectators.
Playground Options
As part of the project, the Consultant prepared two options for the playground area (Attachment
2), which were reviewed by the Parks and Community Services (PCS) Commission at their
October 20, 2014 meeting. The PCS Commission recommends the City Council include Option
#2 as part of the project.
Option #1 — Playground with Rubberized Fall Safety Material
The approach with Option #1 was to provide surfacing and play elements that children of all
abilities can play together— not just alongside each other. With that in mind, this option includes
unitary rubberized surfacing that makes it easier for wheelchairs, elderly people and children of
varying abilities to enter and navigate the play space. The play components include a mix of
physical, sensory and social activities that provide multiple challenge levels for children of all
abilities. One example is the net play structure, which allows for children of varying abilities to
be in visual and physical contact with others during play. Also the net play structure allows for
access from all areas which is more engaging, whereas the deck system typically has one point
of access. Another instance is the selection of a basket seat for the swing structure, which
allows for children of differing physical abilities to sit or lay on the basket seat with other children
allowing them to interact socially and physically. Due to the additional cost of the rubberized
surfacing this option has less play features than Option #2.
Option #2— Playground with Wood Chip Fall Safety Material
With Option #2 the selection of the play components replicates the approach that was used for
the inclusive design in Option #1. The primary difference between the options is the surface
material. In Option #1 the surfacing is a rubberized material similar to synthetic turf whereas in
Option #2 the surfacing is a wood chip product. The lower cost of the wood chip product allows
for the addition of more play equipment. Although the wood chip material has been tested and
approved by certified testing agencies as an accessible material, the unevenness of the surface
may make it more challenging to navigate for those with physical disabilities.
The PCS Commission primarily chose Option 2 over Option 1 because it had more play
equipment and not necessarily because wood chips were the preferred surfacing. Staff
recommends the City Council select Option 2 as recommended by the PCS Commission and,
also recommends the rubberized surfacing as an Additive Alternate so there is the flexibility to
include it with the project at the time the contract is awarded should sufficient funds be available.
While both playgrounds, with either surfacing, would be accessible per the Americans with
Disabilities Act, Staff recommends including the rubberized surfacing as an alternate to further
enhance the accessibility for more residents with a variety of mobility challenges. Currently only
one-third of the City's parks have the rubberized surfacing and having the option to add it to
Fallon Sports Park would bring that ratio more in balance.
The Consultant estimates the additional cost for the rubberized surfacing would be $102,900. In
case available funding becomes an issue, Staff further recommends adding a Deductive
Page 3 of 4
Alternate to reduce the number of lighted Bocce Ball Courts from four to two. The estimated
savings from eliminating the two courts is $90,500. Currently the City's bocce leagues on the
two courts at Emerald Glen do not reach maximum capacity. Therefore having two courts at
Fallon would sufficiently meet the needs of the City's leagues should the City Council wish to
use the savings to include the desired Additive Alternates.
Deductive Alternate for Synthetic Turf
In order to retain the project near the current budget and allow some flexibility at the time of bid
opening, Staff is proposing a deductive alternate related to the Synthetic Turf. This deductive
alternate would not eliminate the synthetic turf from the project. It would merely provide the
City with the flexibility of having the contractor procure the turf or making it owner supplied
depending on which alternative is less costly. Staff is currently pursuing a negotiated price for
the synthetic turfgrass through the California Multiple Award Schedules (CMAS). CMAS is a
contracting system through the State of California. With the CMAS system a vendor has a
contracted list price for materials and installation with the State of California. Local government
agencies are allowed to contract directly with a preferred vendor at the price listed in the CMAS
contract or a negotiated lower price. At the time the contract is awarded, the City Council will
make the final determination on whether to award this component of the contract through CMAS
or through the construction contract. Staff estimates this could save about $160,000.
Staff is researching recent media coverage and technical data regarding the potential health
impacts of the "rubber crumb" material widely used on synthetic turf fields. This same material
is currently in use on the two existing soccer fields at Fallon Sports Park and is currently in the
specifications for the two new soccer fields. Staff has also reached out to Dublin United Soccer
League to discuss the issue, and is researching potential alternative fill materials and cost
impacts. Prior to bidding the project Staff will make a determination on the best alternative to
include in the bid documents.
Schedule
The following is a summary of the key project milestones for the remainder of the project.
Bid Period Starts (depending on outcome of Emerald Glen bid) January 2015
Bid Opening and Award of Contract March 2015
Construction Begins April 2015
Open to the Public Fall 2016
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Project will be advertised in local newspapers, at plan holder rooms and posted on the City's
website. A copy of this Staff Report was sent to the Parks and Community Services
Commission, Dublin Little League and Dublin United Soccer League.
ATTACHMENTS: 1. Master Plan for Phase II Improvements and close-up of Plaza Area
2. Playground Option #1 and #2
Page 4 of 4
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ENTRY ROAD AND PARKING(145 CARS) BASEBALL SCOREBOARD
*7 UTILITIES BOCCE COURT LIGHTS
2 H T E B SYNTHETIC TURF SOCCER PARK IDENTITY AND DIRECTIONAL SIGNS
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FIELD (BOST 20 AND 65X1 10) SITE FURNISHINGS
IGHTED 90'BASEBALL DIAMOND
ADVENTURE PLAYGROUND RECREATION BUILDING
BASEBALL FIELD TERRACEDSEATING
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ADVENTURE
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F A L L 0 N S P O R T S P A R K P H A S E 2 P L A Z A E N L A R G E M E N T
DUBLIN, CALIFORNIA
CA RD U Cl ASSOCIATES 11.05.2014
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FALCON SPORTS PARK PHASE 2 PLAY AREA OPTI ON 1
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1 JUNI OR SPICA(AGES 2-5)
2 SPI CA 2(AGES 5-12) ELEMENTS Cl RCUIT(TODDLERS) TRIPLE BAY SWI NG WITH 2 BELTS,2 I NFANTS AND 1 BASKET SI RI US I I (AGES 5-12) PERFORMER DOME(AGES 5-12)
3 SPINNER BOWL(AGES 5-121
4 WATER TAP(AGES 2-5)
CARDUCCI ASSOCIATES 10.13.2034
ATTACHMENT 2 - Option 1
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ROTATING DISH(AGES 5-12) ELEMENTS CIRCUIT(TOD- TRIPLE BAY SWING WITH 2 BELTS,2 INFANTS AND 1 BASKET EDGE GLACIER,ORBITS AND EXPLORER DOME(AGES 5-12)
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CARDUCCI ASSOCIATES 10.13.2014
ATTACHMENT 2 - Option 2