HomeMy WebLinkAboutReso 198-14 Tennis Court Fee & Policy RESOLUTION NO. 198 - 14
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE FACILITY USE POLICY AND RENTAL FEES FOR USE OF
TENNIS COURTS
WHEREAS, Emerald Glen Park was opened to the public in August 2000; and
WHEREAS, Emerald Glen Park includes a variety of recreational amenities for the
community including four lighted tennis courts; and
WHEREAS, on April 3, 2001., the City Council adopted Resolution 51-01 establishing a
Facility Use Policy
to allow for rental of the Emerald Glen Tennis Courts by the community; and
WHEREAS, Fallon Sports Park was opened to the public in summer 2010 and includes
four lighted tennis courts; and
WHEREAS, in order to accommodate reservations for casual, league and tournament
play, on February 16, 2010, the City Council adopted Resolution 26-10 adding the Fallon Sports
Park Tennis Courts to the Facility Use Policy; and
WHEREAS, the Dublin High School Tennis Complex was renovated in 2013 through a
partnership between the City of Dublin and the Dublin Unified School District and includes eight
tennis courts without lights; and
l WHEREAS, the funding and operational Agreement with Dublin Unified School District
provides that the Dublin High School Tennis Complex be available for City use and rental by the
community per the City's Tennis Court Use Policy; and
WHEREAS, Schaefer Ranch Park was opened to the public in November 2013 and
includes one tennis court without lights; and
WHEREAS, the Tennis Court Use Policy has been revised to include the Schaefer Ranch
Park Tennis Court and Dublin High School Tennis Complex; and
WHEREAS, the Tennis Court Use Policy has been reviewed by the Parks and
Community Services Commission and recommended for adoption by the City Council.
NOW, THEREFORE, the City Council of the City of Dublin does RESOLVE to hereby
amend the Tennis Court Use Policy and Rental Fees contained in Exhibit A.
BE IT FURTHER RESOLVED that the provisions enacted in Resolution 26-10 be
superseded by this Resolution effective for rental applications received on or after December 1,
2014.
34 Page 1 of 2
PASSED, APPROVED AND ADOPTED this 18th day, of November, 2014, by. the
following vote:
AYES: Councilmernbers Biddle, Gupta, Haubert, and Mayor Sbranti
NOES: None
ABSENT: Councilmember Hart
ABSTAIN: None
lerte.,":(
Mayor
ATTEST:
VEQL7' !. City Clerk
Reso No. 198-14,Adopted 11-18-14, Item 6.4 Page 2 of 2
11
OF DU
wCITY OF DUBLIN TENNIS COURT USE POLICY
The City of Dublin operates tennis courts at Dublin High School, Emerald Glen Park, Fallon Sports Park
Kolb Park, and Schaefer Ranch Park. During those times when the tennis courts are not used for City sponsored
programs, the courts are available for walk-on use or rental by the community for casual, league or tournament play.
The Tennis Court Use Policy establishes rules, regulations, procedures and fees governing the use of the tennis courts.
Use of the tennis courts is for tennis activities only.
Court
Location Quantity Lights* Reservations Days of Operation
Dublin High School 8 No Yes Su—Sa,Jun 16—Aug 15
Sa&Su,Aug 16—Jun 15
Emerald Glen Park 4 Yes Yes Daily
Fallon Sports Park 4 Yes Yes Daily
Kolb Park 2 Yes No Daily
Schaefer Ranch Park 1 No No Daily
*All lights are self-operated and are programmed to shut-off by 10:00 PM daily.
CLASSIFICATIONS OF USERS
Group 1 Public Agencies: (agencies serving the City of Dublin including Alameda County, Dublin-San Ramon
Services District, Dublin Unified School District,etc.)
Group 2 Dublin Chamber of Commerce, Dublin-based Charitable and Social Welfare Organizations, and
Homeowner Associations: Organized non-profit groups with current 501(c)(3) or 501(c)(4) IRS status,
whose membership is open to the public and whose primary purpose is to serve the Dublin community.
The organization's membership must be at least 51% Dublin residents. An organizational file must be
completed on an annual basis to receive the priority and fees of this classification. Regional and
National non-profit groups that do not meet the 51% resident membership requirement may submit a
letter addressed to the Parks and Community Services Department that demonstrates the direct
community benefit of the facility use. Such letters will require the approval of the City Manager or
his/her designee.
Group 3 Individuals or Other Groups:Individuals or groups who do not meet the criteria listed above.
a) Resident (Individuals must reside or own property within Dublin City Limits; Groups
must have membership made up of at least 51%Dublin residents)
b) Non-Resident
Group 4 Commercial Uses:Companies,groups,or individuals whose events have an admission fee or include the
sales of goods or services.
a) Resident (Company or group facility must be located in the Dublin City Limits and have
current City of Dublin Business License. If there is no company or group facility,the person
responsible for the event must reside or own property within the Dublin City Limits)
b) Non-Resident
RESERVATION PROCEDURE
Reservations will be accepted on a quarterly basis as follows:
Rental Dates Groups 1,2,3 Resident Groups 3 Non-Resident,4
January—March November 15 December 1
April—May February 15 March 1
June—August April 15 May 1
September—December July 15 August 1
ATTACHMENT 1
1. In order to reserve the tennis courts that are available for reservation, a Tennis Court Use Application must be
submitted for review and approval. Approval can take up to five (5) business days and notification of
application status will be e-mailed.
2. Applications must be submitted in person at the Shannon Community Center, 11600 Shannon Avenue, Dublin
during business hours. The applicant must be the "user" of the facility. Identification confirming residence
address will be required for those applicants claiming Dublin resident status.
CANCELLATIONS
The person listed as applicant on the Tennis Court Use Application must provide cancellation/change requests in writing
(emails submitted from the applicant's email address are acceptable). Refunds will be handled as follows based on the
date of written notification prior to the rental date:
30 days or more 29 days or less Rainouts
Security deposit and rental Security deposit and 50% Credit will be issued for cancellations due to rain
fees refunded less a$5 of rental fees refunded. if the office is notified within 48 hours(via
processing fee. phone or email)after scheduled rental date.
PLEASE NOTE: Occasionally it may be necessary to reschedule, relocate or cancel a previously approved request. In
this event,the group or individual will be given as much advanced notice as possible.
PAYMENT SCHEDULE
1. At the time the application is submitted, the $100 security deposit is required (as applicable for tournaments,
league play or commercial use).
2. Payment of rental fees is due within ten (10) business days after receipt of invoice and approved application or
upon application submittal if the application is received less than six(6)weeks before the requested rental date.
3. Payments not received by the due date may result in cancellation and forfeiture of the deposit(as applicable).
4. Security deposits will be refunded within 30 days after rental completion providing there are no violations of
the Tennis Court Use Policy and/or excessive cleaning needed or damages to the tennis courts facilities.
5. Payment can be made by VISA, MasterCard, American Express, Discover Card, check, money order or cash.
Checks or money orders must be payable to the City of Dublin.
COURT AVAILABILITY
To provide an adequate number of courts available for walk-on use by the community, the courts available for
reservation are listed below.
Location Courts Available for Reservation Lights
Dublin High School Courts 1 through 5 No
Emerald Glen Park Courts 3 and 4 Yes
Fallon Sports Park Courts 1 and 2 Yes
Additionally,availability of the courts for rental is limited as follows:
• A maximum of two groups will be allowed to reserve the courts for weekday play per week.
• A maximum of two groups will be allowed to reserve the courts for weeknight play per week.
• A maximum of one group will be allowed to reserve the courts for weekend play per week.
• A maximum of three hours per day will be available for each rental.
The tennis courts are available for walk-on use and rentals during the following time periods:
Emerald Glen Park, Fallon Sports Park, Kolb Park,Schaefer Ranch Park, Dublin High School
• Weekday Use 7:00 AM—5:00 PM, Monday-Friday
• Weeknight Use 5:00 PM—10:00 PM, Monday- Friday
• Weekend Use 7:00 AM—10:00 PM,Saturday—Sunday
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Dublin High School Tennis Complex
• June 16 through August 15, Daily,7:00 AM to Sunset
• August 16—June 15,Saturday and Sunday ONLY,7:00 AM to Sunset
1. Individual and group rentals are limited to one booking per week,Sunday through Saturday.
2. The minimum rental reservation accepted is one hour.
3. Rental hours of use must include the amount of time needed for use,including set-up and clean up.
4. Refunds are not given for hours not used.
5. Tennis Courts rentals must be vacated by the time specified on the approved Tennis Court Use Application.
INSURANCE CERTIFICATE
For rentals that are for league play, a tournament or commercial uses,applicants shall provide the City of Dublin with a
valid Certificate of Liability including the endorsement page written through carriers acceptable to the City of Dublin.
Such certificate shall provide bodily injury and property damage liability protection at a minimum of$1,000,000 per
occurrence. The applicant must be specified as the insured. The certificate shall name the City of Dublin as an
"additional insured"in conformance with the hold harmless agreement as outlined in the Tennis Court Use Application,
and must specify that the applicant's insurance shall be primary to any insurance carried by the City of Dublin. The
certificate shall be properly executed with the original signature of the authorizing agent of the insurance company.
The insurance is due at least ten(10) business days prior to rental use.
GENERAL REGULATIONS AND INFORMATION
1. Tennis Courts are for tennis use only. Bikes,skateboards and other uses unrelated to tennis use are prohibited.
2. Only non-marking tennis shoes allowed on courts.
3. For walk-on use there is a game limit of two-consecutive sets or a maximum of one hour of play when players
are waiting. Children and adults have equal priority.
4. Storage is not available either before or after use.
5. Parking is permitted in painted parking stalls only. Vehicles parked illegally will be cited.
6. The consumption,serving and/or selling of alcoholic beverages is not permitted in City of Dublin parks.
7. The use of generators is prohibited.
8. SMOKING IS PROHIBITED in City of Dublin parks.
9. It is prohibited to paste,tack,glue or post any sign, placard, advertisement or inscription, or to erect any sign in
the park.
10. Selling,vending,or peddling items is prohibited.
11. Use of amplification equipment is prohibited.
12. Requests for exceptions to the policy must be submitted in writing no less than ten (10) business days prior to
the rental date and receive written approval from the Parks and Community Services Director,or designee.
TENNIS COURT RENTAL FEE SCHEDULE
Group 1 Public Agencies $5 per hour/per court
Group 2 Dublin Chamber of Commerce, Dublin-based Charitable and Social Welfare Organizations,and Homeowner
Associations $5 per hour/per court
Group 3 Individuals or Other Groups
Resident $ 10 per hour/per court
Non-resident $ 12 per hour/per court
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Group 4 Commercial Uses
0 Resident $ 15 per hour/per court
Non-resident $18 per hour/per court
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SECURITY DEPOSIT
For rentals that are for league play,a tournament or commercial uses,a $100.00 Security Deposit is due at the time that
the application is submitted. The Security Deposit is refundable provided that there are no violations of the Tennis
Court Use Policy and/or excessive cleaning or damages to the tennis courts.
The City of Dublin reserves the right to refuse to grant use of the City's tennis courts to any person or group if such
use is deemed to be contrary to the best interest of the City and/or its residents.
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