HomeMy WebLinkAboutItem 7.2 Heritage Center at Camp Parks or
19 82 STAFF REPORT CITY CLERK
` CITY COUNCIL File #600-50
DATE: December 2, 2014
TO: Honorable Mayor and City Councilmembers
FROM: Christopher L. Foss, City Manager "
SUBJECT: Memorandum of Understanding for Heritage Center at Can Parks
Prepared by Paul McCreary, Parks and Community Services Director
EXECUTIVE SUMMARY:
The City Council will consider approving a Memorandum of Understanding between the City and
Parks Regional Forces Training Area to develop a Heritage Center at the new main gate at
Camp Parks. The Heritage Center would be used to exhibit the collection of historical artifacts
the City has on permanent loan from the U.S. Army.
FINANCIAL IMPACT:
Sufficient funding was allocated in the Fiscal Year 2014-2015 Budget to have a museum
consultant prepare design and construction documents for the Heritage Center for an amount
not to exceed $85,000. The cost to construct the exhibit is unknown at the time and funding has
been not been allocated for construction.
RECOMMENDATION:
Staff recommends the City Council adopt the Resolution Approving the Heritage Center Usage
Memorandum of Understanding between the City of Dublin and Parks Reserve Forces Training
Area, and authorize the City Manager to execute an Agreement with a Consultant for an amount
not to exceed $85,000 to prepare design and construction documents for the Heritage Center.
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Submi ted By l Reviewed By
Parks and Community Ser ices Director Assistant City Manager
DESCRIPTION:
On August 15, 2011, the City received approval for the permanent loan of the collection of
historical artifacts from the former history museum at Camp Parks. Since that time, the
collection has been properly stored in a room at the Dublin Library and City volunteers have
been cataloging the artifacts. The City has also designed an annual exhibit using the collection.
Page 1 of 2 ITEM NO. 7.2
On December 17, 2013, the City Council received a report (Attachment 1) on a conceptual
partnership with Parks Regional Forces Training Area (PRFTA) to develop a Heritage Center in
a building at the new Main Gate for Camp Parks on Dougherty Road. The City Council directed
Staff to pursue a partnership with PRFTA to create a Heritage Center and to develop a
Memorandum of Understanding (MOU) with Parks RFTA for City Council consideration. Staff
has worked with Lt. Colonel Christopher Gerdes, Garrison Commander, and the U.S. Army to
develop an MOU that will allow the City to begin design and construction documents for the
exhibit space. Attachment 2 is a Resolution approving the Heritage Center Usage MOU
between the City of Dublin and PRFTA, with the MOU as an exhibit to the Resolution.
If the City Council approves the MOU, the Heritage Center will be housed in the new Visitor
Processing Center, which is outside the control check point for the Post and therefore easily
accessible to the general public. Attachment 3 is a site plan showing the location of the
Heritage Center at the Main Gate, and Attachment 4 is the floor plan for the building.
The entry will feature a lobby, reception area and restrooms. Beyond the lobby is a large 2,035
square-foot space that Staff proposes for an area to exhibit the collection. The Heritage Center
would be rounded out by a 540 square-foot Conference Room that would be made available to
the City as well as local community groups at the discretion of the Garrison Commander.
Additionally there would be a 200 square-foot storage room for items from the collection that are
not on display. PRFTA will finish off certain improvements to the space including adding walls,
doors, carpet and heating/air for the Conference Room and Storage Room. The City would be
responsible for developing the exhibit area.
As envisioned the City would operate the exhibit area, which would be setup primarily for self-
guided tours when PRFTA opens the Visitor Control Center to the public. However, the City
could schedule volunteer docents to lead tours as needed. It is the intent that all display cases,
fixtures and special lighting would be portable and removable in nature as to accommodate a
future, albeit unlikely, change in use for the space.
Funding was allocated in the Fiscal Year 2014-2015 Budget to retain a Museum Consultant to
develop a collections policy, exhibit plan, and the supporting design and construction documents
for the space. The cost to construct the exhibits is unknown at this time and funding has not
been allocated for construction of the project. If the City Council adopts the Resolution
approving the MOU, then Staff recommends the City Council authorize the City Manager to
execute an Agreement with a museum consultant to prepare the study and design documents
for a fee not to exceed $85,000. This will help to accelerate the design process and keep the
project moving forward.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the Staff Report was sent to PRFTA, the Heritage and Cultural Arts Commission, City
Historian and the President of the Dublin Historical Preservation Association.
ATTACHMENTS: 1. 12-17-13 City Council Staff Report on Conceptual Partnership
2. Resolution approving the Heritage Center Usage Memorandum of
Understanding between the City of Dublin and Parks Reserve Forces
Training Area with MOU as Exhibit A to the Resolution
3. Site Plan at new Main Gate
4. Floor Plan for Heritage Center
Page 2 of 2
1982 STAFF REPORT CITY CLERK
CITY COUNCIL File #910-40
'IrO) WI-GAnzeigenummer»
DATE: December 17, 2013
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager
SUBJECT: Military Heritage Center Partnership
Prepared by Paul McCreary, Parks and Community Services Director
EXECUTIVE SUMMARY:
The City Council will consider a conceptual partnership with Camp Parks to create a Military
Heritage Center to house the Camp Parks historical artifacts the City has on permanent loan
from the Department of the Army.
FINANCIAL IMPACT:
The costs of creating a permanent exhibit and operating a Military Heritage Center are unknown
at this time.
The Fiscal Year (FY) 2013-2014 budget has funding available to have a consultant prepare a
plan to exhibit the Camp Parks Collection on a temporary, virtual and permanent basis. No
funding has been identified at this time to implement the plan once adopted.
RECOMMENDATION:
Staff recommends the City Council take the following action:
1 . Determine if the City should pursue a partnership with Camp Parks to create a Military
Heritage Center; and if so,
2. Direct Staff to develop a Memorandum of Understanding with Camp Parks for City
Council consideration; and
3. Authorize the City Manager to negotiate and execute an agreement with a consultant to
prepare the study.
Submitted B Reviewed By
Director of Parkland Assistant City Manager
Community Services
Page 1 of 3 ITEM NO. 8.3
DESCRIPTION:
The City has an opportunity to partner with Camp Parks to create a "Military Heritage Center" at
the Visitor Center being constructed at the new gate off Dougherty Road at Mariposa Lane. The
purpose of this partnership would be to exhibit the historical artifacts the City has on permanent
loan from the Department of the Army.
As background, on October 19, 2010, the City Council directed Staff secure a donation of the
historical artifacts from the former history museum at Camp Parks, and to pursue the concept of
a permanent museum of military history at the community park in the future Dublin Crossing
development (Attachment 1 is the Staff Report from that meeting). Staff worked with the
Department of the Army and on August 15, 2011 received approval of the permanent loan of the
collection to the City. The collection was moved to an area in the expansion space at the
Library. Staff has worked with a lead volunteer from the Historic Park and Museums to further
catalog the collection and ensure the contents are stored for preservation.
The City has a key initiative for the current Fiscal Year (FY) to have a consultant develop a
Collections Policy for the Camp Parks collection, and determine opportunities to exhibit the
collection on a temporary, virtual and permanent basis. Funding was allocated in the budget
this FY to conduct the study and develop the plan.
Staff from the Parks and Community Services Department recently met with Lt. Colonel Gerdes
to discuss the study planned by the City. Lt. Colonel Gerdes indicated that, as part of the
development of the new main gate for the Base on Dougherty Road, there will be a new Visitor
Control Center, which has a 2,400 square foot room that could be used to exhibit the Camp
Parks Collection (by comparison the Library Community Room is 1 ,800 square feet). The room
is unfinished and shelled out for tenant improvements. This type of unfinished space would lend
itself well to an exhibition space and storage for the collection artifacts that are not on display.
In concept Camp Parks would allow the City to create a permanent exhibit in the room, as well
as provide opportunities for temporary exhibitions. This would allow the City to develop plans
for a Military Heritage Center without having to pay for the estimated $1.0 million it would cost to
construct a similar building. The Lt. Colonel indicated that, while Camp Parks could provide the
space, they would not have resources to develop the space or operate the Center once it is
opened.
Staff recommends the City Council consider this site for the permanent exhibition of the Camp
Parks Collection, rather than the future community park at Dublin Crossing, as previously
directed. It would significantly reduce the capital outlay and the collection would be on display
at the base, which is more relevant to the collection.
If the City Council concurs and has interest in pursuing this partnership at the new Camp Parks
Visitor Center, Staff would further discussions with Lt. Colonel Gerdes to develop a
memorandum of understanding or partnership agreement with Camp Parks for City Council
consideration at a future meeting. As part of the process Staff would reach out to the Dublin
Historical Preservation Association to determine their interest in partnering with the City on the
project.
Concurrently Staff would find a consultant to prepare the Camp Parks Collections Policy and
develop an exhibit plan and cost estimate for the tenant improvements and construction of the
exhibit. Staff would involve a variety of stakeholders in the planning process including:
Page 2 of 3
Camp Parks and Department of the Army Museum and Architectural Specialists
Heritage and Cultural Arts Commission Representatives
City Historian
Dublin Historical Preservation Association
Dublin Unified School District history teachers with curriculum tied to Base history
Volunteers at the Dublin Historic Park and Museums
Veterans and Dublin residents with an interest in history
If the concept is approved by the City Council, Staff anticipates the study could be completed by
fall 2014.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report was sent to Lt. Colonel Gerdes, the Heritage and Cultural Arts
Commissioners and the President of the Dublin Historical Preservation Association.
ATTACHMENTS: 1 . City Council Staff Report from October 19, 2010, Regarding
Acquisition of the Camp Parks Historical Artifacts
Page 3 of 3
RESOLUTION NO. XX - 14
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING THE HERITAGE CENTER USAGE MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF DUBLIN AND PARKS RESERVE FORCES TRAINING AREA
WHEREAS, on October 19, 2010, the City Council directed Staff to secure a donation of the
historical artifacts from the former history museum at Camp Parks and to pursue the concept of a
permanent space for the artifacts at the future community park in Dublin Crossing; and
WHEREAS, on August 15, 2011, the City received approval from the U.S. Army for a
permanent loan of the collection to the City; and
WHEREAS, Parks Reserve Forces Training Area (Parks RFTA), recently constructed a
Visitor Control Center and offered space to the City for exhibition of the collection; and
WHEREAS, on December 17, 2013, the City Council directed Staff to pursue a partnership
with Parks RFTA to create a Military Heritage Center and to develop a Memorandum of
Understanding with Parks RFTA for City Council consideration; and
WHEREAS, the City Manager and Lt. Colonel from Parks RFTA developed a Memorandum of
Understanding allowing the City to begin design and construction documents for the exhibit space.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
approves the Memorandum of Understanding between the City and Parks RFTA for usage of
the Heritage Center at the Visitors Control Center, and authorizes the City Manager to execute
the Memorandum of Understanding.
PASSED, APPROVED AND ADOPTED this 2nd day of December, 2014, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
PARKS RESERVE FORCES TRAINING AREA
BUILDING 620,6TH STREET
DUBLIN CA 94668-5201
UNDERSTANDING MEMORANDUM OF
The City of u lin (Dublin)
AND
Parks Reserve Forces Training Area (Parks FTA)
FOR
A Heritage Center on Camp Parks
1 -14334-319
This is a Memorandum of Understanding ( ) between the City of ublin ("Dublin")
and Parks Reserve Forces Training Area (hereafter "Camp Parks"). When referred to
collectively, City of ublin and the Camp Parks are referred to individually as arty
and collectively as the "Parties".
1. BACKGROUND: Camp Parks placed a number of artifacts associated with the
history of the installation in the care of the Dublin as a permanent loan on a non-
compensable basis. For several years, the City has volunteered to store and provide
viewing space for this collection of historic items, to include: articles, documents, and
items of interest and value. The size of the collection has increased such that the City
is o longer able to provide adequate space. There is significant interest in ei able
to view and study these articles and items at a location Wthin Camp arks; which will
allow Soldiers and the public the ability to view and research these items in a secure,
climate controlled environment within the Camp Parks garrison area. Designating a
display area for this collection within Camp Parks Visitor Control Center permits these
items to be stored, viewed and researched and, it also serves the Army's intent to
preserve its history.
PURPOSE:2. The intended use of the building includes an artifact storage room and
large conference room that would be made available to the City of Dublin as well as
local community groups at the discretion of the garrison commander, Camp Parks.
Camp Parks plans to designate an approximate 2,035 s.f. portion of Bldg 275,
(hereafter"the facility"), as the Camp Parks Heritage Collection to display a portion of
the collection of Camp Parks artifacts that are on loan to Dublin. That portion of the
building would be open to the public. It is the intent that all display cases, fixtures,
special lighting, etc. that would be built to accomplish this would be portable and
removable in nature so as to accommodate a future, albeit unlikely, change in use for
the space. The conference room would be made available for use by Dublin upon
request to and approval by the Garrison Commander, PRFTA. These areas may also
be made available to other local community groups at the request to and approval by
the Garrison Commander, PRFTA. The Garrison Commander has the discretion to
approve or deny any request.
SUBJECT: Heritage Center Usage between the City of Dublin and Camp Parks.
Memorandum of Understanding (MOU)
3. SCOPE: This agreement only covers the overall intent for the facility, and the initial
design work. This agreement will be superseded by a subsequent document for the
construction and operation of the heritage center.
4. UNDERSTANDING OF THE PARTIES:
Dublin —
. .1 City of Dublin will pay for the initial design work fort facility, and any
additional expenses will be negotiated by further agreement between the Parties.
4.2. Camp Parks -
. rovide access to the building, security, and administrative oversight. Any
other responsibilities will be negotiated by further agreement between the Parties.
5. PERSONNEL: Each Party is responsible for all costs of its personnel including pay
and benefits, support, and travel. Each party is responsible for supervision and
management of its personnel.
6. GENERAL PROVISIONS:
6.1. POINTS OF CONTACT: The following points of contact (POC) will be used by
the Parties to communicate in the implementation of this MOU. Each Party may change
its point of contact upon reasonable notice to the other Party.
6.1.1. For Dublin-
6A.1.1. City Manager, 925-833-6650:
6.1.1.2. Parks and Community Services Director, 925-833-6645:
6.1.2. For Camp Parks—
. . Deputy Chief Camp Parks PD, 925-875-4726
6.1.2.2. Cultural Resources, DPW, 831-386-2525
6.1.2.3. Support Agreement Manager, 925-875-4369
7. CORRESPONDENCE: All correspondence to be sent and notices to be given
pursuant to this MOU will be addressed, if to City, to —
7.1. City Manager, 100 Civic Plaza, Dublin, CA 94568.
and, if to CAMP PARKS, to —
7.2. DPW Cultural Manager USAG Ft. Hunter Liggett, Bldg 123, California
Ave. Ft. Hunter Liggett, CA 93928-7000
8. FUNDS AND MANPOWER: This MOU does not document nor provide for the
exchange
off or manpower between the Parties nor does it make any commitment
of funds or resources.
SUBJECT: Heritage Center Usage between the City of Dublin and Camp Parks.
Memorandum of Understanding (MOU)
9. MODIFICATION OF MOU: This MOU may only be modified by the written
agreement of the Parties, duly signed by their authorized representative.
10. DISPUTES: Any disputes-relating to this MOU will, subject to any applicable law,
Executive Order, Directive, or Instruction, be resolved by consultation between the
Parties in accordance with DoDI 4000.19 ( /Pi c. is ill itc `B f 1
1400019.Ddf).
11. TERMINATION OF UNDERSTANDING: This MOU may be terminated at will by
either party.
12. TRANSFERABILITY: This MOU is not transferable except with the written consent
of the parties.
13. ENTIRE UNDERSTANDING: It is expressly understood and agreed that this MOU
embodies the entire understanding between the Parties regarding the MOU's subject
matter.
14. EFFECTIVE DATE: This MOU takes effect beginning on the day after the last
Party signs.
15. EXPIRATION DATE: This MOU expires 18 months from the signature dates
below.
APPROVED:
For Dublin— For Camp Parks --
Christopher Foss Christopher P. Gerdes
City Manager Lieutenant Colonel
City of Dublin Commanding
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