HomeMy WebLinkAboutItem 4.09 Accept Tennis Court Renovation or
19 82 STAFF REPORT CITY CLERK
` CITY COUNCIL File #600-35
DATE: January 20, 2015
TO: Honorable Mayor and City Councilmembers
FROM: Christopher L. Foss, City Manager "
SUBJECT: Tennis Court Renovation Project at Emerald Glen Park and Kolb Park
Prepared by Meghan Tiernan, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
On August 19, 2014, the City Council awarded Contract#14-08 to Vintage Contractors to
construct the Tennis Court Resurfacing Projects at Emerald Glen Park and Kolb Park. The work
is now complete and ready for City Council acceptance.
FINANCIAL IMPACT:
The improvements costs are within budget. The costs for construction including all change
orders are as follows:
Total Improvement Budget $260,000
Construction Contract $227,695
Change Orders $ 3,500
Total Construction Contract Cost $231,195
RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution Accepting Improvements to the
Tennis Courts at Emerald Glen Park and Kolb Park Construction Contract 14-08; and authorize
Staff to accept a maintenance bond in the amount of $22,770 which is 10% of the construction
contract amount, and is sufficient to cover the one-year guarantee period.
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Submitted By l Reviewed By
Parks and Community Services Director Assistant City Manager
DESCRIPTION:
On August 19, 2014, the City Council awarded Contract #14-08 to Vintage Contractors to
construct the Tennis Court Resurfacing Projects at Emerald Glen Park and Kolb Park. The work
Page 1 of 2 ITEM NO. 4.9
included resurfacing the four courts at Emerald Glen Park and installing a new low divider fence
between courts, and new blended lines for youth play. The improvements at Kolb Park included
demolition and replacement of the asphalt paving, installation of a new concrete band, new
tennis court surfacing, new chain link fence mesh, fence hardware and entry gate, and new
windscreens.
The improvements at Emerald Glen Park tennis courts were complete on September 26, 2014
and the courts have been re-opened to the public. Work at Kolb Park tennis courts was
completed on January 6, 2015 and the courts have been re-opened to the public.
The City presently holds a performance bond in the amount of $227,695 to provide the
necessary security for the performance of the work involved. As the work is now complete, the
performance security requirement can be reduced, in accordance with authority contained in
Section 66499.7 of the Government Code, to an amount necessary to guarantee warranty of the
work for a one-year period following acceptance of the work. The Contractor will provide a new
maintenance bond in the amount of $22,770 which is 10% of the construction contract amount,
and is sufficient to cover the one-year guarantee period.
Upon City Council acceptance of the project, Staff will file a Notice of Completion with the
Alameda County Clerk. Staff will release the remaining retention on the project 35-days after
filing the Notice of Completion provided there are no claims.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the Staff Report was sent to Vintage Contractors, Incorporated.
ATTACHMENTS: 1. Resolution Accepting the Improvements to the Tennis Courts at
Emerald Glen Park and Kolb Park Construction Contract 14-08
2. Tennis Court "Before" and "After" Site Photos
Page 2 of 2
RESOLUTION NO. xx - 15
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ACCEPTING IMPROVEMENTS TO THE TENNIS COURTS AT EMERALD GLEN PARK AND
KOLB PARK CONSTRUCTION CONTRACT #14-08
WHEREAS, Vintage Contractors entered into a contract with the City of Dublin to
renovate the tennis courts at Emerald Glen Park and Kolb Park in accordance with plans and
specifications on file with the City Engineer; and
WHEREAS, said improvements have been completed in accordance with said plans and
specifications, and any modifications thereof, to the satisfaction of said City Engineer of the
City of Dublin; and
WHEREAS, as a condition of said contract, Vintage Contractors is required to guarantee
the improvements for a period of one-year following acceptance of the work by the City of
Dublin; and
WHEREAS, the improvements are now completed, and the original performance bond
security requirement can be reduced, in accordance with the authority contained in Section
66499.7 of the Government Code of the State of California, to an amount found necessary to
guarantee maintenance of the completed work for the aforesaid one-year period.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby accept the improvements, subject to the aforementioned one-year warranty, and
authorize Staff to file a Notice of Completion with Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin authorize Staff ,
if after 35-days of filing Notice of Completion there are no subcontractor claims, to release the
retention and replace the aforesaid performance bond security requirement in the amount of
$227,700 with a maintenance bond in the amount of$22,770 as security for the aforesaid one-
year maintenance period; and authorize Staff to release said original performance bond posted
in connection with the work involved in the construction of said Facility upon acceptance of said
warranty.
PASSED, APPROVED AND ADOPTED this 20th day of January 2015, by the following
vote:
AYES-
NOES-
ABSENT-
ABSTAIN-
Mayor
ATTEST:
City Clerk
Emerald Glen Park Tennis Courts
Before Improvements
After Improvements
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• • Park Tennis Courts
Before Improvements
After Improvements
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