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HomeMy WebLinkAbout11-17-2014 Approved P&CS and HCAC Joint Mtg Minutes CITY OF DUBLIN SPECIAL JOINT MEETING PARKS AND COMMUNITY SERVICES COMMISSION AND HERITAGE AND CULTURAL ARTS COMMISSION Minutes November 17, 2014 The November 17, 2014 Special Joint Meeting of the Parks and Community Services Commission and Heritage and Cultural Arts Commission was called to order at 6:03 PM at the Dublin Civic Center, Dublin, California, by Parks and Community Services Commission Chair Totaro. PLEDGE OF ALLEGIANCE Heritage and Cultural Arts Commission Chair Deets led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Parks and Community Services Commissioners: Ballesteros, Elias, Mack, Totaro,Tran Heritage and Cultural Arts Commissioners: Carr, Deets, Iharosi, Minniear, Tutino, Vanderpool (arrived at 6:48 PM) Commissioners Absent: Parks and Community Services Commissioner: Boboc Heritage and Cultural Arts Commissioner: King ORAL COMMUNICATIONS 3.1 PUBLIC COMMENTS None APPROVAL OF MINUTES None WRITTEN COMMUNICATIONS None PUBLIC HEARING None UNFINISHED BUSINESS None NEW BUSINESS 8.1 Dublin Pioneer Cemetery Renovation and Expansion Ms. Meghan Tiernan, Parks and facilities Development Coordinator, presented the specifics of the item as outlined in the Staff Report. Ms. Cordy Hill, Royston Hanamoto Alley & Abey (RHAA) consultant, presented the details of the Dublin Pioneer Cemetery Renovation Conceptual Design and Dublin Cemetery Expansion Conceptual Design. Chair Deets commented that the Preferred Expansion Concept shows great compromise and he would like to pursue this concept. Cm. Minniear asked about the existing flag pole at St. Raymond Church that is not shown in the elevation diagram. Cm. Minniear stated he would like the flag pole to remain at the Heritage Park & Museums as it has a memorial for the Dublin Service Command; it is one of the few markers that refer to veterans' service in Dublin. Mr. McCreary, Parks and Community Services Director, stated Staff has not P&CSC and H&CAC Joint Meeting Minutes—November 17, 2014—Page 2 of 5 determined what to do with the flag pole at this time and would need to conduct more research on the flag pole; Staff is open to discussion on the placement of the pole. Ms. Hill stated RHAA and Staff recently began considering incorporating a Veterans' Memorial into the plan. Cm. Minniear stated a Veterans' Memorial would be a valuable addition. Cm. Minniear thanked Staff for removing the low burial wall that was going to be placed between the Sunday School Barn and the edge of the Cemetery. Cm. Minniear stated he likes the plan. Cm. Minniear further commented that the sound wall combined with the columbarium wall in the expansion area would shelter the people in the park and at the cemetery from the passing cars; removing the bushes from the wall by the Church is a clever idea; and adding a walkway to the immediate left of the church is a good idea as it would allow direct access from the church to the outdoor event space. Cm. Minniear asked if plans have been made for the rose garden. Ms. Tiernan stated the plants would most likely be transplanted and replanted in the same area. Cm. Minniear asked if the existing wood structure by the Church would be removed. Ms. Tiernan stated the wooden pergola would be removed and replaced with a structure that provides more shade. Cm. Minniear commented on the existing trees leaning on the church. Mr. McCreary stated the trees could be trimmed. Mr. McCreary stated, in regards to the Veterans' Memorial, the City has $350,000 in Public Art Funds specifically for the Heritage Park and Museums from the developer of Schaefer Ranch. The fund would not all go into one item. Staff would look at the site to see if there are any potential public art opportunities that would be identified in the Master Plan as it is updated. Vice Chair Iharosi asked if there is a possibility of owning the property that currently belongs to the Dublin Creek Kennels in the future. Mr. McCreary stated in the Master Plan there is a structure on the Dublin Creek Kennels property called "The Cottage" which has historical significance. If Dublin Creek Kennels were to ever sell the property, the option to purchase the property could be discussed. Cm. Elias stated he liked the concepts; they have a nice flow and fit well with the environment. Cm. Elias asked about Dublin Creek and what the possible overflow or flooding would do to the surrounding area. Ms. Hill stated in the event of a hundred-year flood, according to the analysis received, the water would not flood the park or cemetery. Vice Chair Mack stated she liked the proposed expansion project. Vice Chair Mack asked about the priority procedures for the additional burial sites. Mr. McCreary stated Staff has an existing waitlist; Staff would go to City Council for direction on establishing a policy and fees for the new burial plots. Chair Totaro stated the Concepts are attractive. Chair Totaro asked who is currently responsible for maintaining the Pioneer Cemetery and plots. Mr. McCreary stated the City is responsible for the cemetery grounds; the family members of the plot owners are responsible for the plots themselves. Plots that have not been maintained because there are no living relatives in the area are cleared annually by volunteers. Chair Totaro asked about the funds going into Pioneer Cemetery. Mr. McCreary stated Pioneer Cemetery is an overall park amenity. Funding would go towards upgrading the cemetery, such as access to water, additional trash cans and benches. The majority of the costs in the Renovation Plan would be for paving and landscaping. Chair Totaro commented on having funds available for the expansion area as well. P&CSC and H&CAC Joint Meeting Minutes—November 17, 2014—Page 3 of 5 Ms. Hill stated the cemetery is closed for plot sales because all the plots are currently sold. Mr. McCreary stated there is no room in the existing cemetery for additional plots. Chair Totaro asked about a sound barrier to the dog kennels as he is concerned about the noise. Mr. McCreary stated there may be some landscaping done to create a visual barrier but no sound barrier is planned at this time. Cm. Minniear agreed with Chair Totaro on the noise concern. Cm. Minniear added that many people come to the Heritage Park and Museums to enjoy the solitude. A member of the public asked if a City sound wall could be connected and incorporated with the planned sound wall to be built at the adjacent Heritage Complex location. Mr. McCreary stated Staff would have to look into the matter for more information on the construction plans. Mr. Rich Guarienti, Dublin Resident, commented that he likes the Renovation and Expansion plans; if Staff would consider replacing some of the existing non-native trees, such as the eucalyptus, with native trees. Cm. Tutino commended Staff on working with the public and stakeholders to incorporate all the different views in the plans and communicating well with each other. A member of the public asked how many burial plots will be added in the cemetery expansion. Ms. Hill stated there will be a total of 3,109 plots, including 44 traditional plots. Cm. Minniear agreed with the public comment regarding the sound wall as the sound wall would be one of the first views people see when they come to Dublin. Ms. Hill recommended planting creeping fig along the sound wall to prevent the wall from graffiti as well as the wall becoming a "green" wall. On a motion by Vice Chair Mack, seconded by Cm. Bollesteros, and by a vote of 5-0-0 with Cm. Boboc absent, the Parks and Community Services Commission unanimously voted to recommend approval to the City Council of the Conceptual Design of the Dublin Pioneer Cemetery Renovation and Expansion. On a motion by Cm. Carr, seconded by Vice Chair lharosi and by a vote of 5-0-0, with Cm. King and Vanderpool absent, the Heritage and Cultural Arts Commission unanimously voted to recommend approval to the City Council of the Conceptual Design of the Dublin Pioneer Cemetery Renovation and Expansion. 8.2 Public Art Recommendation for Fallon Sports Park Ms. Ann Mottola, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Mr. Heath Satow, artist, presented his artwork proposal for the public art at the Fallon Sports Park. Cm. Vanderpool arrived at 6:48 PM. Cm. Tran stated she likes the art piece. Cm. Tran asked about the ease of access in regards to children climbing on the sculpture. Mr. Satow stated the sculpture has a long, steep and slick surface; it would be very difficult to climb on. Cm. Ballesteros stated the sculpture is a beautiful piece of artwork; she likes the material and it is a statement piece. Cm. Ballesteros asked about the positioning of the sculpture. Mr. Satow stated the P&CSC and H&CAC Joint Meeting Minutes—November 17,2014—Page 4 of 5 sculpture would be facing the southwest corner of the park. Cm. Ballesteros asked about the bronze plaques on the base of the sculpture. Mr. Satow stated there would be four plaques, one on each side of the sculpture's base; he would like to incorporate the community's input on what the plaques would read. Cm. Ballesteros asked if there would be a pathway leading to the art piece. Ms. Mottola stated there would be a pathway around the perimeter of the park which could incorporate the sculpture. Mr. Satow stated the sculpture would be great for sports team photos and could become an icon for the park. Cm. Elias stated it took a while for him to warm up to the art piece; it has an Olympic aspect. Cm. Elias commented on his concern with the sun reflecting off the sculpture onto children playing sports at the park. Mr. Satow stated he has looked into the matter and his previous art pieces of similar material have not had any sun reflection issues. Cm. Elias asked about the base of the sculpture. Mr. Satow stated that typically a traditional pedestal has a figure on top; the base of the sculpture was designed to capture a similar idea. The finish of the concrete base has yet to be determined but it would be intentionally contrasting to the sculpture. Cm. Elias commented that he liked the idea of community input for the plaques. Vice Chair Mack stated she likes the artwork. Vice Chair Mack asked about the lighting color options for the sculpture. Ms. Mottola stated it would be possible to achieve different colors by putting a lens over the lights. Cm. Carr asked about the proposed lighting. Mr. Satow stated said there would be basic white lighting. Chair Totaro commented that he really likes the sculpture and thinks it is a great fit for the park; he likes the community input idea for the plaques and suggested incorporating something that recognizes the athletic accomplishments in Dublin. Chair Totaro asked about the elevation of the sculpture's location. Mr. McCreary, Parks and Community Services Director, stated there is a 25-foot slope at this location from the corner of Lockhart and Central Parkway. Chair Totaro asked about the landscaping around the sculpture as he feels it deserves an appealing surrounding. Mr. Satow stated he was working with Staff on the landscaping. Chair Totaro asked about the estimated completion date of the project. Mr. McCreary stated the sculpture would be included in the construction of Fallon Sports Park Phase 11; it would be scheduled to be completed in the fall of 2016. Cm. Tutino stated she really likes the sculpture and that a person does not have to be inside the park to see and appreciate the artwork; she likes the idea of the community providing input for the plaques and suggested having Dublin students come up with a quote for the plaques. Cm. Minniear stated he likes the sculpture. Cm. Minniear commented on his concern with the landscaping blocking the view to the sculpture. Mr. Satow stated the sports fields are on different levels which would allow all areas of the park access to view the sculpture. Cm. Minniear asked about parking near the sculpture. Mr. McCreary stated additional parking spaces will be included in the lower terrace of the Fallon Sports Park Phase II and someone would have to walk the width of two soccer fields to get to the artwork from the parking lot. Cm. Carr stated the sculpture is stunning and welcoming. P&CSC and H&CAC Joint Meeting Mir ,s — November 17, 2014 — Page 5 of 5 Cm. Vanderpool stated the artwork is beautiful. Cm. Vanderpool asked about the interior structure of the sculpture. Mr. Satow stated the interior is a strong structure similar to a radio tower and the outer structure is relatively lightweight. Vice Chair lharosi stated she likes the sculpture and asked if it would have sharp edges. Mr. Satow stated the corners of the sculpture are rounded in order to catch the sun light better. Chair Deets stated he was on the Selection Committee and he was pleasantly surprised that almost everyone on the Committee chose Mr. Satow's artwork. Cm. Minniear suggested adding plaques on the ground to celebrate Dublin's sports awards. Cm. Elias asked about the maintenance of the artwork. Mr. Satow stated the sculpture requires low maintenance. Mr. McCreary stated a portion of the public art funds is set aside for maintenance needs. Chair Totaro asked if the sculpture's outer structure is susceptible to damage. Mr. Satow stated the outer structure is very durable and would not be damaged easily. Mr. Rich Guarienti, Dublin Resident, stated he thought the sculpture was exquisite. On a motion by Cm. Elias seconded by Cm. Tran and by a vote of 5-0-0 with Cm. Boboc absent, the Parks and Community Services Commission unanimously voted to recommend approval to the City Council of Heath Satow for the design fabrication and installation of the public artwork at Fallon Sports Park. On a motion by Cm. Tutino, seconded by Cm. Carr and by a vote of 6-0-0 with Cm. King absent, the Heritage and Cultural Arts Commission unanimously voted to recommend approval to the City Council of Heath Satow for the design fabrication and installation of the public artwork at Fallon Sports Park OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Ballesteros stated she attended the Dublin Post Office Dedication. Vice Chair Mack stated she attended the Dublin Post Office Dedication, the Holiday Craft Boutique and the Hometown Heroes event. Chair Totaro stated he attended the Hometown Heroes event and thought the Wells Middle School Jazz Band at the event was exquisite. Mr. McCreary provided program and project updates. ADJOURNMENT Being no further business, the meeting adjourned at 7:33 PM. RespectfyriTy subm ted, Jennifer Kranz Senior Office Assistant APPROVED: Chairperson