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Home My WebLink About4.01 Approve 2-3-15 Minutes or 19 82 STAFF REPORT CITY CLERK ` CITY COUNCIL File #610-10 DATE: February 17, 2015 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager " SUBJECT: Minutes of the February 3, 2015 Regular City Council Meeting Prepared by Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the Regular City Council meeting of February 3, 2015. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the Regular City Council meeting of February 3, 2015. " F 7 Submitted By Reviewed By City Clerk/Records Manager Assistant City Manager DESCRIPTION: The City Council will consider approval of the minutes of the Regular City Council meeting of February 3, 2015. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the Regular City Council Meeting of February 3, 2015 Page 1 of 1 ITEM NO. 4.1 " MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN REGULAR MEETING —FEBRUARY 3, 2015 CLOSED SESSION A closed session was held at 6:00 p.m., regarding: I. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Chris Foss, City Manager Unrepresented employees: Accountant Heritage & Cultural Arts Manager Administrative Aide Housing Specialist Administrative Analyst I Information Systems Manager Administrative Analyst II Information Systems Technician 1/11 Administrative Technician Neighborhood Resources Technician 1/11 Assistant Civil Engineer Network Systems Coordinator Assistant Director of Administrative Office Assistant 1/11 Services/Budget Parks & Facilities Project Manager Assistant Director of Parks & Community Parks & Facilities Development Coordinator Services Parks & Community Services Director Assistant Director of Community Development Permit Coordinator Assistant Planner Permit Technician Assistant Public Works Director/City Engineer Plan Check Engineer Assistant to the City Manager Planning Manager Associate Planner Principal Planner Associate/Senior Planner Public Works Director/Assistant City Engineer Budget Manager Public Works Inspector Chief Building Official Public Works Manager City Clerk/Records Manager Public Works Technician 1/11 City Engineer Public Works Transportation and Operations Code Enforcement Officer Manager Community Development Director Recreation Coordinator Economic Development Director Recreation Supervisor Economic Development Director/Public Recreation Technician Information Officer Secretary Environmental Coordinator Senior Accountant Environmental Technician Senior Administrative Analyst Executive Aide Senior Civil Engineer Finance Director Senior Code Enforcement Officer Finance Manager Senior Finance Technician Finance Technician 1/11 Senior Neighborhood Resources Technician Geographic Information System Coordinator Senior Office Assistant Graphic Design and Communications Senior Planner Coordinator Special Project Manager Heritage Center Director February 3, 2015 Dublin City Council Agenda Pagel of 6 II. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Chris Foss, City Manager Unrepresented employees: Assistant City Manager, Human Resources Director, Administrative Services Director/Finance Director III. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager A regular meeting of the Dublin City Council was held on February 3, 2015, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:11 p.m., by Mayor Haubert. ROLL CALL PRESENT: Councilmembers Biddle, Gupta, Hart, and Wehrenberg and Mayor Haubert ABSENT: None PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. REPORT ON CLOSED SESSION ACTION Mayor Haubert stated there was no reportable action during Closed Session on Items I and II, and the City Council would reconvene to Closed Session after the meeting for Item III. ORAL COMMUNICATIONS Distinguished Budget Presentation Award for the City of Dublin's FY 2014-15 and FY 2015-16 Adopted Budget and Financial Plan 7:12 p.m. 3.1 The City Council received the report and accepted the Distinguished Budget Presentation Award. DUBLIN CITY COUNCIL MINUTES 1 VOLUME 34 s REGULAR MEETING FEBRUARY 3, 2015 ��° Public Comments 7:16 p.m. 3.2 Bruce Fiedler, Dublin resident, provided public comment. CONSENT CALENDAR 7:18 p.m. Items 4.1 through 4.3 Cm. Wehrenberg stated she would abstain from voting on Item 4.1, as she was not a member of the City Council on January 20 or January 26, 2015. On motion of Cm. Hart, seconded by Vm. Gupta and by unanimous vote (with the abstention of Cm. Wehrenberg on Item 4.1), the City Council took the following actions: Approved 4.1 Minutes of the Regular City Council Meeting of January 20, 2015 and Minutes of the January 26, 2015 Special City Council Meeting. Adopted 4.2 RESOLUTION NO. 13 - 15 DECLARING WEEDS AND COMBUSTIBLE REFUSE A PUBLIC NUISANCE AND ORDERING THE ABATEMENT THEREOF and scheduled a public hearing for the April 7, 2015 City Council meeting at which time the City Council will hear and consider objections to this abatement order. Adopted 4.3 RESOLUTION NO. 14 - 15 AUTHORIZING TEMPORARY STREET CLOSURES FOR THE 2015 ST. PATRICK'S DAY PARADE AND SHAMROCK 5K FUN RUN AND WALK WRITTEN COMMUNICATIONS — None. DUBLIN CITY COUNCIL MINUTES 2 VOLUME 34 s REGULAR MEETING FEBRUARY 3, 2015 ��° PUBLIC HEARINGS The Green Mixed Use Project — Planned Development Rezoning with related Stage 1 and Stage 2 Development Plan, Site Development Review (Commercial Buildings only), Vesting Tentative Map, Development Agreement, and Supplemental Environmental Impact Report (PLPA-2013-00013) 7:19 p.m. 6.1 Mayor Haubert continued the public hearing. There were no public comments at this time. On motion of Cm. Hart, seconded by Cm. Wehrenberg and by unanimous vote, the City Council, at the request of the project applicant, continued the public hearing to the City Council's regular meeting of April 21, 2015. UNFINISHED BUSINESS Award of Construction Contract - Emerald Glen Recreation and Aquatic Complex 7:26 p.m. 7.1 Joe Giannini, Dublin resident, provided public comment. Quinlan S. Tom, attorney, provided public comment on this item. On motion of Mayor Haubert, seconded by Cm. Hart, and by unanimous vote, the City Council adopted RESOLUTION NO. 15 - 15 AWARDING CONTRACT NO. 14-02 EMERALD GLEN RECREATION AND AQUATIC COMPLEX TO C. OVERAA & COMPANY CONSTRUCTION and approved the budget change; with the addition of Bid Alternate #1, Interior and Exterior Sound and PA System, $185,000; and Bid Alternate #3, Exterior Gas Fire Pits $40,000. DUBLIN CITY COUNCIL MINUTES 3 VOLUME 34 s REGULAR MEETING FEBRUARY 3, 2015 ��° Approval of a New Capital Improvement Program (CIP) Project — Amador Plaza Road Bicycle and Pedestrian Improvements 8:00 p.m. 7.2 On motion of Vm. Gupta, seconded by Cm. Hart, and by unanimous vote, the City Council approved the addition of the Amador Plaza Road Bicycle and Pedestrian Improvements Project to the Five Year Capital Improvement Plan; and approved the budget change; and also asked the Police Chief to verify information on the tree on the Coco's property, for disposition purposes. City Council Youth in Government Program Participation 8:26 p.m. 7.3 By consensus, the City Council agreed that Mayor Haubert and Cm. Wehrenberg would participate in the first annual Youth in Government Program, as available. NEW BUSINESS Appointments to the Standing City Council Economic Development Committee 8:29 p.m. 8.1 On motion of Cm. Hart, seconded by Cm. Wehrenberg and by unanimous vote, the City Council approved the Mayor's appointments of Mayor Haubert and Cm. Biddle, serving through December 2015, and Vm. Gupta serving through December 2016, to the standing City Council Economic Development Committee. St. Patrick's Day Parade 8:31 p.m. 8.2 On motion of Vm. Gupta seconded by Mayor Haubert, and by unanimous vote, the City Council agreed to participate in the St. Patrick's Day Parade by riding on a fire truck. DUBLIN CITY COUNCIL MINUTES 4 VOLUME 34 s REGULAR MEETING FEBRUARY 3, 2015 ��° OTHER BUSINESS 8:34 p.m. Brief information only reports were provided by City Council and Staff, including committee reports and reports by City Council related meetings at City expense (AB1234). By consensus, the City Council agreed to have Staff return with information for the possible addition of a Lifetime Merit Award for the Volunteer Recognition event. 8:44 p.m. The City Council reconvened to Closed Session. Report on Closed Session 9:30 p.m. Mayor Haubert stated there was not reportable action during Closed Session. ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 9:30 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk/Records Manager. Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES 5 VOLUME 34 s REGULAR MEETING FEBRUARY 3, 2015 ��°