HomeMy WebLinkAbout4.11 Slurry Seal Accept Work or
19 82 STAFF REPORT CITY CLERK
` CITY COUNCIL File #600-35
DATE: February 17, 2015
TO: Honorable Mayor and City Councilmembers
FROM: Christopher L. Foss, City Manager "
SUBJECT: Acceptance of Work— Contract No. 14-09, 2014 Annual Slurry Seal Program
Prepared by Ananthan Kanagasundaram, Associate Civil Engineer
EXECUTIVE SUMMARY:
The City Council will consider accepting the improvements under Contract No. 14-09, 2014
Annual Slurry Seal Program and G14099 — Civic Center Modification Design & Construction.
The Annual Slurry Seal Program (CIP No ST5114) resurfaced several City streets and the Civic
Center parking lot with a slurry seal that prolongs the life of the existing pavement surface.
FINANCIAL IMPACT:
The adopted Fiscal Year 2013-2014 Budget included $664,259 in Gas Tax and Measure B
Bicycle and Pedestrian funding for the 2013-2014 Slurry Seal Maintenance Project (CIP No.
ST5114). In addition to the streets, $60,716.95 of slurry seal and pavement striping
improvements for the Civic Center parking lot was funded from the Civic Center Modification
Design & Construction Project (CIP No. G14099).
During the project, additional roadway repair work was identified and staff solicited quotes from
the contractor. The additional work included pavement repair on San Ramon Road, north of
Dublin Boulevard; pavement repair on Tassajara Road, south of the city limit; and adjustment of
manholes on Positano Parkway and Central Parkway. The additional roadway repair work
requires a change order to Contract No. 14-09 in the amount of $122,939.75, increasing the
total cost for the Slurry Seal Project to $767,244. A budget change for $102,985 from
unappropriated State Gas Tax reserve fund is proposed to pay the difference between the
actual cost and the current project budget.
CIP" Funding,Source's Project Budget Actual Cost Budget Change
Gas Tax 2201 & Measure B
Bike and Ped Fund 2205
Improvements (Slurry Seal; $6647259 $7677244 $102,985
Traffic Striping)
General Fund 1001
G14099 — Civic Center $1007000 $607716.95 N/A
Modification Design &
Construction
Page 1 of 2 ITEM NO. 4.11
RECOMMENDATION:
Staff recommends that that the City Council adopt the Resolution Accepting Improvements
under Contract No. 14-09, 2014 Annual Slurry Seal Program and G14099 — Civic Center
Modification Design & Construction; Approve the Budget Change; Authorize the City Manager or
his designee to approve Change Order for the project and Release retention after 35 days if
there are no subcontractor claims.
�-•°-ate ,..,. ,A
�ubmitteb By ' � Reviewed By
Public Works Director Assistant City Manager
DESCRIPTION:
On July 15, 2014, a contract was awarded to Graham Contractors, Inc. to perform the 2014
Annual Slurry Seal Program.
Slurry seal is a preventative maintenance technique used to prolong the life of asphalt concrete
surfacing. As streets begin showing wear and stress cracking, it is important to seal the cracks
to keep water from getting under the roadway pavement. Slurry consists of a sand/oil mixture
which seals cracks and provides a new uniform wearing surface. Village Parkway, Amador
Valley Boulevard, Stagecoach Road, Wildwood Road, and the Civic Center parking lot were
slurry sealed as part of the 2014 Annual Slurry Seal Program.
Additionally, during project construction, additional roadway repair work on San Ramon Road
and Tassajara Road, and adjustment of manholes on Positano Parkway and Central Parkway
were added to the project. The additional cost of this work necessitated a change order in the
amount of $122,939.75, which was partially funded by the difference between the budgeted
amount and the actual project costs, but still requires a budget change in the amount of
$102,985 proposed to come from the State Gas Tax reserve fund.
The project included restoration of existing bike lanes on Amador Valley Boulevard and
Stagecoach Road. The bike lanes on Village Parkway were upgraded to buffered bike lanes as
part of the project. Buffered bike lanes are wider than typical bike lanes and include a two- to
four-foot striped buffer between the motor vehicle lane and the area for bicycles. This upgrade
was consistent with the Complete Streets Policy and the Bicycle and Pedestrian Master Plan.
Staff has reviewed the work as part of Contract No. 14-09, 2014 Annual Slurry Seal Program,
and determined the work is complete. Staff recommends that the City Council authorize the City
Manager to release the retention within 35 days from the recordation of the Notice of
Completion provided there are no subcontractor claims.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS: 1. Budget Change
2. Change Order
3. Resolution Accepting Improvements under Contract No. 14-09, 2014
Annual Slurry Seal Program
Page 2 of 2
CITY OF DUBLIN
FISCAL YEAR 2014-15
BUDGET CHANGE FORM
Budget Change Reference#:
City Council's Approval Required,,,,
From Un-Appropriated Reserves X Budget Transfer Between Funds
From Designated Reserves Other
DECREASE,EASE BUDGET AMOUNT,, , INCREASE BUDGET AMOUNT-
Account Amount Account Amount
GAS TAX FUND -Street CIP-2014 Slurry Seal Program
2201.9601.89101 (Transfer Out) $102,985.00
3600.9601.49999 (Transfer In) $1027985.00
st5114.9400.9401 (Improvements- Not Bldgs) $1027985.00
REASON,FOR,BUDGET CHANGE
Budget adjustment for CIP-2014 Slurry Seal Program, change due to additional scope and emergency road repairs on San
Ramon Road &Tassajara Road along with adjustments of manholes on Positano Parkway&Central Parkway
As Presented at the City Council Meeting 2/17/2015
•
Posted By: Date:
C:\Users\agenda\Desktop\4.11 attch 14.11 attch 1
CITY OF DUBLIN
100 Civic Plaza ORDER NO. 1
Dublin, CA 94568
DATE:
February 5,2015
CONTRACT CHANGE ORDER STATE:
California
CONTRACT FOR: 2014 Annual Slurry Seal Program COUNTY:
CONTRACT NO: 14-09 Alameda
OWNER: City of Dublin
CONTRACTOR: Graham Contractors Inc.
CURRENT CONTRACT PRICE: $647,013.25
CURRENT CONTRACT TIME OF COMPLETION: January 13,2015
CURRENT NO.WORKING DAYS: 50 days
TO: Graham Contractors,Inc.
(Contractor)
You are hereby requested to comply with the following changes from to the contract plans,specifications,or other contract documents:
Description of Changes DECREASE INCREASE
(Supplemental Plans and Specifications Attached in Contract Price In Contract Price
Furnish all materials, equipment and labor to do base repair and resurface 8,850 SF of
asphalt concrete (AC)on San Ramon Road at a unit price of$6.56/SF. $ 58,056.00
Furnish all materials, equipment and labor to do base repair and resurface 3,875 SF of
asphalt concrete (AC)on Tassalara Road at a unit price of$6.56/SF. $ 25,420.00
Furnish all materials, equipment and labor to adjust 10 manholes to grade @
$1,942.50/ea. on Positano Parkway and Central Parkway. $ 19,425.00
Furnish all materials, equipment and labor to patch pave 2,357.50 SF of asphalt concrete
around the manholes @$8.50/SF on Positano Parkway and Central Parkway. $ 20,038.75
TOTALS $ 122,939.75
NET CHANGE IN CONTRACT PRICE $122,939.75
JUSTIFICATION: Modifications requested by the City to do this repair based on complaints that the
City received from the residents.
C:AUsers\agenda\Desktop\4.11 attch 2.doc
The Contract Total Including this and previous Change Orders Will Be: $765,664.72
The Contract Period Provided for Completion Will Be Increased: 15 Working-Days
Upon execution by representatives authorized to bind the parties, this Change Order will become a part of the contract. The consideration specified
in this Change Order (whether an adjustment of the contract price, an adjustment of time, and/or other consideration) is the full and sole
compensation owed to the contractor as a result of the changes and issues described in this Change Order. Such consideration includes, but is not
limited to,any and all direct and indirect costs incurred by the contractor as a result of the changes and issues described in this Change Order for any
labor, equipment, materials, overhead (additional, extended, field and home office), profit, or time adjustments. By signing this Change Order the
contractor waives and releases the owner from any and all claims for additional compensation concerning any of the changes and issues specified in
this Change Order.
The undersigned, being the (Title) of the Contractor, by signing this Changer Order declares under penalty
of perjury under the laws of the State of California, and does personally certify and attest that: the undersigned has thoroughly reviewed the attached
request for change order and knows its contents, and said request for change order is made in good faith;that it is supported by truthful and accurate
data; that the amount requested and the additional time requested accurately reflect the allowable expenses that would be incurred, and the time
necessary, to perform the change order; and further, that the undersigned is familiar with California Penal Code Section 72 and California
Government Code Section 12650 et seq., pertaining to false claims, and further knows and understands that the submission or certification of a false
claim may lead to fines, imprisonment,or other severe legal consequences.
Requested
(City) (Date)
Recommended
(Public Works Director) (Date)
Accepted
(Contractor) (Date)
Approved by Agency
(Christopher L. Foss, City Manager) (Date)
C:AUsers\agenda\Desktop\4.11 attch 2.doc
RESOLUTION NO. - 15
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ACCEPTANCE OF WORK CONTRACT NO. 14-09,
2014 ANNUAL SLURRY SEAL PROGRAM AND G14099 — CIVIC CENTER MODIFICATION
DESIGN & CONSTRUCTION
WHEREAS, on July 15, 2014, The City of Dublin entered into a contract with Graham
Contractors, Inc. to perform the 2014 Annual Slurry Seal Program; and
WHEREAS, said improvements have been completed in accordance with plans and
specification, and any approved modifications thereof, to the satisfaction of the City Engineer of
the City of Dublin; and;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby accept the improvements, Contract No. 14-09, 2014 Annual Slurry Seal Program, and
authorize Staff to file a Notice of Completion with Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
approve the Budget Change and authorize City Manager or his designee to approve the
Change Order and to release the retention, if after 35 days of filing the Notice of Completion
there are no subcontractor claims.
PASSED, APPROVED AND ADOPTED this 17th day of February, 2015, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk