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HomeMy WebLinkAboutItem 4.10 Community Grants DPIE or 19 82 STAFF REPORT CITY CLERK ` CITY COUNCIL File #480-10 DATE: February 17, 2015 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager " SUBJECT: Human Services Commission Fiscal Year 2015-2016 Community Grants Program Recommendation for Dublin Partnerships in Education Prepared by Amy Cunningham, Assistant to the City Manager EXECUTIVE SUMMARY: The Human Services Commission is responsible for providing Community Grant Program funding recommendations to the City Council each year. On January 22, 2015, the Commission held a public meeting related to the Fiscal Year 2015-2016 Community Grants Program. This second report about the program addresses a proposed allocation to Dublin Partnerships in Education (DPIE). This recommendation is presented as a separate item as a Councilmember is also a member of the organization's Board of Directors. FINANCIAL IMPACT: The Community Grants Program is supported by several funding sources including the Community Development Block Grant Fund, the General Fund, and the Affordable Housing Fund. The Human Services Commission recommends a General Fund allocation to DPIE in the amount of$12,000. RECOMMENDATION: Staff recommends that the City Council adopt the Resolution Approving Funding Recommendation for a Fiscal Year 2015-2016 Community Grants Program Contribution to Dublin Partnerships in Education. Submitted By 'Reviewed By Community Development Director Assistant City Manager Page 1 of 2 ITEM NO. 4.10 DESCRIPTION: The City of Dublin Community Grants Program provides financial support to local not-for-profit organizations serving the Dublin community. The program is supported through several funding sources including the federal Community Development Block Grant (CDBG) program, the City's General Fund and the Affordable Housing Fund (as appropriate). The City Council assigned responsibility for making grant funding recommendations to the Human Services Commission when it was formed in 2013. This is the second year the Commission has made funding recommendations to the City Council. Background information about the Community Grants Program and the Human Services Commission process for making funding recommendations is outlined in the prior report about the Community Grants Program. This report addresses a separate allocation from the Community Grants Program to Dublin Partnerships In Education (DPIE). The Human Services Commission recommends a grant award to DPIE as follows: General Fund Recommendation Fiscal Year 2015-2016 Dublin Partnerships in Education — DPIE $12,000 Community Grant TOTAL RECOMMENDATION $12,000 The General Fund portion of the Community Grants Program is $120,000. The prior report outlines $108,000 in General Fund recommendations to community organizations. If approved, the additional $12,000 allocation to DPIE identified in this report will fully expend the $120,000 in General Fund support available to this program. The attached resolution (Attachment 1) recognizes that one Councilmember is a member of DPIE's Board of Directors and segregates a grant funding recommendation for the organization. NOTICING REQUIREMENTS/PUBLIC OUTREACH: • Copy of this report to grant applicants. • Copy of this report to Human Services Commission. • Program outreach efforts outlined in Attachment 3. ATTACHMENTS: 1. Resolution Approving Funding Recommendation for a Fiscal Year 2015-2016 Community Grants Program Contribution to Dublin Partnerships in Education (Exhibit A - DPIE Allocation) 2. Human Services Commission Final Funding Recommendations 01/22/15 3. Human Services Commission Staff Report 01/22/15 w/out Attachments 4. DRAFT Human Services Commission Minutes 01/22/15 Page 2 of 2 RESOLUTION NO. XX - 15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * APPROVING FUNDING RECOMMENDATION FOR A FISCAL YEAR 2015-2016 COMMUNITY GRANTS PROGRAM CONTRIBUTION TO DUBLIN PARTNERSHIPS IN EDUCATION WHEREAS, on January 22, 2015, the Human Services Commission recommended Dublin Partnerships in Education receive grant funding through the Community Grants Program; and WHEREAS, the Human Services Commission has provided the City Council with Fiscal Year 2015-2016 Community Grants Program funding recommendations; and WHEREAS, Exhibit A attached hereto and made a part of this Resolution, has been segregated to isolate a Community Support Grant appropriation for a community organization, Dublin Partnerships in Education (DPIE) which will be voted on as a separate Resolution as a City Councilmember is also a member of the community organization's Board of Directors; and WHEREAS, the action taken by this resolution shall approve the DPIE appropriation shown in Exhibit A herein. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby take the following actions- 1. Approve and adopt the Fiscal Year 2015-2016 Funding Appropriation of $12,000 for Dublin Partnerships in Education, as outlined in Exhibit A; 2. Approve the Dublin Partnerships in Education allocation as recommended by the Human Services Commission; 3. Include the appropriation in the Fiscal Year 2015-2016 budget; 5. Authorize the City Manager to take such further actions as may be necessary or appropriate to carry out the City Council's obligations pursuant to this Resolution. PASSED, APPROVED AND ADOPTED this _th day of , 20157 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk ATTACHMENT 1 EXHIBIT A City of Dublin Community Grants Program FY 15-16 Human Services Commission Recommendations Dublin Partnerships in Education Allocation Organizations Recommended for COBG Funds Firial HSC Recommendation Axis Community Health-Patient Care CALICO Center-Child Abuse Intervention Open Heart Kitchen-Dublin Meal Programs Senior Support Program of the Tri-Valley-Case Management Spectrum Community Services-Meals on Wheels for Homebound Seniors Axis Community Health-Facility Project Loan Obligation TOTAL RECOMMENDATION Organizations Recommended for Affordable Housing Fund FMal HSC Recommendatiton Community Resources for Independent Living-Independent Living, Housing&Employment Services Tri-Valley Haven-Domestic Violence Services : TOTAL RECOMMEN[tATION (Organizations Recommend edforGeneral Fund Final HSC Recommendation CARD-Helping Dublin Prepare to Prosper! Center for Community Dispute Settlement-Tri-Valley Youth Court Chabot-Las Positas Community College-Tri-Valley One Stop Career Center Child Care Links-Early Childhood Education Children's Emergency Food Bank-New Building CityServe of the Tri-Valley-CityServe Dublin High School-Dublin High Freshman Mentor Program Dublin High PFSO-Dublin High Safe and Sober Grad Night Dublin High PFSO-Every 15 Minutes Program Dublin Partnerships in Education-DPIE Community Grant $12,000 Eden I&R,Inc.-2-1-1 Alameda County Communications System Easter Seals Bay Area-Kaleidoscope Hope Hospice,Inc.-Grief Support Center&Volunteer Programs Kidango-Emerald Vista Enrichment Livermore Valley Performing Arts Center-Arts in the Schools with Cheza Nami Foundation Pacific Chamber Symphony-Music is Fun!Assemblies Partners for Golf-First Tee Tri-Valley Expansion into Dublin School of Imagination-Happy Talkers Screening and Training Project Tri-Valley Haven-Domestic Violence Services Tri-Valley Haven-Homeless Services Valley Children's Museum-Mobile Museum Children's Activities Valley Care Health System-CPR in Schools YMCA of the East Bay-Behavioral Health Care Services for Kids w Special Needs YMCA of the East Bay-Mentoring Program TOTAL RECOMMENDATION 1 $12,000 e�.�.. AGENDA STATEMENT UcBLI C`W+T HUMAN SERVICES COMMISSION DATE: January 22, 2015 TO: Human Services Commission SUBJECT: City of Dublin Fiscal Year 2015-2016 Community Grants Program Funding Recommendations Prepared by Amy Cunningham,Assistant to the City Manager EXECUTIVE SUMMARY: The Human Services Commission will: (1) receive presentations from community organizations applying for grant program funding; (2) discuss the grant applications; and (3) make funding recommendations for the City Council's consideration at the February 17, 2015 meeting. FINANCIAL STATEMENT: The Community Grants Program is supported by several funding sources including the Community Development Block Grant (CDBG) Fund, the General Fund and the Affordable Housing Fund as appropriate. The preliminary Fiscal Year 2015-2016 CDBG allocation is $90,189. A portion of this funding, approximately $69,812, is available for direct support of social service programs in the community ("service-based"). Final allocations from the Department of Housing and Urban Development (HUD) will not be known until at least March 2015. The Fiscal Year 2014-2015 Community Support Grant funding cap is $120,000 (General Fund) as established by the City Council. In compliance with grant program guidelines, all grants applications must comply with a $3,500 minimum and $25,000 maximum per application (project) request. RECOMMENDATION: Receive Report and Organization Presentations and Make Funding Recommendations for City Council Consideration. DESCRIPTION: The City of Dublin Community Grants Program provides financial support to local not-for-profit organizations serving the Dublin community. The program is supported through several funding sources including the federal Community Development Block Grant (CDBG) program and the City's General Fund and Affordable Housing Fund (as appropriate). Each year the City Council awards funding to organizations that best meet the community's needs in support of the City's adopted Mission, Vision and Values (Attachment 3) and needs identified in the Tri-Valley Needs Assessment (Attachment 4). Prior to the Fiscal Year 2014-2015 funding cycle, a City Council Grants Program Subcommittee provided policy and grant funding recommendations to the full City Council for consideration. For Fiscal Year 2014-2015, the grant process was modified to include a review of grant applications by the newly formed Human Services Commission. The Human Services Commission has assumed the role of reviewing funding applications, receiving presentations from each grant applicant and making recommendations to the City Council. The City Council will consider the Human Services Commission's funding recommendations at the meeting on February 17, 2015 for inclusion in the budget. Final COPIES TO:All Grant Applicants 1 of 8 ITEM NO:8.1 consideration of the City Council's grant funding recommendations is tentatively scheduled for May 2015 as part of the biennial budget hearing. Staff has reviewed the Fiscal Year 2015-2016 grant applications to verify that all requests qualify for funding based on the adopted program guidelines. As part of the review, Staff applied the City Council-approved Rating Criteria (Attachment 5 for reference)to each grant application. Each funding source does have some variation in application and use requirements; these differences were taken into consideration during the staff review process. The rating for each application can be found on Attachment 2. The Rating Criteria is only one of several factors used in determining Staff's funding recommendations. The Rating Criteria takes into consideration such elements as: the number of Dublin residents served and cost per participant; past performance for existing Dublin programs; whether the project addresses one or more of the 14 Key Areas of Concern identified in the 2011 Tri-Valley Needs Assessment Report (Attachment 4 for reference); and whether City funds are used to leverage other funding sources. Throughout the grant process, applicants are regularly advised that the success or implementation of their program or project should not be solely dependent on receipt of grant funding from the City of Dublin. Organizations are strongly encouraged to leverage any City grant award with other revenue sources. Based on the Human Services Commission's work in establishing local and regional priorities this past year, additional consideration was given to applications addressing needs in the areas of: Behavioral Health (mental health and substance abuse), Health Care (including dental), and Senior Services. Similar to past years, grant applicants were informed that the presentation order for this meeting would be based on the date/time their completed application was submitted through ZoomGrants. Attachment 1 provides a chart listing the order in which applications were submitted and will be presented. CDBG Program Background: Community Development Block Grant funds are provided by the U.S. Department of Housing and Urban Development (HUD). The City of Dublin works with Alameda County's Urban CDBG Program to allocate funds and with HUD to assure that all CDBG-funded activities are in compliance with federal regulations. The City of Dublin has participated in Alameda County's Urban-County CDBG Program since 1982. The City of Dublin, along with the cities of Albany, Emeryville, Newark, and Piedmont (cities with a population of less than 50,000 residents), are called the "Urban County Cities", along with the unincorporated areas of Alameda County. During the current Fiscal Year (FY 2014-2015), the City of Dublin received $92,020 in CDBG funding. For FY 2015-2016 Dublin's portion of funding is expected to total $90,189 (a 2% reduction); however, only $69,812 of this amount is available for direct support to organizations. Every year the County dedicates a percentage of each Urban County City's total CDBG funding allocation to the County of Alameda's Housing Rehabilitation Program. This Program is available to income qualified households within each of the respective Urban County Cities as well as the unincorporated County for needed home maintenance and repairs. In addition, the County may limit each Urban County City to only 15% of the CDBG allocation for service-based organizations and projects. The County's past practice has been to review all applications received from each Urban County City to determine if the overall request for service-based projects exceeds the 15% limit. For the past two years, the County has requested that the City make adjustments to the service-based project allocation as the County was projected to exceed the 15% limit. During these funding cycles, Axis Community Health worked with City Staff and the County to make adjustments to their designated funding sources. Their cooperation has resulted in County-wide compliance with the 15% cap without reductions to any Dublin grant allocations. If adjustments are needed for Fiscal Year 2015-2016, Staff will work with eligible grant applicants and the County to make adjustments as necessary, including implementation of a prorated reduction for all CDBG awards, if necessary. COPIES TO:All Grant Applicants 2 of 8 ITEM NO:8.1 On May 6, 2014, the City Council approved a resolution authorizing the City to enter into a Public Participating Jurisdiction Agreement (PPJ) with the Cities of Pleasanton, Livermore, and the County of Alameda for repayment of a HUD loan to support Axis Community Health's Clinic Expansion (Item 8.2, Resolution #51-14). The City of Dublin has been supporting predevelopment activities for this project over the past several years through the CDBG program. The PPJ allows the agencies, with City of Pleasanton acting as lead agency, to borrow $1.25 million to support Axis Community Health's facility construction. As a result of the agreement, the City of Dublin is required to repay its portion of the loan, a total of $221,676, each year through CDBG funds. The funding allocation for repayment of the loan is identified as part of the staff recommendations in Attachment 2. CDBG funds are categorized as federal funds with strict use, reporting and monitoring requirements to insure compliance with federal regulations. Many organizations are not able to meet these requirements and are therefore not eligible to receive CDBG funds. To comply with the County's CDBG program timelines and to assist with timely reporting to HUD, the Commission's CDBG funding recommendations must be considered at the City Council meeting on February 17, 2015. Community Support Grant Program Background: Fiscal Year 2015-2016 marks the eleventh year of the City Council's adopted Community Grant funding process. This formalized grant process was the result of the City Council's desire to standardize an application and reporting process for organizations requesting and receiving financial support from the City's General Fund and other City funding sources. The funding cap for Community Support grants has been established by the City Council at $120,000 from the General Fund. As appropriate, the General Fund allocation has been supplemented by the Affordable Housing Fund. This approach had provided additional flexibility in funding community organizations providing valued services to Dublin residents. As a result of last year's grant process, the Human Services Commission recommended to the City Council that research be completed to determine another venue and funding source for arts related programs. The City Council agreed with the recommendation and directed Parks and Community Services staff to undertake the project. The research is nearing completion and is expected to be presented to the City Council in the coming months. Outreach Efforts As in past years, there were many points of contact with organizations as part of the Community Grants Program application process. These outreach and education efforts included: • In early October 2014, notices of funding availability and upcoming community workshops were mailed to organizations. • In early November 2014, a Request for Proposal was advertised 3 times in the local newspaper for Grants, with an open application period set between November 13 and December 11, 2014. • Program announcements and information were posted on the City website with links to the Zoom Grants Application. • On November 12 and November 20, 2014, City Staff held Mandatory Grant Application Workshops with interested community organizations to review the online Zoom Grants Application process and discuss program guidelines for the year. All Fiscal Year 2015-2016 grant applicants attended at least one of the mandatory meetings. COPIES TO:All Grant Applicants 3 of 8 ITEM NO:8.1 • In January 2015, Community Grants Program information was distributed to the Human Services Commissioners to familiarize them with the grant applications and online grant application program. ANALYSIS During this year's application cycle, the City of Dublin received 30 applications from 27 organizations or groups. Of the 30 eligible applications received, 8 met the CDBG criteria and the remaining 22 met other grant program criteria. Three organizations submitted applications for two different programs/projects: Dublin High School Parent Faculty Student Organization, Tri-Valley Haven, and YMCA of the East Bay Tri-Valley Branch. When more than one application is submitted, organizations are required to rank their funding requests based on the organization's priority. Upon Staff review, all applications were deemed complete and all organizations met the minimum application requirements. Staff reviewed all applications and rated them according to the following City Council approved criteria: • Organization and Management— Evaluates the agency's ability to run and manage its operations; • Needs and Benefits—Assesses if the request meets the targeted population and meets at least one goal and/or policy established by the City's Mission, Vision and Values or HUD guidelines; • Funding and Budget— Evaluates the agency's ability to leverage funds, reviews fees and current audits. Attachment 2 summarizes the Fiscal Year 2015-2016 funding requests including: the organization's name and program; the Fiscal Year 2014-2015 funding award (if any); the organization's Fiscal Year 2015-2016 funding request; Staff's funding recommendation (including funding source); the rating score for each application; and the number of "Needs" the service or project meets as outlined in the Tri-Valley Needs Assessment. The staff recommendations are based on the rating criteria and the additional factors outlined earlier in the report. Finally, the program criteria provide that organization funding requests and awards must be between $3,500 and $25,000. CDBG Funds Of the 30 eligible applications received during this year's application cycle, 8 applicants qualified and indicated they were willing to meet the strict federal guidelines for use of CDBG funds. Staff has reviewed past program performance and proposed activities of the service providers to ensure the activities are in compliance with HUD/CDBG guidelines. As a requirement of funding, the City performs an annual site-monitoring visit to each agency. This site-monitoring visit includes a review of organization and client files to ensure compliance with HUD guidelines. There were no findings issued during the prior monitoring period for any of the organizations funded through the CDBG program. In the table below, of the anticipated $90,189 allocated to the City, $69,812 is expected to be available for funding organizations through the Community Grants Program. Staff recommends funding 5 organizations for Fiscal Year 2015- 2016 through the CDBG program as follows, the 3 remaining organizations are recommended for funding through other sources (Community Resources for Independent Living, Tri-Valley Haven Domestic Violence Program, and Tri-Valley Haven Homeless Services: CDBG Fund Recommendations Fiscal Year 2015-2016 Axis Community Health — Improving Patient Care with $9,000 Facilitated Medication Review Calico Center—Dublin Child Abuse Intervention $7,000 Open Heart Kitchen - Dublin Meal Programs $12,000 Senior Support Program of the Tri-Valley - Case $10,000 Management COPIES TO:All Grant Applicants 4of8 ITEM NO:8.1 Spectrum Community Services- Meals on Wheels $8,250 REQUIRED - Axis Community Health — Facility Project $23,562 Loan Obligation Total $69,812 These recommendations are based on City Council discussions, funding decisions approved during the last several grant funding cycles, and the factors identified above. For the past five years, the City Council has emphasized basic life needs such as food, shelter, medical services, and education in grant funding decisions. The CDBG recommendations are reflective of that approach. In addition to the CDBG funding recommendation of$69,812 in the table above, the City has 2 additional CDBG funding commitments which total the$90,189 in funding for the year: • The County of Alameda administers the City of Dublin's rehabilitation program. In Fiscal Year 2015-2016, $13,777 is preliminarily allocated to that program; • Administration fees in the amount of$6,600 are allocated to support administration of the CDBG program. After funding the program's mandatory functions listed above, $69,812 remains for direct allocation to qualifying applicants. Should there be further decreases in the CDBG allocation, Staff will program the percentage of the decrease evenly across all the organizations (with allowance for rounding and compliance with grant guidelines). If adjustments are necessary to comply with the 15%service-based project cap, Staff will work with the organizations and the County to bring grant allocations into compliance. The organizations, as recommended, meet the CDBG program's national objectives of benefiting income qualified persons, homeless persons or persons with disabilities; and all qualify as eligible uses of CDBG funds. If approved, the City would enter into mandatory contracts with the County and with the funded organizations. As required by CDBG guidelines, organizations would be required to submit quarterly reports on their progress in reaching the goals and participate in annual site monitoring. Community Support Grants General Fund Of the 30 eligible applications received during this year's application cycle, all applications met Community Grant funding criteria. Staff has reviewed past program performance and proposed applicant activities to ensure compliance with program guidelines. As a condition of funding, the City requires an annual summary report from each agency receiving funding. These reports detail how many residents were assisted; how the funds were used; if the program goals as outlined in the grant application were met; and the overall impact of the funding. Once submitted at the end of the year, the summary reports are provided to the Human Services Commission as an informational item. Of the applications submitted for Community Grant funding, Staff recommends that 24 organizations be funded as follows: General Fund Recommendations Fiscal Year 2015-2016 CARD—Collaborating Agencies Responding to Disasters— Helping Dublin Prepare to Prosper! $0 Center for Community Dispute Settlement—Tri-Valley Youth Court $3,500 Chabot-Las Positas Community College District-Tri-Valley $10,000 COPIES TO:All Grant Applicants 5 of 8 ITEM NO:8.1 One Stop Career Center Child Care Links - Early Childhood Education $10,000 Children's Emergency Food Bank—New Building $7,500 CityServe of the Tri-Valley—Operational Grant $5,000 Dublin High School—Dublin High Freshman Mentor Program $0 Dublin High School PFSO -Sober Grad Night $4,000 Dublin High School PFSO—Every 15 Minutes Program $7,000 Dublin Partnerships in Education—Operational $10,000 Eden I&R, Inc.- 2-1-1 Alameda County Communications System $10,000 Easter Seals Bay Area—Kaleidoscope Program $3,500 Hope Hospice, Inc.-Grief Support Center and Volunteer Program $10,000 Kidango, Inc.- Emerald Vista Enrichment Program $4,000 Livermore Valley Performing Arts Center—Arts in the Schools with Cheza Nami Foundation $0 Pacific Chamber Symphony- "Music is Fun" Educational assemblies for elementary schools $0 Partners Fore Golf, Inc.—The First Tee Tri-Valley Expansion into Dublin $3,500 School of Imagination—Happy Talkers Screening and Training Project $5,000 Tri-Valley Haven - Domestic Violence Services Program * $5,000 Tri-Valley Haven—Homeless Services Program $9,000 Valley Children's Museum— Mobile Museum Children's Activities 15-16 $5,000 ValleyCare Health System—CPR in Schools $0 YMCA of the East Bay Tri-Valley Branch—Behavioral Health Care Services for Kids with Special Needs $8,000 YMCA of the East Bay Tri-Valley Branch—Tri-Valley YMCA Mentoring Program $0 Total $120,000 * See Affordable Housing Fund for additional recommendation Note that Children's Emergency Food Bank's application indicates that once completed, they may consider donating the proposed new structure to John Knox Presbyterian Church. The California State Constitution prohibits governmental support for religious purposes. The City Attorney's Office has opined that if City funds are used for the project and Children's Emergency Food Bank later donates the structure to the church, it could be interpreted as a violation of the Constitution. If funding is ultimately approved for the Children's Emergency Food Bank, Staff will work with the organization and the City Attorney's Office to create a funding agreement that ensures City funds are allocated and used as required by the California State Constitution. Affordable Housing Fund Two organizations are recommended for funding through the City's Affordable Housing Fund: (1) Community Resources for Independent Living; and (2) Tri-Valley Haven Domestic Violence Services. Housing services are allowable expenses per the City's Zoning Ordinance, Section 8.68.080A as long as income verification is collected. These programs have been supported through this City funding source in prior years. Using the Affordable Housing Fund for these programs COPIES TO:All Grant Applicants 6of8 ITEM NO:8.1 provides additional flexibility in awarding funding for applicants furthering the grant program goals. Staff recommends funding the organizations as follows: Affordable Housing Fund Recommendations Fiscal Year 2015-2016 CRIL-Independent Living, Housing & Employment Services for People with Disabilities $4,500 Tri-Valley Haven - Domestic Violence Services Program * $3,000 Total $7,500 * See General Fund for additional recommendation In total, $380,028 was requested through the Community Grants Program. The following chart summarizes the total funding requests and Staff Recommendations for the Fiscal Year 2015-2016 Community Grants Program: Total Grant Funding Funding Request for Staff Recommendation Recommendation FY 2015-2016 FY 2015-2016 CDBG Fund * $52,646 $69,812 ** General Fund $322,382 $120,000 Affordable Housing Fund $5,000 *** $7,500 Total Community Grants $380,028 $197,312 *These amounts do not include$20,377 committed for two CDBG programs (Rehabilitation Program and Administrative costs). ** Includes allocation to the Axis Community Health Facility Project Loan Obligation. ***Tri-Valley Haven Domestic Violence Services funding request included in General Fund. NOTICING REQUIREMENTS/PUBLIC OUTREACH: 1. Identified in "Outreach Efforts" above. 2. Copy of Staff Report to All Grant Applicants. ATTACHMENTS: 1. Grant Applicant Presentation Order 2. Funding Request Summary Table Exhibits: Grant Applications (Hard copy of applications available for public review, electronic copies for Commission members) A. Axis Community Health— Improving Patient Care with Facilitated Medication Review B. CALICO Center—Dublin Child Abuse Intervention C. CARD—Collaborating Agencies Responding to Disasters— Helping Dublin Prepare to Prosper! D. Center for Community Dispute Settlement—Tri-Valley Youth Court E. Chabot-Las Positas Community College District—Tri-Valley One Stop Career Center F. Child Care Links—Early Child Education G. Children's Emergency Food Bank—New Building H. CityServe of the Tri-Valley—CityServe of the Tri-Valley I. Community Resources for Independent Living— Independent Living, Housing & Employment Services for People with Disabilities J. Dublin High School—Dublin High Freshman Mentor Program COPIES TO:All Grant Applicants 7 of 8 ITEM NO:8.1 K. Dublin High School Parent Faculty Student Organization—Dublin High Safe & Sober Grad Night L. Dublin High School—Every 15 Minutes Program M. Dublin Partnerships In Education—DPIE City of Dublin Community Grant N. Easter Seals Bay Area—Easter Seals Kaleidoscope Youth Grant(Zach Lupton) O. Eden Information & Referral—2-1-1 Alameda County Communications System P. Hope Hospice, Inc.—Grief Support Center and Volunteer Programs Q. Kidango, Inc.—Emerald Vista Enrichment Program R. Livermore Valley Performing Arts Center—Arts in the Schools with Cheza Nami Foundation S. Open Heart Kitchen—Dublin Meal Program T. Pacific Chamber Symphony—"Music is Fun!" Educational assemblies for elementary schools U. School of Imagination—Happy Talkers Screening and Training Project V. Senior Support Program of the Tri-Valley—Case Management W. Spectrum Community Services—Meals on Wheels for Dublin's Homebound Seniors X. Tri-Valley Haven—Domestic Violence Services Program Y. Tri-Valley Haven— Homeless Services Program Z. Valley Children's Museum—Mobile Museum Children's Activities 15-16 AA. ValleyCare Health System —CPR in Schools BB. YMCA of the East Bay,Tri-Valley Branch—Behavioral Health Care Services for Kids with Special Needs CC. YMCA of the East Bay,Tri-Valley Branch—Tri-Valley YMCA Mentoring Program 3. City of Dublin Mission, Vision and Values 4. 14 Needs Identified in 2011 Tri-Valley Needs Assessment 5. Grant Rating Criteria Worksheet COPIES TO:All Grant Applicants 8of8 ITEM NO:8.1 Fiscal Year 2D15=2016 City of Dublin Community Grants Orograrn' Final HIS6 1116cofnineridatioris 01-22-15' Organizations Eligible for CDBG Funds Final H[SC PecomffmrWation, Axis Community Health-Patient Care $7,530 CALICO Center-Child Abuse Intervention $7,300 Open Heart Kitchen-Dublin Meal Programs $12,600 Senior Support Program of the Tri-Valley-Case Management $11,646 Spectrum Community Services-Meals on Wheels for Homebound Seniors $8,350 Axis Community Health-Facility Project Loan Obligation $22,386 Total Available$69,8121 $65,912 Organizations Eligible for Affordable Housing Fund Final H[SC PecomffmrWation, Community Resources for Independent Living-Independent Living,Housing &Employment Services $5,000 Tri-Valley Haven-Domestic Violence Services $3,000 Total Available:NIA! $8,000 Organizations bigibkfdr General Fund Final 14tC Recrmnieridafioti CARD-Helping Dublin Prepare to Prosper! $0 Center for Community Dispute Settlement-Tri-Valley Youth Court $3,500 Chabot-Las Positas Community College-Tri-Valley One Stop Career Center $9,600 Child Care Links-Early Childhood Education $8,000 Children's Emergency Food Bank-New Building $7,000 CityServe of the Tri-Valley-CityServe $10,000 Dublin High School-Dublin High Freshman Mentor Program $0 Dublin High PFSO-Dublin High Safe and Sober Grad Night $3,500 Dublin High PFSO-Every 15 Minutes Program $6,375 Dublin Partnerships in Education-DPIE Community Grant $12,000 Eden I&R,Inc.-2-1-1 Alameda County Communications System $10,000 Easter Seals Bay Area-Kaleidoscope $5,000 Hope Hospice,Inc.-Grief Support Center&Volunteer Programs $0 Kidango-Emerald Vista Enrichment $3,500 Livermore Valley Performing Arts Center-Arts in the Schools with Cheza Nami Foundation $0 Pacific Chamber Symphony-Music is Fun!Assemblies $0 Partners for Golf-First Tee Tri-Valley Expansion into Dublin $0 School of Imagination-Happy Talkers Screening and Training Project $11,500 Tri-Valley Haven-Domestic Violence Services $5,000 Tri-Valley Haven-Homeless Services $10,000 Valley Children's Museum-Mobile Museum Children's Activities $5,125 ValleyCare Health System-CPR in Schools $0 YMCA of the East Bay-Behavioral Health Care Services for Kids w Special Needs $9,900 YMCA of the East Bay-Mentoring Program $0 Total Available$120400 $220,060 Tri-Valley Haven Domestic Violence Program-General Fund+Affordable Housing Fund HUMAN SERVICES COMMISSION REGULAR MEETING DRAFT Minutes CITY OF CITY OF DUBLIN DUBLIN January 22, 2015 The January 22, 2015 Human Services Commission (HSC) was called to order at 6:05:26 PM at the Dublin Civic Center, Dublin, California, by Chair Lockhart. Administration of Oath of Office by Deputy City Clerk Gloria McCafferty to newly appointed Human Services Commissioners Melissa Sladden and Melissa Strah. PLEDGE OF ALLEGIANCE Chair Lockhart led the Pledge of Allegiance ROLL CALL Commissioners (Cm.) Present: Vice Chair (VC) Brown, Chair Lockhart, McCormick, Sladden, Strah Commissioners Absent: None ORAL COMMUNICATIONS Chair Lockhart opened the floor for public comments with no responders. Election of Officers for Chairperson and Vice-Chairperson. Amy Cunningham, Assistant to the City Manager, reviewed the Bylaws and Rules of Procedure with the Commissioners specific to the election of the Chairperson and Vice-Chairperson terms. On a motion by VC Brown and seconded by Cm. McCormick, on a vote of 5-0-0, the HSC elected Cm. Lockhart as Chairperson. On a motion by Cm. McCormick and seconded by Chair Lockhart Cm. Brown was elected as Vice Chair Person of the HSC, on a vote of 5-0-0. MINUTES OF PREVIOUS MEETINGS 4. October 23, 2014 On a motion by Cm. McCormick and seconded by Cm. Brown, on a vote of 2-0-3, the HSC approved the minutes of the October 23, 2014 meeting. Cm. Sladden and Cm. Strah abstained from voting since their appointments as Commissioners started tonight and they were not present at that meeting. Cm. Brown also abstained as he was not present at the meeting. WRITTEN COMMUNICATIONS — None PUBLIC HEARING — None UNFINISHED BUSINESS — None NEW BUSINESS City of Dublin Fiscal Year 2015-2016 Community Grants Program Funding Recommendations DRAFT HSC Meeting Minutes, January 22, 2015 Page 1 of 20 Chair Lockhart introduced the Staff presentation. Ms. Cunningham presented the Community Grants Program guidelines and funding recommendations as outlined in the staff report. Chair Lockhart briefed the organizations of the presentation and meeting process and outlined expectations of the meeting tonight. Cm. Strah read a statement to the audience: "I wanted to publicly state that I will recuse myself from making and participating in making any decisions involving grant funding to Dublin High Parent Faculty Student Organization (PFSO). I will do so because I currently serve as a board member for this organization. I understand that this organization is seeking grant funding today and the applications may eventually make their way to the City Council. I will remove myself from the room when this organization presents to the Commission and will again remove myself during Commission deliberation relating to this organization. I would ask that my statement is included in the minutes." Chair Lockhart read a statement to the audience: "I wanted to publicly state that I will recuse myself from making and participating in making any decisions involving grant funding to Dublin Partnerships in Education (DPIE), the School of Imagination, and Valley Children's Museum. I will do so because I currently serve as either staff or as a board member for these organizations. I understand that each of these organizations is seeking grant funding today and some of those applications may eventually make their way to the City Council. I will remove myself from the room when each of these organizations presents to the Commission and will again remove myself during Commission deliberation relating to these organizations. I would ask that my statement is included in the minutes." Chair Lockhart introduced the organization presentations. Zach Lupton, representing Easter Seals Bay Area (Easter Seals), presented program services and requested funding for support of the Kaleidoscope Program. The HSC had no questions. Cm. Strah recused herself from the meeting for the Dublin High School PFSO (PFSO) presentation. Jean Josey and Terri Dyer, representing PFSO, presented program services and requested funding for support of the Every 15 Minutes Program. Chair Lockhart asked if the videography is provided by a private company and if they had thought about using a public foundation like TV30. Ms. Josey explained that the crash scene is recorded all night long, so there is extensive taping involved. Ms. Dyer explained that the company that handles the videography was also used in 2008 and 2012 because they have a fast turnaround when videotaping and editing. Chair Lockhart asked if this video is shown to all high school students in Dublin. DRAFT HSC Meeting Minutes, January 22, 2015 Page 2 of 20 Ms. Josey confirmed that the entire student body is at the assembly and sees the video and confirmed that it is not practical to use TV30. The PFSO presentation concluded. Cm. Strah returned to the dais. Vickie Thompson, representing Tri-Valley Haven (the Haven), presented program services and requested funding for support of the Tri-Valley Haven's Homeless Services Program. Cm. Strah asked if this is a six month program. Ms. Thompson explained that the shelter stay is up to six months and negotiated on a week by week basis with the assistance of a case manager who evaluates the situation. Cm. Strah asked if the Haven follows up on the success rate of those who leave the shelter. Ms. Thompson explained that follow up is difficult. They have initiated follow up in the past, and clients indicated housing was sustained. Linda McKeever and Clair Gomes, representing Open Heart Kitchen (OHK), presented program services and requested funding for support of the Dublin Meal Programs. Cm. Sladden asked how many children's meals are served. Ms. McKeever responded 37,373 meals were served in the year 2014. Chair Lockhart recused herself from the meeting for the Valley Children's Museum presentation. Dawn Benson, representing Valley Children's Museum, presented program services and requested funding for support of the Mobile Museum Children's Activities 15-16. VC. Brown asked if the museum is open year round. Ms. Benson stated that the museum is open the third Saturday of every month and is present at the farmers market every week. Cm. Sladden verified that four-thousand (4,000) kids are served annually. Ms. Benson replied yes. Cm. Strah asked about the fourth grader field trips. Ms. Benson explained that they are taken to the California Mission History exhibit in the mobile museum. The discussion for Valley Children's Museum concluded. Chair Lockhart returned to the dais. Sarah Holtzclaw and Mike Alvarez, representing Chabot-Las Positas Community College District/Tri-Valley One Stop Career Center (Chabot-Las Positas), presented program services and requested funding for support of Project Dublin. Chair Lockhart asked for Chabot-Las Positas' new address. Ms. Holtzclaw responded that the address is 6300 Village Parkway, Dublin, CA. Chair Lockhart asked if Phase One of the workshop includes searching forjob listings. DRAFT HSC Meeting Minutes, January 22, 2015 Page 3 of 20 Ms. Holtzclaw explained that Phase One includes the use of computers, fax machines, and printers to enable a job seeker to search for jobs and print out resumes. Chair Lockhart asked if Chabot-Las Positas offers resume support. Mr. Alvarez explained that they provide a two-hour workshop called Dynamic Resume where people are assisted in writing customized resumes for specific occupations. A career counselor is available to assist people with selecting a career path and recommend training to help them achieve their goal. Chair Lockhart asked if people are helped by appointment only. Mr. Alvarez stated they have an open door policy, but do recommend making an appointment to be assisted by a career counselor. Vickie Thompson, representing the Haven, presented program services and requested funding for support of Tri-Valley Haven's Domestic Violence Services Program. Chair Lockhart asked if the Haven uses Alameda County's language line. Ms. Thompson responded yes. It allows staff to assist other language groups who call in on the crisis line or who come in to the shelter to receive case management. Sue Compton, representing Axis Community Health (ACH), presented program services and requested funding for support of the Improving Patient Care with Facilitated Medication Review Program. Cm. Strah asked how many patients ACH serves each day. Ms. Compton explained that each doctor sees twenty-five (25) patients, each day or forty- thousand (40,000) medical visits per year. Cm. McCormick asked if a medication nurse is preventative or reactive to medication incidents with seniors. Ms. Compton responded that a medication nurse is needed to alleviate administrative duties from the doctors. This position allows the doctors to see more patients each day. She explained that the nurse provides medication education, which can prevent medication incidents. Cm. Brown asked for clarification that the medication nurse follow-up has not been handled this way in the past. Ms. Compton responded no. The doctors have followed up with medication refills in the past. Cm. Strah asked if patients are permitted to follow-up with the medication nurse to refresh their memories or if they have further questions. Ms. Compton stated that a nurse is always available to speak with a patient. Rick Snowden, representing Children's Emergency Food Bank (Food Bank), presented program services and requested funding for support of a New Building. Chair Lockhart asked if the building will belong to the Food Bank. Mr. Snowden explained that the Food Bank is a tenant on the property of John Knox Presbyterian Church (the Church). To obtain discounted insurance, the Food Bank was DRAFT HSC Meeting Minutes, January 22, 2015 Page 4 of 20 considering donating the new building to the Church. He explained that if this is a concern, the new building does not have to be given to the Church. Cm. Sladden asked about other funding sources the Food Bank will receive. Mr. Snowden replied that they have internal funds, funds from Dublin San Ramon Women's Club annual fund raiser, and corporate donations. Michael Galvan, representing Community Resources for Independent Living (CRIL), presented program services and requested funding for Independent Living, Housing & Employment Services for People with Disabilities. The HSC had no questions. Donnamarie Fuller, representing Child Care Links, presented program services and requested funding for support of Early Childhood Education. The HSC had no questions. Kim Sato and Camille Hernandez, representing Kidango, Inc. (Kidango), presented program services and requested funding for support of the Emerald Vista Enrichment Program. Cm. Strah asked how many hours the subjects are taught and if they are taught weekly or bi- weekly. Ms. Sato explained it depends on the topic and trainer. The goal is to provide a series of continuous workshops and the City's funding would support eight workshops. Chair Lockhart clarified that the workshops are for kids ages three-to-five and asked if the information in the workshops is incorporated into the everyday programing. Ms. Sato stated yes to both questions. She further explained that the funding would supplement activity kits that are taken home to encourage parent involvement. She stated that specialists are brought in to speak with the kids, such as representatives from Lawrence Hall of Science. Chair Lockhart asked to clarify if the workshop brings visitors into the program. Ms. Sato stated that specialized trainers are brought to the kids to discuss various topics. Cm. Sladden asked for clarification on the fifty (50) students who are in the program but not Dublin residents. She asked whether their parents work in Dublin. Ms. Sato answered that the parents may work in Dublin or reside in the Tri-Valley. Chair Lockhart asked if the waiting list includes Dublin families. Ms. Hernandez responded yes. Cm. Strah asked how many Dublin families are on the waitlist. Ms. Hernandez explained that she does not have that information, but her enrollment specialist would. Chair Lockhart asked if residents at Emerald Vista are given preference into the program, since they are located onsite. DRAFT HSC Meeting Minutes, January 22, 2015 Page 5 of 20 Ms. Sato stated she does not believe they receive preference into the program, but they are informed of the program through outreach. Victoria Gwiasda, representing CALICO Center (CALICO), presented program services and requested funding for support of Dublin Child Abuse Intervention. Cm. Sladden asked why the District Attorney (DA) is not paying for the forensic interviews. Ms. Gwiasda responded that the forensic interviews service both the criminal side of the investigation and the child welfare side. This ensures child safety at home in determining if the child should be taken into custody for their protection. CALICO Staff receive specialized training and serve the entire County. They conduct over one-hundred (100) interviews a year with kids. Dublin detectives may conduct two (2) interviews a year and do not have the specialized training. Cm. Lockhart reiterated the question as to why the government is not paying for a service used in prosecution. Ms. Gwiasda clarified that CALICO does request a contribution from all law enforcement agencies and receives funding from the DA's office and County Social Services. These contributions cover half of the operating budget. Cm. McCormick asked where the interviews take place. Ms. Gwiasda explained that the interviews for Dublin families take place in the San Leandro office. Cm. McCormick asked if the parent is responsibility to take the child to the interview. Ms. Gwiasda stated that although it is the parent's responsibility, a police officer or child welfare worker can take them to the interview. Alison DeJung, representing Eden I & R, Inc. (Eden I & R), presented program services and requested funding for support of 2-1-1 Alameda County Communications System. The HSC had no questions. Cm. Lockhart recused herself from the meeting for the Dublin Partnerships In Education (DPIE) presentation. Susan Campbell, representing DPIE, presented program services and requested funding for support of the DPIE City of Dublin Community Grant. The HSC had no questions. The discussion for DPIE concluded. Chair Lockhart returned to the dais. Hope Hospice was asked to provide a presentation on their funding request in support of the Grief Support Center and Volunteer Programs. No representative attended the HSC meeting to present on behalf of the organization. Gloria Gregory, representing CityServe of the Tri-Valley (CityServe), presented program services and requested funding for support of CityServe of the Tri-Valley. The HSC had no questions. DRAFT HSC Meeting Minutes, January 22, 2015 Page 6 of 20 Collaborating Agencies Responding to Disasters (CARD) was asked to provide a presentation on their funding request in support of Helping Dublin Prepare to Prosper! No representative attended the HSC meeting to present on behalf of the organization. Marlene Peterson, representing Senior Support Program of the Tri-Valley (Senior Support), presented program services and requested funding for support of Case Management. VC Brown asked if Senior Support provides job training or job assistance. Ms. Peterson explained that they do not provide direct job training, but do offer counseling that would assist a senior to be in a position to work and would use resources within the community to help with job training. Chair Lockhart stated that Senior Support is the eyes in the community to assist seniors in remaining independent. Ms. Peterson explained that their programs help service seniors in Dublin's senior housing, providing specialty programs. Andrew Zelller, representing Partners for Golf Inc. dba The First Tee of the Tri-Valley (First Tee), presented program services and requested funding for support of The First Tee Tri-Valley Expansion into Dublin. Cm. Brown asked how their service is marketed. Mr. Zelller stated that marketing is done through connections with the schools' physical education (PE) teachers, word of mouth, media outlets, and banners at all national school sites. Cm. Strah asked which Dublin schools they have performed outreached at. Mr. Zeller stated Kolb Elementary School, Murray Elementary School, and Dougherty Elementary School. Cm. Strah asked if they have reached out to Fredericksen Elementary School or Dublin Elementary School. Mr. Zeller stated yes and explained that they have a part-time employee and PE teacher who communicates with schools in the Tri-Valley to promote the program. Chair Lockhart asked if the parent faculty clubs are supporting the program. Mr. Zeller stated they attend the majority of Parent Faculty Student Association (PFSO) meetings. One-half of the First Tee Staff are volunteers. Chair Lockhart asked if financial support is received from the parent faculty clubs. Mr. Zeller stated they do not receive financial support from parent faculty clubs. Students that cannot afford to pay are subsidized through the organization. 30%-35% of students are completely subsidized. Chair Lockhart asked if the schools contribute financially. Mr. Zeller stated that the schools do not contribute financially. Cm. Strah recused herself from the meeting for the Dublin High School PFSO Dry Grad Night presentation. DRAFT HSC Meeting Minutes, January 22, 2015 Page 7 of 20 Catheryn Grier, representing PFSO, presented program services and requested funding for support of Dublin High Safe and Sober Grad Night. Chair Lockhart asked if the Disneyland trip planned for this year is a senior trip. Ms. Grier confirmed that the Disneyland trip is the grad night event for the class of 2015. Chair Lockhart asked if money was given for the grad night event last year. Ms. Grier stated that the City did fund them last year and that although the event changed it does have the same parameters of being a safe, secure, and a well supervised evening. Chair Lockhart reiterated that the plans were changed after the funding was granted. Ms. Grier explained that Disneyland releases available dates in September and the date requested is not a guarantee or something that can be planned ahead for. Chair Lockhart asked if that could happen again. Ms. Grier explained that it could, if the parents choose to do that. Chair Lockhart asked if the money funded for last year is going towards the Disneyland event of 2015. Ms. Grier confirmed that yes it is, and reiterated that the event has the same goals of being a safe, secure and a well supervised grad night. She explained that it is a different venue than the one described in the grant application. Cm. Sladden asked if students from other high schools are allowed to join the event. Ms. Grier replied no, it is a Dublin High School event. The discussion for PFSO concluded. Cm. Strah returned to the dais. Denise Bridges and Catherine Ndugu-Case, representing Livermore Valley Performing Arts Center (LVPAC), presented program services and requested funding for support of Arts in the Schools with Cheza Nami Foundation. Cm. Brown asked if they had any discussions with the Dublin Unified School District or principals regarding the program. Ms. Ndugu-Case responded that they have reached out to the Dublin Assistant Superintendent, and are hoping to meet with him before the program is implemented. She mentioned receiving positive feedback from his secretary who stated that programing and diversity is integral to the schools. She stated that typically they outreach to the school districts first to get the message into the individual schools. MaryJo Schaarschmidt, representing ValleyCare Health Systems (ValleyCare), presented program services and requested funding for support of CPR in Schools. Cm. Strah asked if the goal is to have every student by the time they are seniors trained in CPR. Ms. Schaarschmidt stated the program would start with students in the leadership class at Dublin High School. Cm. Strah asked if the program includes Automated External Defibrillator (AED) training. DRAFT HSC Meeting Minutes, January 22, 2015 Page 8 of 20 Ms. Schaarschmidt stated that the AED training would be included. Cm. Brown asked if the School Board has approved the program. Ms. Schaarschmidt stated the program has not been presented to the School Board as of yet. Chair Lockhart asked if the seventy (70) student volunteers at ValleyCare are from the Tri- Valley. Ms. Schaarschmidt stated yes. Chair Lockhart asked what percentage are Dublin students. Ms. Schaarschmidt responded that she was not sure. Maureen Byrne, Lennie Velez, Jennifer Angel Diaz, Alexander Torrez, and Sofia Wee, representing Dublin High School, presented program services and requested funding for support of the Dublin High Freshman Mentor Program. Cm. Sladden asked if the program informs freshman students of the requirements for California colleges and universities. Ms. Byrne replied that a counselor meets with groups of twenty-five (25) freshman providing this information. Cm. Brown asked if there is a model the program follows. Ms. Byrne stated the program is modeled after a program offered by Stevenson High School, located outside of Chicago. Cm. Strah asked how the upper classman are picked. Ms. Byrne stated that the students are picked after a review of their applications. Samantha Finkelstein, representing Spectrum Community Services (Spectrum), presented program services and requested funding for support of Meals on Wheels for Dublin's Homebound Seniors. The HSC had no questions. Chair Lockhart announced that Pacific Chamber Symphony (PCS) submitted an application for the Music is Fun! Educational Assemblies for Elementary Schools. She stated that a representative telephoned her prior to the meeting to advise that they are withdrawing their funding request. Tonya Clenney, representing Center for Community Dispute Settlement, presented program services and requested funding for support of the Tri-Valley Youth Court. Cm. Sladden asked if they partner with Alameda County District Attorney's Office. Ms. Clenney responded that the DA's Office is aware of the program, but no partnership has been established. Cm. Sladden asked what distinguishes their organization from Centerforce. DRAFT HSC Meeting Minutes, January 22, 2015 Page 9 of 20 Ms. Clenney stated that Centerforce is based out of Oakland and provides services to that area. She stated that Center for Community Dispute Settlement serves people in the Tri-Valley, San Lorenzo, Castro Valley, and San Leandro. Cm. Sladden asked if they are considered a diversion program. Ms. Clenney explained that they are a diversion program that receives referrals from the police department before they are sent to the juvenile justice system. Kenny Altenburg, representing YMCA of the East Bay, Tri-Valley Branch (YMCA), presented program services and requested funding for support of the Tri-Valley YMCA Mentoring Program. Chair Lockhart asked if fifteen (15) Dublin youths will be served by the program. Mr. Altenburg responded that a minimum of fifteen (15) Dublin youths will be served at a time. He explained that it is a very high cost program and requires members to participate weekly. Chair Lockhart asked if the fifteen (15) represents those served per year. Mr. Altenburg stated yes and explained that in subsequent years the number would be higher. Chair Lockhart asked if the program would need ongoing funding. Mr. Altenburg stated there are other funding sources and more become available when a program is up-and-running. Chair Lockhart asked where the fifteen (15) kids are referred from. Mr. Altenburg explained that the kids are referred from the school districts, other community partners, kids participating in other YMCA programs, and Emerald Vista. He explained that they already have the referrals and the policies in place to start the program. Chair Lockhart asked if they have sought out any of the funders at Emerald Vista, such as Eden Housing, for financial support. Mr. Altenburg stated they had not been able to receive funding from that source. Cm. Strah asked what the time frame is to get a mentor established. Mr. Altenburg responded that the timeframe is a month for screening and training. Cm. Strah asked if mentors are in place at the YMCA in Oakland and San Francisco branches. Mr. Altenburg responded that YMCA has this program running out of San Francisco. Kenny Altenburg, representing YMCA, presented program services and requested funding for support of Behavioral Health Care Services for Kids with Special Needs. The HSC had no questions. Chair Lockhart recused herself from the meeting for the School of Imagination presentation. Mitch Sigman, representing School of Imagination, presented program services and requested funding for support of the Happy Talkers Screening and Training Project. Cm. McCormick clarified that they are the only center in North America to provide this particular model of treatment. DRAFT HSC Meeting Minutes, January 22, 2015 Page 10 of 20 Mr. Sigman responded that they provide the Early Start Denver Model (ESDM), which was developed by the UC Davis Mind Institute (Mind Institute). He explained that to be certified in the model a physician, speech therapist, and occupational therapist must attend training as a group with the Mind Institute. He stated that they provide the only ESDM multidisciplinary program in North America. The discussion for School of Imagination concluded. Chair Lockhart returned to the dais. Chair Lockhart announced that the organization presentations had concluded and the Commission would take a break to complete their individual funding recommendations and submit them to Staff for input into a cumulative worksheet for discussion later. Chair Lockhart recessed the meeting for a break at 8:34:48 PM. Chair Lockhart called the meeting back to order at 9:19:36 PM. Chair Lockhart opened the floor for public comment with no responders. Chair Lockhart introduced the HSC's funding options and recommendations. She explained that the Commissioners with conflicts of interest will step out of the meeting while the remaining Commissioners discuss funding recommendations. Ms. Cunningham stated that the organizations with Commissioner conflicts will be discussed first. She then walked the Commissioners through the worksheet that displayed, by funding source, columns detailing the organization request, staff recommendation, each Commissioner's recommendation, and the Commission's average recommendation. The final column of the worksheet was available to note the cumulative HSC recommendation. Cm. Strah recused herself from the meeting for discussion about the PFSO funding recommendations. The HSC agreed on recommending $4,000 in funding during Fiscal Year 2015-2016 (FY15-16) to PFSO for the Safe and Sober Grad Night. The HSC agreed on recommending $6,375 in funding during FY 15-16 to PFSO for the Every 15 Minutes Program. The recommendations for PFSO concluded. Cm. Strah returned to the dais. Chair Lockhart recused herself from the meeting for discussion about the DPIE, School of Imagination, and Valley Children's Museum funding recommendations. Cm. McCormick suggested funding DPIE in the amount of $15,000 because they assist other programs applying for grant funding. VC. Brown stated he would like to fund DPIE less because other programs need funding and DPIE is successful at fund raising. The Commission asked to defer the funding recommendation for DPIE to later in the meeting. Cm. Sladden asked if School of Imagination has a building the program is run out of. Ms. Cunningham responded that School of Imagination does have a building in the City. DRAFT HSC Meeting Minutes, January 22, 2015 Page 11 of 20 The HSC agreed on recommending $12,500 in funding during FY 15-16 to School of Imagination for the Happy Talkers Screening and Training Project. The HSC agreed on recommending $5,125 in funding during FY 15-16 to Valley Children's Museum for Mobile Museum Children's Activities. The discussion for DPIE, School of Imagination, and Valley Children's Museum concluded. Chair Lockhart returned to the dais. The HSC began discussions about CDBG eligible organizations. The HSC agreed on recommending $7,530 in CDBG funding during FY 15-16 to Axis Community Health for Patient Care. The HSC agreed on recommending $7,300 in CDBG funding during FY 15-16 to Calico for Child Abuse Intervention. The HSC agreed on recommending $12,600 in CDBG funding during FY 15-16 to Open Heart Kitchen for the Dublin Meal Programs. Chair Lockhart suggested raising the funding amount for Senior Support because they are the eyes and voice in the community for senior needs. Cm. Sladden supported the recommendation to fully fund Senior Support acknowledging the growing senior population. The HSC agreed on recommending $11,646 in CDBG funding during FY 15-16 to the Senior Support Program of the Tri-Valley for Case Management. The HSC agreed on recommending $8,350 in CDBG funding during FY 15-16 to Spectrum for Meals on Wheels for Homebound Seniors. Ms. Cunningham stated that CDBG funds are now entirety allocated and that the loan payment obligation for Axis Community Health's Capital Project can be reduced by $1,176. She indicated that CDBG funding may need to be marginally reduced once final funding amounts are announced. The HSC began discussions about organizations eligible for the Affordable Housing Fund. Chair Lockhart suggested funding CRIL at the requested amount because they are the only organization in the Tri-Valley that provides these services to the disabled community. She stated that they never request exorbitant amounts and use the funds wisely. She stated that they have been a source of information to the City of Dublin for new home construction. Ms. Cunningham explained to the Commissioners that they can fully fund CRIL's request from the Affordable Housing Fund because the services are within the intended use of the fund. The HSC agreed on recommending $5,000 in Affordable Housing funds during FY 15-16 to CRIL for Independent Living, Housing & Employment Services for People with Disabilities. Ms. Cunningham stated that the Haven's full funding request for Tri-Valley Haven's Domestic Violence Services Program is divided between the Affordable Housing Fund and General Fund. The HSC agreed on recommending $3,000 in Affordable Housing funds during FY 15-16 to the Haven for Tri-Valley Haven's Domestic Violence Services. DRAFT HSC Meeting Minutes, January 22, 2015 Page 12 of 20 Ms. Cunningham stated that CARD is not present as the HSC meeting and is therefore ineligible to receive funding. Attendance at the Commission meeting is mandatory to qualify for the grant program. The HSC agreed on recommending $3,500 in funding during FY 15-16 to Center for Community Dispute Settlement for the Tri Valley-Youth Court. The HSC agreed on recommending $9,600 in funding during FY 15-16 to Chabot-Los Positas for Tri-Valley One Stop Career Center. The HSC agreed on recommending $9,700 in funding during FY 15-16 to Child Care Links for Early Childhood Education. Cm. Sladden suggested increasing the funding amount for the Children's Emergency Food Bank to $10,000. She noted that the services fill an unmet need and have been established for nearly forty years. She stated that the money will fund a safe building rather than being spent on salary or overhead. Chair Lockhart stated that if the ownership can be remedied then she would be in agreement with the funding. She explained that she is not comfortable with the idea of giving funds to an organization who would then donate the building, partially purchased with City funds, to a church. Ms. Cunningham stated that the City of Dublin Attorney is confident there is a legal solution. Chair Lockhart clarified that the funds would be directed at the Tuff Shed. Ms. Cunningham stated that the funds would help pay for the Tuff Shed. Cm. McCormick asked for a contingency that the legal issue be resolved prior to funding. Ms. Cunningham stated that the condition could be written into the funding contract. She explained that the City Attorney has already identified a funding model that would allow for the City's funds to be used as required by the state constitution. Cm. McCormick asked if there is a contractual agreement between the Food Bank and the Church and if the Church can ask the Food Bank to leave at any time. Mr. Snowden explained that the current building has been there since 1969 and the Food Bank pays $50 a month to use it. He stated that the Food Bank is a separate 501(c)3 from the Church and is not required to get prior approval before replacing it. He stated to maintain the insurance on the bill donating the building was an option but not requirement. Ms. Cunningham stated that calling the Tuff Shed a building is a misnomer. She stated that in the legal sense it should be considered a piece of equipment due to its nominal value. The HSC agreed on recommending $10,000 in funding during FY 15-16 to Food Bank for a New Building. The HSC agreed on recommending $10,000 in funding during FY 15-16 to CityServe for CityServe of the Tri-Valley. DRAFT HSC Meeting Minutes, January 22, 2015 Page 13 of 20 A discussion ensued regarding the Dublin High School, Dublin High Freshman Mentor Program. VC. Brown stated he feels strongly about motivating freshmen to stay in school. Chair Lockhart stated that it is a wonderful program and brilliant idea to work with these students. She stated that traditionally the City has funded organizations that help the schools, without funding school programs directly. She encouraged her fellow Commissioners to consider the HSC priorities when making funding recommendations. She explained that there is an educational foundation that supports the schools and is confident they can get funding through this source. Cm. Sladden said that she supports funding the program this year because freshman are a delicate population and that a bad decision in this critical first year could affect their future goals and take them off track. Ms. Cunningham explained that the Staff recommendation of $0 is not a commentary on the value of the program, but is aligned with the established priorities of the HSC and the City Council's past decisions. Cm. McCormick stated that she agreed that the City is the wrong source for this funding and that other organizations would love the program and would be in the position to fund it. Cm. Strah stated that she has a freshmen, but is in agreement to not recommend funding. The HSC asked to defer the funding recommendation for Dublin High School, Freshman Mentor Program. The HSC agreed on recommending $10,000 in funding FY 15-16 to Eden I & R for 2-1-1 Alameda County Communications System. The HSC agreed on recommending $5,000 in funding during FY 15-16 to Easter Seals Bay Area for Kaleidoscope. Ms. Cunningham stated that Hope Hospice is not present as the HSC meeting and is therefore ineligible to receive funding. Attendance at the Commission meeting is required to qualify for the grant program. The HSC agreed on recommending $4,000 in funding during FY 15-16 to Kidango for Emerald Vista Enrichment. A discussion ensued regarding LVPAC, Arts in the Schools with Cheza Nami Foundation. VC. Brown stated art programs are of value, but he thinks they should be funded through Heritage and Cultural Arts. Chair Lockhart responded that Staff is researching other funding sources. She stated that the schools should agree to provide the program prior to the HSC being asked for funding. Ms. Cunningham explained that the HSC has maintained a consistent message of funding human services needs. She explained that Staff informed the organizations applying for grant funding of the HSC priorities at the mandatory community workshops. DRAFT HSC Meeting Minutes, January 22, 2015 Page 14 of 20 Cm. Strah explained that she allocated funding towards the art program because she was unable to recommend funding to organizations she had a conflict with. The HSC agreed not to recommend funding during FY 15-16 to LVPAC for Arts in the Schools with Cheza Nami Foundation. Ms. Cunningham stated that Pacific Chamber Symphony is not present as the HSC meeting and is therefore ineligible to receive funding. Attendance at the Commission meeting is required to qualify for the grant program. She noted that a representative contacted the Commission Chair to advise that he did not plan to attend the meeting. A discussion ensued about the Partners for Golf, First Tee Tri-Valley Expansion into Dublin program. Cm. Sladden stated that the benefits of the program to the community were unclear. Ms. Cunningham stated that Mr. Zeller with The First Tee of the Tri-Valley was no longer present at the meeting to comment on behalf of the organization. Chair Lockhart stated that golf is not a top priority need for underserved kids and recommended community or school sports programs that offer the same valuable lessons. She stated that if kids in the Dublin community are interested in the program, it is offered through other venues. Cm. McCormick stated that there are funding sources in the private sector that would be a more appropriate funding option. The HSC agreed on not recommending funding during FY 15-16 to The First Tee for The First Tee Tri-Valley Expansion into Dublin. Ms. Cunningham reminded the Commissioners that the funding for the Haven's Domestic Violence Program was partially funded through the Affordable Housing fund. The HSC agreed on recommending an additional $5,000 from the General Fund in funding during FY15-16 to the Haven for Domestic Violence Program. The HSC agreed on recommending $10,000 in funding during FY15-16 to the Haven for Homeless Services. A discussion ensued regarding ValleyCare Health System, CPR in Schools. Cm. Sladden asked if the school program could be funded elsewhere. Chair Lockhart stated that she believes the service clubs would fund the program and suggested the organization confirm the program is approved by the school prior to requesting grant funding. The HSC agreed on not recommending funding during FY15-16 to ValleyCare for CPR in Schools. DRAFT HSC Meeting Minutes, January 22, 2015 Page 15 of 20 Cm. Lockhart suggested increasing funding for YMCA's Behavior Health. She stated that the program serves a special needs group which includes older children and young adults, which is not addressed by any other program. The HSC agreed on recommending $10,000 in funding during FY15-16 to YMCA for Behavior Health Care. A discussion ensued regarding YMCA's Mentoring Program. Cm. Sladden stated that funding $3,500 for one year may be counterproductive when the program requires a multi-year commitment. She stated she was unsure what the requested funding was for. Ms. Cunningham stated that the funding is for staff to administer the mentoring program. Chair Lockhart stated that the requested $15,000 is a high cost program. Ms. Cunningham stated that the reason Staff recommended zero for this program is because YMCA ranked their Behavioral Health Care Services for Kids with Special Needs program application as a priority (ranking is a requirement when an organization submits more than one application). She stated that YMCA's other program provides behavioral health services which is an identified HSC priority. The HSC agreed not to recommend funding during FY 15-16 to YMCA for the Mentoring Program. Chair Lockhart recused herself from the meeting for the continued discussion about DPIE's funding recommendation. The HSC decided to discuss the funding recommendation for DPIE after consideration of the other remaining organizations. Chair Lockhart returned to the dais. Cm. Strah asked if the freshmen mentoring program will remain at Dublin High School. Ms. Byrne responded yes. Chair Lockhart stated that since the program is in place this year, there are not-for-profit organizations that can provide future funding. She reiterated that in the past, the City has stayed away from directly funding school programs through the Community Grants Program and has funded the not-for-profit organizations that help support the school programs. VC. Brown asked if the mentoring program is a separate 501(c)3. Chair Lockhart responded no, it is a school district program. Cm. McCormick stated that there are other funding sources outside the City to fund this program and she did not recommend funding it. Ms. Cunningham suggested working with the organization to identify other funding sources. DRAFT HSC Meeting Minutes, January 22, 2015 Page 16 of 20 The HSC agreed not to recommend funding during FY 15-16 to Dublin High School for the Dublin High Freshman Mentor Program. Chair Lockhart recused herself from the meeting for another discussion about DPIE's funding recommendation. Cm. McCormick suggested funding DPIE at $15,000 because she is confident they will fund the Dublin High Freshman Mentor Program. The HSC agreed on recommending $15,000 in funding during FY 15-16 to DPIE for the DPIE Community Grant. The discussion for DPIE concluded. Chair Lockhart returned to the dais. Cm. McCormick stated she would like to reduce the funding for Eden I & R to fund other programs. Ms. Cunningham suggested the HSC review funding recommendations to programs that are being funded significantly higher than the Commission average to reach their goal of funding more organizations. The HSC agreed to change the recommended amount to $7,000 in funding during FY 15- 16 to the Children's Emergency Food Bank for a New Building. Cm. Sladden suggested reducing the funding for Child Care Links, Early Childhood Education, to $8,000 because they have strong partners that can make up the difference. Chair Lockhart stated that there are organizations offering the same programs in the community and agreed the funding amount should be reduced. The HSC agreed to change the recommended amount to $8,000 in Community Support funding during FY 15-16 to Child Care Links for Early Childhood Education. Chair Lockhart recused herself from the meeting again for discussion about the DPIE recommendation. VC. Brown explained that DPIE is successful in their fund raising efforts and suggested reducing the funding recommendation to $12,000. The HSC agreed to change the recommended amount to $12,000 in Community Support funding during FY 15-16 to DPIE for the DPIE Community Grant. The discussion for DPIE concluded. Chair Lockhart returned to the dais. Chair Lockhart stated that Eden I & R is a County program that will exist even if the City decides to fund a lessor amount. Ms. DeJung requested to address the HSC to answer any questions about the 2-1-1 program. The HSC responded that they would like to ask questions. DRAFT HSC Meeting Minutes, January 22, 2015 Page 17 of 20 Ms. DeJung explained that each City is asked to pay on a per capita amount. Dublin is two percent of Alameda County and is asked to pay $10,000. The program is supported a third by the cities, a third by various County departments, and a third by the private sector. She explained that if the City reduces funding, other cities will reduce funding, creating a domino effect. Ms. Cunningham explained that Eden I & R requests a very calculated amount of funding. She also stated that the Commissioners have a limited amount of funding to support organizations. Ms. DeJung pointed out to the Commissioners that the two percent they request is from the organization's original budget. The budget has increased over the years, but increased amounts have not been requested from the cities. Chair Lockhart asked how they are able to make up the difference. Ms. DeJung responded that some years they have had a deficit and have dipped into their reserves. She stated that they are frugal, look for individual and private funding sources, and establish new partnerships. She gave an example of a new partnership started last fiscal year with Alameda County Probation Department. She explained that they track callers who self- report as formerly incarcerated on probation and report their needs to the County which reduces rates of recidivism. Chair Lockhart stated that this program is important to Alameda County. Ms. DeJung responded that they have contracts with Health Care Services Agency, Probation, and the Workforce Investment Board because of their Medi-Cal outreach. She explained that they are the gateway to connecting the residents with all the not-for-profit agencies. Ms. Cunningham explained that most of the programs funded by the City's Community Grants program are required to register with 2-1-1. She explained that they provide services that meet all fourteen needs in the Tri-Valley. Cm. Sladden recommended funding at the requested amount. Chair Lockhart asked how many rating points 2-1-1 received. Ms. Cunningham explained that 2-1-1 received fifteen points in the rating criteria and addressed all fourteen needs. Chair Lockhart stated that based on the rating criteria they should be funded at the requested amount. The HSC agreed as a majority on recommending $10,000 in funding FY 15-16 to Eden I & R for 2-1-1 Alameda County Communications System. Cm. McCormick suggested to her fellow Commissioners that they use the rating criteria to help them narrow down which other organizations to reduce funding to. This approach would help them balance the funding recommendations. Chair Lockhart recused herself from the meeting for another discussion about the School of Imagination funding recommendation. DRAFT HSC Meeting Minutes, January 22, 2015 Page 18 of 20 The Commissioners reviewed the rating criteria and last fiscal year funding amount. The HSC agreed to change the recommended funding to $11,500 in funding during FY 15- 16 to School of Imagination for the Happy Talkers Screening and Training Project. The discussion for School of Imagination concluded. Chair Lockhart returned to the dais. Cm. Strah recused herself from the meeting for another discussion about the PFSO funding recommendations. Cm. Sladden suggested changing the recommendation amount for Dry Grad Night because they changed the use of funding after receiving a grant award from the City. Ms. Cunningham explained that from a Staff perspective if an organization changes what they say they are going to do with grant funding they need to notify the City. She explained that Staff will address this with the organization. Cm. Sladden suggested reducing funding to $3,500. The HSC agreed to change the recommended funding to $3,500 in funding during FY 15- 16 to PFSO for Dublin High Safe and Sober Grad Night. The discussion for PFSO concluded. Cm. Strah returned to the dais. Ms. Cunningham stated that the HSC has to reduce funding by another $600 to balance the General Fund allocation. The HSC cannot recommend more than $120,000. After discussion, the HSC agreed to change the recommended funding to $3,500 in funding during FY 15-16 to Kidango for Emerald Vista Enrichment. After discussion, the HSC agreed to change the recommended funding to $9,900 in funding during FY15-16 to YMCA for Behavior Health Care. OTHER BUSINESS 9. Brief INFORMATION ONLY reports from the Human Services Commission and / or Staff related to meetings attended at City Expense (AB 1234). Ms. Cunningham explained that the next HSC meeting will be held Thursday, April 23, 2015 at 7:00 p.m. She encouraged the Commissioners to inform her if they would like any of tonight's organizations to present in more detail at the next HSC meeting. She stated that Open Heart Kitchen, The Tri-Valley Haven, and Kidango seemed to be of interest to the Commissioners this evening. The Commissioners agreed they would like more information about Kidango's programs at Emerald Vista. Chair Lockhart inquired about increasing the frequency of the HSC meetings to more than quarterly. She asked if there is something they need to do to make that happen. Ms. Cunningham explained that this could be done through the strategic planning process. She invited Luke Sims, Community Development Director, to the podium to discuss this further. DRAFT HSC Meeting Minutes, January 22, 2015 Page 19 of 20 Mr. Sims explained that the strategic plan involves a two-step process where the City's agenda is set for the next several years. This helps guide the City Council in the development of the budget. The process will start March 7, 2015 with a work session laying out the strategic initiatives to accomplish the mission vision, and values. He explained that all Commissions will be invited to the second work session, Saturday, March 21, 2015. Each Commissioner will receive the strategic plan initiatives and mission, vision, and values in advance of the work session. Then the Commissioners will have the opportunity to provide input to the City Council. Chair Lockhart stated that the Commission should consider whether they want to meet more often to gain momentum to accomplish something. The HSC agreed they would like to consider the idea of meeting more frequently. Chair Lockhart asked when the next Joint Human Services Commission meeting will be with Pleasanton and Livermore. Ms. Cunningham stated that the date had not been set, but it typically takes place in the summer. She further reminded the Commission that last summer regional sub-committees were formed and because Livermore and Pleasanton have been busy with CDBG activities the Commissioners have not had time to meet. If they are ready to meet prior to the next HSC meeting she will let the Commissioners know. Chair Lockhart spoke about the priorities all three Commissions were interested in the Tri- Valley, one being a dental program. Ms. Cunningham explained that Staff from all three cities spoke with Axis about opportunities for housing a dental clinic in their new facility. She stated they will be meeting with the president of the Southern Alameda County Dental Society to discuss other options for providing dental care, if Axis is not available to provide this care. Chair Lockhart asked if there was a priority that the Dublin and Livermore Commissions agreed on. Ms. Cunningham stated that all three cities agreed on the same three priorities: behavior health services, senior services and medical services (including dental). She also spoke about the Tri-Valley health fair held last August. She stated that there was not significant participation from Pleasanton and Dublin residents. The regional committee is looking to use Alameda County funds this year to specifically address the needs within each respective city. ADJOURNMENT Being no further business, the meeting adjourned at 11:03:02 PM. Respectfully Submitted, Anastasia Nelson, Recording Secretary APPROVED: Chairperson, Janet Lockhart DRAFT HSC Meeting Minutes, January 22, 2015 Page 20 of 20