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Home My WebLink About4.01 Approve Minutes or 19 82 STAFF REPORT CITY CLERK ` CITY COUNCIL File # 610-10 DATE: March 3, 2015 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager " SUBJECT: Minutes of the February 17, 2015 Regular City Council Meeting and the February 21, 2015 Special City Council Meeting Prepared by Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the Regular City Council meeting of February 17, 2015, and the Special City Council meeting of February 21, 2015. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the Regular City Council meeting of February 17, 2015, and the Special City Council meeting of February 21, 2015. y' Submitted By Reviewed By City Clerk/Records Manager Assistant City Manager DESCRIPTION: The City Council will consider approval of the minutes of the Regular City Council meeting of February 17, 2015, and the Special City Council meeting of February 21, 2015. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the February 17, 2015 Regular City Council Meeting 2. Draft Minutes of the February 21, 2015 Special City Council Meeting Page 1 of 1 ITEM NO. 4.1 ' �,„ MINUTES OF THE CITY COUNCIL 'I'll, S2* OF THE CITY OF DUBLIN � REGULAR MEETING —FEBRUARY 17, 2015 A regular meeting of the Dublin City Council was held on Tuesday, February 21, 2015, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:01 p.m., by Mayor Haubert. ROLL CALL PRESENT: Councilmembers Biddle, Gupta, Hart, Wehrenberg, and Mayor Haubert. ABSENT: None PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. ORAL COMMUNICATIONS Presentation of the Silicon Valley Leadership Group "Turning Red Tape into Red Carpet" Award to the City of Dublin 7:02 p.m. 3.1 Steve Wright, Vice President of Silicon Valley Leadership Group, presented the "Turning Red Tape into Red Carpet" award to the City Council. Recognition of Commander Tom McCarthy 7:07 p.m. 3.2 James Meehan, Assistant District Attorney, provided public comment on this item. Mike Grant, Dublin resident, provided public comment on this item. Steve Minniear, Dublin resident, provided public comment on this item. DUBLIN CITY COUNCIL MINUTES VOLUME 34 ' REGULAR MEETING . FEBRUARY 17, 2015 Dr. Stephen Hanke, Dublin Unified School District Superintendent, provided public comment on this item. The City Council recognized Chief McCarthy for his contribution to the Dublin community. Public Comments 7:28 p.m. 3.3 Michael Beckwith, Dublin resident, provided public comment. CONSENT CALENDAR 7:32 p.m. Items 4.1 through 4.11 Cm. Biddle stated, "I am a member of the Board of Directors of the Dublin Partnerships in Education. One of the items contained on the consent calendar tonight relates to a request for funding from DPIE. Due to my membership on its board, I have a statutory remote interest in the decision, and may not participate in the decision. I hereby recuse myself from all participation in the matter, and ask that my vote not be counted in determining whether DPIE's request has been approved. In other words, I am recusing myself from item No. 4.10 on the consent calendar. I also ask that the City Clerk include my statement in the minutes of this meeting." On motion of Vm. Gupta, seconded by Cm. Wehrenberg and by unanimous vote, the City Council took the following actions, with Cm. Biddle having recused himself from voting on Item 4.10: Approved 4.1 the minutes of the Regular City Council meeting of February 3, 2015; Adopted 4.2 RESOLUTION NO. 16 - 15 ACCEPTING IMPROVEMENTS UNDER CONTRACT 12-13/12-14 PUBLIC SAFETY COMPLEX and authorized Staff to accept a maintenance bond in the amount of$1,027.638. DUBLIN CITY COUNCIL MINUTES 2 VOLUME 34 ' REGULAR MEETING . FEBRUARY 17, 2015 Received 4.3 a listing of payments issued from January 1, 2015 — January 31, 2015, totaling $9,149,145.34. Adopted 4.4 RESOLUTION NO. 17 -15 DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR CITYWIDE STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 RESOLUTION NO. 18 - 15 DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (STAGECOACH ROAD AREA) RESOLUTION NO. 19 - 15 DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 (VILLAGES AT WILLOW CREEK) RESOLUTION NO. 20 - 15 DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA AREA) RESOLUTION NO. 21- 15 DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 (DUBLIN RANCH AREA AND TRACTS 7067, 7856, 8024, 8073, 8074) Received 4.5 the City Treasurer's Informational Report of Investments for the Quarter Ending December 31, 2014. Approved 4.6 the extension of the State of Emergency for an additional 30 days, as required by Government Code Section 8630(c), which states that the City Council shall review the need for continuing a local emergency at least once every 30 days until the governing body terminates the local emergency, continue the State of Emergency that was declared on March 18, 2014, based on the fact that extreme drought conditions continue to exist within both the State of DUBLIN CITY COUNCIL MINUTES 3 VOLUME 34 ' REGULAR MEETING . FEBRUARY 17, 2015 California and City of Dublin, and the threat to the safety and welfare of Dublin residents remains. Approved 4.7 Mayor Haubert's recommendation of the appointment of Cm. Hart as the second City Councilmember on the City of Dublin/DUSD Liaison Committee. Approved 4.8 the addition of the Civic Center Police Wing Renovation Project to the Five Year CIP; approved the Budget Change in the amount of$2.0 million; and, adopted RESOLUTION NO. 22 - 15 APPROVING AN AGREEMENT WITH INDIGOIHAMMOND + PLAYLE ARCHITECTS, LLP FOR THE DUBLIN POLICE SERVICES BUILDING RENOVATION Adopted 4.9 RESOLUTION NO. 23- 15 APPROVING FUNDING RECOMMENDATIONS FOR FISCAL YEAR 2015-2016 COMMUNITY GRANTS PROGRAM Adopted 4.10 RESOLUTION NO. 24 - 15 APPROVING FUNDING RECOMMENDATION FOR A FISCAL YEAR 2015-2016 COMMUNITY GRANTS PROGRAM CONTRIBUTION TO DUBLIN PARTNERSHIPS IN EDUCATION Adopted 4.11 RESOLUTION NO. 25 - 15 ACCEPTANCE OF WORK CONTRACT NO. 14-09, 2014 ANNUAL SLURRY SEAL PROGRAM AND G14099 — CIVIC CENTER MODIFICATION DESIGN & CONSTRUCTION approved the budget change; and authorized the City Manager or his designee to approve Change Orders for the project and release retention after 35 days if there are no subcontractor claims. WRITTEN COMMUNICATIONS — None. DUBLIN CITY COUNCIL MINUTES 4 VOLUME 34 ' REGULAR MEETING . FEBRUARY 17, 2015 PUBLIC HEARINGS - None UNFINISHED BUSINESS Marketing and Branding Presentation by North Star Destination Strategies 7:34 p.m. 7.1 Assistant City Manager Linda Smith stated the item would be moved to the March 3, 2015 City Council meeting. NEW BUSINESS Cooperative Agreement with the Dublin Unified School District (DUSD) 7:35 p.m. 8.1 Dr. Stephen Hanke provided public comment on this item. On motion of Cm. Biddle, seconded by Cm. Hart and by unanimous vote, the City Council adopted RESOLUTION NO. 26 - 15 APPROVING COOPERATIVE AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE DUBLIN UNIFIED SCHOOL DISTRICT FOR TECHNOLOGICAL UPGRADES TO THE DUBLIN UNIFIED SCHOOL DISTRICT BOARD ROOM and approved the budget change. Approval of Memorandum of Understanding (MOU) between the City of Dublin and the Dublin Unified School District (DUSD), and Initiation of General Plan and Eastern Dublin Specific Plan Amendment Study, and Other Required Entitlements, To Allow Use of Approximately 10 Acres of Property Currently Designated as Parks/Public Recreation (Community Park) for Both School and Park Purposes DUBLIN CITY COUNCIL MINUTES 5 VOLUME 34 ' REGULAR MEETING . FEBRUARY 17, 2015 7:44 p.m. 8.2 Dr. Stephen Hanke, Dublin Unified School District Superintendent, provided public comment on this item. Marlene Masseti, Dublin resident, provided public comment on this item. David Bewley, Dublin resident, provided public comment on this item. Amy Miller, Dublin Unified School District Board President, provided public comment on this item. By consensus, the City Council agreed to take action on the GPA/SPA portion of the item, as presented, and postponed a decision on the MOU, until the City Council meeting of March 17, 2015; and asked staff to return with number/percentage of residential units not yet covered by development agreements citywide. Appointments to the Standing City Council Federal and Military Communities Committee 9:32 p.m. 8.3 On motion of Cm. Hart, seconded by Vm. Gupta and by unanimous vote, the City Council Approve the Mayor's appointments of Councilmembers Hart and Wehrenberg to the Standing City Council Federal and Military Communities Committee. General Plan and Dublin Crossing Specific Plan Amendment Study Initiation Request 9:32 p.m. 8.4 By consensus, the City Council moved the item to the March 17, 2015 meeting OTHER BUSINESS 9:33 p.m. Brief information only reports were provided by the City Council and Staff, including committee reports and reports by City Council related meetings attended at City expense (AB1234). ADJOURNMENT 10.1 DUBLIN CITY COUNCIL MINUTES 6 VOLUME 34 ' REGULAR MEETING . FEBRUARY 17, 2015 There being no further business to come before the City Council, the meeting was adjourned at 9:34 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk/Records Manager. Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES 7 VOLUME 34 ' REGULAR MEETING . FEBRUARY 17, 2015 MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN 39 SPECIAL MEETING — February 21, 2015 A special meeting of the Dublin City Council was held on Saturday, February 21, 2015, at the Dublin Ranch Golf Course Conference Room. The meeting was called to order at 9:08 a.m., by Mayor Haubert. ROLL CALL & PLEDGE OF ALLEGIANCE PRESENT: Councilmembers Biddle, Gupta, Hart, Wehrenberg and Mayor Haubert ABSENT: The pledge of allegiance to the flag was recited by the City Council, Staff and those present. Retreat, Facilitated By Sherry Lund of Sherry L. Lund Associates The City Council participated in the retreat and discussed vision, protocols and processes for working as a team; long-term financial planning and strategic planning. ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 1:20 p.m. Minutes prepared by Caroline P. Soto, City Clerk. Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES 1 VOLUME 34 SPECIAL MEETING FEBRUARY 21, 2015 ry