HomeMy WebLinkAboutItem 4.02 Irrigation System Upgrades or
19 82 STAFF REPORT CITY CLERK
` CITY COUNCIL File #600-35
DATE: March 3, 2015
TO: Honorable Mayor and City Councilmembers
FROM: Christopher L. Foss, City Manager "
SUBJECT: Award of Contract for Irrigation System Upgrades — Contract#14-16
Prepared by Rosemary Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
Staff is seeking City Council authorization to award Irrigation System Upgrades Contract
414-16. This will provide for upgrades to existing controllers located on street medians east of
Dougherty Road so the controllers can communicate with the City's Central Irrigation System.
FINANCIAL IMPACT:
The 2014-2019 Capital Improvement Program's City Irrigation Improvements (Project 4ST0715)
includes sufficient funding to award the project.
Total Available Construction Budget $135,000
Bid Proposal from Pom's Landscaping $99,140
Add 10% for Construction Contingency $9,914
Total Construction Estimate $109,054
Total Remaining Construction Budget 25 946
RECOMMENDATION:
Staff recommends the City Council adopt the Resolution Awarding Contract No.14-16 Irrigation
System Upgrades to Pom's Landscaping Incorporated.
� r
Submitted By l Reviewed By
Parks and Community Services Director Assistant City Manager
Page 1 of 2 ITEM NO. 4.2
DESCRIPTION:
On November 4, 2014 the City Council amended the 2014-2019 Capital Improvement Program
(CIP) to include a new project called City Irrigation Improvements Project (# ST0715). Funding
for this project came from the remaining balance of funds from the now complete Energy
Efficiency Upgrade Project (# GI0913).
The City Irrigation Improvements project has the following two components:
1) Irrigation System Upgrades - Upgrades existing controllers located on street medians
east of Dougherty Road so the controllers can communicate with the City's Central
Irrigation System.
2) Irrigation Optimization - Improves water efficiency and landscape quality through
revisions to irrigation programs based on site specific conditions at parks and facilities.
In regards to the Irrigation System Upgrades portion of the project, plans and specifications
were prepared for Contract#14-16 and bids were solicited in January 2015. After a three-week
bid period, bids were opened on Monday, February 9, 2015 with the results shown in
Attachment 1. Pom's Landscaping Incorporated (Pom's) submitted the lowest apparent bid.
Upon review of the bid proposal, it was determined that Pom's was the lowest responsive and
responsible bid. Sufficient funds are available to complete the project for the amount proposed
by Pom's including a 10% contingency.
Staff has prepared a Resolution awarding the contract to Pom's Landscaping Incorporated as
shown in Attachment 2.
If approved by City Council the schedule for the project is as follows-
1) Award Contract March 2015
2) Project Construction March 2015 - May 2015
In regards to the Optimization portion of the project, Staff has hired an Irrigation Consulting
Firm, Dickson and Associates, to complete the irrigation controller programming revisions at all
of the City's neighborhood parks and facilities. The programming portion of the work will occur
this spring with monitoring and refinements to the new programs happening in the summer/fall
timeframe.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Copies of this Staff Report were sent to Pom's Landscaping Incorporated.
ATTACHMENTS: 1. Bid Results
2. Resolution awarding Contract No. 14-16 Irrigation System Upgrades
to Pom's Landscaping Incorporated
Page 2 of 2
City of Dublin
Irrigation System Upgrades
Contract Number 14-16
Bid Results
February 9, 2016
Com an Name
Bid Amount
POMS Landsca i »»»»»»>
p'ng Inc $99,140
Valley Crest Landscape Inc
$108,013
Marina Landscape Inc $109,825
Sierra Landscape Services $118,102
Suarez&Munoz Construction Inc
$123,754
Bortolussi &Watkin Inc $134,930
RESOLUTION NO. XX - 15
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
AWARDING CONTRACT NO. 14-16
IRRIGATION SYSTEM UPGRADES TO POM'S LANDSCAPING INCORPORATED
WHEREAS, the City of Dublin did, on February 9, 2015, publicly open, examine and declare all
sealed bids for doing the work described in the approved Plans and Specifications for Contract No.
14-16, which Plans and Specifications are hereby expressly referred to for a description of said work
and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the bid documents; and
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Dublin does hereby
award Contract No. 14-16 to the lowest responsible bidder therefor, to wit, Pom's Landscaping
Incorporated, at a bid of ninety-nine thousand and one hundred and forty dollars even ($99,140) the
particulars of which bid are on file in the office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 3rd day of March, 2015, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk