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HomeMy WebLinkAboutItem 3.0 Approve 6-24-1982 Minutes Adjourned Regular Meeting - June 24, 1982 An adjourned regular meeting of the City Council was called to order on Thursday, June 24, 1982, at 7:30 p.m. in the meeting room, Dublin Library, 7606 Amador Valley Blvd. by Mayor Snyder. PRESENT: Cm. Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder. * * * * DISCUSSION RE POLICE SERVICES AGREEMENT The City Manager, Mr. Ambrose, explained that discussions had been held with the CAD's office of Alameda County re both on-site and off-site police services. Representatives of the Sheriff's Department were present to also answer any questions which the Council may have. What has been submitted is a modified remote proposal . The on-site proposal for police services basically provides for the assignment of all police personnel , with the exception of those people working in the service bureau, to the City of Dublin. The lieutenant assigned would be a full time person, for all intents and purposes the police chief for the City, and would be located in the City offices ; a Clerk II position also would be assigned providing day-to-day services for persons coming into the office. As part of the administration, 10% of the Captain's time assigned to the Eden Township station would be also assigned to coordinate activities between Dublin and those activities occuring throughout the County. The Lieutenant assigned would be a most important position, acting as liaison to the City Manager and Council , handle community complaints, perform any community relations or education activities, supervise all personnel assigned to the City of Dublin, patrol , clerical , detectives, and plan and develop any services that the City might ask his investigation of. Total cost of the administration unit is $82,432. The service bureau provides the support services which are necessary to maintain good police service, and the cost to the City for these services is based on the City's pro rata share of operating the Bureau. Some of the staff provided are Data Input Clerk (services) ; Supervising Clerk. This service program breaks down to an amount of $27,503. The Patrol services would have 4 Sergeants and 12 deputies to maintain two beats in three shifts, day, swing and night shift, an average of 6 vehicles. Patrol services cost is approximately $834,394. Investigation services will be provided by two detective sergeants , one day and one night, performing all general investigations. These persons will provide relief to the patrol section, court liaison also. Cost is appro- ximately $95,983. Mr. Ambrose indicated that he felt it appropriate to consider the leasing of additional office space adjacent to that recently acquired. CM-1 -91 0 �► 4 The City Manager also indicated that based on available information, and unless the modified remote proposal is substantially less than the on-site proposal that the staff recommends that the Council consider the on-site proposal for police services. Mr. Ambrose also indicated from the draft of the agreement several changes made which outline enforcement of all state and local laws; several liability changes, reciprocal hold harmless clauses. Questions by the Council included an explanation of the amount set aside for capital costs - these would include costs for on-site files being transferred to the site and telephone costs , also some furniture and copy usage, also some miscellaneous equipment and/or supplies. We will be sharing dispatch services with the Department, this amount ($93,266) , covering 36 personnel , 7 days per week, all year. Selection of personnel will be on a transfer request basis, make assignments on requests received; not place a Lieutenant in Dublin who would be incompatible with the citizens of Dublin; this person would be responsible to the Sheriff, also to the City through the City Manager; the Captain would be the person responsible to the County for the contract content, the Lieutenant is responsible to the Captain, in routine matters the Lieutenant Mould deal with the City Manager, matters beyond that should be discussed- with the Captain. As to rotation of officers, the discretion for that would be up to personnel , probably officers would hot be rotated except for promotional opportunities or for some other reason such as request for transfer. Most officers will be assigned on a semi-permanent basis. A question was posed re the occurance of some large emergency, i .e. , murder, would there be additional personnel added. As with any situation which might get out of hand, people would have to be called in from off-duty; the main responsibility would have to be those assigned in the City however. Support services would call Santa Rita or other mutual aid assistance. Cost of cars is different between patrol cars and those used by detectives, mainly because of the greater use and 24 hour duty. Discussion was also held re cost of vehicle, $17,000 was indicated as a probable cost; in answer to a question re traffic enforcement, Captain Boyer indicated that a course was now being given for 6 officers to assist them in traffic investigations; also a sergeant has been sent to a traffic manage- ment school , each shift will have a person trained in traffic enforcement; a question was also posed re investigation work, does the on-site location mean lessening of the investigative quality, Captain Boyer answered it means spreading the work load out, condensing the work down to two people; in answer to a question re the crime rate, it was indicated that the crime rate is reasonably average for the area; a city of youth, much of the crime is of that nature. Could the City remove the cost of purchase and maintenance of the vehicles out of the contract; the answer was it is possible, however Mr. Ambrose indicated that in a full service city he had experience with, two persons were needed to take care of these details in addition to the administration of the program; the figures submitted are the best estimate available for the cost of vehicles and their maintenance. Cm. Burton expressed concern that the local people expected the City to do business with them whenever we can. The matter was left open, for discussion re the County contract, or other avenues. CM-1-.92 0 0 Concern was also expressed re hiring of Dublin residents whenever possible. Concern was expressed re the billing procedure and when the interest provi- sion would take effect. After discussion it was decided to leave the wording as submitted until some problem arose, also, Mr. Nave will be asked to look at this wording. Concern was also expressed re the level of service performed, it seems to leave this determination solely with the Sheriff, the City is paying for the service, should not the determination of service levels be left with the City? It was explained that the section referred to standards of performance and disciplinary matters, not other types of service outlined in the contract. Cm. Burton indicated that he was satisfied with the figures presented, they were agreeable to him, the on-site proposal best suited Dublin, it gives an area of finding out what the real costs will be and the needs for Dublin. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council approved the on-site proposal with the modifications discussed. Cm. Jeffery indicated that ifDublin needed special services in investigations, she would like to have assurance that help would be available. The contracts will be brought back in agreed language for action by the Council , the agreement is accepted in principle at this time, as it will be by the Board of Supervisors so that the police function can begin on July 1 . * * * * ANIMAL CONTROL The animal control agreement was discussed, in an amount of $31 ,000 approxi- mately, offset by any animal license fees collected or any redemption fees collected at the shelter. Approximately $6,000 in licenses, would result in a cost of approximately $25,009- cost, to the City. Cm. Jeffery questioned whether or not a leash law could be enforced, or if the field officer could spend more time in Dublin. Discussion was held re the current level of service now being provided for the entire County with the available personnel . Ultimately if animals were picked up, or were not licensed this could provide more revenue for the shelter, and possibly pay for additional personnel . Fy The work of the animal control personnel includes many types of services from stray and dead animal pickup, injured animals, wild animals, biting animals, and many others. The Council may wish to consider promoting a licensing program, and enforce- ment of the leash law. Could the City implement a program, hiring people on an "as needed" basis as the County has done in the past to conduct licensing, work with clinics for shots and licensing, a promotional program to encourage licensing, and to be beyond the service which now can be provided by the County. ,,A CM-1-93 4:1 On motion of Cm. Jeffery, seconded by Cm. Hegarty, the Council voted unanimously to approve the animal control agreement, with the idea to investigate the feasibility of licensing promotion and of enforcing the leash law. * * * * STREET MAINTENANCE With respect to the services provided under this agreement the major cost area is routine maintenance, $287,000, with traffic signal maintenance at $21 ,000, slurry sealing $60,000, resurfacing $93,000, crossing guards $16,200. The other services to be considered for contracting out would be street sweeping, tree trimming and certain engineering services. The County has agreed to provide these services in the interim, with 30 days notice for termination of the service. Engineering services would probably be provided on a need basis. Diseussion was held re maintenance of the median strips, it is included in the basic maintenance amount, however the level of service is the same as in other areas of the County, if the City wishes more intense work in this area of the City it could be arranged and paid for. Specific figures have not been kept for Dublin, the figures had to be their best estimate. If the City wishes more emphasis on certain programs, these can be arranged during the contract year with the County or with a private contractor. At the close of discussion, Cm. Burton moved to approve the contract as presented and clarified, seconded by Cm. Jeffery, motion passed by unanimous vote. * * * * EXAMINATION - TRACT MAPS, PARCEL MAPS SERVICES This cost will be offset by the fees paid for the service when maps are sub- mitted, and the County Surveyor will act on an interim basis until the City is able to contract with a private engineer for the services. There are some maps in progress, this will provide a continuity of service to developers. The City Manager also requested that he be authorized to solicit proposals for engineering services and building inspection services. On motion of Cm. Burton , seconded by Cm. Jeffery, and by unanimous vote the agreement for examination of tract maps and parcel maps was approved. On motion of Cm. Moffatt, seconded by Cm. Burton, the following resolution was approved unanimously: RESOLUTION NO. 37-82 DESIGNATING THE COUNTY SURVEYOR AS CITY ENGINEER OF THE CITY OF DUBLIN * * * * CM-1-94 BUILDING INSPECTION SERVICES The City Manager indicated his feeling that building permit and planning services should be working closely together, and is of the opinion that these two services should be working side by side in the City in order to provide citizens with assistance as close to home as possible. It may be best to have a person available to have offices in Dublin who has both residential and commercial building expertise. Concern was expressed re where would files be which would be necessary to refer to in issuing permits, should duplicate files be available. It may be best to have a private contractor for building inspection services in house for all aspects of building inspection, and provide space for the current files to be housed if the City took over both planning and building files. At the close of discussion on motion of Cm. Burton, seconded by Cm. Hegarty, the Council voted unanimously to approve the proposed contract to have the County do the work, collect the fees and do so until the City has notified the County that they are ready to take over. In response to a question, i(t was determined that in addition to building inspection, the department also enforces any zoning infractions which may be determined to exist, however, not on a routine basis, but usually on com- plaint that an infraction exists. * * * * SOLICIT PROPOSALS (Building Inspection Services & Engineering Consulting Services) On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote, the City Manager was authorized to solicit proposals for Building Inspection services for the City of Dublin and to obtain the services of a consulting engineer. The City Manager indicated that he would prepare a proposal for both services and would return to the Council y Manager's prior to final action. At the Cit Mana er s request the City Council also agreed to the concept of hiring an expert in the field of building inspection at a rate of $35/hr to assist in preparing the Building Inspection Request for Proposal and setting up the Building Inspection Service. * * * * OFFICE SPACE The City Manager reported that a need for additional office space is becoming evident with the knowledge that the planning files will be housed with the City and the possibility that building files will also be housed in the City. In addition, the police services will need room for their use, therefore it was suggested that the City rent the adjacent suite downstairs for all of the activities. The Council authorized lease of the second suite. * * * * OTHER BUSINESS The Mayor and City Manager expressed appreciation to the County staff members who were present, and who assisted in preparation of the many agreements presented. * * * * f'h1_1 _Q; 0 0 ADJOURNMENT There being no further business to come before the Council the meeting was adjourned at 11:05 p.m. APPROVED Mayor ATTEST City Clerk * * * * CM-1-96