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HomeMy WebLinkAboutItem 3.1 Approve 06-13-1983 and 06-15-1983 Minutes i REGULAR MEETING —JUNE 13, 1983 A regular meeting of the City Council of the City of Dublin was held on Monday, June 13, 1983 in the meeting room of the Dublin Library. The meeting was called to order at 7 :40 p.m. by Mayor Peter Snyder. ;; * ROLL CALL PRESENT: Councilmembers Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder. * ;: PLEDGE OF ALLEGIANCE The Mayor led the Council , Staff and those present in the pledge of allegiance to the flag. ;: ;; CONSENT CALENDAR On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote , the following were approved: Minutes of regular meeting of May 9 , 1983; Warrant Register in the amount of $101 ,514. 75; RESOLUTION NO. 21-83 QUITCLAIM WATER LINE EASEMENT TO ALAMEDA COUNTY FLOOD CONTROL & WATER CONSERVATION DISTRICT and approval of Modification of Emergency Ambulance Service Agreement . ;: ;: :: * BONNIEWOOD INCIDENT Mr. Cliff Rabello inquired as to status of progress report being prepared with regard to the Bonniewood situation. He was advised that the report would be presented at the June 27 , 1983 meeting. CITY' S PURCHASING POLICIES Mr. Fred Drena of Manzanita Lane inquired with regard to procedure used by City for purchasing. Mr. Ambrose explained that a purchasing policy is being drafted at this time . Mr. Drena asked that the policy development be moved to a higher priority item. CM-2-92 _ (h{- ).) „ 3. 1 June 13, 1983 VALLEY MEMORIAL HOSPITAL Mr. Tom Schweser, Chairman of the Board of Directors of Valley Memorial Hospital was present , and asked that the Dublin City Council endorse the proposal and support their application for a new hospital to be located in Pleasanton. This item will be on the July 11 , 1983 agenda, at which time all those interested parties will have a chance to make final summary presentations . Cm. Moffatt explained that he will disqualify himself from voting on this issue due to a conflict-,of interest . J; J; CHAMBER OF COMMERCE REQUEST The City has received a letter from the Dublin Chamber of Commerce requesting that the City participate in the "Dublin Community Day" at the Alameda County Fair on June 30, 1983. Such participation would include the sharing of the costs for a trophy and flowers presented to the winner of the Dublin Race at the fair. The total cost is $50, and the Chamber has requested that the City share 1/2 of this expense . Chief Shores informed the Council that on June 30, 1983, Dublin Police personnel will be manning the Crime Prevention booth at the fair and pointing out crime prevention measures . On motion of Cm. Moffatt , seconded by Cm. Burton, and by unanimous vote , the Council voted for the City to participate and share the cost of this event with the Chamber of Commerce . * * . J` BURTON STREET CLOSURE (TEMPORARY) Residents of Burton Street have requested that their street be closed on July 4, 1983 in order that the block may have an outdoor block party celebration. As the Alameda County Code is silent on the procedure for this type of action, Staff requested Council review. Police Chief Shores doesn' t feel that the closure will cause a traffic problem, and Fire Chief Phillips is being notified of the potential closure. Cm. Burton commended this group of residents for their closeness and the example they are setting for other neighborhoods . On motion of Cm. Moffatt , seconded by Cm. Burton, and by unanimous vote , the residents will be allowed to close off their street to thru traffic on July 4th. * * J: X CM-2-93 Regular Meeting ,..—_ in incl..) STREET VACATION - EXTENSION OF HANSEN DRIVE A 60 ft roadway easement at the end of Hansen Drive was offered for dedication as a part of a Parcel Map filed in 1973. An eight lot subdivision is now proposed over one of the two lots (Parcel B) in the original Final Parcel Map and the alignment and width of the street has been changed. The City' s vacation of the original right-of-way will allow the new street alignment to be platted as the ultimate layout . This vacation shall be effective concurrent with the filling of the Final Map, thus maintaining access to the adjacent property. On motion of Cm. Jeffery, seconded by Cm. Hegarty and by unanimous vote, the reading was waived and the following resolution was approved: RESOLUTION NO. 22-83 SUMMARILY VACATING "60 ' WIDE ROADWAY EASEMENT" (EXTENSION OF HANSEN DRIVE) ON PARCEL MAP 1168, PARCEL B: RECORD RESOLUTION * ;; INTERIM ZONING ORDINANCE (EXTENSION) Cm. Burton disqualified himself from this item due to a conflict of interest . On May 9 , 1983, the City Council adopted the Interim Zoning Ordinance to prohibit uses in conflict with the San Ramon Road Specific Plan. The Interim Zoning Ordinance is effective for only 45 days (until June 23, 1983) unless it is extended. The City Council , in adopting the Interim Zoning Ordinance , found that a reasonable time period was necessary to develop the Specific Plan. Staff and a Planning Consultant are now in the process of preparing the draft which is tentatively being scheduled before the Planning Commission on June 20 , 1983. Staff has initiated contact with the property owners within the Specific Plan Area to discuss their physical development plans . As soon as the Planning Commission completes its review, the Plan will be forwarded to the City Council for consideration. In order to provide an adequate contingency in the event that there is a lengthy public hearing process , Staff is recommending that the City Council extent the Interim Zoning Ordinance for 90 days (until September 21 , 1983) . On motion of Cm. Jeffery, seconded by Cm. Hegarty, with majority vote , the ordinance was introduced and the reading waived. Cm. Moffatt was opposed, and felt a 45 day extension would be more appropriate . Cm. Burton abstained. Mr. Tong explained that because this is an urgency ordinance , it requires a 4/5 vote . CM-2-94 Regular Meeting _T11n1 11 144111 0 On motion of Cm. Moffatt , seconded by Cm. Jeffery, and by unanimous vote , the ordinance was introduced, changing the time extention from 90 days to 45 days , and the reading waived. Cm. Burton abstained. On motion of Cm. Moffatt , seconded by Cm. Jeffery, and by unanimous vote , the ordinance was adopted on an urgency basis . Cm. Burton abstained. ORDINANCE NO. 8-83 AN INTERIM ORDINANCE OF THE CITY OF DUBLIN IMPOSING CONDITIONS ON THE DEVELOPMENT OF CERTAIN PARCELS OF LAND WITHIN C-1 and R-S-D-35 DISTRICT AND ADJACENT TO SAN RAMON ROAD (EXTENSION FOR 45 DAYS) J; * * POLICE SERVICES CONTRACT On April 28, 1983, Staff presented a report to the City Council as part of the Police Contract Evaluation which described several issues related to the provision of police services to the City of Dublin. At that meeting, two contractual issues were left unresolved. The first issue was whether the City should purchase patrol vehicles or continue to utilize County patrol vehicles . The second issue was the length of the Police Services contract . At the May 9 , 1983 City Council meeting the Council discussed the purchase of police cars , and at that time , authorized the City Manager to purchase 6 or 7 cars from Shamrock Ford provided that strict assurance was given from the County with regard to maintenance of vehicles . The dealer indicated he could only make these vehicles available to the City for a few days . Staff received the County' s response on Friday, May 13, 1983. The County indicated that it would lease backup vehicles to the City on a short term basis not to exceed 60 days , subject to vehicle availability. It also indicated that it would be willing to maintain the City' s patrol vehicles . However , it proposed that maintenance would be provided at an hourly rate of $39.00/hour plus materials , as opposed to the $ . 33/mile figure the City was initially given. The County also indicated that if the City decided not to purchase City vehicles , that the County would provide the City with new patrol vehicles which would be painted in accordance with the direction of the City, provided that the City entered into a three year contract for police services . In view of the County' s response , Staff did not recommend the purchase of City patrol vehicles at this time for the following reasons : 1 ) It takes approximately 90 days to get delivery on a patrol unit once it is ordered. If a City patrol vehicle was damaged beyond repair, there would be a 30 day period in which the City would be short a vehicle. This would become a significant problem from the standpoint of fielding officers (regular and reserve ) when other vehicles were in the shop for maintenance and/or minor repairs , and 2) maintenance costs cannot be determined at this time because there is inadequate repair history for such vehicles . This data may be CM-2-95 Regular Meeting "hint. 1 1 QAVA 0 developed over a period of time if the department monitors vehicle repair. Given these circumstances , Staff recommended that the City Council approve the continued utilization of Sheriff ' s patrol units , provided that the City receives new units which have proper local identification and color. The County has indicated its desire to have a 3 year contract if the City wishes to have County vehicles distinctively marked. It is Staff ' s viewpoint that a 3 year contract would benefit both the City and the County. Both agencies could better plan their operations because of the stability of a longer term contract. There should be provision for annual review of the contract if so desired by the City, in order that the Council could have a regular opportunity to discuss the provision of police services to Dublin. Cm. Moffatt asked for Council discussion regarding a citizen' s evaluation •-- group. Cm. Jeffery indicated she would highly object to this . Consensus of the Council was that this would not be appropriate. On motion of Cm. Jeffery, seconded by Cm. Burton, and by unanimous vote, the Council authorized Staff to proceed with negotiations with the County and approved the concept for development of a 3 year contract. Staff should report back to the City Council at a future date . RECESS A short recess was called. The meeting reconvened at 9 : 10 p.m. with all Councilmembers present . AWARD OF BID Dublin Boulevard/Silvergate Drive Intersection Improvements & Village Parkway Drainage Improvements . The City Engineer reported that bids were opened on this job earlier this month. There were 2 bidders , Ambo Concrete and Gallagher & Burk. Ambo Concrete was the low bidder and Staff recommended that City Council award contract to Ambo Concrete . The project will take approximately 3 months to complete . On motion of Cm. Jeffery, seconded by Cm. Burton, and by unanimous vote, the Council awarded bid to Ambo Concrete and authorized the Mayor to sign the contract on behalf of the City. :: CALIFORNIA DISASTER & CIVIL DEFENSE MUTUAL AID AGREEMENT California Disaster and Civil Defense Master Mutual Aid Agreement is a statewide agreement of counties , cities and districts that bind each to cooperate with other agencies when the requesting agency is unable to cope with an emergency situation with their own manpower capabilities . CM-2-96 Regular Meeting June 13, 1983 0 Mutual Aid is more often used in police situations and typically will be evoked in riots or civil disobedience occurrences wherein the local agency does not have sufficient manpower to cope with the situation. Generally, an agency responds to a neighboring agency; however, the state is divided into areas and regions and on occasion, an agency may be asked to respond to the need of a distant agency. Mr. Harry King, representing the Office of California Emergency Services was present in the audience to answer questions . Mr. King explained that the Director can be whomever the City selects , i .e . , City Manager, Police Chief , Mayor, etc. On motion of Cm. Burton, seconded by Cm. Moffatt , and by unanimous vote the Council adopted: RESOLUTION NO. 23-83 AGREEMENT TO PARTICIPATE IN THE CALIFORNIA DISASTER AND CIVIL DEFENSE MUTUAL AID AGREEMENT J, J. UNDERGROUND UTILITY REPORT Staff has established "Dublin Utility Coordination Committee" which has met monthly for the last four months . This Committee is made up of the City Engineer and staff members of the various utility companies . The Committee discusses coordination of both City and utility capital and maintenance projects , and the use of Public Utilities Commission (PUC) Rule 20A underground funds . A procedure list was discussed outlining those steps which the City must take in order to underground utilities with the use of utility company monies required to be set aside by the State PUC. Dublin' s first allotment was in 1983 and amounted to approximately $37 ,000 for overhead electrical undergrounding. All other overhead utility companies are required to join in the undergrounding project when PG&E undertakes a project under the PUC Rule 20A funding. On motion of Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote the Council 1 ) adopted a policy for establishing priorities for underground utility projects , 2 ) approved San Ramon Road between Dublin Boulevard and Martin Canyon Creek as the first project to be undertaken using PUC Rule 20A funds , and 3) authorized Staff to contact Alameda County and request funds previously allocated to County on behalf of Dublin residents . ;: CM-2-97 Regular Meeting June 13.' 1983 BART EXTENSION STUDY The City has received the Livermore-Pleasanton Extension Study Update Analysis Interim Report No. 1 from the Bay Area Rapid Transit District . This report reviews the design alternatives for the extension of BART to the Valley. One of the key points that the City Council should consider is the location of the Dublin BART Station which is proposed in the middle of I-580 and would require parking on the south side of I-580 in Pleasanton and the north side of 1-580 in Dublin. Staff has provided a copy of the Extension Report to the major employers within the City of Dublin and the Chamber of Commerce for their comment . Staff from the Bay Area Rapid Transit District will be holding a public meeting on Tuesday, June 21st at 2 : 30 p.m. A second meeting_ will be held on Wednesday, July 6th at 2 :00 p.m. A representative from City Staff sits on the Technical Advisory Committee. Cm. Burton asked if Staff could pursue the idea of contacting Camp Parks to determine if Colonel Marks would endorse the concept of the City using that land. This appears to be prime land, but with poor access . This location would, however, be an ideal spot for a BART station. Discussion was held with regard to possible BART station sites . Cm. Burton felt the public should be encouraged to attend the public meetings . SANTA RITA JAIL COMMITTEE Cm. Burton reported that there was an original request for bidders on the building of the new jail facility, and they were going to use the Proposition 2 money of $70 million. Halfway thru they realized they can' t go to bid in a technical sense , but one of the companies , RCF, did continue and made a firm bid. The other 2 are architectural firms who have merely submitted a budget estimate . The fact remains however, that the Board of Supervisors will be asked tomorrow to select the architect to design the new facility and very likely authorize the appointment of a contract manager. Cm. Burton indicated he had attended a meeting this morning and it appears that the State will not give $70 million to one application. The question then becomes "how is the County going to build a jail if they don' t get enough money?" On this Committee , several people are more concerned with alternatives , than they were with building a jail . Cm. Burton felt that something would have to be decided at the Board of Supervisors ' meeting tomorrow and he would keep the Council advised. CM-2-98 Regular Meeting June 13, 1983 OTHER BUSINESS Summer Youth Employment Program Cm. Moffatt reported that a summer youth program is going into effect whereby employers can get 70-80% tax credit for hiring a youth. n J` .t .1 SB #258 Cm. Hegarty asked that Staff prepare a letter to Governor Deukmejian supporting this bill . • ,: Transit Study Policy Committee Representative • The City received a letter from Mayor Butler of Pleasanton advising that they wish to set up a policy committee consisting of elected representatives to review the progress of the local transit study. Cm. Jeffery will serve as Dublin' s representative on this committee. Tickets to Alameda County Fair The City Manager advised the Council that Alameda County Fair tickets are available again this year, and anyone interested in obtaining some should contact Staff. League of CA Cities Executive Conference The City Manager reminded the Council that the League of California Cities Mayor and Councilmembers Executive Forum is being held July 20 - 22 . Staff should be advised if Councilmembers plan to attend, so that proper arrange- ments can be made . EXECUTIVE SESSION At 10 : 50 p.m. , the Council recessed to closed executive session. • :: ;: CM-2-99 RPoiil ar Meeti no .Time 11_ 1 9$11 • ADJOURNMENT There being no further business to discuss , at 11 : 10 p.m. the Council adjourned to an adjourned regular meeting on June 15, 1983 at 7 : 30 p.m. , at Fallon School for a joint discussion with the Planning Commission on a detailed work program with regard to the Dublin General Plan. Mayor ATTEST: City Clerk CM-2-100 Regular Meeting June 13, 1983 ADJOURNED REGULAR MEETING - JUNE 15, 1983 An adjourned regular meeting of the City Council of the City of Dublin was held on Wednesday, June 15 , 1983 in the Multipurpose Room of Fallon Elementary School, 7425 Larkdale Avenue . The meeting was a joint study session with the Planning Commission. The meeting was called to order at 8:00 p.m. by Mayor Peter Snyder. J. J. * * ROLL CALL PRESENT: Councilmembers Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder. .- Planning Commissioners Vonheeder and Mack. n J. * n PLEDGE OF ALLEGIANCE The Mayor led the Council , Commission, Staff and those present in the pledge of allegiance to the flag. , REVIEW OF DUBLIN GENERAL PLAN: Detailed Work Program .' The Planning Director discussed two alternative formats for City Council and Planning Commission review of the Dublin General Plan materials . Tentative meeting schedules were discussed. Mayor Snyder indicated problems with the joint meeting format . The problems would include potential bias of Planning Commission recommendations and a limiting of second opportunities for citizen input . The General Plan Consultant indicated that it would provide an opportunity for liaison between the City Council and Planning Commission. Cm. Jeffery felt the separate meeting format would present a greater opportunity for public input and would not hamper the Planning Commission. On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote , the Council approved the separate meeting format without precluding the option of joint meetings . The Planning Director and General Plan Consultant discussed a Citizen' s Workshop to be conducted by the Planning Commission. The purpose of the workshop would be to informally discuss General Plan issues with citizens . Cm. Jeffery suggested inviting all organized groups and special groups , perhaps using the Chamber of Commerce list for a start . Council and Commission indicated that the following items should be considered in the work program: add school district properties to the open space , institutional options ; consider rehabilitation in the business district ; discuss use of lower 600-700 acres of Camp Parks ; consider CM-2-101 Adjourned Regular Meeting June 15, 1983 extension of Dublin Boulevard eastward; discuss potential of East Bay MUD providing services ; and discuss effect of scenic highway designation of 1-680 . * 3 ADJOURNMENT There being no further business to discuss , at 9: 25 p.m. the meeting was adjourned. • Mayor ATTEST: City Clerk * * CM-2-102 Ark in„rn,rl Raoul ar MPPti no .Tune 15_ 19R1