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HomeMy WebLinkAboutItem 3.1 Approve 10-25-1982 Minutes Signs Cm. Burton suggested a sign be placed near Chamber of Commerce offices directing to City offices. Cm. Hegarty suggested an emergency vehicle sign be placed on Amador Valley Boulevard indicating an emergency exit situation. * * * * Median Response from CalTrans • The City Manager indicated the City has received a response with CalTrans' position with respect to the access on San Ramon Road median at Shell Station. This item will be agendized for City Council consideration at a future meeting. * * * * Publication of Commemorative Issue Copies received and distributed to Council . * * * * ADJOURNMENT There being no further business to come before the meeting, it was adjourned at 9:45 p.m. APPROVE %Jrt ( Mays ATTEST City Clerk * * * * REGULAR MEETING OCTOBER. 25, 1982 A regular meeting of the City Council of the City of Dublin was held on Monday, October 25, 1982, in the meeting room, Dublin Library. The meeting was called to order at 7:35 p.m. by Mayor Peter Snyder. * * * * ROLL CALL PRESENT: Cm. Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder. * * * * PLEDGE OF ALLEGIANCE The Mayor called the meeting to order and led those present in the Pledge of Allegiance to the flag. * * * * MINUTES APPROVAL The minutes of the regular meeting of October 11, 1982, with correction on Page CM-1-1.40, 361 CM-1-145 0 cif word from "appropriate" to "inappropriate", on motion of Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote were approved. * CONSENT CALENDAR The Warrant Register in the amount of $19,220.89, the Treasurer's Report, and the Request by Heritage Commons for Variance to Building and Plumbind Code, on motion of Cm. Jeffery, seconded by Cm. Burton, and by unanimous vote were approved. RESOLUTION NO. 57-82 GRANTING VARIANCE * .* * * PRESENTATION BY CHRIS WEST RE: PARAMEDIC ADVISORY ,BALLOT Chris West addressed the Council in order to inform call -present of Measure C. -Alameda County is the last remaining county without paramedics. Measure C is an advisory vote to assess the willingness of the voters to support a maximum $10 annual fee per residence to create a paramedic service in Alameda County. * * * * REQUEST BY MICHAEL J. ROSE RE: STOP SIGNS AT BRIGHTON DRIVE & LANGMUIR LANE Michael J. Rose, 6958 Brighton Drive, presented the Council with a petition signed by 54 residents in and around the location of Brighton Drive and Langmuir Lane, requesting that immediate action be taken to control traffic at this location. After discussion, Staff was directed to forward the request to the Traffic Engineer for review as soon as possible and repot back at a future meeting. * * * * TRAFFIC CONTROL CONSIDERATION At its meeting of October 4, 1982, the Planning Commission noted traffic hazards involving vehicles and pedestrians trying to cross Dublin Boulevard at the Sports Grounds and at Clarke Avenue. The Commission requested that the City consider traffic controls along Dublin Boulevard at the Sports Grounds and at Clarke Avenue when the appropriate staffing is in place. Mayor Snyder felt that if, in fact, foot traffic was desirable to the Sports Grounds, perhaps DSRSD should have an involvement. After discussion, Staff was directed to forward concern to Traffic Engineer and emphasize need to complete study of traffic patterns as soon as possible. * * * * PUBLIC HEARING APPEAL - NAUGLES, INC. PA82-003 Naugles, Inc. , was granted a Conditional Use Permit to operate a drive-in restaurant in the General Commercial District. A condition of approval required the proposed drive-in window to be relocated. The applicant appealed the condition. The Staff analysis of the project found potential traffic study problems with the proposed location of the drive-up CM-1-146 window. Staff recommended denying the appeal and approving the project subject to the con- ditions that: 1) the drive-up window is relocated, 2) adequate queuing space is provided, 3) the western portion of the site is landscaped and 4) the project is completed within one year. There was no one present at the meeting representing the Appellant. After discussion, on motion by Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the City Council denied the appeal and approved the project subject to conditions. * * PLANNING REVIEW PROCESS At the October 11, 1982 meeting the City Council requested clarification on the planning review process. The Council requested 1) distinctions between Staff review and Planning Commission review in other cities and the County, 2) percentage of applications handled by each, 3) specific examples of applications. A chart indicating the requested information was presented for Council review. The City Council elected to look individually at each category and make decisions for each. Variances: Will be handled by Staff, with referral to Planning Commission at Staff's discretion. Planning Commission will hear appeals. Motion made by Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council approved. Conditional Use Permits: Staff prepares recommendation, Planning Commission hears, except for community care facilities, accessory uses, accessory units and temporary uses which are handled directly by Staff. Appeals will go to Planning Commission. Motion made by Cm. Burton, seconded by Cm. Hegarty, and by unanimous vote the Council approved. Site Development Review: Staff to review first, then to Planning Commission, then to City Council on appeal. Motion was made by Cm. Hegarty to keep original ordinance related to site development review, seconded by Cm. Moffatt. Yes votes by Cm. Hegarty, Moffatt, Jef- fery, and Mayor.Snyder. „Cm. Burton votes no. Parcel Maps: On motion by Cm. Moffatt, seconded by Cm. Jeffery, leave ordinance as is related to parcel maps. . It was felt that we need a broader base for decisions and motion was defeated by no votes of Mayor Snyder, Cm. Hegarty and Cm. Burton. On motion by Cm. Hegarty, seconded by Cm. Burton, and by unanimous vote, the Council agreed to combine parcel maps and tentative maps, with Staff making recommendations to Planning Commission and appeals going directly to City Council. The City Attorney asked for clarification. It was his understanding that what the Council was concerning themselves with at this meeting was the initial step. In all cases, if there is an appeal., it will first go to the Planning Commission and secondly to the City Council acting as a court of last resort. The Council clarified that the first item, Variances, would end with the Staff. It was further clarified that anytime the Planning Director felt the Planning Commission should be involved, it was understood that he would refer matter to them. * * * * INSURANCE - COUNTY CONTRACT SERVICES At the time the City negotiated the contracts for service with Alameda County, the County proposed that the City assume all liability exposures for services provided. As part of the final contract agreement the County agreed to accept a reciprocal hold harmless clause, in which the City would be responsible for the acts of its employees and the County would be responsible for the acts of County employees providing service to the City of Dublin. During CM-1-147 the last several months, the ounty has been unsuccessful in curing a separate liability insurance policy to cover those services it provides to the City of Dublin. In order to adequately insure those services the County identified two alternatives. The first would be to add the County as an additional insured to the City's insurance policy. If the City agreed to add the County on its insurance policy the County would agree to pay an additional premium costs and also pay any premium increases which were directly attributable to contract services for not only the term of the contract, but also 2 years beyond the termination date of the contract. In addition, the overhead rates which the City presently pays the County would be reduced. The second alternati-e would be for the County to cover the contract services to the City of Dublin under the County's Risk Management Program. The County has estimated that the annual cost for this type of coverage would be $98,217. This cost would be passed onto the City as part of the contract service, if this alternative was selected. It's important to note that the City is already paying a portion of this insurance cost in the overhead rates which it pays the County on all services except Sheriff services. The City's insurance broker has contacted the City's present insurance carrier, Continental Insurance Company. The insurance company underwriter has indicated that the only additional cost of adding the County as an additional insured to the City's insurance policy would be a charge of $2,736 for liability coverage of those policy vehicles which are specifically assigned to Dublin. This charge would be paid by the County. After discussion, on motion by Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote, the Council authorized the addition of the County of Alameda to the City's insurance policy. * * DUBLIN GENERAL PLAN WORK PROGRAM = At its October 4, 1982 meeting, the Planning Commission recommended approval of the Dublin General Plan Work Program. The work program as drafted is a time frame for preparing the General Plan. The work program includes an initial determination of planning area, time horizon, citizen participation program and the use of consultants. All the territory, both public and private within the City would be included in the planning area, in addition to unincorporated areas which relate to the City's planning. This additional unincorporated area would need to be determined as part of this general plan work program process. In terms of time horizon, the general plan is to be a comprehensive long-term guide to the development within the Dublin area. By projecting future conditions and needs and setting long-term policies, the general plan will become the basis for determining current policy and day-to-day decision making. Some of the proposals in the general plan could be imple- mented currently, others may need 15 to 20 years to complete. The main time horizon recommended in this work program is that the Dublin General Plan will be for the year 2000. To achieve the objectives', the work program recommends various techniques such as using Planning Commission conducted workshops, press releases, meeting notices and public hearings. We anticipate the use of consultants to provide specific services such as assisting the i Planning Commission in conducting workshops and lending technical expertise as those speci- I fic areas are identified. '"The Planning Commission recommended the following process: 1) Staff to prepare a Request for Proposal, screen the proposals, and schedule interviews with the top 4 or 5 consultants, 2) Staff and Planning Commission to interview the consultants and make recommendations to Council and 3) Council to make final determination on consultant selection. With respect to time frame for the various tasks, reference was made to the Work Program Exhibit I. Cm. Burton pointed out that time frame for completion of Genral Plan went past date of election. He felt the plan should be in place prior to this date. Mr. Tong clarified for Cm. Jeffery that he had been in touch with the Office of Planning and Research and the Governor's Staff and the Department of Housing and Community Develop- ment which will be generating the specific regulations for housing elements and will be reviewing our housing element. We foresee coordinating our efforts with the Staffs of both rM-1-1/LR 0 these agencies. Mayor Snyder asked if it would be possible to compress the time frame for adoption of the General Plan. ' Mr. Tong indicated the outline was very general and felt it would be pos- sible to do so. On motion of Cm. Burton, seconded by Cm. Hegarty, and by unanimous vote the Council approved the Dublin General Plan work program and authorized Staff to begin consultant selection process. * * * REQUEST FOR SCHOOL CROSSING GUARD The City has received a request from the Murray School District for the City to provide a crossing guard at the intersection of Village Parkway and Davona Drive. Another request has also been received from Ralph Hendricks, 8359 Mulberry Place for a crossing guard at the same location. There are presently four school crossing guards in the City. Two positions are funded by the City and two positions are funded by the School District. The City Manager indicated this intersection is different from the other 4 intersections which currently have crossing guards in that it is a 3-way stop as opposed to a 4-way stop. Discussion was held related to possibility of moving the crossing guard which is presently located at Brighton Drive and Village Parkway to Davona Drive. Perhaps fewer students would be inconvenienced. The Council felt perhaps the school district could provide infor- mation related to how many students presently use the Village Parkway/Brighton Drive intersection and crosswalk. Concensus of Council was to ask for further information related to the priorities of the 2 intersections. * * * * OTHER BUSINESS Mayor Snyder indicated the City Council is in receipt of 2 letters from 2 citizens in the community and he asked that the City Manager and the City Attorney review and report back to the City Council. One letter is from Ms. Diane Sprinkle and the other is from William Tenery. Cm. Jeffery asked whether or not it would be appropriate for this matter to become an agenda item. Cm. Burton indicated he felt it was a personality conflict and would not be appropriate to involve the Council. Mayor. Snyder felt it appropriate because of refer- ence. to the City in Ms. Sprinkle's letter. * * * * ZONE 7 The Pleasanton City Council at the October 12, 1982 meeting 'discussed the proposed Zone 7 rate increase. The Zone did not take any action to increase their rates.. * * * EARTHQUAKE SEMINAR On November 9, 1982 at 9 a.m. , the Lawrence Hall of Science, Berkeley, will hold a California earthquake seminar lasting 3 hours. *.* CULAB Mr. Ambrose indicated he contacted the State Water Resources Board and they advised that the State Board had approved the plan. The cover resolution indicated, however, that the re- quirements for local erosion control to be in accordance with that plan are not mandatory. They do feel that some additional action might be appropriate on the part of the Council. CM-1-149 CO Mayor Snyder clarified that the ordinances passed earlier this year are still applicable. Linda Best from COLAB advised Mr. Ambrose that they adopted the plan, but the resolution language adopting it that referred to mandatory, was not mandatory to local government. Cm. Burton asked if Linda Best had indicated if they were. satisfied. Mr. Ambrose stated she had indicated they were _going to stay on top of it. Cm. Burton felt the issue was very very complicated. * * * * AD HOC PARKS & RECREATION COMMITTEE MEETING Cm. Moffatt reported that October 18th meeting was held. Those present were himself, Peter Hegarty and Georgean Vonheeder. They discussed the feasibility of the City of Dublin getting involved with the program to provide some financial help and clerical help with after school programs, :maybe some educational programs, and possibly consider taking over the lease that the San Ramon Recreation has, or working with them. As a result, they decided perhaps another meeting should be held inviting the public to determine the feasibility and get their feedback. Ms. Vonheeder has composed a letter that could be sent. The letter was read to the Council, for possible changes and/or ideas. They would send the letter to presidents and vice presidents of recreation groups in Dublin. Cm.-Jeffery asked whether funds had been set up for this project. ..Cm. Moffatt replied negative. Amount they needed at the moment was less than $10. Cm. Jeffery had concern that if public attended the meeting and got all fired up, no action could be taken to implement programs. Clarification was made that this would simply be a feasibility study. Suggestion-was made that meeting should be held in the Library meeting room rather than conference room at City offices. . Request was made for Staff to request one copy of DSRSD meeting minutes on an ongoing basis. Consensus was that City would prepare and send out letter. * * * * U. S. ARMY LETTER OF THANKS Mayor.Snyder_ acknowledged a letter of thanks to himself, Cm. Burton and Lt. Shores for the assistance provided to the U. S. Army last summer at the training sessions at Camp Parks. * * * * REVENUE BONDS _ „ _ S Mayor y nyder,read note from Supervisor Excell related to revenue bonds. He enclosed a news article. . At bottom of .letter,was a personal note stating "I'm working on the colors for your. cop cars"._ Mayor Snyder telephoned him and Supervisor Excell stated he had already pursued it with the Sheriff. * * * * SOLID WASTE MANAGEMENT AUTHORITY MEETING Mr. Ambrose indicated the City had received notice on Friday that the Solid Waste Manage- ment Authority is having a special orientation meeting on Saturday, November 6th. He felt it appropriate for Dublin to have representative present. ` Mayor Snyder will attend. * * * * AD HOC COMMITTEE MATERIAL Mr. Ambrose stated Murray School District has again requested that the City look into taking over the maintenance of Cronin Park, Kolb Park, the tennis courts and also the swimming facility. He requested maintenance figures on their initial request. If this is appropriate for ad hoc committee discussions, then it should be turned over to them. Consensus was that it should be a part of the ad hoc committee discussions. * * * * PLANNING SECRETARY Mr. Ambrose advised that a Planning Secretary has been hired, who will be able to privide to the City some very good skills. Linda Trahey will begin her employment on November 8th. nu 1 ' GA * * * * 0 CITY ENGINEERING FIRM Cm. Moffatt questioned status of Traffic Engineer. Mr. Ambrose responded that the City has interviewed 1 engineering firm and will interview more and narrow down to several firms that the City Council may wish to interview via a committee or at a public meeting. Cm. Burton felt public meeting would ensure that they are a little better prepared. He felt that Staff should present maybe 3 firms that they are comfortable could meet City's standards for Council review. * * * VILLAGE PARKWAY DRAIN OPENINGS Mr. Ambrose stated he had been advised that the problem was due to the fact that the drains are 1" in diameter. * * * * 1 COMMUNITY DEVELOPMENT BLOCK GRANT Cm. Jeffery requested that the representative issue be agendized for the next meeting. * * * * PROCLAMATION REQUEST Cm. Burton felt that request from Southampton & Company proclaiming October 31 - November 7 as solar week should trigger a policy from the City with respect to which requests do we respond to. He felt it inappropriate due to the fact that this request is from a commercial enterprise. * * * * TRAFFIC STUDY Chief Shores indicated a particularly dangerous area where several accidents have occurred; Donahue and Landale. This location should be included in traffic study. The intersection of Silvergate/Dublin Blvd. , should be followed up on with respect to configuration, and/or traffic modification. * * * * FINANCE DIRECTOR SEMINAR Cm. Burton felt Mr. Ambrose should attend the Finance Director's Seminar being held in Monterey on December 1-3, 1982. Seminar is being put on by League of California Cities. * * * * • AREA WIDE TRANSIT AUTHORITY Mr. Ambrose will be attending a meeting with the Cities of Pleasanton, Livermore and rep- resentatives from MTC and BART next week for purposes of discussing area wide transit system. BART will also be coming out to talk with the 3 cities related to location of BART stations. * * * * PUBLIC HEARINGS The City Attorney felt it appropriate for public hearings to be conducted in a more formal manner than has been happening. What mainly concerned him was that we avoid an appearance of predetermination. He will put in an outline form for Planning Commission and City Council. * * * * • — 1 1 el 0 0 DUBLIN HOUSING & COMMUNITY BLOCK GRANT PROGRAM Mr. Tong reported that the technical advisory committee of the Alameda County Housing Program reserved $50,000 for the Dublin area program for this fiscal year. ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 11:05 p.m. Mayor City Clerk * * * CM_1_159