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HomeMy WebLinkAboutItem 3.1 Approve 10-11-1982 Minutes Olar Meeting - October 11 , 198 regular meeting of the City Council of the City of Dublin was held on Monday, October 11 , 1982 in the meeting room, Dublin Library. The meeting was called to order at 7:30 p.m. by Mayor Peter Snyder. * * * * ROLL CALL PRESENT: Councilmembers Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder. * * * * PLEDGE OF ALLEGIANCE The Mayor led the Council , Staff and those present in the pledge of allegiance to the flag. * * * * CONSENT CALENDAR The minutes of the regular meeting of September 27, 1982, the Warrant Register in the amount of $85,671 .15, denial of claim by Daniel J. Reyes, proclamation declaring October 1982 as "DAV Handicapped Parking Awareness Month", on motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote were approved. * * * * REQUEST OF FIRST AMENDMENT POLITICAL ACTION COALITION REGARDING CABLE TELEVISION Beth Grant DeRoos, 8467 Deervale Road, Dublin, addressed the City Council and voiced her concern that the entire cable television issue was plain silliness, long on hype and publicity and short on facts. She was very concerned over the lack of fairness and area of grave censorship concerned her greatly. Ms. DeRoos indicated she had conducted a survey of 425 households, contacting them by telephone, and only 10 reported noticing any problem with Escapade, and they weren't mad or upset. She advised them that by calling Viacom, they could have the audio portion turned off. They responded that they were not aware that they could have the sound portion taken off, but would contact Viacom. Cm. Burton felt the issue was not whether or not to have Escapade on the airwaves, but rather whether the equipment is sufficient to meet the contract. Mayor Snyder felt it was not really an issue the Dublin City Council should be involved in, as long as Viacom complies with their contract. He furthe indicated he felt it appropriate 1 for the issue to have been drug thru the Pleasanton City Council . * * * * ORAL COMMUNICATIONS RON NOBLE Ron Noble, 7048 Elba Way, Dublin addressed the Council stating he was present in a quasi- status as Vice President of the Dublin San Ramon Services District Board of Directors. His position gives him some information he wished to share, although he was not present in an official capacity speaking for the Board. He wished to clear the air on an incident that occurred the prior Friday night. A fellow member of his Board heard a newscast indi- cating that the Services District Board of Directors had arbitrarily selected the City Council as the target for creating a barrier between the two entities; specifically that they had formulated a policy which prevented his group from having any interaction without jumping through hoops and a lot of prior behind-the-scenes establishment of priorities, etc. Mr. Noble stated he was the author of the policy and wished to clarify the feelings of the CM-1-140 3. 1 Board, specifically with relation to the meetings that have been going on between their Parks and Recreation Committee and members of the Council and the School Boards. He felt discussions related to facilities currently owned by the DSRSD that are located in the coming City of San Ramon or the current City of Dublin, were somewhat premature. He felt that if meetings were to take place, they should be conducted with full Boards and full Council . He indicated that it had been a full 6 months since they had had a full Board, full Council meeting and they would be very responsive to such a meeting. Cm. Moffatt asked for clarity on whether or not the Board wished to have any discussions at all regarding parks and recreation. Mr. Noble felt that their position was that if any discussions were held, they should be on a formal basis because of the impact of the subject. The incorporation vote for San Ramon is approaching, and they felt discussions should be delayed in order to give the Contra Costa County side the same opportunity as the Alameda County side got in the Dublin election. Cm. Moffatt felt it should be left up to the individuals, and that meetings that had and will take place are merely discussion groups that affect the residents of Dublin. Cm. Hegarty stated that the AD HOC committee simply wanted to do the best they could to represent the people they serve, namely Dublin. He clarified that no priorities had been set, but rather the committee felt a survey should be conducted to see what the residents liked and wanted. He further stated his feelings that someone was trying to make this into a political issue when, in fact, it is not. He didn't feel that the meetings were interfering at all with the incorporation effort. Cm. Jeffery felt parameters should be established as far as what could be discussed at the meetings. Cm. Burton suggested that a Staff person from one of the boards be assigned to report back to the various boards and councils. Mr. Noble reiterated that his Board wished to be equally fair to both sides of the county- line and to all the people they as the Dublin San Ramon Services District represent. * * * * PLANNING REVIEW PROCESS At the joint meeting between the Planning Commission and City Council on July 26, 1982, the City Council requested Staff to survey the planning review process in other cities in order to determine whether our particular process was in keeping or out of line with what other agencies do. In the interim the Planning Director and the Planning Commission have gotten together and reviewed several other ordinances and several processes that other cities have, and have come up with .a recommendation for City Council consideration. Staff and Planning Commission recommendations are: - Variances: To be heard by the Planning Commission on appeal , rather than going directly to the City Council on appeal . . - Conditional Use Permits: To be approved by the Planning Commission, rather than the Zoning Administrator. - Site Development Review: Notices to be sent out and to be approved by the Planning Commission, rather than the Planning Director. - Parcel Maps: To be approved by the Planning Commission, rather than the Planning Director. - Tentative Maps: To be approved by the Planning Commission, rather than the Planning Director. In making its recommendations, the Planning Commission .considered the following factors: - Availability to the public: The Planning Commission' indicated that its hearings would CM-1-141 be held at a more convene,: time and be more conducive tblic input than the Staff hearings. - Staff time: The Planning Commission acknowledged that there would be an increase in Staff time requirements to prepare and present Staff reports at Planning Commission hearings. In order to accomplish the recommended changes in the planning review process, the City's present Zoning Ordinance would have to be amended by the City Council . Although the planning review process for applicants will be somewhat lengthened by having the. Planning Commission review those applications identified above, the opportunity for greater public input will be enhanced. Therefore, it is Staff's recommendation that the City Council approve those changes in the planning review process and direct the City Attorney and Staff to make the appropriate amendments to the City's Zoning Ordinance for City Council consideration at its next regular meeting. Planning Commissioner Tenery addressed the Council stating they appreciated Staff's support of these recommendations. They believe it will 1 ) free the Council to devote time to other matters that are important 2) will put the operation in Dublin more in line with other,cities 3) most importantly, will allow for more citizen participation as majority of decisions will be made at night. After discussion, the Council requested that Staff provide at next meeting further infor- mation related to distinctions between Staff review and Planning Commission review in other cities and county on following items: 1 ) Site Development Review 2) Conditional Use Permits 3) Parcel Maps 4) Tentative Maps. They asked further that it be determined what percentage of the 4 items are handled by Staff and give examples. * * * * PLANNING SERVICES BACKLOG A list of pending applications was provided for Council review, as requested at meeting of September 27, 1982. Planning Commissioner Tenery will provide Staff with a list of companies that could pro- vice modern equipment techniques. Cm. Burton made motion to authorize Staff to proceed with hiring planning consultant to overcome backlog. Staff will report back to Council in 4 weeks with a progress report. Motion was seconded by Cm. Hegarty, and by unanimous vote. The City Manager suggested we get microfische equipment first, before 4 week clock starts on planning consultant. On motion by Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council directed Staff to look at microfische equipment and determine what will best suit our needs in order to read and print both existing records from County and roll stock film. Included in the motion was authorization to purchase microfische reader/printer, budget transfer from contingent reserve account to planning department equipment account ($2,300) , and budget transfer from contingent reserve account to planning repairs account ($350). * * * * LOST PATROL TIME By locating a locker area and evidence room at the same location as the City offices, it was felt the City would have approximately 1500 hours of additional patrol time provided per year. This could be accomplished by the savings in time in the present arrangement of having officers reporting for duty at Santa Rita and then waiting for the offgoing shift officer to arrive with the vehicle. Lt. Shores has checked and l"6und that Suite 217, upstairs ihe current City office building is vacant and could be rented for a cost of approximately $300 per month. This suite could be utilized as a temporary locker area and evidence room. On motion of Cm. Jeffery, seconded.by Cm. ,Burton, and by unanimous vote, the Council . . . authorized lease of Suite 217 and authorized ,budget'transfer from contingent.reserve ; . account to building management account in the amount of $2,550. * * * * COMMUNITY DEVELOPMENT BLOCK GRANT CITIZEN's ADVISORY COMMITTEE NOMINATIONS Cm. Jeffery nominated as at-large candidate, Beth Howard. Ms. Howard is currently working on the School Consolidation Committee. Cm. Moffatt suggested Staff advertise at-large position to the public and delay to receive responses. Staff will contact newspapers to seek publicity of this position. The City Manager will contact the Pleasanton Housing Authority regarding clarification on the Arroyo Vista nomination and will contact Bill Fraley regarding reasons for having an Arroyo Vista delegate. * * * * . OTHER BUSINESS Representation on Solid Waste Management:Board Mayor Snyder mentioned that it had come to his attention from 2 different sources, that we are the only Governmental Agency or Body in the County of Alameda that does not have a member on the Solid Waste Management Board of Alameda County. It is Mr. Fraley's strong suggestion that we apply for a position that would require participation in a joint management agreement and possible a revision in the by-laws under which the Solid Waste Management Board operates. That Board consists of members of all the cities in Alameda County, DSRSD, and any district that is involved in solid waste management. On motion of Cm. Hegarty, seconded by Cm. Burton, and by unanimous vote, the Council directed that Staff write letter to make application for representation on this Board. Cm. Jeffery and Cm. Burton indicated they would volunteer as board members. * * * * PG&E Site Licensing A letter from Senator Cranston has been received with regard to City of Dublin's position on licensing of PG&E sites. The letter thanks us for our consideration. The letter also asked if we had communicated with Federal Energy Regulatory Commission. Affirmative response. • * * * * , Police Phone Numbers Cm. Moffatt indicated he felt the Dublin Police Services phone numbers are not being given out by the telephone company infromation. He asked that Staff contact Ken Mercer to clarify. AD HOC Committee Meeting The next meeting of the AD HOC committee will be held on October 14th. CM-1-143 Fire Service for Arroyo Vis Sometime ago, the City Manager requested the services district to provide the City with information related to costs of fire service to Arroyo Vista. The figures have not yet been received. Mr. Ambrose indicated he has a real question as to the City's obligation to provide -fire service, in that we are not in the fire service business. He has had discussions with Mr. Walker .and Mr. .Ryan re Dublin's role and feels that's one of the things that need to be resolved. Seventy five percent of these units are within the City of Dublin, and maybe we should have a little greater voice of authority. Cm. Burton asked whether they are presently getting fire services, and who is paying for it. The answer was yes, and Pleasanton is paying. * * .* * . ARCO Grant The City Manager indicated the City has received-a couple of proposal letters and perhaps 1/2 dozen phone calls. We will submit to City Council for consideration in the future. * .* * * . Transportation in Dublin Cm. Moffatt asked if it was appropriate to study, review, improve public transportation. The City Manager indicated a meeting was scheduled on November 2 between MTC, BART, and City Managers of Dublin, Pleasanton and Livermore for discussion of needs and how they can best be met. This will be second meeting. * * * * t Taxicab Status Lt. Shores indicated they had received two unofficial inquiries but neither have followed Iup. ..Yellow:Cab is operating in Dublin, out of Livermore. Village .Parkway -Drain Opening The City Manager will be meeting with Ron Sorensen on Monday and will follow-up on this to make sure they are opened up before the rainy season begins. . . . * * * * Library Commission Cm. Hegarty indicated he had attended the Library Commission Meeting. He reported status on -SB .358 as•having been signed by the Governor. Alameda County Library system will receive $450,000. Commission questioned whether Dublin needed more people on their library staff when comparison of circulation numbers was made with Fremont Main Library. Dublin is open 37 hours per week compared to Fremont's 45 hours. Our library is used very well . * * * * Tri-Valley Housing'Authority Cm. Hegarty will attend his first official housing authority meeting this Wednesday and would like direction as far as request re Pleasanton desiring to start a tri-city housing authority between them, Dublin and Livermore. * * * * Signs Cm. Burton suggested a sign be placed near Chamber of Commerce offices directing to City offices. Cm. Hegarty suggested an emergency vehicle sign be placed on Amador Valley Boulevard indicating an emergency exit situation. * * * * Median Response from CalTrans The City Manager indicated the City has received a response with CalTrans' position with respect to the access on San Ramon Road median at Shell Station. This item will be agendized for City Council consideration at a future meeting. * * * * Publication of Commemorative Issue Copies received and distributed to Council . * * * * ADJOURNMENT There being no further business to come before the meeting, it was adjourned at 9:45 p.m. APPROVED Mayor ATTEST City Clerk * * * * CM-1-145