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HomeMy WebLinkAbout4 DRAFT minutes 12-11-2014 HERITAGE AND CULTURAL ARTS COMMISSION REGULAR MEETING Draft Minutes CITY OF DUBLIN December 11, 2014 The December 11, 2014 Regular Meeting of the Heritage and Cultural Arts Commission was called to order at 7:00 PM at the Dublin Civic Center, Dublin, California, by Chair Deets. PLEDGE OF ALLEGIANCE Cm. Carr led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Carr, Deets, Iharosi, Tutino, Vanderpool Commissioners Absent: Minniear, King ORAL COMMUNICATIONS 3.1 PUBLIC COMMENTS None APPROVAL OF MINUTES 4.1 Regular Meeting November 13, 2014 On a motion by Cm. Tutino, seconded by Cm. Vanderpool, and by a vote of 5-0-0, with Commissioners King and Minniear absent, the Commission voted to approve the minutes of the Regular Meeting of November 13, 2014 as presented. 4.2 Joint Meeting November 17, 2014 On a motion by Cm. Tutino, seconded by Vice Chair Iharosi, and by a vote of 5-0-0, with Commissioners King and Minniear absent, the Commission voted to approve the minutes of the Joint Meeting with the Parks and Community Services Commission on November 17, 2014 as presented. WRITTEN COMMUNICATIONS None PUBLIC HEARING None UNFINISHED BUSINESS None NEW BUSINESS 8.1 Review of Findings of the Conservation Assessment Program (CAP) Ms. Ann Mottola, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Ms. Elizabeth Isles, Heritage Center Director, presented the specifics of the CAP Architectural Priorities. Chair Deets asked if Staff would be following the method recommended by the Conservator, Mr. Roger Klemm, to refinish the front exterior door of the Kolb House. Ms. Isles stated Staff would refinish the door in compliance with the Secretary of the Interior Standards for Rehabilitation. H&CAC Draft Minutes—December 11,2014—Page 2 of 3 Chair Deets asked if alternative options for fire sprinklers would be discussed with the Commission. Ms. Mottola stated heat and smoke sensors are scheduled to be installed in the building. Cm. Tutino asked if Staff decided to keep the TV at St. Raymond Church. Ms. Isles stated the TV would remain at St. Raymond Church at this time as rental groups often use the N during their events. Staff has installed an appropriate curtain to hide the TV while not in use. Cm. Tutino stated the concern with the N and altar is that it doesn't seem to match with the spiritual nature of the church. Ms. Mottola stated Staff would change the rating to a "C" and work with the Public Works Department or Eagle Scout Troops to come up with an alternative way to conceal the TV. Cm. Tutino asked what the original altar looked like compared to the current altar. Ms. Isles stated information on the original altar is unknown; The Amador Livermore Historical Society previously owned the church. All the furniture items in the church were returned to their organization except for the altar and the confessional, which are not the original items. Cm. Vanderpool asked if planting native trees in the previous eucalyptus tree location has been discussed. Ms. Isles stated the landscaping architect is aware of the desire for native trees. Vice Chair Iharosi asked if the fire sprinkler alternatives for the Murray School House would be researched at the same time as the Kolb House sprinklers. Ms. Mottola stated the work with the sprinklers for all the Heritage facilities is scheduled to take place in lanuary 2015. Ms. Isles presented the specifics of the CAP Conservation Priorities. Chair Deets asked why the recommendation for increased signage visibility did not receive an "A" rating. Ms. Mottola stated the rating system prioritizes items that compromise historical integrity or cause deterioration of the collection. However, the increase in signage is actively being worked on as part of the Cemetery Master Plan. Chair Deets asked if the City website would have a link to the California Digital Archives. Ms. Isles stated there is currently a link on the Heritage Park and Museums page on the City website. Cm. Carr asked if cataloged Camp Parks items would be put online for other conservators to borrow. Ms. Isles stated the decision to put the Camp Park items online would be included in the Collections Management Policy (CMP), which has yet to be adopted; as there is a cost associated with putting objects online it is also a budgetary consideration. Ms. Mottola added that loaning out the items would also be addressed in the CMP. Cm. Carr commented on Camp Parks having the Copy Rights on the Camp Parks photos. Ms. Mottola stated the City Attorney would review Copy Right Laws as part of the CMP and the Exhibit Policy. Chair Deets commented that he thought the conservators recommended resources to develop staff training and education was interesting. Cm. Tutino asked about the gold-panning rig at the Heritage Park and Museums. Ms. Isles stated the rig was built as an Eagle Scout project. Cm. Tutino asked if 4th grade school groups have started their tours and participate in the gold-panning activities. Ms. Isles stated there have been several school groups over the summer that participated in the gold-panning but there is no current target marketing for 4tn H&CAC Draft Minutes—December 11, 2014—Page 3 of 3 graders. Cm. Tutino suggested informing the Dublin 4th grade teachers that gold-panning is available at the Heritage Park and Museums. Ms. Isles stated she would reach out to the teachers to inform them. Cm. Vanderpool asked if there are any Native American Indians artifacts, specifically the Ohlone Indians. Ms. Isles stated there are a few artifacts such as grinding stones. However, in keeping with the Native American Graves Protection and Repatriation Act (NAGPRA), our collections policy prohibits the City from collecting Native American artifacts belonging to the Native American Indian tribes. Every effort must be made to return artifacts to the tribe of origin. The permanent exhibit does include a depiction of the Ohlone area with reproduction drums, skins and other similar items. Vice Chair Iharosi commented on the many items scheduled for 2015 and was glad to see most of the items are predicted to be completed in 2015 as well. Chair Deets asked when the next CAP review would take place. Ms. Isles stated only one CAP review is required. The next step for Staff is to form a Conservation Plan and put those items into action. Chair Deets stated the Commission is very pleased with the exceptional work that Ms. Isles does with the Heritage Park and Museums. Cm. Vanderpool commented on the Heritage Park and Museums monument needing to be more visible. Cm. Tutino commented on receiving the CAP and the previous Cemetery Expansion reports; she felt as though the Heritage Park and Museums are progressing nicely. Cm. Tutino thanked Staff for all their efforts. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM HERITAGE & CULTURAL ARTS COMMISSIONERS AND/OR STAFF Cm. Vanderpool reported she attended the Holiday Tea. Vice Chair Iharosi reported she attended the Senior Center Holiday Faire, the Holiday Tree lighting and the City Council Meeting reception for the outgoing Mayor, Tim Sbranti. Vice Chair Iharosi asked about the turtle sculpture in front of the Waterford apartments by Tassajara Road. Ms. Mottola stated the sculpture is owned by the property owner; it is not under the Public Art purview. Ms. Mottola provided program and project updates. ADJOURNMENT Being no further business, the meeting adjourned at 8:07 PM. Respectfully submitted, Jennifer Kransky Senior Office Assistant APPROVED: Chairperson