HomeMy WebLinkAboutReso 42-15 Amend Classification Plan RESOLUTION NO. 42 - 15
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council
adopted Resolution No. 30-84 and subsequent resolutions which comprise the Classification
Plan; and
WHEREAS, it is necessary to periodically add job descriptions within the Classification
Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent
Resolutions shall be further amended to include the following new job descriptions:
Facilities Development Manager (Exhibit A)
Financial Analyst (Exhibit B)
Parks and Community Services Business Manager (Exhibit C)
BE IT FURTHER RESOLVED that Resolution No. 30-84 and subsequent Resolutions
shall be further amended to delete the following positions:
Finance Manager
Budget Manager
Parks & Facilities Development Manager
Special Projects Manager
BE IT FURTHER RESOLVED that this document shall become a part of the official
Classification Plan for the City of Dublin and that the changes contained herein shall be effective
April 21, 2015.
PASSED, APPROVED AND ADOPTED this 7th day of April, 2015, by the following vote:
AYES: Councilmembers Biddle, Gupta, Hart, Wehrenberg, and Mayor Haubert
NOES: None
ABSENT: None
ABSTAIN: None
-1-4-) A 12.1d4
Mayor
ATTEST:
6.4/1,0 /Q. C/54
City Clerk
Reso No. 42-15,Adopted 4-7-15, Item 4.8 Page 1 of 1
((Or\III `82
WDate Adopted: 12-15-98
Date Revised: April 7,2015
Title: Facilities Development Manager
FLSA: EXEMPT/AT-WILL/MANAGEMENT
General Purpose:
Under administrative direction of the Assistant Public Works Director/City Engineer, plans,
directs, coordinates, supervises and integrates the programs and activities of the Facilities
Development Division within the Public Works Department. Duties include extensive work in
support of capital improvement projects for City facilities and parks, including performing
complex analysis of project costs and monitoring project progress with other departments, public
agencies, consultants and contractors requiring problem solving, creativity, commitment, tact and
discretion. This position functions as a member of the Public Works Department management
team in Departmental policy development, administrative planning, problem solving, budget
development,personnel supervision and does related work as required.
Distinguishing Characteristics:
The Facilities Development Manager is a management position responsible for directing,
supervising, and participating in the activities of the Division; provides highly responsible and
complex staff assistance to the Assistant Director and/or Director. Incumbents in this classification
have a broad range of independence within policy and procedural limitations and work under
minimal supervision. The incumbent is accountable to the Assistant Director for the effective
supervision of personnel and the quality and efficiency of services directed. While the general
parameters of the job are defined, the employee is expected to select and put into effect work
procedures and practices which will lead to the effective and efficient accomplishment of Division
goals. Recommendations on the improvement of Division activities are expected.
This classification is distinguished from the Assistant Director who serves as the Division Head of
the entire Department with responsibility for Engineering, Facilities Development, Land
Development, Special Districts, and Capital Improvement Program functions. The Facilities
Development Manager provides direct and indirect supervision and management to professional,
technical, contract and clerical staff assigned to the Division.
Supervision Exercised:
Direct supervision and supervision through secondary supervisors is provided to personnel
assigned to the Division.
1
EXHIBIT A
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Directs a team of professionals, technical assistants, consultants and City staff in the planning and
preparation of plans and specifications for the development and construction of City facilities,
parks, and other capital improvement projects. Works with contractors and consultants performing
of construction management and inspection activities to ensure construction practices are in
compliance with standard City practice. Directs City staff and coordinates activities of capital
projects to ensure projects progress on schedule and within prescribed budget, and modifies
schedules or plans as required.
Support the Parks & Community Services Director in the development of park improvements and
expansion projects, development of improved and new community facilities, and key public
facilities offering recreational, cultural and human services to the community.
Incumbent may serve as project manager for complex capital improvement projects in the City.
Analyzes, implements and monitors short- and long-term plans, goals and objectives focused on
achieving the Division's mission and assigned priorities, participates in the development of and
monitors performance against the annual operating and capital improvement budgets; manages and
directs the development, implementation and evaluation of plans, policies, systems and procedures
to achieve the Division's goals, objectives and work standards.
Provides direction of the Facilities Development Division for the coordination of capital
improvement programs with City operations staff to insure input during program development and
design, and smooth transfer of new capital facilities and parks to City operations following
construction.
Analyzes the feasibility of proposed capital improvement projects and makes recommendations to
the Public Works Director and other City departments regarding project viability.
Directs and oversees the preparation of specifications and bidding documents for the design,
construction, renovation and landscaping of the City's parks, recreation and municipal facilities;
drafts Requests for Proposals for consultant services required to develop and complete projects;
solicits, reviews and recommends award of contracts; manages and evaluates the work of
contractors.
Serves as liaison to various City departments on specific capital improvement projects, including
but not limited to development of project time lines, cost estimates, consultant contracts, scope of
work, acquisition, environmental review, pre-design, design, and construction of capital
improvements.
Solicits and implements community outreach strategies and activities for capital improvement
projects to ensure broad-based community participation in the design process.
2
EXHIBIT A
Coordinates the negotiation with developers or contractors for the development and construction of
public facilities,parks and other landscape areas.
In consultation with the Parks and Community Services Director, conducts research, analysis and
reports regarding the City's current and future public facilities and parks as identified in the Parks
and Recreation Master Plan.
Maintains records and prepares a variety of reports. Responds to inquiries regarding the status of
projects. Develops and disseminates informational materials.
Assists in the development of the City's Capital Improvement Plan.
Provides technical and managerial guidance and assistance to departmental and other City staff.
Represents the City with other agencies, organizations and individuals.
Prepares, administers, and reviews grant applications as applicable.
Minimum Qualifications:
Knowledge of:
Principles, practices and techniques of public administration, as applied to the design and
construction of public facilities and parks.
Principles and practices of municipal buildings, facilities development, recreation facility design,
and park design.
CEQA environmental process, statutes, regulations and internal standards as applied to public
capital projects.
Modern principles and practices used in acquisition, master planning, designing, project
management, and construction management of public capital improvements.
Computer software applications, including word processing, budgetary, project cost management
and scheduling programs.
Public park, recreation, building and facilities systems, including but not limited to mechanical,
plumbing and irrigation, electrical, security, communications and data, parking, public access,
landscape planning, ADA and handicapped improvements.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility.
Principles and practices of sound business communications.
Principles and practices of contract administration, budget preparation, budget administration,
goals and objectives development, work planning and prioritizing.
3
EXHIBIT A
Methods, strategies, and practices of community organization, outreach, and citizen participation.
Supervisory principles and practices including training, evaluating, and mentoring.
Ability To:
Plan, organize, assign, direct, review and evaluate Division activities.
Express ideas effectively in comprehensive written and oral presentations.
Select, train,motivate and evaluate assigned staff.
Work independently under minimal supervision.
Prioritize workload of programs, self and assigned staff.
Set program and project level goals and objectives, administer, plan, direct, and organize a
complex and diverse program of public facility and park development and capital improvements
projects.
Establish and maintain effective working relationships with management, subordinates, co-
workers, consultants, contractors, representatives of other agencies, the general public, using
customer service and public relations techniques.
Exercise sound judgement within established programs and procedural guidelines.
Manage multiple projects simultaneously and be sensitive to deadlines and changing priorities.
Negotiate contracts with and coordinate project consultants.
Identify and justify budgetary resources necessary to develop facilities and parks under assigned
areas of responsibility.
Establish and maintain the necessary record keeping systems for management of facility and park
development program.
Review and interpret designs, plans and specifications for compliance with current standards, law,
codes and regulations for solutions to problems, cost estimating and constructability.
Learn, interpret, and apply City, Department and Division rules, regulations, policies and
practices.
Analyze complex problems, evaluate alternatives and make creative recommendations; prepare
clear and concise reports, correspondence and other written materials and make clear oral
presentations.
Work well under the urgency of deadlines; deal constructively with conflict situations; exercise
sound independent judgment within general policy guidelines.
4
EXHIBIT A
Develop and implement goals, objectives, policies, procedures, work standards and management
controls, including the application of project management techniques.
Utilize a personal computer to perform word process, spreadsheet and specialized functions.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to, bend and twist
to reach files, walk and stand. While performing duties, the employee is regularly required to use
written and oral communication skills; read and interpret complex data, construction and design
plans, information and documents; operate a computer; operate an automobile to visit project site
and move across rough terrain and bridge scaffolding to review construction sites prior to final
completion; analyze and solve problems; interact with City management, other governmental
officials, contractors,vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Graduation from an accredited college or university with a bachelor's degree in
park planning and design, landscape architecture, urban planning, public
administration, architecture or a closely related field. A Master's degree in an
applicable field is desirable.
Experience: Four years of progressively responsible experience in a public agency with direct
project experience managing the development of public facilities including two
years of administrative and/or lead supervisory experience; a Master's degree in an
applicable field may be substituted for one year of required experience.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance
for Personal Liability.
License to practice landscape architecture or architecture in California; licensed CA Landscape
Architect or Architecture highly desirable.
5
EXHIBIT A
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1
FOR Date Adopted: April 7,2015
Date Revised:
Title: Financial Analyst
FLSA: EXEMPT
General Purpose:
Under administrative direction performs highly responsible, specialized financial analysis and manages
complex financial processes in a variety of program areas. Provide highly complex staff assistance to the
Director of Administrative Services. Manages the preparation of analytical studies of financial,
administrative, and/or operational issues; demonstrates a full understanding of all applicable policies,
procedures, laws and work methods associated with assigned duties; trains and supervises administrative
and support positions as applicable. Act as the City's representative to internal and external community
advisory bodies involved within assigned program areas.
Distinguishing Characteristics:
This position is a single job classification providing highly responsible and complex staff assistance to the
Administrative Services Director. This classification provides fiscal analyses for citywide operating and
capital improvement program, citywide cost recovery studies, and the development of citywide
performance metrics. Incumbents in this classification have a broad range of independence within policy and
procedural limitations and work under minimal supervision. While the general parameters of the job are
defined,the employee is expected to select and put into effect work procedures and practices which will lead
to the effective and efficient accomplishment of Department goals and objectives.
Supervision Received/Exercised
Receives administrative direction from the Director of Administrative Services.
May exercise functional supervision over assigned technical and/or clerical staff and contract personnel.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of duties does
not exclude them from the position if the work is similar,related or a logical assignment to this class.
Effectively manages and delivers the assigned financial operations/analyses with accurate, sound, and
timely accounting, and produces reliable financial and statistical information.
Effectively and efficiently manages complex databases for providing useful information for management
decision making.
Research and prepare technical and administrative reports, prepare written correspondence and manage
assigned special projects.
1
EXHIBIT B
Develop and conduct studies, needs assessment, research and financial analyses; research and analyze
contracts and programs of assigned area.
Conducts studies or organizational, administrative and operational issues; reviews and analyze processes,
procedures and work methods; analyzes legislation; develops funding proposals; policy alternatives and
strategies; prepares and presents reports and recommendations; demonstrates an understanding of
applicable policies,procedures and work methods of areas of assigned responsibility.
Evaluates Departmental activities and work programs, workload indications, budget trends and related
elements and recommends appropriate actions with respect to the areas of assigned responsibility.
Monitors revenues and expenditures requests during the fiscal year,provides continual maintenance of the
long-term forecast.
Assists Director of Administrative Services in preparing reports to the City Council, other outside
agencies, and internal staff.
Direct,oversee and coordinate multiple projects and meet critical deadlines.
Establishes positive working relationships with representatives of State/local agencies and associations,
City management, City staff and the public.
Performs other related duties as required.
Minimum Qualifications:
Knowledge of:
Principles, practices and methods of administrative, financial, and organizational analysis; public
administration policies and procedures.
Financial management including the structure of government finance, and principles in fund budgeting
and/or accounting.
Principles and practices of program analysis.
Financial forecasting, database development and/or use, report preparation, research methods, general
economic principles, and statistical concepts and methods.
Statistical methodology, research techniques and procedures.
Effective techniques and methods of leadership and supervision.
Methods of technical and analytical report preparation and presentation.
Modern office practices,procedures, methods and equipment.
Customer service skills.
Ability To:
Analyze and interpret complex financial, operational, and organizational problems and develop
appropriate alternative solutions;prepare complex financial/statistical reports and analyses.
2
EXHIBIT B
Analyze problems, identify alternative solutions, project consequences of proposed actions and
implement solutions to budgetary needs and problems.
Consult effectively with management and staff, and representatives of various public and private
agencies.
Learn, interpret and analyze laws, rules and regulations pertaining to local governmental operations and
program areas of responsibility.
Utilize computerized spreadsheets, databases,research tools, and a variety of office software applications.
Communicate clearly and effectively,both orally and in writing.
Learn interpret, and analyze and apply Federal, State and local City laws, rules, regulations, ordinances,
codes,procedures, and practices.
Maintain confidential information; establish and maintain accurate records.
Learn and operate modern office equipment including specialized computer software programs for use on
the job.
Work a flexible schedule including evening and weekend hours.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and
by telephone; use hands and fingers to handle, feel or operate standard office equipment;hand writing and
use of keyboard to communicate; see small text and numbers; intermittently move equipment and/or
supplies weighing 20 pounds or less. The employee is frequently required to, bend and twist to reach
files, perform simple grasping and fine manipulation; walk and stand. While performing duties, the
employee is regularly required to use written and oral communication skills; observe and interpret people
and situations; learn and apply new information or skills; perform highly detailed work on multiple,
concurrent tasks with constant interruptions; work under intensive and constantly changing deadlines and
interact with those encountered in the course of work; read and interpret complex data, information and
documents; analyze and solve problems; interact with City management, other governmental officials,
contractors,vendors,media personnel, employees and the general public.
Education,Experience, and Training:
Any combination of education and experience equivalent to the following is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Bachelor's degree from an accredited college or university with major course
work in public or business administration, finance, communications, or a closely related
field. A Master's degree is preferred.
3
EXHIBIT B
Experience: Four years of responsible professional level analytical and/or operations experience in
financial, fiscal or quantitative work in municipal government or related field.
Supervisory and/or lead experience is desirable.
Training: Any recent training, such as academic courses and certification programs, which are
relevant to this job classification.
Licenses, Certificates, Special Requirements:
Possession of a valid California Class C Drivers' License and Certificate of Automobile Insurance for
Personal Liability.
4
EXHIBIT B
or nt4j.
19 WI Date Adopted: April 7,2015
Date Revised:
Title: Parks and Community Services Business Manager
FLSA: EXEMPT/AT-WILL/MANAGEMENT
General Purpose:
Under administrative direction, plans, manages, coordinates and supervises the activities and
operations of the Parks and Community Services Administrative Division that may include:budget,
revenue generation, contracts administration, marketing, communications, facility and registration
services, accounting, and administrative functions. Duties include extensive work with other
departments, agencies and the community requiring problem solving, creativity, commitment, tact
and discretion; provides professional, administrative and technical support to the Parks and
Community Services Director and other Division Managers. This position functions as a member
of the Parks and Community Services Department management team in Departmental policy
development, administrative planning, budget development, personnel recruitment, and does related
work as required.
Distinguishing Characteristics:
The Parks and Community Services Business Manager is a management position responsible for
directing and supervising, the activities of the Administrative Division, and provides highly
responsible and complex staff assistance to the Parks and Community Services Director.
Incumbents in this classification have a broad range of independence within policy and procedural
limitations and work under minimal supervision. The incumbent is accountable to the Department
Director for the effective supervision of personnel and the quality and efficiency of services
directed. While the general parameters of the job are defined, the employee is expected to select and
put into effect work procedures and practices which will lead to the effective and efficient
accomplishment of Department and Division goals. Recommendations on the improvement of
Division activities are expected.
This classification is distinguished from the Parks & Community Services Director who serves as
the Department Head of the entire Department. The Parks and Community Services Business
Manager provides direct and indirect supervision and management to professional, technical,
contract and clerical staff in the Administration Division.
Supervision Exercised:
Direct supervision and supervision through secondary supervisors is provided to personnel
assigned to the Division
1
EXHIBIT C
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Plans, organizes, directs and coordinates Administration Division activities; plans, formulates and
implements program plans for Department budget and marketing activities, including the effective
use of City personnel and resources.
Evaluates Division staffing arrangements, staffing levels and work assignments and makes
necessary recommendations to Department Director; sets performance standards for Division staff
and evaluates performance; submits hiring recommendations for Division staff to the Department
Director.
Establishes general approaches to be used in carrying out projects and determines priorities;
reviews activity reports and periodically checks work in progress and upon completion to ensure
compliance with policy, standards and directions; resolves operational and personnel problems.
Prepares recommendations on budgetary needs as related to personnel, equipment, materials, and
supplies including related justifications; administers the Division budget including the approval and
control of expenditures; develops long range plans and objectives for Division; conducts a
continuing review of activities for purposes of detecting problem areas and increasing efficiency.
Provide exemplary customer service to all individuals by demonstrating a willingness to be
attentive, understanding, responsive, fair, courteous and respectful; actively participate in
maintaining a positive customer service environment.
Investigates public complaints and requests related to functions supervised and makes
determinations on action to be taken.
Plans, coordinates, and manages annual Department budget and two-year financial plan; develops,
administers, and analyzes General Fund and Special Revenue funds and monitors actual funds as
compared with plan.
Confers with Division Managers to prepare revenue and expenditure forecasts and evaluates inter-
division personnel, operating, and capital expenditures.
Coordinates selection, orientation, training and evaluation for Division staff, and for Department
temporary/seasonal employees; provides or coordinates staff training, and identifies and resolves
staff deficiencies; participates in selection, staffing, and disciplinary decisions in consultation with
Department Director.
Manages information technology applications for the Department including the City website, online
services, activity registration, facility booking, point of sale, membership management and league
management.
2
EXHIBIT C
Plans and manages general marketing and communications programs for the Department, including
promotional pieces, graphic design services, media relations (in coordination with the City's Public
Information Office) and related projects.
Negotiates, manages and evaluates Department contracts and lease agreements, including building
and facilities, rentals and concession agreements.
Provides staff assistance and technical support to other programs; conducts financial,
organizational and operational service delivery studies.
Plans, coordinates and reviews work plans for special projects and responsibilities; conducts and
attends staff meetings to analyze, evaluate, and review administrative programs, policies, and
procedures.
Coordinates the preparation of equipment specifications and authorizes requisitions for materials
and supplies.
Prepares monthly division status activity reports, performance measure updates, and work order
reviews.
Represents the Department in meetings of the City Council, City Commissions/Committees,
citywide committees and community groups; prepares and presents oral and written reports;
develops agendas and staffs various Department committees.
Prepares, administer, and review grant applications as applicable.
Minimum Qualifications:
Knowledge of:
Principles and practices of contract, grant and fiscal administration in a public agency.
Supervisory principles and methods, including goal setting,performance evaluation practice,
budget preparation and administration and employee supervision.
Principles of marketing, advertising, and communications.
Budgeting, accounting, and purchasing practices.
Project management principles and negotiating techniques.
Customer service principles.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility.
Ability To:
3
EXHIBIT C
Analyze complex budget, operational and administrative problems, evaluate alternatives and
recommend effective solutions.
Analyze and evaluate new and existing service delivery methods and standard operating
procedures; estimate time, materials and equipment needed to complete projects.
Interpret and ensure compliance of contracts, lease agreement and concessionaire practices.
Select, train, motivate and evaluate assigned staff; develop, implement and interpret policies,
procedures, goals, objectives and work standards.
Represent the City effectively in meetings with others; and maintain accurate records and prepare
clear and concise reports, meeting agendas and correspondence.
Communicate clearly and concisely, both orally and in writing.
Exercise independent judgment and initiative within established guidelines; working independently.
Analyze problems, evaluate alternatives and make creative recommendations.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to, bend and twist
to reach files, walk, stand and run while participating in recreational programs or special events.
While performing duties, the employee is regularly required to use written and oral communication
skills; use math and mathematical reasoning; analyze complex budgets and technical reports; read
and interpret compound data, staff reports, information and documents; analyze and solve
problems; establish priorities and work on multiple assignments and projects concurrently; meet
intense and changing deadlines given continual interruptions; and interact appropriately with staff,
management, City officials, other governmental officials, contractors, vendors, employees, the
public, and others in the course of work. The employee occasionally lifts and carries records and
documents weighing less than 25 pounds.
The employee's working hours may emphasize either outdoor or indoor work. There may be some
light physical work or activity in the operation of recreational programs, handling of event supplies
and/or equipment. The employee's work hours may vary in accordance with the program being
offered. Occasional driving is required to attend meetings at various City facilities, training sites,
and public and private events.
Training and Experience:
4
EXHIBIT C
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Bachelor's degree from an accredited four-year college or
university with specialization in Business Administration, Public Administration
or related field. A Master's degree is desirable.
Experience: Four years of increasingly responsible administrative experience supervising a
variety of business services, special projects and/or analytical assignments in a
local government organization, including two years of administrative and/or lead
supervisory experience; a Master's degree in business or public administration may
be substituted for one year of required experience.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance
for Personal Liability.
This classification is designated as a Mandatory Reporter; completion of Mandated
Reporter training is required within one month of employment.
5
EXHIBIT C