HomeMy WebLinkAboutReso 022-90 CityClerkClassifRESOLUTION NO. 22- 90
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the Personnel System Rules, the
City Council adopted Resolution No. 30-84, and subsequent
amendments which comprise the Classification Plan; and
WHEREAS, resulting from the creation of the new City Clerk
position, an additional job classification is needed; and
WHEREAS, the adoption of a job description is required for
all authorized positions.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and
subsequent amendments shall be further amended t include a new
classification and job description for the position of City Clerk
as set forth in Attachment A.
BE IT FURTHER RESOLVED that this document shall become a
part of the official classification plan for the City of Dublin.
PASSED, APPROVED AND ADOPTED this 12th day of March, 1990.
AYES:
Councilmembers Hegarty, Jeffery, Snyder, Vonheeder
and Mayor Moffatt
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST
CITY OF DUBLI
CITY CLERK
DEFINITION
The City Clerk is responsible for planning, organizing and directing the activities
of the City Clerk's Office. Responsibilities include maintaining official City
records, conducting City elections and providing information and service to the
public.
EXAMPLES OF DUTIES
- Prepares Council agenda and maintains true and accurate records of all proceedings
of meetings of the City Council.
- Follows through and gives attention to items acted upon by the City Council such
as acknowledging communications, publishing, posting and mailing notices and
recording documents.
- Prepares official minutes of all meetings of the City Council.
- Notifies interested parties of official Council actions and provides information
to the general public.
- Notarizes official City documents.
- Prepares and maintains indexes of City documents including minutes, contracts,
agreements, resolutions, ordinances, etc.
- Maintains custody of City records, documents and City Seal.
- Administers Records Management Program.
- Administers oaths of office.
- Schedules public hearings before the City Council.
- Serves as Elections Official for the conduct of all City elections.
- Acts as Filing Officer and administers requirements of campaign and financial
disclosure legislation.
- Receives and publicly opens bids for City contracts.
- Maintains City's Municipal Code.
- Receives applications for membership on committees, boards and commissions.
- Provides research and reference services to the public and City staff.
- Oversees receipt and distribution of mail directed to the City Council.
- Supervises the secretarial support functions for the City Manager's Office and
performs confidential secretarial work for the City Manager as required.
- Coordinates City Clerk activities with other City departments and with outside
agencies.
- Maintains the City's Law Library.
QUALIFICATIONS
ExpeMence
A minimum of five years of performing progressively responsible administrative,
secretarial and/or office management work. Experience must include staff
supervision and at least two years in a paid public administration position.
Education
High school diploma or equivalent supplemented by college level courses in business
office practices. Certification as a Municipal Clerk by the International
Institute of Municipal Clerks is desirable.
Knowledge and Abilities
- Knowledge of Municipal organization and functions
- Knowledge of record keeping and records management, particularly as it relates
to municipalities ':
- Knowledge of election laws and procedures
- Knowledge of reporting requirements of the Political Reform Act of 1979 as
amended
- Knowledge of modern office practices, procedures and equipment including
computer application and use
- Ability to interpret and apply laws and regulations affecting the City Clerk's
functions
- Ability to provide information to the public, city staff, city Commissions and
City Council
- Ability to communicate clearly and concisely, orally and in writing
- Ability to supervise, train and. evaluate assigned staff
License
Requires a valid California Class III driver's license to be secured prior to
employment and maintained current as a condition of continued City employment.