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Home My WebLink AboutItem 4.1 GHAD FY 2015-16 Budget STAFF REPORT GEOLOGIC HAZARD DISTRICT CLERK ABATEMENT DISTRICT File #360-20/360-30 DATE: June 2, 2015 TO: Honorable President and Board of Directors FROM: Christopher L. Foss, GHAD District Manager " SUBJECT: Proposed Fiscal Year 2015-16 Budget for the Geologic Hazard Abatement Districts Prepared by Andrew Russell, District Engineer EXECUTIVE SUMMARY: The Geologic Hazard Abatement District (CHAD) Boards of Directors will consider approval of a resolution adopting a Fiscal Year 2015-16 Budget for each of the three existing GHADs in the City of Dublin. FINANCIAL IMPACT: Proposed expenditures for FY 2015-16 total $652,771, $574,416, and $127,378 in the Fallon Village CHAD, Schaefer Ranch CHAD, and Fallon Crossing CHAD, respectively, funded through a special assessment on associated properties. Activities undertaken will support the prevention, mitigation, abatement, and control of identified or potential geologic hazards within each GHAD boundary. RECOMMENDATION: Staff recommends that the Geologic Hazard Abatement District Boards adopt the following: 1) Resolution Adopting a Budget for the Fallon Village Geologic Hazard Abatement District for Fiscal Year 2015-16; 2) Resolution Adopting a Budget for the Schaefer Ranch Geologic Hazard Abatement District for Fiscal Year 2015-16; and 3) Resolution Adopting a Budget for the Fallon Crossing Geologic Hazard Abatement District for Fiscal Year 2015-16. r i� / r Submitted By Reviewed By t District Engineer District Treasurer DESCRIPTION: A Geologic Hazard Abatement District (CHAD) is a special entity which is established separately from the City of Dublin and applies to a specific defined area within the City. The GHAD is formed under provisions in the California Public Resources Code which, in Section Page 1 of 3 ITEM NO. 4.1 26570, establishes that a GHAD is a political subdivision of the State and is not an agency or instrumentality of a local agency. The City's role is limited to providing support to the CHAD, coordinating activities undertaken for the CHAD, administering the GHAD funds and coordinating the payment of expenses associated with the CHAD. GHAD funding is collected as part of property tax bills. The GHAD can perform maintenance on defined areas and can also accumulate reserves to address major or extraordinary work such as a landslide repair. The Public Resources Code defines a "geologic hazard" as an actual or threatened landslide, land subsidence, soil erosion, earthquake, fault movement, or any other natural or unnatural movement of land or earth. The purpose of establishing a GHAD is intended as a means to address both prevention and any corrections resulting from a geologic hazard. State law identifies the purpose of a GHAD as addressing: (a) Prevention, mitigation, abatement, or control of a geologic hazard; and (b) Mitigation or abatement of structural hazards that are partly or wholly caused by geologic hazards (Public Resources Code 26525). The City of Dublin has established three separate GHADs: Fallon Village GHAD (which includes the Jordan Ranch development), Schaefer Ranch CHAD, and Fallon Crossing CHAD. These GHADs are managed by a Board of Directors, which currently comprises the members of the Dublin City Council. Assessments are levied in accordance with an Engineer's Report prepared for each District and adopted at a public meeting. Adopting a budget for a GHAD is not a requirement, but the City, as the administrator of the GHAD funds, believes that the formal adoption of a financial plan is in keeping with best practices of local agency operations. Fiscal Year 2015-16 Budget The proposed Fiscal Year 2015-16 Budget for each GHAD is provided in Exhibit A of the Resolutions (Attachments 1, 2, and 3) and can also be found in the Fiduciary Funds section of the City of Dublin's budget document. The following table summarizes revenues, expenditures, and estimated fund balance in each CHAD: Estimated Beginning Proposed 2015-16 Proposed 2015-16 Ending GHAD Fund Balance* Revenues Expenditures Fund Balance Fallon Village $1,057,550 $741,653 ($652,771) $1,146,432 Schaefer Ranch $1,275,526 $610,598 ($574,416) $1,311,708 Fallon Crossing $68,178 $116,889 ($127,378) $57,689 * estimated using FY 2014-15 Amended Budget Expenditures include contracted service costs for administration, slope stabilization and erosion protection, monitoring, maintenance, and on-site conservation easement activities. Also included are salaries and benefits costs associated with City of Dublin Staff that have been allocated to oversee GHAD operations. Page 2 of 3 NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Resolution Adopting a Budget for the Fallon Village Geological Hazard Abatement District for Fiscal Year 2015-16 2. Resolution Adopting a Budget for the Schaefer Ranch Geological Hazard Abatement District for Fiscal Year 2015-16 3. Resolution Adopting a Budget for the Fallon Crossing Geological Hazard Abatement District for Fiscal Year 2015-16 Page 3 of 3 FALLON VILLAGE GHAD RESOLUTION NO. -15 A RESOLUTION OF THE BOARD OF THE FALLON VILLAGE GEOLOGIC HAZARD ABATEMENT DISTRICT *************************** ADOPTING A BUDGET FOR THE FALLON VILLAGE GEOLOGIC HAZARD ABATEMENT DISTRICT FOR FISCAL YEAR 2015-16 WHEREAS, the Board of the Fallon Village Geologic Hazard Abatement District (Board) desires to establish a Budget and Financial Plan for Fiscal Year 2015-16; and WHEREAS, the Board has reviewed and considered the Budget documents and has received input from the public; and WHEREAS, the Fallon Village Geologic Hazard Abatement District Fund Summary (Exhibit A) attached hereto and made part of this Resolution, reflects the Fiscal Year 2015-16 Budget for the Fallon Village Geologic Hazard Abatement District (CHAD) which includes the Fallon Village and Jordan Ranch developments; and WHEREAS, the action taken by this resolution shall approve the appropriation; and NOW, THEREFORE, BE IT RESOLVED that the Board of the Fallon Village Geologic Hazard Abatement District does hereby: 1. Adopt the Fiscal Year 2015-16 Budget Appropriation and Financial Plan for the Fallon Village Geologic Hazard Abatement District, as outlined in Exhibit A. 2. Authorize the GHAD Manager to make expenditure appropriations in accordance with the Budget as adopted. 3. Authorize the GHAD Manager to transfer budgeted amounts between line items, provided that the transfer is within the same fund. 4. Authorize the GHAD Manager to increase revenue and expenditure budget for CHAD, when corresponding revenues comes in over budget. 5. Authorize the GHAD Manager to increase the appropriations for Fiscal Year 2015-16 expenditures in an amount not to exceed the amount of funds encumbered or designated by the GHAD Manager as needed for expenses that did not occur prior to the year-end, but are expected to be expended in Fiscal Year 2015-16 consistent with the original purpose. PASSED, APPROVED AND ADOPTED this 2nd day of June, 2015, by the following vote: AYES- NOES- ABSENT ABSTAIN: Board President ATTEST: District Clerk EXHIBIT A FISCAL YEAR 2015-16 FALLON VILLAGE GEOLOGIC HAZARD ABATEMENT DISTRICT FUND SUMMARY Adopted Amended Actual Budget Budget Update 2013-14 2014-15 2014-15 2015-16 Assessments $494,906 $546,466 $546,466 $735,613 ppy $a ¢;Y4'4':':' }tstesi'iiiiiii �nasrtai 'liiiiiii dmusi Salaries & Wages $114,277 $114,277 $50,428 Benefits $21,739 $21,739 $23,068 Services & Supplies $798 $798 $798 Contracted Services $7,869 7 kzm�a�AUnas 8,eee�' $Alh ue ��; {wsx ��p fesxmii II SCHAEFER RANCH GHAD RESOLUTION NO. -15 A RESOLUTION OF THE BOARD OF THE SCHAEFER RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT *************************** ADOPTING A BUDGET FOR THE SCHAEFER RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT FOR FISCAL YEAR 2015-16 WHEREAS, the Board of the Schaefer Ranch Geologic Hazard Abatement District (Board) desires to establish a Budget and Financial Plan for Fiscal Year 2015-16; and WHEREAS, the Board has reviewed and considered the Budget documents and has received input from the public; and WHEREAS, the Schaefer Ranch Geologic Hazard Abatement District Fund Summary (Exhibit A) attached hereto and made part of this Resolution, reflects the Fiscal Year 2015-16 Budget for the Schaefer Ranch Geologic Hazard Abatement District (CHAD); and WHEREAS, the action taken by this resolution shall approve the appropriation. NOW, THEREFORE, BE IT RESOLVED that the Board of the Schaefer Ranch Geologic Hazard Abatement District does hereby: 1. Adopt the Fiscal Year 2015-16 Budget Appropriation and Financial Plan for the Schaefer Ranch Geologic Hazard Abatement District, as outlined in Exhibit A. 2. Authorize the GHAD Manager to make expenditures appropriations in accordance with the Budget as adopted. 3. Authorize the GHAD Manager to transfer budgeted amounts between line items, provided that the transfer is within the same fund. 4. Authorize the GHAD Manager to increase revenue and expenditure budget for CHAD, when corresponding revenues comes in over budget. 5. Authorize the GHAD Manager to increase the appropriations for Fiscal Year 2015-16 expenditures in an amount not to exceed the amount of funds encumbered or designated by the GHAD Manager as needed for expenses that did not occur prior to the year-end, but are expected to be expended in Fiscal Year 2015-16 consistent with the original purpose. PASSED, APPROVED AND ADOPTED this 2nd day of June, 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Board President ATTEST: District Clerk EXHIBIT A FISCAL YEAR 2015-16 SCHAEFER RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT FUND SUMMARY Adopted Amended Actual Budget Budget Update 2013-14 2014-15 2014-15 2015-16 11 J J l ! J J 1 J J I JJ 1 1 ! J JJ J I I JJ II � I /, r)r)r) I 111111l J J f , 1 III 111111 Ji f 1, i I . 11 .1 111 I >� IJI III I IJI III I I . 11 I � 1 11 11 1 J J IJJ , J J 11 r�f� J 1 ll lJ. I � I ll. I � l J I , JJ J 1 t 1 II l ��,�u u u w G u l»h u J J V u w,1�,,,,,,,,,,<<,,��J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J OEM J Assessments $438,425 $502,007 $502,007 $603,779 Interest $5,451 $5,333 $5,333 $6,819 II J uU I J y 1 Jl 11 i I � I� J J J IJ J i J J r, i Salaries &Wages $74,119 $74,119 $28,816 Benefits $12,422 $12,422 $13,061 Services & Supplies $456 $456 $456 Contracted Services $10,560 $475,340 $475,340 $532,083 ,, ° I°'" III VIII J II III I III I II J I IJ I IIII I J IIII JJ JJ � J J JJ J J ll J I I � 111 111 I 1 �IJ11 I 1 JI JI I IIII . IJI I IIII . IJI II I . IJI 1 I IJI I I I I I I I I 11 I II J I J J J 1 1 FALLON CROSSING GHAD RESOLUTION NO. -15 A RESOLUTION OF THE BOARD OF THE FALLON CROSSING GEOLOGIC HAZARD ABATEMENT DISTRICT *************************** ADOPTING A BUDGET FOR THE FALLON CROSSING GEOLOGIC HAZARD ABATEMENT DISTRICT FOR FISCAL YEAR 2015-16 WHEREAS, the Board of the Fallon Crossing Geologic Hazard Abatement District (Board) desires to establish a Budget and Financial Plan for Fiscal Year 2015-16; and WHEREAS, the Board has reviewed and considered the Budget documents and has received input from the public; and WHEREAS, the Fallon Crossing Geologic Hazard Abatement District Fund Summary (Exhibit A) attached hereto and made part of this Resolution, reflects the Fiscal Year 2015-16 Budget for the Fallon Crossing Geologic Hazard Abatement District (CHAD); and WHEREAS, the action taken by this resolution shall approve the appropriation. NOW, THEREFORE, BE IT RESOLVED that the Board of the Fallon Crossing Geologic Hazard Abatement District does hereby: 1. Adopt the Fiscal Year 2015-16 Budget Appropriation and Financial Plan for the Fallon Crossing Geologic Hazard Abatement District, as outlined in Exhibit A. 2. Authorize the GHAD Manager to make expenditures appropriations in accordance with the Budget as adopted. 3. Authorize the GHAD Manager to transfer budgeted amounts between line items, provided that the transfer is within the same fund. 4. Authorize the GHAD Manager to increase revenue and expenditure budget for CHAD, when corresponding revenues comes in over budget. 5. Authorize the GHAD Manager to increase the appropriations for Fiscal Year 2015-16 expenditures in an amount not to exceed the amount of funds encumbered or designated by the GHAD Manager as needed for expenses that did not occur prior to the year-end, but are expected to be expended in Fiscal Year 2015-16 consistent with the original purpose. PASSED, APPROVED AND ADOPTED this 2nd day of June, 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Board President ATTEST: District Clerk EXHIBIT A FISCAL YEAR 2015-16 FALLON CROSSING GEOLOGIC HAZARD ABATEMENT DISTRICT FUND SUMMARY Adopted Amended Actual Budget Budget Updated 2013-14 2014-15 2014-15 2015-16 I r uuul luuulu i I uuuluu»11111111 1111 »»i»i »i »i»iii 1111» 11 J J l ! J J 1 J J I JJ 1 1 ! J JJ J I JJJ II � I /, r)r)r) JJ I ,111111l i J f , 1 III 111111 ii f 1, i I � fl 11 111. . . 111, . . 11111 1 1 � J 1 I I 1 I II»I III»»»»» � I III J 1 t 1 II t Assessments $51,799 $73,862 $73,862 $116,545 Interest $147 $394 $394 $344 III U III 1 li i I ii ii lu 11i 1 )� �1 J li 111 II Ili i» f11 N f>> li li )»�» J>» I � I� I I I IIIIIIII�»�1111»,1111»»�»»I» »»111»»»11111»»»»»l,»I IIIIIII III III II »I»»»»111»»11 I I 1 11»1»1 III III I 1 1 1 111 1 1 � 1 1 J J J J J , I 1 r, i I ��1 Salaries &Wages $8,947 $8,947 $7,204 Benefits $3,105 $3,105 $3,265 Services & Supplies $114 $114 $114 Contracted Services $1,533 $50,483 $50,483 $116,795 IN ,,", '°'" III IIIO ;III III I IIIIIII I I0 IIIIIII I IO II001 I II 11 IIIIIIII�»��,»»», 1111»1.�»»1111 1111 1.111 1111111111111 1 1 , 11 . 1 1 111 > f J J J J J J J J J JJ J J I JJJ 111111 i J f uu 1 uu 111111 ii f 1, I I I III��»»�»,1»111 1 J»» 1t tttttt 11111111111th t>I>1>I 111 >I>1>1>1>1>I>1 ,11111 ttt 1111111 11>I>1>1>11111111111 11 JI 1h >1h>� 1t 111111 1h 111,11 lh 1�1 1>1>1. 11 1 1 1 1 1 1 1 11 1 11 1 . 1 1 � 1 I 11 I 11 I � 1 1 1 l 1 1