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HomeMy WebLinkAbout4.01 Draft Minutes 01-27-2001 & 02-06-2001 SPECIAL MEETING - January 27, 2001 A SPECIAL JOINT WORKSHOP of the Dublin City Council and the Heritage & Cultural Arts Commission was held on Saturday, January 27, 2001, in the Regional Meeting Room of the Dublin Civic Center. The WORKSHOP began at O:00 a.m. ROLL CALL PRESENT: ABSENT: Councilmembers Lockhart, McCormick, Oravetz, and Zika. Heritage & Cultural Arts Commissioners Lussie, Nealon, Muetterties, White, Guarienti, Acuff and Fasulkey. Mayor Houston. The Dublin City Council and the Dublin Heritage & Cultural Arts Commission held a joint meeting in the form of a community Heritage & Cultural Arts Workshop. The Workshop was facilitated by Consultant Royleen White. Councilmembers, Commissioners and community members interested in heritage and cultural arts issues artended the Workshop. The Workshop focused on the draft of the Heritage & Cultural Arts Long Range Plan, which was developed by the Commission: · To provide consistent and ongoing arts education, activities and programs for the youth of Dublin. · To develop programs and partnerships to support a broad spectrum of cultural arts and historical interests within the community. · To advance the historical and cultural aspects of the Dublin Heritage Center. · To create more art in the public spaces in Dublin. · To promote and market Dublin's heritage and cultural arts. Each goal was discussed in small groups. At the conclusion of small group discussion, the entire Workshop discussed and concurred on findings. At the end of the Workshop, the Long Range Plan was sent back to the Heritage & Cultural Arts Commission for revision and further clarification. Once the Commission makes the needed changes and additions, the Plan will be brought before the City Council for approval. CITY COUNCIL MINUTES VOLUME 20 SPECIAL JOINT WORKSHOP MEETING January 27, 2001 PAGE 33 ADJOURNMENT 11.1 Them being no further business, the meeting was adjourned at 3:00 p.m. ATTEST: City Clerk Mayor CITY COUNCIL MINUTES VOLUME 20 SPECIAL jOINT WORKSHOP MEETING January 27, 2001 PAGE 34 REGULAR MEETING - February 6, 2001 A regular meeting of the Dublin City.Council was held on Tuesday, February 6, 2001-; in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:11 p.m., by Mayor Houston. ROLL CALL PRESENT: Councilmembers Lockhart,McCormick, Oravetz, Zika, and Mayor Houston. ABSENT: None. PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was led by Cub Scouts Den FROGS of Pack 909 from Valley Christian.School. CLOSED SESSION 7:13 p.m. 10.1 (640-30) The Council recessed to a closed session to conference with Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to Government Code Section 54956.9(b)(1):-:-TVVO potential cases. Facts and Circumstances: Government Code Section 54956.9(b)(3)(A). REPORT ON CLOSED SESSION.ACTION At 7:53 p.m., the Council meeting reconvened with all Councilmembers present. Mayor Houston announced that NO reportable action was taken. CONSENT CALENDAR 7:53 p.m. .Items 4.1 through:41 Z Vice Mayor Lockhart pulled Items 4.6 and 4.9. On motion of Cm. Zika, seconded by Cm. Oravetz, and by unanimous vote, the Council took the following actions: CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February'6.2001 PAGE:35 , Approved (4.1) Minutes of Regular,Meeting of January 16., 2001; Accepted (4.2 600-35) improvements under Contract 00-10, Civic Center Roof Replacement Phase II; authorized $23,368.75 final payment to B. U. R. Services; and to release retention after 35 days if no claims are received; Adopted (4.3 300-20) RESOLUTION NO. 8 - 01 AMENDING RESOLUTION NO. 42 - 82 AND • INCREASING THE PETTY CASH FUND (TO $400) Adopted (4.4 600-30) RESOLUTION NO. 9 - 01 APPROVING AN AGREEMENT WITH D R ACQUISITIONS, .LLC • (FORMERLY JENNIFER LIN) REGARDING CONSTRUCTION OF THE FALLON ROAD NORTH IMPROVEMENTS Adopted (4.5 600-30) RESOLUTION NO. 10 - 01 - APPROVING AMENDMENT TO CONTRACTS WITH ECONOMIC & PLANNING SYSTEMS (EPS) AND OMNI-MEANS authorized the City Manager to execute the contract amendments; authorized a Budget Transfer; and approved the Budget Change; Adopted (4.7 600-30) . RESOLUTION NO. 11 - 01 APPROVING AGREEMENT WITH ASSOCIATED RIGHT OF WAY SERVICES, INC. FOR RIGHT OF WAY SERVICES FOR THE WIDENING OF DUBLIN BOULEVARD FROM VILLAGE PARKWAY TO SIERRA COURT and-authorized the Mayor to execute the agreement; . CITY COUNCIL MINUTES . VOLUME 20 REGULAR.MEETING February-6, :2.001 . PAGE 36 d" Adopted (4.8 600-30) RESOLUTION NO. 12 - 01 APPROVING AMENDMENT TO AGREEMENT WITH CALIFORNIA CAD SOLUTIONS, INC. , FOR GEOGRAPHICAL INFORMATION SYSTEM (GIS) MASTERPLANNING AND CONSULTING SERVICES and authorized the Mayor to execute the amendment; Accepted (4.10 600-35) improvements under Contract 9943, Civic Center Renovation/ " Expansion with NV Heathorn, Inc.; authorized the release of $156,480.58 retention-after 35 days if there are no subcontractor claims; approved $35,000 Change Order; and approved $137,435 Budget Change; Adopted (4.11 600-40) RESOLUTION NO. 13 7- 01 APPROVING COOPERATION AGREEMENT CONCERNING A,CITY OP DUBLIN WIDENING PROJECT AND CONSTRUCTION AND ACQUISITION OF A DUBLIN SAN RAMON SERVICES DISTRICT RECYCLED WATER LINE • and authorized the Mayor to execute the amendment; Approved (4.12 300-40) the Warrant Register in the amount of$1,732,428.65. Vice Mayor Lockhart pulled Item 4.6 in order to ask several questions about the various segments of the trail. Will we be able to apply again for the next segment under this same funding source? Mr. Thompson stated one section ties into the Iron Horse Trail. It goes across the Alamo Channel and behind the Dublin Meadows project it ties in. You would have to cross an intersection to get to the next portion of the trail. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 RAGE E 37 Mr. Ambrose stated Dublin Meadows was required to build a trail outside a fenced area at their complex. We will sign the trail at.Alamo Creek and point them to the Iron Horse Trail. Vice Mayor Lockhart stated a great number of kids from Arroyo.Vista climb over the fence in the morning in order to cut.a great distance off their trip to school. Mr. Ambrose stated there is a portion out to bid right now. Cm. Oravetz asked when this will be done. Mr. Thompson stated we will open bids in about 3 weeks and it should be finished by the end of June. On motion of Vice Mayor Lockhart, seconded by Cm. Oravetz, and by unanimous vote, the Council adopted (4.6 600-40/1060-90) RESOLUTION NO. 14 - 01 APPROVING AGREEMENT WITH ALAMEDA COUNTY CONGESTION.MANAGEMENT AGENCY FOR 'TRIOISPORTATION FUND FOR CLEAN AIR FOR THE.ALAMc.:C:REEK BIKE PATH • (NORTHERN CITY LIMITS TO AMADOR VALLEY BOULEVARD) and authorized the City Manager to execute the agreement; Vice Mayor Lockhart pulled Item 4.9 and asked how this will work with the intersection of Dougherty and Dublin Boulevard. Mr. Thompson stated this will not impact the intersection which has already been done. Six lanes:will be put in all the way through. There will be a light at Scarlett Drive. On motion of Vice.Mayor Lockhart, seconded by Cm. Oravetz, and by unanimous vote, the Council adopted (4.9 600-35) RESOLUTION IC/ 15 01 AWARDING CONTRACT NO. 00-16 DUBLIN`BOULEVARD-WIDENING' (DOUGHERTY ROAD TO SCARLETT DRIVE) TO McGUIRE & HESTER ($1,493,338.50) CITY COUNCIL MINUTES VOLUME 20 _._, `� REGULAR MEETING February-6, 2001 PAGE 38 . -._x and approved the Budget Change.. REQUEST TO USE EMERALD GLEN PARK SKATE PARK FOR BMX BIKES 8:02 p.m. 5.1 (920-20) Parks &'Community Services Director Diane Lowart presented the Staff Report and advised that correspondence has been received from Sherry Gordon requesting shared use of the Emerald Glen Park Skate Park with BMX bikes; Ms. Lowart discussed the background of the park and Staff's analysis of the request. , Ms. Lowart advised that over the past:several weeks, Staff has heard from a number of BMX bike riders requesting a place where they can ride their bikes without the threat of eviction. Staff does not believe that allowing BMX bike riders to use the Emerald Glen Park Skate Park is the answer. The skate park was designed for skateboard use with input from the skateboard community; a group that rallied long and hard for a place of their own. Allowing BMX bikes to use the skate park would'not only displace the skaters, it could damage the skate park, resulting in increased repair and maintenance costs for the City and increased downtime of the facility. Additionally, the City would be exposed to increased liability. +: Ms. thwart stated Staff believes that a separate facility designed for BMX bikes is a better solution. A potential location would be the future Sports Park at Gleason Drive and Fallon Road.. Staff anticipates that the master planning process for this park may begin as early as next fiscal year The BMX riders would be invited to participate in the planning process and provide input on a proposed BMX facility. If, however, the City Council is in favor of allowing BMX bikes to use the Emerald Glen Skate Park, it will be necessary to amend Chapter 5.100 of the Dublin Municipal Code'to accommodate this use Staff would recommend that separate hours of use be established and that the use be supervised by City personnel. Additionally,it is recommended that riders be required to wear protective gear. The amendment to the DNIC and budget change related to supervision costs.would-be brought to the City Council at a subsequent meeting. Vice Mayor;Lockhart asked if there is a better material for a BMX park than what was used in the skate park. Ms. thwart stated originally riders were just looking for a dirt area. It is a new concept at this time, so it is something in the evolution stage. CITY.COUNCIL.MINUTES VOLUME 2.0 `' REGULAR MEETING February 6;..2001 PAGE 39 Cm. Oravetz stated he drives up Vasco Road in Livermore everyday and they are ., 1. including a BMX park in this area. Ms. thwart stated,she thought they were looking at a dirt track. Cm. Oravetz asked when this will happen to get them involved.. Ms. thwart stated if we have a_community committee involved in the planning, it would take 9 months or a year to-do a'inaster plan and construction would take a year or more Cm. Oravetz asked if we could in the meantime, build a temporary area in one of our parks. Ms. thwart stated the City looked at putting in a park in the open space at Dougherty Hills park about a year ago. The City Council was not in favor of this. Cm. Oravetz asked about putting in a BMX track at the Sports Grounds along 1-580. Ms. thwart stated any use would displace another activity. The DSG is fully used. Cm. Oravetz stated we have a lot more ball fields and soccer fields than we've had in the past. We could take one in order to give them one place to ride. They're looking at riding their bikes tomorrow, not 5 years down the road. Crn. Zika clarified that razor scooters are not allowed either. Troy Kearney, 7497 Burnham Way, stated he owns the Smog Station and has been here in Dublin for 17 years. He displayed a cookie jar full of cookies and stated this is what it represents to the riders. The park has cement, rails, and it is a multi-use facility and can be used for more than one actiyity. He did not see a reason why the kids cannot use it The kids just want a little bit of time a day. It is a $104 fine if they go out there and get ticketed. They go down to Vans on Wednesday nights. It is an indoor facility made of wood. There is a lot of interest. He has spoken with Ms. thwart on the phone. These kids know how to ride these bikes. They use pads and helmets. He goes out and watches them to make sure there is no damage. We could set a precedent for other Cities to see what we've done. These kids are careful with their bikes. He did not understand how real severe damage could occur. The Dublin Police go from place to place chasing these kids away. He requested that the City let them use the place a few hours a day, say from 8 to 10 at night., CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 40 __ ` Cm. Zika stated he disagreed with him regarding conflicts between skateboarders and BMX riders. His grandson got run over by kids from Hayward. If we open this up, it will be a mess. The liability we incur could be millions of dollars. Ms. thwart stated legislation was passed in 1997 that releases municipalities from liability relating to skateboards. Cm. McCormick commented she was disturbed by the fact that BMX riding is prohibited at Emerald Glen Park and he, as a leader, tends to encourage breaking the law. This is not a good example for young people. Mr. Kearney stated these are good kids. They are not out breaking windows. They police themselves. They need to have something to do. Cm. McCormick clarified she was talking about the example he himself was setting. He should work through channels and work within the law. Mayor Houston stated this is not designed for BMX and if we want to include this in the planning for the future, we could include them in the process. We can only do things in bite size increments. Things have to work within our process and we cannot go outside the process to accommodate any particular group. The most productive thing would be to have a presence of the riders or their younger siblings participate in the process. Vice Mayor Lockhart stated she agreed that this is an interesting use for a park. The Mayor is right in that there is a history of how to do this in the right way. Breaking the law is breaking the law. The City of Dublin has a liability for every child on a bicycle out • there jumping. Until the law includes BMX riders, it is not fair to the rest of the residents of Dublin to take on this liability. Skateboards got included in the law through the League of CA Cities. Cm. Oravetz is our representative on this Board and he can take this forward. They meet on a monthly basis. The process in place can work for BMX riders just like it did for skateboarders. They need to do it in a legal way. There is no short cut to the process. • Cm. Oravetz stated,he is the City's representative to the League of CA Cities and he will bring this up at their meeting next week. If the LOCC agrees to insure these riders, he questioned if the City could move forward with a temporary location. Ms. Lowart stated a field could be taken out of commission if in fact this is the direction of the Council. The Council may then have to face a room full of soccer and baseball players all wanting the same land. CITY:COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 41 Mayor Houston stated the first step will be to bring this up to the LOCC to'try and get ;d ( legislation passed. On motion of Mayor Houston, seconded by Cm. Zika, and by unanimous vote, the Council denied the request and directed Staff to include the BMX bike riders in the master planning process for the future Sports Park at Gleason Drive and Fallon Road, and to address the issue of liability. PUBLIC HEARING - COMMERCE ONE CORPORATE HEADQUARTERS PLANNED DEVELOPMENT REZONE/STAGE 1 & 2 DEVELOPMENT PLAN PA 00-015 8:34 p.m. 6.1 (450-30) Mayor Houston opened the public hearing. Community Development Director Eddie Peabody presented the Staff Report and advised that this is the second reading of an Ordinance which would approve a Planned Development Rezone and Development Plan for a new office building complex located on approximately 27.4 acres at the northwest corner of Hacienda Drive and I-580. The project is comprised of four office buildings totaling 780,000 square feet. • Mr. Peabody stated in response to a question raised at the last meeting,there is a bus stop. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. Cm. McCormick asked if they have an energy program for conservation for their buildings.. Mr. Peabody stated most of these projects, and his experience is, they consider putting generators in their facilities. Commerce One did not talk about this, but they have • several areas where this will be possible. Staff looks at this at the Building Permit stage. Vice Mayor Lockhart stated last time they talked about a transportation plan or rideshare program. Mr. Peabody stated we do have requirements at some projects for LAVTA flash pass. He stated he will discuss this with them and assured the Council that this will be addressed. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February: 6; 2001 PAGE 42 • Vice Mayor Lockhart asked if they have any type of commuting plan or ride share. Mr. Peabody stated we did not require them to have a TSM plan, but they do plan to have preferential parking for commuters. What arrangements they make with WHEELS,we will have to work out at the project moves ahead. Vice Mayor Lockhart stated she felt these are crucial areas that need to be addressed. Mayor Houston stated all of these big businesses coming in have told him they are interested in the location and taking advantage of and demanding these parts of the plan with regard to transportation. • On motion of Vice Mayor.Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO. 1 — 01 AMENDING THE ZONING MAP TO REZONE PROPERTY LOCATED BETWEEN HACIENDA DRIVE, 1-580, ARNOLD DRIVE AND THE EAST-WEST COLLECTOR (LOT 4 TRACT 7233) TO A PLANNED'DEVELOPMENT ZONING DISTRICT AND ADOPTING A DEVELOPMENT PLAN FOR PA 00-015 (COMMERCE ONE CORPORATE HEADQUARTERS) PUBLIC HEARING COMMERCE ONE CORPORATE HEADQUARTERS PA 00-015 8:40 p.m. 6.2 (600-60) . Mayor Houston opened the public hearing. Community Development Director Eddie Peabody presented the Staff Report and advised that the Council is being asked to consider an Ordinance approving a Development Agreement between Commerce One, Alameda County Surplus Property Authority and the City of Dublin for the Commerce One project. Mr. Peabody noted a minor correction at the bottom of page 4 of Exhibit B. A wrong resolution number was referenced. Under Public Facilities Fees, the correct Resolution is No. 60-99. CITY COUNCIL MINUTES VOLUME 20 REGULAR .MEETING February 6, 2001 PAGE 43 No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. McCormick, seconded by Cm. Zika, and by unanimous vote, the Council waived the reading and INTRODUCED the Ordinance. PUBLIC HEARING = PA 00-020 CONSIDERATION OF APPEAL OF PLANNING COMMISSION APPROVAL OF SHAMROCK VILLAGE MARKETPLACE MITIGATED NEGATIVE DECLARATION AND SITE DEVELOPMENT REVIEW 8:43 p.m. 6.3 (410-30) Mayor Houston opened the public hearing. Associate Planner Andy Byde presented the Staff Report and advised that this item was continued from the January 16, 2001 City Council meeting. An appeal was filed by Mayor Houston regarding the Planning Commission's approval of the Shamrock Village Site Development Review, which consists of remodeling and adding 25,846 square feet of building area to the existing Shamrock Village Shopping Center located at the corner of Amador Valley Boulevard and San Ramon Road. The addition would result in the shopping center being anchored by a new 45,000 square foot Ralph's Grocery Store. The proposed grocery store tenant intends to move from its existing location to Shamrock Village. Relocation from the existing location may result in adverse affects on the economic viability of the shopping center in Zone 5 through extended vacancy, frequent tenant turnover, short term tenants, etc. Mr. Byde explained that the site was designated as Zone 9 (Commercial Zone) in the 1987 Downtown Specific Plan (DSP), which was approved in December of 2000. The DSP contains several goals and policies to guide development within the SP area. Specifically, these goals include: 1(a) To maintain Downtown Dublin as a strong regional retail center; 1(b) To maintain and enhance the current sales tax base of the downtown area; and 4(a) To increase the amount of retail development downtown. Other goals of the SP include improving the visual quality of the downtown area, encouraging landscaping in parking lots or improving the visual appearance of future structures. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 44 Mr. Byde stated in order to accomplish the above referenced goals of the DSP, Staff recommended that a condition be included, if the Council elects to uphold the Planning Commission's decision, to assure that substantial improvements to the existing business' building exterior, parking lot and landscaping be made (in the minimum amount of $50,000) and secured through a letter of credit or similar security instrument. In the event that the existing business terminates its lease, upon verification, the City will release the security instrument guaranteeing the $50,000 improvement. Furthermore, this condition will assure that the surrounding businesses are not adversely affected by an extended vacancy, lower credit rated tenant, frequent tenant turnover, or short term tenant. • Mr. Byde advised that the City Council must take action within 75 days of the date the appeal was filed (March 6, 2001). Additionally, because the appeal was filed by a member of the City Council, the Council may consider any issue concerning the application. In conclusion,Mr. Byde stated Staff recommended that the City Council evaluate the appeal and affirm the Planning Commission's approval of December 12, 2000, with the addition of a new condition # 4.5 to the Planning Commission Resolution regarding substantial improvements to the exterior of the existing building. Alternatively,the City Council may choose one of the following options: 1) adopt Resolution affirming the Planning Commission's approval with other modifications or no modifications; 2) reverse the Planning Commission's decision, thereby denying the Site Development Review. If the City Council selects one of these options, the Council should indicate the reasons for its action by a straw vote. Staff will then return at the following City Council meeting with a Resolution for formal adoption. Juliette Flores stated she has been a resident of Dublin for almost 39 years, living in the same house. Her daughter Morgan was with her. When she was growing up., this was the only place to go. She was upset when she heard about this. These people had a dream to open up their businesses here. People seem to be done with them now. This is wrong to run these people out. We're big now, but we don't need to be dishonorable. We need to keep them here and do right by them. Dean Tiernan, 7294 Cronin circle stated he has been here since 1963. The only shopping center he knew as a child was Shamrock Center. Family friendly business is business that employs teenagers. His first four jobs were with local small businesses. This is a great opportunity to stand by businesses that stand for Dublin. He stated he almost laughed when we mentioned the downtown plan as he wrote a paper about this when he was in the 6th grade. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 45 Breann Dinelli stated she has lived here for 18 years and 2 months. She remembered when she started to school and stated they used to go to the donut shop and talk to older people and they used to go to Foster Freeze to get an ice cream. They would go and buy things from the pet store. Every week they would do this. Her first job was at Village Pet Shop and she has worked there for 5 years. She stated she did not want to challenge expansion. This is what's left in our town. We have a miniature Las Vegas in east. Dublin. Lyn Dinelli, stated she has lived here for over 20 years and was here to support the little guys,the businesses that may be displaced. She doesn't see why we have to sacrifice history to get what we want. Don't just throw these guys away. Mayor Houston closed the public hearing. Cm. Oravetz asked what will happen to these businesses when Ralph's moves across the street. Allen Lynch, Executive Vice President of Shamrock Village Associates stated there has been no change in their game plan, and until they have a project, there is not a lot they can do. There is ongoing dialogue with every tenant that has expressed interest in being there. They will initially be displaced. They hope some sort of relocation agreements can be worked out. They have had ongoing discussions with Gallaghers and Village Pet. They are addressing as best they can those tenants. The economic reality is there will be increases in rents. Cm. McCormick asked how many of the tenants are staying. • Mr. Lynch stated with certainty World of Shoes and Ghengis will stay and relocation agreements are being discussed with Round Table and Dublin Buffet. The barber shop is relocating over by Big &Tall. It is hopeful that Gallaghers can stay in a downsized space and also hopeful Village Pet can stay. They will be constrained by the parking code 'somewhat. Cm. Oravetz urged them to consider that these Dublin businesses have been here for a long time and voiced his comment that this is.a tough one. Vice Mayor Lockhart stated she understands that as we move forward we are between the devil and the deep blue sea. A lot of people have invested millions of dollars in homes and they feel they need adequate grocery stores and shopping in the west and if we are to remain competitive, we have to keep up with the times. One of the biggest positives is there's probably no one in this room that hasn't complained about grocery stores in CITY COUNCIL MINUTES. VOLUME 20 REGULAR MEETING February 6,.2001 • PAGE 46 Dublin. Here is an opportunity for Dublin to have these things. Ralph's is coming in with an open mind and trying to work with the community. Change is sometimes painful. She stated she will support the project. Cm. Zika echoed Vice Mayor Lockhart's comments. He hears continuously the question of when we are going to get a decent grocery store downtown. Our alternative is to build a new store, or have no store in downtown Dublin. He stated he remembers long before Safeway was even open. We do have to change with the tirries. He hopes they will be able to work out something with all the tenants that would like to stay. He stated he will vote in favor of the project. Mayor Houston thanked Mr. Lynch and Ralph's for figuring out a way to make this work. He was always looking for a win/win situation. Between Ralph's and Doerken, money will be put up so the existing Ralph's site will have some existing improvements to that center. He wants to see something good on both sides of the road. He stated his issues and concerns are satisfied. We don't want to have one area left behind. He will support the project and encouraged.working with the existing tenants. They have come forward and say they will make some improvements. Cm. Oravetz asked what the City can do to help existing tenants. Mayor Houston stated we have a commitment. They are in the business of filling space. Finances have to be considered by all parties. There is a way for them to fit in the center. The City Council will not get into the negotiations. This has to be between the landlord and tenants. Vice Mayor Lockhart stated there will be a lot of financial opportunities for businesses that choose to be located in this center. This is what happens in the business world. On motion of Vice Mayor Lockhart, seconded by Cm. Zika, and by majority vote, the Council adopted RESOLUTION NO. 16 — 01 AFFIRMING THE ACTION OF THE PLANNING COMMISSION REGARDING SITE DEVELOPMENT REVIEW TO RECONSTRUCT THE EXISTING SHAMROCK VILLAGE SHOPPING CENTER AND TO ADD 25,846 SQUARE FEET OF NEW FLOOR AREA AND ADDING A NEW CONDITION TO THE PLANNING COMMISSION RESOLUTION FOR PA 00-020 SHAMROCK VILLAGE LOCATED AT THE NORTHEAST CORNER OF SAN RAMON ROAD AND AMADOR VALLEY BOULEVARD Cm. Oravetz voted in opposition to the motion. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 47 • PUBLIC HEARING - AMENDMENTS TO RESOLUTION NO. 96-84 .: �.. ADOPTING.FEES FOR CERTAIN .MUNICIPAL SERVICES (POLICE & FINANCE) 9:10 p.m. 6.4 (300-20) Mayor Houston opened the public hearing. Administrative Services Director Carole Perry presented the Staff Report and advised that Staff proposes that the fee for copies of police reports be modified to comply with a change in State Law. The new law states that agencies may charge only for the "direct costs of duplication" as set forth in Government Code Section 6253(b). Staff proposes that the fee for copies of police reports be reduced to $2 for the first eight pages of a police report and $ .25 for each additional page. Ms. Perry advised that in addition, based upon the results of a cost analysis, Staff recommends the establishment of a $20 fee to recover costs associated with returned checks. This charge is not considered an excess tax. Cm. Zika asked about how many bounced checks we get each month. Ms. Perry stated it is less than 10, but she-did not have the exact number. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. McCormick, seconded by Cm. Oravetz, and by unanimous vote, the Council adopted RESOLUTION NO. 17 — 01 AMENDING EXHIBITS 1 AND 7 OF RESOLUTION NO. 96-84 ADOPTING FEES FOR CERTAIN MUNICIPAL SERVICES RECESS 9:13 p.m.. Mayor Houston called for a short recess. At 9:25 p.m. the meeting reconvened with all Councilmembers present. Mayor Houston announced that Item 8.6 would be considered next. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 4,8 • REPORT FROM AD HOC COMMITTEE ON ALAMEDA COUNTY PLANS FOR JUVENILE JUSTICE FACILITY ON SANTA RITA GOVERNMENTAL PROPERTY 11:05 p.m. 7.1 (420-50) City Manager Ambrose stated Vice Mayor Lockhart and Cm. McCormick were appointed to an Ad Hoc Committee in January, 2001, whose purpose was to meet with representatives of Alameda County to discuss the City's concerns regarding the proposed Juvenile Justice Facility on the Santa Rita property. On January 25, 2001, the Ad Hoc Committee, the City Manager, and'the Community Development Director met with representatives from Alameda County, including Supervisor Scott Haggerty, Supervisor Nate Miley, County Administrator, Assistant County Administrator, General Services Agency Director, and the County Community Development Director. It is the belief of the Ad.Hoc Committee that the Board of Supervisors' intention is to continue to pursue the development of the Santa Rita location for a Juvenile Justice Facility. The Committee representatives recommended that the Council give consideration to adamantly opposing the location on the Santa Rita property. Reasons were discussed as outlined in the Staff Report. The Committee strongly believes that the County should evaluate other sites throughout the County that are more suitable than the Santa Rita site. Vice Mayor Lockhart stated it was a very civil meeting and they covered a lot of territory but did not find much agreement. The plan the County has put forth is hasty at best. This seems to be a purely financial driven issue for them. The social aspects are overwhelming. We will have many opportunities in the future to delve into the reasons and help them understand our concerns. Cm. McCormick stated when she left the meeting she had the impression that they were not interested in anything we had to say. They did not really want to hear the issues at all. She stated she is strongly opposed to this. Cm. Oravetz stated another issue is the fact that Dublin has accepted the risk of the jail and the Federal correctional facility. It's time for other cities to accept some of the risk. Eighty percent of the kids live in the north County area. They need to look at other areas. Mayor Houston asked if they gave any description of the grant and timing and frequency. _ CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 49 • • Vice Mayor Lockhart stated they indicated a February 20th deadline for application and the grants will be in May. Evidently this is not something that is done yearly. They are taking the most expensive piece of land that the Surplus Property Authority owns and putting a public facility on it. They could sell that land and buy other property. Cm. Zika stated they are building an emergency facility over in Castro Valley. He also suggested they look at Fairlands Hospital. Mr. Ambrose stated they hope to get about $28 million. They indicated that it would cost about $175 million total. Mayor Houston cautioned that we are dealing with a piece of property that is zoned for governmental services. This will,play itself out down the road. The first way to disrupt would be through the grant application process. He asked if they have another meeting set up. Vice Mayor Lockhart stated there may be more opportunity for conversation after we send the letter. She would also like to speak with the other Supervisors on the Board. We are bringing this out in the public and not dealing with it behind closed doors. We feel this is not the place to put a new juvenile justice facility. Mayor Houston stated they do not have an actual project to consider and he asked how much those not on the committee can talk to other supervisors and to other people in general about this. Can the rest of the City Council talk without getting in trouble with potential Brown Act violations. Ms. Silver stated as an ad hoc committee, those meetings are not subject to the Brown Act. Once you get beyond two Councilmembers on the committee, you would be subject to the Brown Act. Mayor Houston stated no one in Dublin thinks this is a good idea. He sees a lot of problems if we can't talk and communicate. The structure seems to exclude the other 3 Councilmembers from participating at all. Cm. Zika asked if he could talk to Supervisor Steele and if Mayor Houston could talk to, another Supervisor. Mr. Ambrose stated we could notice a meeting and all 5 Councilmembers could attend. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PACE 50 Ms. Silver stated the issue the City Council is raising is the appropriateness of a facility =t` like this in the community. Individual Councilmembers are always free to express their general opinions on broad issues such as this. This would not be the opinion of the Council, but their own. On motion of Cm. Zika, seconded by Cm. Oravetz,and by unanimous vote, the Council adopted RESOLUTION NO. 19 — 01 OPPOSING THE LOCATION OF A COUNTY JUVENILE JUSTICE FACILITY ON THE SANTA RITA SITE AT GLEASON ROAD AND ARNOLD DRIVE BY THE COUNTY OF ALAMEDA AND AUTHORIZING A LETTER TO BE SENT TO THE CALIFORNIA BOARD OF CORRECTIONS IN OPPOSITION TO A GRANT APPLICATION FOR CONSTRUCTION OF THE JUVENILE FACILITY BY ALAMEDA COUNTY On motion of Cm. Zika, seconded by Cm. McCormick, and by unanimous vote, the Council authorized the Mayor to sign the letter to the Department of Corrections opposing the County Grant Application; and instructed the Ad Hoc Committee to continue to meet with members of the Board of Supervisors to discuss possible alternative sites for this facility. PHASE 1 CIVIC CENTER LIBRARY AUTHORIZATION TO BID & INTERIORS PRESENTATION 10:54 p.m. 7.2 ' (600-30) Parks & Facilities Development Manager Herma Lichtenstein presented the Staff Report and advised that in September of 2000, the City Council approved the Design Development of the Civic Center Library prepared by BSA Architects. The consultant is proposing one change to the design previously approved. The reconfiguration of the existing parking lot will impact the front entrance to the Civic Center with increased pedestrian traffic from the east side of the parking area. The Library Design Committee agreed that a better and more open front door at the Civic Center would serve to reinforce the connection between the Library and the existing Civic Center and provide better pedestrian flow to the building from the parking area. This new design element will require that the John Monego memorial be relocated. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 61 The area proposed for relocating the memorial is protected and provides seating space that is currently not available in the existing location. The space is more intimate, allowing for a more contemplative environment. The area is also quieter and will allow for gatherings that will not require a PA system. Paul Beamer with BSA Architects,presented a synopsis of the plans, the finishes for the building, carpeting and furnishings, the updated cost estimate and current schedule status. He stated they are still within budget,for construction cost of$8.9 million. Within the next month they will go out to bid and by mid-April they will be awarding contracts and,by the beginning of May they can break ground and with a 14-month construction schedule, this puts us in June 2002 for completion. On motion of Vice Mayor Lockhart, seconded by Cm. Zika, and by unanimous vote, the Council approved the design modifications and interior selections and authorized Staff to solicit bids for construction of the new Civic Center Library. ST. PATRICK'S DAY PARADE FLOAT 11:25 p.m. 8.1 (950-40) Assistant to the City Manager Julie Carter presented the Staff Report and advised that the 2001 St. Patrick's Day parade is planned for Saturday, March 17th. Historically, the City Council has entered a float in the parade. The Council was asked to consider several alternatives for its float entry, including: 1) Antique Cars; 2) Golf Carts; 3) Float in Flat Bed Truck; 4) Walking; or 5) Other Alternatives. Ms. Carter advised that sufficient funds are available in the FY 2000-01 budget to cover the float expenses. In the past, the Council's float has been prepared the morning of the parade with Staff and Council volunteers. Mayor Houston stated he felt walking is the best way and Cm. Oravetz agreed. Cm..Zika stated he liked golf carts or antique cars. Cm. McCormick asked if they could get Harley's. Vice Mayor Lockhart commented antique cars don't like to do rain. She stated she liked it when Mr. Ambrose drove the flatbed. They decorated it with a balloon arch and had hay bales and some signage. Following discussion, the consensus of the Council was to use a flatbed truck. CITY COUNCIL MINUTES . VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 52 - , NAMING OF NEIGHBORHOOD PARK IN DUBLIN RANCH PHASE I DEVELOPMENT 11:28 p.m. 8.2 (920-60) Parks & Community Services Director Diane Lowart presented the Staff Report and advised that the Dublin Ranch Phase I development includes a 5-acre neighborhood park. The park is being built by Shea Homes, the master developer for Dublin Ranch Phase I and upon completion, will be dedicated to the City. The park is bordered by Oak Bluff Lane on the north, North Dublin Ranch Drive on the west, Antone Way on the south and a future elementary school on the east. An intermittent stream corridor runs along the west and north edges of the park. Features of the park include a children's play area, baseball field, soccer field, and basketball and sand volleyball courts. A DSRSD pump station/restroom building is also located in the park. Ms. Lowart stated as has been done with other new parks in the City, the Parks & Community Services Commission was requested to select up to three names for the park for consideration by the Council. The names selected are: Antone Park; Antone Ranch Park; and Dublin Ranch Park. 1 ~\ 1 � Vice Mayor Lockhart asked if we have to name it right away. Ms. Lowart responded that we need to put a sign up. Vice Mayor Lockhart stated she felt there are stakeholders in the community that could • provide some input. It might be interesting to see some names of parks in and around Dublin Ireland and Bray. We have a group going over there in May. Ms. thwart stated there is an historical schoolhouse in the area named Antone School. Mayor Houston asked if this could be put off until the next meeting. He likes the idea of . some exchange between the two countries. Maybe after brainstorming, they could come . up with a lot of ideas. This item was tabled until the next City Council meeting. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 53 CITY COMMISSIONER/COMMITTEE RECOGNITION 11:33 p.m. 8.3 (610-20/110-30) City Manager Ambrose presented the Staff Report and stated Staff is requesting that the Council appoint a subcommittee to plan appropriate recognition for outgoing Commission/Committee Members. Mayor Houston stated he thought Pleasanton does an annual dinner which recognizes community volunteers board members and commission members. The way we have done this in the past has been cumbersome and not consistent. It could be in September or October or whenever we choose. Cm. McCormick stated she felt current and outgoing could be recognized. Vice Mayor Lockhart suggested maybe at St. Patrick's day we could put up some kind of sign or have them in the parade acknowledging who they are in the community. • Mayor Houston stated he felt this would be an annual, event and we can have fun with it. He.requested that Staff identify times when it could be held. By Consensus, the Council appointed Mayor Houston and Cm. Zika to serve on a subcommittee to plan appropriate recognition for outgoing Commissioners/Committee Members. CALIFORNIA PARK & RECREATION SOCIETY AWARD DINNER 11:39 p.m. 8.4 (150-20) Parks & Community Services Director Diane thwart presented the Staff Report and advised that the City of Dublin won the California Park & Recreation Society Award of Excellence for Neighborhood/Community Life for its "Art in the Parks" program. The Award will be conferred on March 17th at the CPRS Awards Dinner in Sacramento. • Traditionally, a City Council or Board member attends the banquet and accepts the • award. Ms. thwart stated Cm. McCormick is interested in attending on behalf of the DFA. By consensus, the Council appointed Cm. McCormick as the City's representative to attend the banquet and receive the award. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 54 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM . (CDBG) PROJECT APPLICATIONS FOR FISCAL YEAR 2001-02 11:41 p.m. 8.5 (480-30) Senior Planner Carol Cirelli presented the Staff Report and advised that the City has participated in the Alameda County Urban County Housing and Community Block Grant (CDBG) Program since 1982. During FY 2000-01, the City received $88,646 in CDBG funding. Dublin's CDBG allocation for FY 2001-02 is $92,057. Ms. Cirelli stated all of the projects submitted this year meet the CDBG program's national objectives of benefiting low and moderate income persons and persons with physical disabilities and they are all eligible uses of CDBG funds. However, the total amount requested for all projects exceeds.Dublin's total CDBG funding allocation. Ms. Cirelli stated Staff recommended that the City fully fund the Dublin Housing Authority Roof Repair project ($42,000) and the VCHC Senior Support Program ($7,500). Staff recommends partial funding of the Allied Housing Inc. Tri-valley Housing Scholarship Program ($10,000). .This amount is more proportional to the amount of Dublin students targeted for case management services compared to the amount of students targeted for the Cities of Pleasanton and Livermore. The remaining funds ($9,523 - 8 sidewalks) would be used for the City's Access Ramp project. Staff also recommends that the full General Administration amount of$6,600 remain the same. If there are any remaining General Administration funds at the end of FY 2001-02, these funds can be allocated to City projects approved for the following fiscal year. Vice Mayor Lockhart asked if we have entered into separate contracts in the past. Ms. Cirelli stated yes, this is a HUD requirement. We are required to monitor all the projects, mainly those sponsored by outside agencies to make sure what we're paying in CDBG funds is going for services they provide. We need to more closely monitor these in the future. Vice Mayor Lockhart stated she felt it is important for us to know how individuals were impacted and how the program worked. On motion of Vice Mayor Lockhart, seconded by Cm. Oravetz, and by unanimous vote, the Council directed Staff to submit applications for $92,057 in CDBG funding as follows: City of Dublin Sidewalk Ramps - $9,523; Dublin Housing Authority Arroyo Vista Roof Repair - $42,000; Allied Housing Inc., Tri-Valley Housing Scholarship - .. $10,000; Valley Community Health Center Senior Support - $7,500; City of Dublin Minor Home Repair (mandatory) - $16,434; and Program Administration - $6,600. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 65 AFFORDABLE HOUSING IMPLEMENTATION PROGRAM 9:25 p.m. 8.6 (430-80) Assistant Planner Regina Adams presented the Staff Report and advised that an Affordable Housing Implementation Plan had been prepared which consists of guidelines for implementing specific program and funding options and which designates target groups. The City Council previously chose to consider specific funding and program options over others. The affordable housing program and funding options selected were: Program Options • Provide Down Payment Assistance for Inclusionary Units (silent second mortgage or assistance with closing costs) • Acquire and rehabilitate existing rental properties • Subsidize new construction of multi-family housing • Provide short-term rent subsidies via grants Funding Options • Continue requiring a per square foot in-lieu fee but double the amount • I.mplement a commercial linkage fee Ms. Adams discussed the Affordable Housing Implementation Plan and the funding allocation process. Staff recommended the following processes for allocating housing in- lieu fee funds: Priority 1: Acquisition-Rehabilitation. Units count toward State requirements.for permanent affordability if deed restricted for a minimum 25-year period but do not count toward meeting ABAG's Regional Housing Needs Determination numbers. Priority 2: New Construction of Affordable Multi-Family Units. This option assists Dublin in meeting ABAG's Regional Housing Needs Determination numbers for creating new affordable units. - Priority 3: Down Payment Assistance Programs. Providing down-payment assistance exclusively will not satisfy ABAG's Regional Housing Needs Determination numbers, unless the assistance is used in conjunction with the purchase of inclusionary units. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 66 . Priority 4: Rental Assistance Programs. Although programs under this option do not count toward meeting ABAG's Regional Housing Needs Determination, they do meet State requirements for the General Plan's Housing Element. Ms. Adams discussed Program Strategy Recommendations: Priority 1: Acquisition-Rehabilitation Strategy. Staff recommends that the City inventory possible sites, send RFP's, and in general be ready to negotiate with developers, support their applications for federal and state financing, and if necessary, provide additional City financing. Priority 2: New Construction of Affordable Multi-Family Units Strategy. Staff recommends the following strategy for new residential projects in Dublin: 1) negotiate and offer developers (non-profit or for-profit) of five or more units a per-unit subsidy toward the development of inclusionary units and/or provide loans on a deferred or zero interest basis to targeted households toward the purchase of inclusionary units; 2) provide additional subsidies as needed to serve the target groups' income levels; and 3) develop a system for recording a deed restriction on City-subsidized affordable units for a minimum 60-year period. Priority 3: Down Payment Assistance Programs: Staff recommends that the City continue to fund the Alameda County Mortgage Credit Certificate Program and initially fund the following Down Payment Assistance Programs: 1) Community Assisted Shared Appreciation (CASA) Program 2) East Bay Delta Lease Purchase Program 3) California Housing Loan Insurance Fund (CaHLIF) Home Loan 97 & 3 Program, and postpone participation in CHFA's HELP Program and other down payment assistance programs until the City gains experience in administering the in-lieu fee funding process. Priority 4: Rental Assistance programs. Staff recommends that, in addition to funding Allied Housing's Scholarship Program, the City provide a grant to Echo Housing's Rental Assistance program. After one year of participation, the City would distribute RFP's to other agencies that provide rental assistance. • The Target Groups under consideration by the City Council were discussed. 1) Seniors 2) Members of Dublin's workforce 3) First-Time homebuyers 4) Low-Income renters 5) Teachers - CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 57 Ms. Adams discussed the Tri-Valley Housing Scholarship Program (TVHSP). The City did not apply for FY 2000-01 HOME funds, so Allied Housing is requesting that the City contribute housing in-lieu funds to provide a rental subsidy of $6,500 for the remainder of this Fiscal Year. This amount would cover the immediate housing needs of a Dublin resident who is currently participating in the TVHSP Program. Allied Housing is aware of the next HOME funding application schedule for FY 2001-02 and will work with the City's Planning Staff to apply for this additional funding. Allied Housing will need a maximum of $36,000 to assist three Dublin clients with housing subsidies during the 2001-02 fiscal year. However, applying for next Fiscal Year's HOME funding does not guarantee that funds will be awarded for the TVHSP project. The City competes for HOME funds with other public agencies as part of the Urban County-HOME Consortium. In order for the TVHSP to be successful, supplemental funding for rental subsidies must be provided so that the TVHSP can operate successfully.for Dublin residents. If the City wants to provide rental subsidies to its residents who are low-income students working to become self-sufficient, a long-term funding strategy needs to be considered. The City Council may want to consider providing a supplementary amount of in-lieu funds every year in the event that HOME funds are severely limited or not available. This option is explored in the City's proposed Housing Implementation Plan. Michael Rogers, Housing Director for Resources for Community Development stated she is new to Dublin. She thanked the Council and Staff for taking up this issue. There is a crisis in affordable housing. They have worked successfully in over 10 communities in • the area. This is needed and will help us retain members of our community of all income levels. Ms. Adams distributed information from CASA. No copy was provided to the City Clerk for inclusion in the record. Ann Johnson Allied Housing, Hayward, made a brief presentation related to the housing scholarship program. Vice Mayor Lockhart asked what short term means. Ms.Johnson stated 18 months is the maximum. The members of the Board are from the Alameda County Housing Authority, non-profit organizations, the Tri-Valley Community Mental Health Center and the Tri-Valley Haven Women's Shelter, as well as a scholarship recipient. CITY COUNCIL MINUTES VOLUME ZO REGULAR MEETING February 6, 2001 PAGE 58 Marjorie Roach, Executive Director of ECHO Housing program passed out handouts to the Council. No copy was provided to the City Clerk for inclusion in the record. She talked about the rental assistance program and explained what they do to assist. The Cities of Oakland, Hayward, Pleasanton, Fremont and Livermore currently fund this program. She stated she was so happy that Dublin is now interested in participating in the program. Vice Mayor Lockhart discussed how the target groups were laid out. On Page 4 she stated she was.concerned with City personnel; she was uncomfortable listing these people as a group. Just list public service employees. Public and private schools she would prefer to just see Dublin school teachers. She did not understand the difference between 1 and 6, senior citizens. We should group all public service employees and keep them as #3. Ms. Adams stated Staff will go through and consistently list this for all the programs. Vice Mayor Lockhart stated non-residents who work in our community are commuters. Helping them live in the community solves another problem. Mr. Ambrose asked if they wished to separate public service employees from city employees. Vice Mayor Lockhart suggested we leave it just Dublin work force. Cm. McCormick discussed the figure of moderate income being $81,000. Vice Mayor Lockhart asked about programs that permanently assist the disabled. . Ms. Adams stated the programs are limited here in the valley. Cm. Zika discussed the requirements for satisfying the State and ABAG's requirements. Almost none of these satisfy ABAG's requirements. He would like to put a limited amount of money into the down payment assistance programs. • Mayor Houston stated he felt we need to help people and not be as concerned about fitting into the right boxes. We need to build units. He stated he did not agree with the shared appreciation concept. Ideally we want to encourage people to build up equity in their home and then they can buy another home and we get our unit back. He asked how we will be able to let owners know units may be available for rehab because there is not that many,in town. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 59 Ms. Adams stated we could keep this in a database and share this with developers. Mr. Ambrose stated the strategy explained is fairly proactive. Mayor Houston commented that on the rental assistance program with the limited amount of money, once it is spent, it is spent. If we just pay in this program, these monies cannot be reclaimed in the future, the way some of the programs work. We have another item to derive money from our CDBG program and it makes sense to use this. Cm. McCormick stated she wanted to make sure we are not eliminating any target group that just needs rental assistance for a limited time. Mr. Ambrose stated the CDBG funds do not cover the entire Allied Housing costs for rental subsidies. We will apply this coming year for home funds. Unfortunately, we are not an entitlement City when it comes to CDBG funds. You need to have a minimum population of 50,000.-Pleasanton and Livermore get 7 or 8 times the amount of funding that Dublin receives. Vice Mayor Lockhart commented on the letter just received from the Home Builders Association regarding doubling fees and asked if we have to prove reason for doubling the fees. Ms. Adams stated we need to justify why we need to increase the fees. Ms. Silver stated the in-lieu fee is a.zoning ordinance requirement and provides an option of paying a fee in lieu of providing units. The fee is well below what it would cost to build an affordable unit. It can be increased. It is not the same kind of fee as a commercial linkage fee. This is a fee that developers can opt to pay. Cm. Oravetz stated on the commercial side we need to have the study to prove we need the fee. Phil Serna with Homebuilders Association stated he authored the letter. He stated he was glad that Staff took the time to clarify the Nexus Study. The second portion of the letter talked about general misconceptions of fees. He gave example of a 2,000 square foot home. He applauded the City's efforts to address this crucial matter. Dublin is doing a better job of providing housing opportunities than other cities. One of the solutions he encouraged may be the new state financial programs working their way through the legislature. He stated he thought Torlakson is carrying the bill. Don't increase the fee 100%, but look at another funding alternative from the state that we will be eligible to apply for. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 60 . • Cm. Zika commented that the fee is the same as what neighboring cities charge. Mr. Serna stated we need to justify why we are doing this, not just because this is what neighboring cities do. Karen Zeigler, 872 Herman Avenue, Livermore stated she is a housing scholarship recipient with the City of Livermore. Without programs like Allied Housing she would not have a place to live. The working force poor group is growing every year. More and more people are working 2 and 3 jobs and still can't afford to pay the rent. It is commendable that Dublin is finally looking at this issue. Churches in the area are looking at affordable housing. Bruce Fiedler stated he is administrator of Pleasanton Gardens. He displayed files for affordable senior.housing. They recently opened applications for 8 hours. Most of the applicants are not low income persons. The larger number of applicants is $2,000 to $4,000 less than extremely low income. The units will have to be very dense and relatively small. This kind of housing has to be close and it can be a part of our downtown. HUD is building around 600 square foot units today. In Pleasanton, the units are 400 and 540 sq ft. This is better than bad housing in bad neighborhoods or the back seat of a car. Mark Breazeal stated it is important to get these new companies coming in to pay a living wage; this will help out. He stated he has experience in economics and was concerned about the healthcare industry. When he was running for the Board of Supervisors this came up quite a lot. We have a healthcare crisis going on here. He suggested that the City put in emergency healthcare personnel and consider emergency medical personnel above fire fighters. We need more of that kind of personnel here in the valley. Cm. Zika stated he felt the City Council misunderstood what was going on last year. They didn't allocate any rent subsidization. We paid $10,000 for administration, but didn't help anybody. Mr. Ambrose clarified that administration is really case management and it helps get participants ready so they can become eligible for this program. Cm. Oravetz talked about in-lieu fee versus commercial linkage fee. Ms. Silver stated even doubling the fee is still less than it costs to build the units. Cm. Oravetz stated he views the commercial linkage fee as a tax. They will pass this on to the consumers. Be stated he will oppose the commercial linkage fee, but he is supportive of the in-lieu fee. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 61 Cm. Zika stated he will support both. The commercial linkage fee is a one time charge. This fee will help us get some affordable housing. Once the commercial buildings are built, you can't get them again. If we decide we don't have enough, it will be too late. Years ago, Dublin residents were told that developing east Dublin would not cost existing residents money. Vice Mayor Lockhart stated it is expensive to come to Dublin and locate a business, but this doesn't seem to be slowing them down. This helps their workers to live in the community. It will be the responsibility of businesses as they share in the economy, they also share in the impacts. Cm. McCormick stated she supports both fees and all 4 priorities because it is good for our community. We need all income levels here and diversity. Mayor Houston stated he felt we are not raising the fees to chase some of our other communities. We will raise so much more than Pleasanton because we have more of a base to pull from. If you really want affordability, everyone can't live in a 2,000 square foot house. We have to look at building smaller and differently." He stated he liked Mr. Fiedler's comments about building units in neighborhoods. Adding fees is adding to the misery. He is in favor of the priorities and using the money we have now. By adding fees, we're making it worse. It bothers him that rent subsidy only benefits a very limited number of people. He is not in favor of the commercial fee nor of doubling the in-lieu fee. We should be more creative in our building in the downtown to take advantage of transportation and building smaller units. He thanked Staff for pulling the ideas together. - Cm. Oravetz stated he is supportive of the down payment assistance program. On motion of Cm. Zika, seconded by Cm. McCormick, and by unanimous vote, the Council with all 4 priorities and with revisions to the target groups as discussed, adopted RESOLUTION NO. 18 — 01 ADOPTING THE AFFORDABLE HOUSING IMPLEMENTATION PROGRAM On motion of Cm. McCormick, seconded by Cm: Zika, and by majority vote, the Council directed Staff to undertake a Nexus Study for the Commercial Linkage Fee. Mayor Houston and Cm. Oravetz voted against the motion. On motion of Mayor Houston, seconded by Cm. McCormick, and by unanimous vote, the Council agreed to allocate $6,500 of in-lieu fees to fund the rental subsidy portion of Allied Housing, Inc., Tri-Valley Housing Scholarship Program for FY 2000-01. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 62 On motion of Cm.Zika,seconded by Cm. McCormick, and by majority vote,the Council directed Staff to return with a revised Inclusionary Zoning Ordinance and a Resolution for doubling the in-lieu fees. Mayor Houston voted against the motion. On motion of Cm. Zika, seconded by Cm. McCormick, and by unanimous vote, the Council directed that Staff return with specific guidelines and procedures:that will incorporate the strategies and funding allocation methods mentioned in the Affordable Housing Implementation Plan for acquisition-rehabilitation, assistance in constructing new affordable multi-family units, down-payment assistance, and rental assistance programs. OTHER BUSINESS 11:49 p.m. Mr. Ambrose advised that the SPCA will hold a groundbreaking on February 15th. He stated he will distribute the invitations. . -. Ms. Silver reported on the PUC hearing for the Tri-Valley electrical upgrade. We can provide effective information by intervening. We will submit motion to intervene and letter to protest. The date of the hearing will most likely be on February 20th from 1:30 p.m. to 5:00 p.m. in the afternoon in San Francisco. Mayor Houston will speak on behalf of the City. Cm. McCormick stated we had a really fine art workshop and thanked Ms. Lowart and. her Staff. She thanked her colleagues for attending. It was good for Dublin. Cm. Zika stated he also had a good time at the workshop. They did an excellent job and as soon as we get about $140 million we can implement the program. Cm. Oravetz commented he also had a good time at the program. Vice Mayor Lockhart stated she thought the workshop was great. It was fun having Staff members there and Mr. Peabody and Mr. Foss provided enjoyable input. Mary Eversley, Principal of DHS also attended and participated. It was very valuable having her there. CITY COUNCIL MINUTES VOLUME 20 REGULAR MEETING February 6, 2001 PAGE 63 Cm. Oravetz stated on February 7th, he will represent Dublin at the Library meeting. If we get funding from the state, we can extend the library hours. Cm. Oravetz stated on February. 15th, he will attend the LOCC meeting, East Bay Division and he will bring up the topic of BMX riders for discussion. Vice Mayor Lockhart reported that the freeway underpass art committee met last night and they have made the final selections of the finalists for the art and their next meeting will be interviews. Three artists have some really interesting ideas. All of them have done large murals and similar type things all across the United States. We should have paint up somewhere by this time next year. It will be an interesting process to see what kind of proposals they come up with. We want a lot of community involvement in the project. Mayor Houston reported that he was at Dublin Elementary School yesterday for their read in and had a chance to read to all the students. He also saw their new tech and computer lab. It is beautiful. The program is working. He advised that Braddock and Logan contributed $4,000 today to the computer program and the City will match this amount. • Cm. Zika wished the City of Dublin a happy 19th birthday. ADJOURNMENT . 11.1 There being no further business to come before the Council, the meeting was adjourned at 11:59 p.m. • Mayor ATTEST: City Clerk CITY COUNCIL MINUTES - VOLUME 20 REGULAR MEETING February 6, 2001 . PAGE 64 -