HomeMy WebLinkAbout4.12 Accept Work Irrigation Upgrades or
19 82 STAFF REPORT CITY CLERK
` CITY COUNCIL File #600-35
DATE: July 21, 2015
TO: Honorable Mayor and City Councilmembers
FROM: Christopher L. Foss, City Manager "
SUBJECT: Acceptance of Contract# 14-16, Irrigation System Upgrades
Prepared by Rosemary Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
The City Council will consider accepting the improvements under Contract No. 14-16, Irrigation
System Upgrades. The contract work upgraded existing irrigation controllers within street
medians east of Dougherty Road.
FINANCIAL IMPACT:
The 2014-2019 Capital Improvement Program's City Irrigation Improvements (Project #ST0715)
included a construction budget of $135,000. On March 3, 2015, City Council awarded the
construction contract for $109,054, which included a 10% contingency. At the conclusion of
construction, the cost for the construction was $102,161.09 - $6,892.91 under the awarded
amount.
RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution — Acceptance of Work Contract
No. 14-16 Irrigation System Upgrades
� r
Submitted By l Reviewed By
Parks and Community Services Director Assistant City Manager
DESCRIPTION:
At its meeting on March 3, 2015, the City Council awarded Contract Number 14-16 Irrigation
System Upgrades to Poms Landscaping Incorporated.
Work under the contract included the upgrading of existing irrigation controllers located on street
medians east of Dougherty Road to allow the controllers to communicate with the City's Central
Irrigation System. During the course of construction, field conditions required additional radio
communication equipment and revisions to a master valve and flow sensor at one location.
Pagel of 2 ITEM NO. 4.12
These revisions resulted in two approved change orders. A walkthrough of the project was
completed on May 29, 2015 and all elements of the project are complete.
The City presently holds a performance bond in the amount of$99,140 to provide the necessary
security for the performance of the work involved. As the work is now complete, the
performance security requirement can be reduced to an amount necessary to guarantee
warranty of the work for a one-year period following acceptance of the work. The Contractor will
provide a new warranty bond in the amount of $10,216 which is 10% of the final contract
amount, and is sufficient to cover the one-year guarantee period.
Upon City Council acceptance of the project, Staff will file a notice of completion with the
Alameda County Clerk.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Copies of this Staff Report were sent to Poms Landscaping Incorporated.
ATTACHMENTS: 1. Resolution —Acceptance of Work Contract No. 14-16 Irrigation System
Upgrades
Page 2 of 2
RESOLUTION NO. - 15
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
ACCEPTANCE OF WORK CONTRACT NO. 14-16
IRRIGATION SYSTEM UPGRADES
WHEREAS, on March 3, 2015, the City of Dublin entered into a contract with Poms
Landscaping, Incorporated to complete the installation of radio communication and irrigation
equipment for street medians in accordance with plans and specifications on file with the City
Engineer; and
WHEREAS, said improvements have been completed in accordance with said plans and
specifications, and any approved modifications thereof, to the satisfaction of said City Engineer
of the City of Dublin; and
WHEREAS, as a condition of said contract, Poms Landscaping Incorporated is required
to guarantee the improvements for a period of one year following acceptance of the work by the
City of Dublin; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby accept the improvements, subject to the aforesaid one-year warranty, and authorize staff
to file a Notice of Completion with Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize staff to release the retention, if after 35-days of filing the Notice of Completion there
are no subcontractor claims.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize staff to release the performance bond upon acceptance by staff of the maintenance
bond in the amount of$10,216, as security for the one-year warranty period.
PASSED, APPROVED AND ADOPTED this 21st day of July, 2015, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 1