HomeMy WebLinkAboutReso 92-15 Final Budget FY 2015-16 RESOLUTION NO. 92 - 15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN
ADOPTING A BUDGET FOR THE CITY OF DUBLIN
FOR FISCAL YEAR 2015-16
WHEREAS, the City Council of the City of Dublin desires to establish a Budget and Financial
Plan for Fiscal Year 2015-16; and
WHEREAS, the City Council has reviewed and considered the Budget documents and has
received input from the public; and
WHEREAS, the City Manager has prepared a balanced budget which provides for
organizational adjustments and allocation of resources in a manner which aligns with available
resources and the proposed Ten Year Strategic Plan Update elements; and
WHEREAS, the General Fund Operating Budget is balanced without the need to draw from
the Reserve for Economic Stability in order to balance funding with planned expenditures; and
WHEREAS, the City Council is required to adopt a budget and financial plan before the Fiscal
Year begins on July 1, 2015; and
WHEREAS, the Summary of Appropriations (Exhibit A) attached hereto and made part of this
Resolution, reflects the Fiscal Year 2015-16 Budget (All Funds) for the City of Dublin; and
WHEREAS, Exhibit A has been segregated to isolate a grant appropriation for a community
organization, Dublin Partners in Education, (DPIE) which will be voted on as a separate Resolution as
one City Councilmember is also a member of the community organization's Board of Directors; and
WHEREAS, the action taken by this resolution shall approve the appropriation of all funds
excluding the DPIE appropriation; and
WHEREAS, the City Council also desires to confirm adjustments made administratively to the
Capital Project balances during the preparation of the Proposed Budget and accommodate the
carryover of unspent Fiscal Year 2014-15 Capital Project appropriations, for those projects where
work and expenditures will continue in Fiscal Year 2015-16; and
WHEREAS, the City Council also desires to accommodate a process for the carryover of
unspent FY2014-15 operating expenditures, both encumbered and unencumbered, (excluding
personnel costs) for activities where work and expenditures will continue in Fiscal Year 2015-16; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby:
1. Adopt the Fiscal Year 2015-16 Budget Appropriation and Financial Plan for the City of Dublin,
as outlined in Exhibit A (Column A — Excludes DPIE Contribution); including an additional
appropriation approved by the City Council for changing the addition of one Alameda County
Sheriff's Office contract personnel from Lieutenant to Captain.
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2. Authorize the use of reserve funds, as outlined in Exhibit B.
3. Authorize the City Manager to make expenditures appropriations in accordance with the
Budget as adopted, with the exception of those expenditures which require prior City Council
approval, in accordance with the adopted City ordinances, rules and regulations.
4. Authorize the City Manager to transfer budgeted amounts between line items, provided that
the transfer is within the same fund, regardless of the specific department activity. This include
the authority to transfer from the General Fund budgeted contingency amounts that are
approved by the City Council during the budget adoption. A full accounting of any such
transfers will be provided to the City Council during the quarterly financial reviews.
5. Transfer appropriations from the Budgeted Contingent Reserve upon adopting a formal budget
change at a public meeting.
6. Recognize that the Budget as presents also includes a Contingency for Fiscally Responsible
Adjustments of $496,412, which is not scheduled to be used in Fiscal Year 2015-16. As
determined by fiscal outcomes of June 30, 2016, this funding may be available for
appropriation in the subsequent fiscal year. The Fiscal Year 2014-15 Approved Budget
includes a Contingency for Fiscal Responsible Adjustments in the amount of $285,000, which
will be carried over to Fiscal Year 2015-16, the City Manager is authorized to increase the
appropriations for Fiscal Year 2015-16 by this amount to the extent the funds are available.
7. Authorize the City Manager to increase revenue and expenditure budget for various
departmental functions, when corresponding revenues comes in over budget: this would apply
to developmental activity, inspection activity, recreation program activity, and any other
departmental activity which generates correlating revenues, as verified by the Administrative
Services Director. Increased appropriations shall continue to be documented in the financial
records and conveyed to the City Council as part of the quarterly financial reviews.
8. Authorize the City Manager, when revenue estimates exceed the amount identified in the
Budget due to increases in grant revenues, as verified by the Administrative Services Director,
to increase the appropriations for Fiscal Year 2015-16 expenditures in an amount not to
exceed the amount of increased grant revenue. Increased appropriations shall continue to be
documented in the financial records and conveyed to the City Council as part of the quarterly
financial reviews.
9. Authorize the City Manager to make transfers among the various funds designated as
Transfers. This shall be consistent with the "Summary Appropriations by Major Fund" as
presented in the Preliminary Budget and Financial Plan; and fund transfers are reported as
part of the regular financial reports provided to the City Council and public.
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10.Authorize the City Manager to increase the appropriations for Fiscal Year 2015-16
expenditures in an amount not to exceed the amount of funds encumbered or designated by
the City Manager as needed for expenses that did not occur prior to the year-end, but are
expected to be expended in Fiscal Year 2015-16 consistent with the original purpose. This
ability to carry-over funding shall not apply to saving from personnel services and shall only
occur if the Department Activity total for non-personnel expenditures were less than the
amount budgeted for the same. This must also be evaluated on a fund by fund basis. The
actual amount of the increased appropriation shall be reported to the City Council, and the City
Manager may assign the fund balance in an amount sufficient to account for the increase.
11. Authorize the City Manager to adjust the Fiscal Year 2015-16 appropriations to account for the
carryover of unspent Capital Project appropriations from Fiscal Year 2014-15. All such
adjustments shall be clearly recorded in the City financial records and shall only be for projects
that remain incomplete as of June 30, 2015.
12. Authorize the City Manager to transfer funds between capital projects, within the same funding
source. Any revisions, which alter the project's budget by adding a new funding source, are to
be approved by the City Council.
PASSED, APPROVED AND ADOPTED this 2nd day of June, 2015, by the following vote:
AYES: Councilmembers Biddle, Gupta, Wehrenberg, and Mayor Haubert
NOES: None
ABSENT: Councilmember Hart
ABSTAIN: None
‘/141j k
Mayor
ATTE
City Clerk
Reso No. 92-15,Adopted 6-2-15, Item 6.1 Page 3 of 3
EXHIBIT A
FISCAL YEAR 2015-16 SUMMARY OF APPROPRIATIONS
A B C
EXCLUDING INCLUDING
DPIE DPIE DPIE
;1 t I III 11111;,. 1 1:..,1111 IIII 11,,; II 1 III 11,.." 1; 111 1111.:11 ; 1 I I 11 r"" I III 11111,l.1 ..A
1i;6,IIII 16 111 1,!1.1111�ul uhI III1111h„Ul;n IIII hull V Illp::,III lulu dl 1111 111111111 IPtl 1111111 IIIVI 19111 VIII`gUIII Ilh d11h III 111 11111',,, 11111 Ilh p1 111:11111'1111 111111 11ijl 6 1111 111 111111111 Ilu 1111111 111 wgfl'�I Ill I1 1111i11.°;11� 1I�1 11,11 9111 111 1 1 11 1I AI 1, 1111 IIII':'
I 11` 1111 •1 1Bud F evil;IIII1 118 V�1p 11;1'111 hp111111I 11;;Jdl 9119 1111111 tl11u1 1111 IIII p1 ,;! uI Ilk IIII 111 1 11111 111 111 1 1;;''111 1 11 111;'11 9II� 1111;1;1h 1111:,;111 I 1,II Ilk III III;Ill
Administrative Services $1,552,114 $1,552,114
City Council 489,404 489,404
City Manager 1,069,821 1,069,821
City Clerk's Office 376,330 376,330
City Attorney's Office 807,360 807,360
Community Development 6,397,525 $12,000 6,409,525
Economic Dev. 1,118,816 1,118,816
Fire Services 12,520,680 12,520,680
Human Resources 1,125,644 1,125,644
Parks & Community Services 8,109,442 8,109,442
Police Services 17,604,271 17,604,271
Public Works 13,019,295 13,019,295
Non-Departmental
I f16,619,662 1 6,619,662
662
1 •11 a at Bud t 1 11111�1 ;III 11111muG 141 111111 9111 1111 1 1 14.19111 70,810,$ 4111 l°II i14i 1�1111 X 1X200I 0,1 ;,1 II$70,81 21364
a 0 iIlt'a ve nlPec.$
; 11 u
General Improvement $104,925 $104,925
Community Improvement 115,833 115,833
Parks 14,944,033 14,944,033
Streets 3,286,260 3,286,260
1.11' � I� 1�;�IUU�111� 111 11m�u 1 111 1 11 1 1,
1111 p 11111'111111 1111"Ij'IU 11 �1
Ilx um a �� , ; IP�I ;111 �� n o� r� 1 ,4 111, 1 11u111111111S�u1 IIII I1111�111111;111�� 131, 11141;;411tl111u11 .f4511,01 1 '11
I
Iili III. .y� 11I 1''* mu; 1 t 11171111,11'
m 1
«9 11u;1 11.1' 'u 1:11 1 • u i�1'�vu u 11,,,u i,10 -m tl m ;1 ;tiL (11,1,. I
Information Services $1,142,361 $1,142,361
Non-De•artmental 3,019,415 3,019,415
'�" I� I
1' le y c "�?. p 1111111111111111;V11911u111111111N 1111'111 111111111E lull 1110111111111;1111 11111111111,,,111111 11111,111;1,1111111!111 1 1 149;111111 111111,11111111111111111 1111 1�11111;I i1 1111 ;!Ili ll I 11111 ”! I Fill
1911 9111;'1'111 1 1 1; 111 1111 III 1,1 111;f IIII 111111111 IF 11111111 111111 1111111 1111111f-111111 1111 11111111 911 1111;1 1111 11111 III 1111111 op s IIIIV II III 1 III; ,p 1111 III; Ili.111 hi 1 II W ; 1 11 110 1 1' 11;
�1 1 .4,1611j776 $41X61 776_
Grand Total $93,423,191 $12,000 $93,435,191
EXHIBIT B
Approved Appropriations from General Fund
Committed and Assigned Fund Balances
As presented in the Preliminary Budget and Financial Plan Fiscal Years 2015-16
Update, the source of funding includes allocations from reserves. In accordance with
adopted policies related to Fund Balance the City Council must authorize the use of
certain reserve funds. The following schedule identifies the reserves sources that are
approved for use by the City Council as part of the funding sources in the proposed
budget.
Appropriations from Reserves Fiscal Year
2015-16
Cemetery Expansion $816,960