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Home My WebLink About4.16 Sidewalk Safety Change Order 0�<�-rr✓ )!Z STAFF REPORT CITY CLERK � CITY COUNCIL File #600-35 DATE: July 21, 2015 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager ( r�f -7 SUBJECT: Change Order#1 — Contract No. 15-02, 2014-2015 Annual(Sidewalk Safety Repair Program and Curb Ramp Installation Prepared by Rosemary Alex, Parks and Facilities Development Coordinator EXECUTIVE SUMMARY: The City Council will consider a contract change order to Contract No. 15-02, 2014-2015 Annual Sidewalk Safety Repair Program and Curb Ramp Installation to include removal and replacement of wood deck with concrete at Dolan Park Playground. FINANCIAL IMPACT: The approved contract amount and scope of work is funded through the General Fund and is budgeted in the 2014-15 Annual Sidewalk Safety Repair Program (CI5015) and the Americans with Disabilities Act Transition Plan (GI5015). The proposed Change Order #1 would be funded through the General Fund 2015-16 Park Maintenance Budget and not the Annual Sidewalk Safety Repair Program. The financial impact is as follows: Approved Budget for Sidewalk Project $168,749 Approved Budget for Park Maintenance $125,000 Approved Contract Amount $113,713 Proposed Change Order#1 $25,755 New Contract Amount (if approved) $139,468 RECOMMENDATION: Staff recommends that the City Council approve Change Order #1 for JD Partners Concrete in the amount of $25,755 and authorize the City Manager to execute Change Order #1. I) r Submitted By Reviewed By Parks and Community Services Director Assistant City Manager DESCRIPTION: Page 1 of 2 ITEM NO. 4.16 At the June 2, 2015 meeting, the City Council awarded Contract No. 15-02, 2014-2015 Annual Sidewalk Safety Repair Program and Curb Ramp Installation to JD Partners Concrete. Subsequent to award of the contract, Staff had discussions JD Partners about replacing the existing wood deck with concrete at Dolan Park. Staff was already in the early stage of developing plans and specifications for the Dolan Park Wood Deck Replacement Project and, through working with JD Partners, Staff determined that the contractor had the ability and the time to complete the work proposed at Dolan Park. Staff requested a price quote from the contractor and recommends that this work be added to the existing contract. Adding this work to an existing project will eliminate the need to complete a separate formal bidding process and reduces overall staff and bidding costs. The proposal amount exceeds the contingency of $20,000 authorized by the City Council on June 2, 2015; therefore Staff is recommending the City Council approve the contract change order. If approved the work would occur in the month of August and would require temporary closure of the play area. Shannon Park is within a quarter mile of Dolan Park and residents will be informed of Shannon Park as an alternate play area. NOTICING REQUIREMENTS/PUBLIC OUTREACH: Should the City Council approve the change order, a public notice will be mailed to residents within a 300-foot perimeter of the park and posted on-site in advance of the playground closure. A copy of this staff report was sent to JD Partners Concrete. ATTACHMENTS: 1. Contract Change Order #1 Page 2 of 2 CONTRACT CHANGE-ORDER MY OF DUBLIN 100 Civic Plaza ORDER NO:I VublIn, CA 94568 DArE'l-21.2015 ....................................................................................................... COMRACT CHANGE ORDER STAT E cakfornia ............ ..........................................................................I................................................................................................. ...........I...................... .............. ......I.,.............................. CONTRM'r FOR* 2014-2015 Annual Sldewalk Safety Repair Program and Corb Ramp InstaRation COUNTY CONTRACr NO:15-02 A Iana eda .................................................................................................................................................................................................................................................... ......................................................................................................................................................................................................................................................................................... ..................J.-.,...... OWNFib My Of DUMIn CONTRACTOR- ID Partners Goincirete, CURRENTCONTRAM"PRICE, $113,71.3 CURRENT CONTRACrTIME OF comptErm, July 30,2015 CURRENT KM WORKING DAYS 30 999 Him 70. JD PARTNERS CONCRETE ......................................................................................................................................... .............................................................................................................. (Cotrocrod You are hereby mquested to c follovAng changes from to the contract Litans,speefficaflons,or other contract documents, I=12 e ............. De,,,crlptlon of Changes DISC KASE INCREASE rnentM iNans mid Si-mcifications Attache In Contract PrIce In.Contract PrIce ...............................................I.............. . .................................................................................!9.......... ............... ................................ s—Wl t e m p o"r—aiyfe"ric'Ing,demollsh approximateN 335 square feet of wend decicing and concrete footings, remove one sectlon of eAsting concrete,Instafl concrete pavIng per attached scope of work plans and detalls. $ 0 1 $ 25,755 TOTALS - ...................................................... $ ................ .................•••.••••.................................................... .......... .............NE"ll'CH AAGE IN CONTWkCT PRICE 25,755 .............................................................................................................................................-.......................................................................................... MSTIFICATIOM Addftlonal scope Included to cover work needed at Rotas Park Play area. The amount of the Contract W01 be increased ByTheSumOff. $25,7SS ...............................................-.-................................................................................................. .................................. The Contract Total Inctuding this and previous Change,Orders Will ft $139,468 ............................................................................. ................................................................................... .............................................................................................................. The Contract Period Provided for Completion Will Be IncrLmspd................... .......................••••••. Days Contract Completion Date 8/20/2015 ArrACHMENT#1 Upoin PmcuVon by re.presentatives authorized to b1nd the Ipualrtpes,thils Change Order Mill become a Pairt of the contract. The consIdeii specified In this Change Order(whether an adjustment of the contract price,an adjustment of time,and/or other consideration)Is the full and sale compensation olved to the contractor as a westAt of the changes and Issues d0sc ribed[in this Cil-onge Order. Such consideratlon Includes,but is not limited tQ,any and all&Pct and lndilrect costs Incurred by the contractor as a result of the changes and Issues described In this Change Order for any labor,equipment,materlals,overhead laddiffloinak extended,fieild and home office),profit,or Unrie adjustments, By signing this Change Order the contractor waNes and reiea.w.s the owner froni any aind all claims for addiltiona$compensation concerning any of the changes and Issues specified In this Change Order. The undersigned,beling the ('title)of the Contractoir,by signing this Changer Order declares under penalty of perjury under the laws of the State of Calftrinla,and does personally certify and attest lhats this undersigned has thorougMl reviewed the attached request for changeardeir and knows"Us contents,and said request for change order Is made In good lelth;that It Is supported by truthful and accurate data;that the arnount requested and the addMon-M time requested acicuratety reflect the,allowable expenses that would Ib e Incurred,and the Virus necessary,to pier(cfat the change order,and further, that the undersigned Is famlhar with California Perial Code Section 72 and Cafforn$a Government Code Section 12650,et seq.,pertalining to false dalms,and further knows and understands that the submission or certificatlon of a Mike claim may lead to fines,limplisonirnent,or Dtheir severe legal consequences. Requested ...................................................................................................................................................... ...... tPublic Works Dkectw) (Date) Recornmended (aty Manager) (note) Accepted (Contractor) (00te) Ap proved by Agency ........... .................... ........................... JD Flarinem. (.,onrmte Estimate Pub Box 2623 Fremont, CA 94536 Name/Add Pess ..................,��............................................................_............. „ City Dublin 100 Ctvb pal . Dublin, CA 94568 925-829-9248 ._ t Estimate lion � ........................_......® ....... ............................................ ,,.,,,,,,,,,,,,,,,,,,,,,........................,,, 06/29/1 4 Job Location DOS ANN ubfl n Derno and Dispose of eAsting wood pathway,with 336 1 6.00 „025.04 Ewan l . (336 square feet) 2 Install new stamp mncrete as per plan (Boexdwalk 335 3&0 '12,730.00 336 square feet Remove °u replace ncret around eAsflng to , 5,000m 51000.00 replace with broorn finish I u mi ti, and installsecuHty fencing around the 1 ,0=00 3,000@00 existing play struq,,,Itjres Integral for with liquid relleaspJ specs: 6111 ooncivyte rebar 1 811on center Total $25,755,00 ............. .................................. ..........................--------—------------------------------------ ................... ... . ....... ........... ............... ............... z............... z ie ..................... 710� Cz........ �71 .OF ......... Al ........... n3 c cw ME 1. A Pw E tell 4.......... "pe 000 ------------- fro ass ....................... ......... '-7.......... ........... tJ 5 E & IOU, A jg -i- Q 0 "CW 4N > 0 ........................ :0 da"Ll .... ...................... ..... ...... ....... 77 �04 ......... ... 71 I ails I .......... ..................... 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