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HomeMy WebLinkAboutItem 4.08 Schaefer Ranch Tr 6765 or 19 82 STAFF REPORT CITY CLERK CITY COUNCIL File # 600-60 DATE: July 21, 2015 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager " SUBJECT: Acceptance of Tract Improvements and Approval of Regulatory Traffic Control Devices for Tract 6765, Schaefer Ranch Unit 1 Phase 2 (Schaefer Ranch Holdings, LLC) Prepared by Jayson Imai, Senior Civil Engineer EXECUTIVE SUMMARY: Schaefer Ranch Holdings, LLC has constructed the improvements for Tract 6765, Schaefer Ranch Unit 1 Phase 2 in accordance with their Tract Improvement Agreement. It is now appropriate for the City to accept these improvements and approve the regulatory traffic control devices. FINANCIAL IMPACT: Schaefer Ranch Holdings, LLC, has provided a Maintenance Bond (Bond No. 104757058-W) in the amount of $3,293,775.00, issued by Travelers Casualty and Surety Company of America, to guarantee the improvements associated with Tract 6765, Schaefer Ranch Unit 1 Phase 2 for one year. Upon acceptance of the Tract 6765 improvements, the City will incur annualized maintenance costs estimated to be $119,246 for street sweeping and street lighting (monthly), slurry seal (every five years) and asphalt concrete pavement overlay (every 20 years). RECOMMENDATION: Staff recommends that the City Council adopt the Resolution Accepting the Improvements and Approving the Regulatory Traffic Control Devices for Tract 6765, Schaefer Ranch Unit 1 Phase 2. ubmitte` By Reviewed By Public Works Director Assistant City Manager DESCRIPTION: Schaefer Ranch Holdings, LLC, entered into a Tract Improvement Agreement with the City of Dublin on February 20, 2007 for the construction of street and other tract improvements Page 1 of 4 ITEM NO. 4.8 associated with Tract 6765, Schaefer Ranch Unit 1 Phase 2. These improvements included construction of all streets internal to Tract 6765 as well as the extension of Dublin Boulevard west of Schaefer Ranch Road. The improvements also included certain improvements within parcels designated for future transfer to the Schaefer Ranch Geologic Hazard Abatement District (CHAD). In addition, as part of Tract 6765 Schaefer Ranch Unit 1 Phase 2, Schaefer Ranch Holdings, LLC constructed and dedicated a regional trail to the East Bay Regional Park District (EBRPD). In order to ensure that the trail improvements were completed, EBRPD requested that the work be included and guaranteed with the Tract 6765 Unit 1 Phase 2 improvements. Schaefer Ranch Holdings, LLC, provided a Faithful Performance Bond and a Labor & Materials Bond to guarantee construction of the tract improvements, GHAD improvements and EBRPD trail improvements associated with Tract 6765 Unit 1 Phase 2. In March 2009, because Schaefer Ranch Holdings, LLC, had completed approximately 80% of required improvements, City Council approved the partial release of the Faithful Performance Bond to an amount equal to twenty five percent (25%) of the original bond amount, or $3,293,775.00. Landscape Improvements within Tract 6765 Schaefer Ranch Unit 1 Phase 2 were governed by a separate Improvement Agreement executed on February 20, 2007. City Council previously accepted these landscape improvements on July 17, 2012 (City Council Resolution No. 127-12). Per the Plan of Control for the Schaefer Ranch CHAD, before Schaefer Ranch Holdings, LLC could transfer the GHAD parcels and the management and maintenance requirements of those parcels to the Schaefer Ranch CHAD, the improvements required to be constructed within the GHAD parcels had to be formally accepted by the City. In October 2013, City Council accepted the improvements in the GHAD parcels subject to a one-year warranty period. At that time, the Decreased Rider for the Faithful Performance and Labor & Materials Bonds approved in March 2009, each in the amount of $3,293,775.00 remained in place to guarantee construction of the remaining improvements for Schaefer Ranch Unit 1 Phase 2. Schaefer Ranch Holdings, LLC has completed construction of the remaining tract improvements associated with Tract 6765 Schaefer Ranch Unit 1 Phase 2. In addition, Schaefer Ranch Holdings has entered into a separate Agreement with EBRPD for completion of the remaining trail improvements. A copy of the letter Agreement between EBRPD and Schaefer Ranch Holdings, LLC dated October 15, 2013 is attached as Attachment 3. Schaefer Ranch Holdings, LLC is now requesting that the bonds associated with Tract 6765, Schaefer Ranch Unit 1 Phase 2 be released. Page 2 of 4 ORIGINAL AMOUNTS REDUCED AMOUNTS Faithful Labor & Faithful Labor & IMPROVEMENTS Performance Materials Performance Materials STATUS Bond Bond Bond Bond (Bond No.) (Bond No.) (Bond No.) (Bond No.) Tract 6765 Unit 1 Phase 2 $13,175,100 $13,175,100 $3,293,775 $3,293,775 To Be Improvements (104757058) (104757058) (104757058) (104757058) Released and EBRPD Trail Improvements Schaefer Ranch Holdings, LLC, has provided a Maintenance Bond in the amount of $3,293,775.00 (Bond No. 104757058-W) issued by Travelers Casualty and Surety Company of America. The bond amount is equal to twenty five percent (25%) of the full cost of completion of the improvements. In accepting the completed improvements, the following regulatory traffic control devices will also be accepted, approved, and added to the City of Dublin Traffic Code: A. "STOP" signs, markings, and crosswalks installed at the following intersections: • Dublin Boulevard at the intersection of Marshall Canyon Drive • Dublin Boulevard at the intersection of Kelly Canyon Drive • Dublin Boulevard at the intersection of Jaqueline Street • Dublin Boulevard at the intersection of Schaefer Heights Road • Marshall Canyon Drive at the intersections of Ridgeline Drive • Marshall Canyon Drive at the intersection of Reimers Way • Schaefer Heights Road at the crosswalk near Station 3+00 • Schaefer Heights Road at the intersection of Kelly Canyon Place • Schaefer Heights Court at the intersection of Kelly Canyon Drive • Kelly Canyon Drive at the intersection of Reimers Way B. 25 MPH Speed Limit Signs at the following streets: • Marshall Canyon Drive near Station 0+50 • Kelly Canyon Drive near Station 1+00 • Schaefer Heights Road near Station 0+50 C. 35 MPH Speed Limit Signs at the following streets: • Dublin Boulevard near Station 64+00 D. "NO PARKING" signs at the following streets: Page 3 of 4 • North and South sides of Reimers Court near Station 3+00 • West side of Marshall Canyon Drive near Station 11+15 • West side of Marshall Canyon Drive near Station 16+75 • West side of Marshall Canyon Drive near Station 23+00 • North and South side of Lilly Pad Lake Court near Station 3+00 • North and South sides of Ridgeline Place near Station 31+00 • East and West sides of Ridgeline Court • East and West sides of Marshall Canyon Court • North and South sides of Dublin Boulevard near Station 82+50 • North and South sides of Kelly Canyon Place near Station 18+50 • East and West sides of Kelly Canyon Court • East and West sides of Schaefer Heights Court near Station 2+50 • East and West Sides of Bear Canyon Court • East and West Sides of Wild Horse Court near Station 2+00 NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of this staff report has been sent to Schaefer Ranch Holdings, LLC. ATTACHMENTS: 1. Reduced Copy of Final Map for Tract 6765 2. Resolution Accepting Improvements and Approving the Regulatory Traffic Control Devices for Tract 6765, Schaefer Ranch Unit 1 Phase 2 3. Letter Agreement between EBRPD and Schaefer Ranch Holdings, LLC dated October 15, 2013 Page 4 of 4 ��: k �E fWA O Ti 181 zww tu o CA &P pi t cc PI,9 tu F, 69 09-Q �N W,� fl—�- 7,,;O,zc.gov C� at cc LQ IM: L 7a cI) Lu u, cz ©a0® 21 16 Q) 's u, ho w w w u, LIU- u-, N s �w L cz N17GnG JO 6P?PZO saw ck x2222 1S (mnoo LL, O c,' yU NNPINNNN Lu CL tj cd y co W C,Lu O- 2z -k Tq c, W 44 Vj Lu Lu t4R7 NO !,own Q)Q) �tn C) N 1120T 0 �Iz z IiZ L, I F�Q 8 Jq k, -.4�vts'o A- -T cL Lj Cu4 uj Zo j sW m`n Q ^ fr 6 W 4j erg° C) F3 se 'o gly f 18 R It w- :1z Lu Q:', 11) �I:Lu U,'I-Lu 21 LL 6 c, wo ti Leo A(17ano-io lt� jo Alto N17GOO Jo ;o.7o.colv P 1�9 6; va�7v jo AiAfnoo ti zo,loo-oo i-vsg Ndv VG-3PVV7V JO AIMOO -46 o '31H35 VN V77JA RESOLUTION NO. - 15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ACCEPTING THE IMPROVEMENTS AND APPROVING THE REGULATORY TRAFFIC CONTROL DEVICES FOR TRACT 6765, SCHAEFER RANCH UNIT 1 PHASE 2 WHEREAS, Schaefer Ranch Holdings, LLC, the developer of Tract 6765 Schaefer Ranch Unit 1 Phase 2, previously entered into a Tract Improvement Agreement, dated February 20, 2007, City Council Resolution No. 17-07, with the City of Dublin, to complete improvements associated with Tract 6765 Schaefer Ranch Unit 1 Phase 2, in accordance with plans on file with the City Engineer; and WHEREAS, the developer provided Faithful Performance and Labor and Materials Bonds, each in the amount of $13,175,10000 (Bond No. 104757058) issued by Travelers Casualty and Surety Company of America to guarantee the said Tract 6765 Schaefer Ranch Unit 1 Phase 2 improvements; and WHEREAS, the developer subsequently completed more than 80% of the required tract improvements in accordance with said plans, to the satisfaction of the City Engineer; and WHEREAS, the original Faithful Performance Bond was reduced by City Council Resolution No. 27-09 on March 17, 2009 to $3,293,775.00, equal to 25% of the original bond amount, to guarantee the installation of the remaining improvements; and WHEREAS, the Tract 6765 Schaefer Ranch Unit 1 Phase 2 improvements are now complete in accordance with said plans, and any approved modifications thereto, to the satisfaction of the City Engineer; and WHEREAS, certain traffic regulatory devices have been installed as part of the tract improvements; and WHEREAS, the Faithful Performance Bond and Labor and Materials Bonds can be released, in accordance with the authority contained in Section 66499.7 of the Government Code of the State of California, and replaced with a Maintenance Bond to guarantee the completed work for a one-year period; and WHEREAS, Schaefer Ranch Holdings, LLC, has provided a Maintenance Bond in the amount of $3,293,775.00 issued by Travelers Casualty and Surety Company of America (Bond No. 104757058-W) to guarantee the improvements for a one-year period; NOW, THEREFORE, BE IT RESOLVED that- 1. The tract improvements for Tract 6765, Schaefer Ranch Unit 1 Phase 2 are hereby approved and accepted, subject to a one-year guarantee period. 1 2. The submitted Maintenance Bond issued by Travelers Casualty and Surety Company of America (Bond No. 104757058-W) in the amount of $3,293,775.00 for the Tract 6765 Schaefer Ranch Unit 1 Phase 2 improvements be accepted as security for the aforesaid one-year warranty period, said period to commence on this date and terminate on the 21St day of July, 2016. 3. The original Faithful Performance Bond issued by Travelers Casualty and Surety Company of America (Bond No. 104757058 with bond reduction rider) in the amount of $13,175,100 for the Tract 6765 Schaefer Ranch Unit 1 Phase 2 improvements be released. 4. The original Labor and Materials Bond issued by Travelers Casualty and Surety Company of America (Bond No. 104757058 with bond reduction rider) in the amount of $13,175,100 for the Tract 6765 Schaefer Ranch Unit 1 Phase 2 improvements be released in accordance with the requirements of §66499.7 of the Government Code of the State of California. 5. The traffic regulatory devices installed by the developer within the development are hereby included in the City of Dublin Traffic Code, said regulatory devices to include the following: A. "STOP" signs, markings, and crosswalks installed at the following intersections: • Dublin Boulevard at the intersection of Marshall Canyon Drive • Dublin Boulevard at the intersection of Kelly Canyon Drive • Dublin Boulevard at the intersection of Jaqueline Street • Dublin Boulevard at the intersection of Schaefer Heights Road • Marshall Canyon Drive at the intersections of Ridgeline Drive • Marshall Canyon Drive at the intersection of Reimers Way • Schaefer Heights Road at the crosswalk near Station 3+00 • Schaefer Heights Road at the intersection of Kelly Canyon Place • Schaefer Heights Court at the intersection of Kelly Canyon Drive • Kelly Canyon Drive at the intersection of Reimers Way B. 25 MPH Speed Limit Signs at the following streets: • Marshall Canyon Drive near Station 0+50 • Kelly Canyon Drive near Station 1+00 • Schaefer Heights Road near Station 0+50 C. 35 MPH Speed Limit Signs at the following streets: • Dublin Boulevard near Station 64+00 2 D. "NO PARKING" signs at the following streets: • North and South sides of Reimers Court near Station 3+00 • West side of Marshall Canyon Drive near Station 11+15 • West side of Marshall Canyon Drive near Station 16+75 • West side of Marshall Canyon Drive near Station 23+00 • North and South side of Lilly Pad Lake Court near Station 3+00 • North and South sides of Ridgeline Place near Station 31+00 • East and West sides of Ridgeline Court • East and West sides of Marshall Canyon Court • North and South sides of Dublin Boulevard near Station 82+50 • North and South sides of Kelly Canyon Place near Station 18+50 • East and West sides of Kelly Canyon Court • East and West sides of Schaefer Heights Court near Station 2+50 • East and West Sides of Bear Canyon Court • East and West Sides of Wild Horse Court near Station 2+00 PASSED, APPROVED AND ADOPTED this 21St day of July, 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk 3 _ 7'350 PERAI_TA OAKS C0UKT P.0.80X 5381 OAK LAN 1)CALIFORMA 94605.0381 T.I-888••L6PARKS F•56W 569-4319 'rDD;510-633.0460 WWW.EBPARKS.0ftC October 15, 2013 Mr. Douglas Chen Schaefer Ranch Holdings, LLC. c/o Discovery Builders, Inc. Re: DUBLIN HILLS REGIONAL OPEN SPACE Schaefer Ranch Tract loo, 6765, Dublin, CA Dear Mr. Chen: As we discussed, Schaefer Ranch Holdings, LLC (Schaefer), as Grantor of the Grant of Emergency Vehicle and Maintenance Access Easement and Recreational Trail Easement (the "Trail"), which is within Parcel H, has agreed to make certain improvements to the Trail prior to its acceptance by the East Bay Regional Park District (District), as Grantee. The improvements required to complete the Trail to the satisfaction of the District are as follows: •- Install up to five (5) directional Trail posts as provided by District at locations as designated by District; - Add up to 40 feet of split rail fencing in two areas designated by District to delineate the Trail, keep trail users away from drainage ditch adjacent to the Trail, and protect the adjacent hillside and utility box (as shown can the attached); Install up to five (5) general information signs along the Trail as directed by District; and M Treat entire Trail alignment with weed abatement in the area from Dublin Boulevard to 1-580 freeway underpass. Schaefer will install the above items in conjunction with the Dublin Canyon (toad Widening Project, currently scheduled to occur in the first quarter of 2014. Materials for the above Trail posts, Trail signs, and two-rail wood fence (see attached sketch for location and approximate length) will be provided by the District prior to the completion of the Road Project to allow Schaefer to perform the installation, which will be done per District standards. If Schaefer Ranch Holdings, LLC agrees to these provisions, please have this letter executed below and return one original to the undersigned. Cdoard a°f�it'aC E�F's John S,-Zc 3 Ayn'Nics�jmp Whitney DQC5011 TA RidkI+ B—c"ly LanrL Carol Sever m Doug 5 den lkotm:ri E.DDylt PrvSidi,"v Vice-Prn=_idPnC TreasL! L,1 Se+:r•.Cary !'ard 6 Ward 3 Ward 4 Genera!Manager War'c.2 Wand 5 Ward I Ward i Thank you for your prompt attention to this ratter. We appreciate your continued cooperation. Sincerely, Anne C. Rivaire Planner II Agreed and accepted: Schaefer Ranch Holdings, SEE ET OX? * \ rIl ,f -- � MP � , f a A G 4. ..\ If✓ /,. // ;`�:Gp�PgE i': t L � ,SS s � i y�P - i \ \ —T%R ` at'.1 Pty 0 �P [ $ � % q pP 3.Y. MI dQVED ANOREA1,4 Ck O AFTER.... 'GRADING I�CCMA( TFO C yD ,36 y0 ig� �r sr� t WE ET GR-8 CONSTRUCTION RECORD or D caurRACraR: / rnsPecrcvr 7709 Ygnaafo May Road Sw'le!DO OME COMPLETED: '- i°OMU cr®a&,00100"946:98-3467 rEL 025i arD-9300 /oily Lx: �"�a0' 4 LII'OR�� LSCAL£ y. No. OA XP—W. Rfi?SfON By s" T ®7 \ � \\ 8� ✓i �'>TA�N��SOP e e f/ sOTY � P igoP�t� b i 0 I :1 1 1 f. 2 S b yp 1 .7 I: f �,/ ti xsy I r ido I I SEE ET