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Home My WebLink About4.01 Approve 07-21-2015 & 08-08-2015 Minutes or 19 82 STAFF REPORT CITY CLERK ` CITY COUNCIL File # 610-10 DATE: August 18, 2015 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager " SUBJECT: Minutes of the July 21, 2015 Regular City Council Meeting and the August 8, 2015 Special City Council Meeting Prepared by Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the July 21, 2015 Regular City Council meeting and the August 8, 2015 Special City Council meeting. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the July 21, 2015 Regular City Council meeting and the August 8, 2015 Special City Council meeting. Reviewed By Assistant City Manager DESCRIPTION: The City Council will consider approval of the minutes of the July 21, 2015 Regular City Council meeting and the August 8, 2015 Special City Council meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the July 21, 2015 Regular City Council Meeting 2. Draft Minutes of the August 8, 2015 Special City Council Meeting Page 1 of 1 ITEM NO. 4.1 MINUTES OF THE CITY COUNCIL , OF THE CITY OF DUBLIN 19 .* REGULAR MEETING —JULY 21, 2015 CLOSED SESSION A closed session was held at 6:30 p.m., regarding: I. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 10+/- acre parcel located about 1,100 feet east of intersection of Fallon Road and Central Parkway and south of proposed Central Parkway extension (APN 985-98-2) Agency negotiator: Chris Foss, City Manager Negotiating parties: Dublin Unified School District Under negotiation: Price and terms of payment II. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Attorney A regular meeting of the Dublin City Council was held on Tuesday, July 21, 2015, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:08 p.m., by Mayor Pro Tern Gupta. ROLL CALL PRESENT: Councilmembers Biddle, Gupta, Hart, and Wehrenberg ABSENT: Mayor Haubert PLEDGE OF ALLEGIANCE Mayor Pro Tern Gupta stated there was no reportable action during Closed Session. DUBLIN CITY COUNCIL MINUTES �,^n".6w�u �. 1 VOLUME 34 REGULAR MEETING JULY 21, 2015 ORAL COMMUNICATIONS Introduction and Re-Introduction of New Employees: Brian Adair, Cassandra Hom, Madison Hildenbrand, Jay Baksa II, Ellen Keating, Hazel Wetherford, and Meghan Tiernan 7:09 p.m. 3.1 The City Council welcomed Staff members. Appointment to Human Services Commission 7:22 p.m. 3.2 On motion of Cm. Hart, seconded by Cm. Wehrenberg and by unanimous vote (Mayor Haubert absent), the City Council confirmed the Mayor's recommendation of Shehu Hassan for the appointment to the Human Services Commission. The term for this appointment expires December 2016. Appointments to Youth Advisory Committee 7:27 p.m. 3.3 On motion of Mayor Pro Tern Gupta, seconded by Cm. Biddle and by unanimous vote (Mayor Haubert absent), the City Council confirmed the Mayor's appointments to the Youth Advisory Committee for the 2015 — 2016 term. Recognition and Acceptance of Gifts from the Sponsors of the Live Healthy Dublin "ACTIV-8 Fitness Challenge" 7:31 p.m. 3.4 On motion of Cm. Hart, seconded by Cm. Biddle and by unanimous vote (Mayor Haubert absent), the City Council formally accepted the contributions. DUBLIN CITY COUNCIL MINUTES ,nrvw� ,,a 2 VOLUME 34 REGULAR MEETING . JULY 21, 2015 National Night Out Proclamation 7:33 p.m. 3.5 The City Council presented the National Night Out proclamation. Introduction to LAVTA Executive Director, Michael Tree 7:50 p.m. 3.6 The City Council received the introduction of Michael Tree, Executive Director of Livermore Amador Valley Transit Authority (LAVTA). Public Comments 7:39 p.m. 3.7 Sumeet Agrawal, Dublin resident, provided public comment. Amy Miller, Dublin Unified School District Board of Trustee member, provided public comment. Shawn Costello, Dublin resident, provided public comment. CONSENT CALENDAR 7:59 p.m. Items 4.1 through 4.17 On motion of Cm. Biddle, seconded by Cm. Wehrenberg and by unanimous vote (Mayor Haubert absent), the City Council took the following actions: Approved 4.1 Minutes of the June 16, 2015 Special City Council Meeting and the June 16, 2015 Regular City Council Meeting; Adopted 4.2 RESOLUTION NO. 124 - 15 APPROVING FINAL MAP AND TRACT IMPROVEMENT AGREEMENT FOR TRACT 8160, HERITAGE PARK PHASE 1 DUBLIN CITY COUNCIL MINUTES �,^ry".6w�u �. 3 VOLUME 34 REGULAR MEETING JULY 21, 2015 RESOLUTION NO. 126 - 15 APPROVING THE AGREEMENT FOR LONG-TERM ENCROACHMENT FOR LANDSCAPE FEATURES FOR TRACT 8160, HERITAGE PARK PHASE 1 RESOLUTION NO. 125 - 15 ACCEPTING PARK LAND DEDICATION IN-LIEU FEES FOR PARK LAND DEDICATION REQUIREMENTS FOR TRACT 8160, HERITAGE PARK PHASE 1 Adopted 4.3 ORDINANCE NO. 4 - 15 AMENDING CHAPTER 4.20 (MASSAGE ESTABLISHMENTS AND MASSAGE SERVICES), CHAPTER 8.08 (DEFINITIONS) AND CHAPTER 8.12 (ZONING DISTRICTS AND PERMITTED USES OF LAND) OF THE DUBLIN MUNICIPAL CODE TO REGULATE MASSAGE ESTABLISHMENTS AND MASSAGE SERVICES WITHIN THE CITY OF DUBLIN Confirmed 4.4 the Mayor's appointment of Vice Mayor Gupta and Councilmember Wehrenberg as the 2015 Ad-Hoc Audit Review Committee that will serve for a limited time. Approved 4.5 the amendments to the bylaws increasing the frequency of Human Services Commission meeting to six (6) times per year. Continued (4.6), by motion as required by Government Code Section 8630(c), which states that the City Council shall review the need for continuing a local emergency at least once every 30 days until the governing body terminates the local emergency, the State of Emergency that was declared on March 18, 2014, based on the fact that extreme drought conditions continue to exist within both the State of California and the City of Dublin, and the threat to the safety and welfare of Dublin residents remains. Adopted 4.7 RESOLUTION NO. 127 - 15 APPROVING A MEMORANDUM OF UNDERSTANDING WITH HUMBOLDT STATE UNIVERSITY SPONSORED PROGRAMS FOUNDATION AND ALAMEDA COUNTY SMALL BUSINESS DEVELOPMENT CENTER DUBLIN CITY COUNCIL MINUTES �,^ry".6w�u �. 4 VOLUME 34 REGULAR MEETING JULY 21, 2015 Adopted 4.8 RESOLUTION NO. 128 - 15 ACCEPTING THE IMPROVEMENTS AND APPROVING THE REGULATORY TRAFFIC CONTROL DEVICES FOR TRACT 6765, SCHAEFER RANCH UNIT 1 PHASE 2 Approved 4.9 the request from Amador Station Bar & Grill and Firehouse Subs to participate in the City's Sewer Capacity Assistance Program. Adopted 4.10 RESOLUTION NO. 129 - 15 ACCEPTING THE IMPROVEMENTS AND APPROVING THE REGULATORY TRAFFIC CONTROL DEVICES FOR TRACT 7943, TRACT 8069 AND TRACT 8070, EMERALD VISTA Waived 4.11 the first reading and INTRODUCED an Ordinance Adding Chapter 7.96 (Streamlined Permitting Process for Small residential Rooftop Solar Systems) to the Dublin Municipal Code and provide direction on permit subsidies. Adopted 4.12 RESOLUTION NO. 130 - 15 ACCEPTANCE OF WORK CONTRACT NO. 14-16 IRRIGATION SYSTEM UPGRADES Approved 4.13 the addition of the Shannon Center Parking Lot Improvements Project to the Five Year Capital Improvement Plan (CIP No. PK0316), approved the budget change, and adopted RESOLUTION NO. 131 - 15 APPROVING AN AGREEMENT WITH MARK THOMAS AND COMPANY, INCORPORATED FOR SHANNON CENTER PARKING LOT IMPROVEMENTS DUBLIN CITY COUNCIL MINUTES �,^ry".6w�u �. 5 VOLUME 34 REGULAR MEETING JULY 21, 2015 Adopted 4.14 RESOLUTION NO. 132 - 15 APPROVING THE IMPROVEMENT AGREEMENT FOR SUB-AREA 3 PHASE I (NEIGHBORHOOD SQUARE SITE) Received 4.15 a listing of payments issued from June 1, 2015 — June 30, 2015. Approved 4.16 Change Order#1 for JD Partners Concrete in the amount of$25,755 and authorized the City Manager to execute Change Order#1. Adopted 4.17 RESOLUTION NO. 133 - 15 RESCINDING RESOLUTIONS 50-93 AND 75-06 RELATING TO THE APPROVAL OF FEES FOR PARKS AND COMMUNITY SERVICES PROGRAMS WRITTEN COMMUNICATIONS Public Facility Fee Program Overview 8:01 p.m. 5.1 By consensus, the City Council directed Staff to prepare a policy for reimbursement for General Fund loans to the Public Facilities Fee Program. PUBLIC HEARINGS Amendment of Public Facilities Fee and Introduction of an Ordinance Amending Chapters 7.78 (Public Facilities Fee) and 9.28 (Dedication of Lands for Park and Recreation Purposes) of the Dublin Municipal Code 8:11 p.m. 6.1 Mayor Pro Tern Gupta opened the public hearing. No comments were made by any member of the public at this time. Mayor Pro Tern Gupta closed the public hearing. DUBLIN CITY COUNCIL MINUTES �,^ry".6w�u �. 6 VOLUME 34 REGULAR MEETING JULY 21, 2015 On motion of Cm. Hart, seconded by Cm. Biddle and by unanimous vote (Mayor Haubert absent), the City Council waived the reading and INTRODUCED an Ordinance Amending Chapters 7.78 (Public Facilities Fee) and 9.28 (Dedication of Lands for Park and Recreation Purposes) of the Dublin Municipal Code; and adopted RESOLUTION NO. 134 - 15 REVISING THE PUBLIC FACILITIES FEE FOR FUTURE DEVELOPMENTS WITHIN THE CITY OF DUBLIN Amendments to Dublin Zoning Ordinance Chapters 8.08 (Definitions), 8.40 (Accessory Structures and Uses Regulations), and 8.76 (Off-Street Parking and Loading Regulations) 8:34 p.m. 6.2 Mayor Pro Tern Gupta opened the public hearing. No comments were made by any member of the public at this time. Mayor Pro Tern Gupta closed the public hearing. On motion of Cm. Wehrenberg, seconded by Cm. Biddle by and by unanimous vote (Mayor Haubert absent), the City Council waived the reading, and INTRODUCED an Ordinance Approving Amendments to Dublin Zoning Ordinance Chapters 8.08 (Definitions), 8.40 (Accessory Structures and Uses Regulations), and 8.76 (Off-Street Parking and Loading Regulations). UNFINISHED BUSINESS - None NEW BUSINESS Legal Agreement with the San Francisco Super Bowl 50 Host Committee to Participate in the Super Communities Program 8:41 p.m. 8.1 On motion of Cm. Wehrenberg, seconded by Cm. Biddle and by unanimous vote (Mayor Haubert absent), the City Council adopted DUBLIN CITY COUNCIL MINUTES ,nrvw� ,,a 7 VOLUME 34 REGULAR MEETING . JULY 21, 2015 RESOLUTION NO. 135 - 15 ATHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE SAN FRANCISCO SUPER BOWL 50 HOST COMMITTEE OTHER BUSINESS 8:43 p.m. Brief information only reports were provided by City Council and Staff, including committee reports and reports by City Council related meetings attended at City expense (AB1234). By consensus, the City Council agreed to add a future agenda items regarding investigating fines for illegal fireworks within City limits, and an update on events for the Splatter event. ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 8:54 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk/Records Manager. Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES ,nrvw� ,,a 8 VOLUME 34 REGULAR MEETING . JULY 21, 2015 MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN 39 SPECIAL MEETING —AUGUST 8, 2015 A Special meeting of the Dublin City Council was held on Saturday, August 8, 2015, in the City of Dublin Senior Center. The meeting was called to order at 9:00 a.m., by Mayor Haubert. 1. ROLL CALL & PLEDGE OF ALLEGIANCE PRESENT: Councilmembers Biddle, Gupta, Hart, Wehrenberg, and Mayor Haubert ABSENT: None The pledge of allegiance to the flag was recited by the City Council, Staff, and those present. 2. Retreat, Facilitated by Sherry Lund of Sherry L. Lund Associates A discussion was held regarding City Council team processes and City Council participation and engagement. 3. ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 1:04 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk/Records Manager. Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTESy ��, ,, 1 VOLUME 34 � � s SPECIAL MEETING AUGUST 8, 2015