HomeMy WebLinkAboutItem 4.10 Annual Slurry Seal Program /11041/00 STAFF REPORT CITY CLERK
, ) 2 CITY COUNCIL File #600-60
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DATE: August 18, 2015
TO: Honorable Mayor and City Councilmembers
,-/ ,
FROM: Christopher L. Foss, City Manager /
SUBJECT: Approval of Plans and Specifications and Award of Bid — Contract No. 15-07,
2015 Annual Slurry Seal Program
Prepared by Michael Boitnott, Senior Civil Engineer
EXECUTIVE SUMMARY:
The Annual Slurry Seal Program (CIP No. ST5115) will resurface 21 city street segments with a
slurry seal and replace pavement on two cul-de-sac streets. This will prolong the life of the
existing pavement surface. As pavement begins showing wear and stress cracking, it is
important to seal the cracks to keep water from getting under the pavement.
FINANCIAL IMPACT:
The total adopted budget for the 2015 Annual Slurry Seal Program (CIP No. ST5115) including
design, inspection, administration, improvements and other miscellaneous costs is $654,954.
Of this amount, $624,954 is from the State Gas Tax Fund and $30,000 is from ACTC Measure
B Sales Tax: Bike and Pedestrian Fund.
The amount of the lowest responsive bid was $396,116. A construction contingency amount of
$93,844 is requested for the addition of pavement replacement on Village View Court and
Creekside Court and for unforeseen construction issues, bringing the total contract value to a
not to exceed amount of $490,000. The total amount budgeted for improvements is $585,000.
RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution Approving the Plans and
Specifications for the 2015 Annual Slurry Seal Program, and Awarding Contract No. 15-07, to
VSS International, Inc.
ubmitted By 1 1 Reviewed By
Public Works Director Assistant City Manager
DESCRIPTION:
On May 20, 2014, the City Council approved the Five-Year Capital Improvement Program (CIP)
2014-2019, which included the Annual Slurry Seal Program.
Page 1 of 2 ITEM NO 4.10
Staff completed plans and specifications for the 2015 Annual Slurry Seal Program, Project No.
ST5115. The work includes localized repair of failed asphalt concrete pavement, slurry seal,
and pavement delineation on twenty-one street segments (as shown on the Location Map -
Attachment 1). The total project includes approximately 650,000 square feet of slurry seal and
approximately 55,000 square feet of pavement base repairs. Slurry seal is a preventative
maintenance technique used to prolong the life of asphalt concrete surfacing. As streets begin
showing wear and stress cracks, it is important to seal the cracks to keep water from getting
under the roadway pavement. Slurry consists of a sand/oil mixture which seals cracks and
provides a new uniform wearing surface.
This project is exempt under Section 15301 (Existing Facilities) of the CEQA Guidelines.
A total of five (5) sealed bids were received on July 30, 2015, ranging from $396,116 to
$439,967 and a summary of the bids is provided as Attachment 2. The low bid of $396,116 was
submitted by VSS International Inc. Staff has reviewed the bid results, checked references and
necessary licenses, and recommends that the City Council adopt the Resolution (Attachment 3)
awarding Contract No. 15-07, 2015 Annual Slurry Seal Program to VSS International Inc. as the
lowest responsive bidder.
Since the bids came in below the estimated cost, Staff recommends adding additional work to
the contract. The additional work would include the asphalt pavement replacement to Village
View and Creekside Courts, estimated at approximately $52,000. The additional work would be
paid for out of the project construction contingency budget.
To facilitate the approval of contract change orders and to avoid construction delay, it is
requested that the City Manager be authorized to approve change orders up to the contingency
amount of $93,884. The Resolution (Attachment 3) will authorize this change as it relates to this
project.
Staff expects the project to begin September and anticipates completion of the majority of the
improvements by the end of October 2015.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
As required by the specification, the Contractor will notify all affected residents and businesses
one week and 24-hours in advance of the slurry seal improvements.
A copy of this staff report sent to VSS International Inc.
ATTACHMENTS: 1. Location Map
2. Bid Results
3. Resolution Approving the Plans and Specification, 2015 Annual
Slurry Seal Program, and Awarding Contract No. 15-07, to VSS
International Inc.
Page 2 of 2
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RESOLUTION NO. XX- 15
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT NO. 15-07,
2015 ANNUAL SLURRY SEAL PROGRAM TO VSS INTERNATIONAL, INC.
WHEREAS, Staff completed plans and specifications for the 2015 Annual Slurry Seal Program,
Project No. ST5115. The work includes localized repair of failed asphalt concrete pavement, slurry
seal, and pavement delineation on twenty-one street segments; and
WHEREAS, the City of Dublin approves the plans and specifications for the 2015 Annual Slurry
Seal Program, Project No. ST5115, Contract No. 15-07; and
WHEREAS, the City of Dublin did, on July 30, 2015, publicly open, examine, and declare all
sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for
Contract No. 15-07, 2015 Annual Slurry Seal Program, which Plans, Specifications, and Modifications
are hereby expressly referred to for a description of said work and for all particulars relative to the
proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has recommended that
the bid hereinafter is the lowest and best bid for doing said work;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
award Contract No. 15-07, 2015 Annual Slurry Seal Program, to the lowest responsible bidder
therefore, to wit, VSS International Inc., at a bid of Three Hundred Ninety Six Thousand, One Hundred
and Sixteen Dollars and No Cents ($396,116.00), the particulars of which bid are on file in the Office of
the Public Works Director.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize
the City Manager or his designee to approve the project Contract Change Orders based on the
appropriated funds designated for Contract No. 15-07 up to the contingency amount of$93,884.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement.
PASSED, APPROVED AND ADOPTED this 18th day of August, 2015, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk