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Home My WebLink About8.1 Winter Quarterly Rpt AGENDA STATEMENT CITY oF HERITAGE AND CULTURAL ARTS COMMISSION DUBLIN MEETING DATE: June 11, 2015 SUBJECT: Winter Quarterly Report Prepared by Micki Cronin, Assistant Director of Parks and Community Services ATTACHMENTS: None RECOMMENDATION: Receive Report FINANCIAL STATEMENT: None DESCRIPTION: The Heritage and Cultural Arts Division strives to develop quality programs that strengthen community image, preserve the City's heritage, provide cultural experiences and encourage appreciation of the arts. This is accomplished by providing diverse program offerings for youth and adults in the disciplines of music, dance, fine arts, and visual and performing arts. The Division also provides a variety of programs at the Heritage Park and Museums to support education and stewardship of the City's historic collections. The following report is a summary of programs conducted during winter 2015. CULTURAL ARTS CLASSES Cultural Arts Classes provide a unique social setting for meeting new people or sharing cultural arts experiences with friends and family members. The variety of classes offered provides opportunities for community members of all ages to attempt new experiences or refine current artistic and performance skills. Classes are taught by contracted specialty instructors and are typically offered from four to eight weeks in duration. A total of 349 participants registered for Cultural Classes during winter 2015, a 30% increase from 2014. The Hip Hop Dance classes in particular have continued to grow in popularity and enrollment has more than doubled since last year. The youth Irish Dance program continues to be a mainstay of the cultural arts classes offered. COPIF.S TO: ITEM NO: 8.1 \\ccFileserver1\Departments\Parks 8�Community Services\COMMISSIONS&COMMITTEES\HERITAGE COMMISSIONWGNDSTM112015\6- 11-15 Item 8.1 Winter Quarterly Report.docx � . . � - 1 1 � 1 1 1 1 1 Resident 291 210 226 168 223 305 Non Resident 58 56 56 37 78 105 Total Registration 349 266 282 205 301 410 Classes Held 32 38 41 27 35 51 AVG Registration per Class 11 7.2 6.9 7.6 8.6 8.0 Classes Offered 56 81 84 36 62 60 Cancellation Rate 43% 53% 51% 25% 44% 15% CULTURAL PROGRAMS During the past quarter, two exhibits were held in the Little Classroom of the Murray Schoolhouse and a new special event in partnership with Shakespeare's Associates. In addition, the following programs were also offered: • Music Jams takes place six days per month with Bluegrass Slow Jams and Old Tyme Music. Jams are free to participants and to those who would simply like to listen. Donations are gladly accepted and help support the Dublin Heritage Park and Museums. During the winter quarter, there were approximately 260 participants who joined the various music sessions. • "Dublin CRUSH," an exhibit of love letters, hand-crafted valentines, short stories, photographs, poems, and essays about the people, places and things that are loved within the City of Dublin, was held February 7 — March 1, 2015. The exhibition showed reasons to love Dublin from over 75 different points of view. An opening reception was held on Thursday, February 12, 2015 with approximately 125 guests in attendance. • Sonnet Cafe: A Romantic Evening of Wine, Chocolate and Poems of Passion presented by Shakespeare's Associates, producers of the Livermore Shakespeare Festival was held at Dublin's Heritage Park's "Sunday School Barn" Black Box Theater on February 13, 14 and 15 , 2015 as part of the Visit Tri-Valley's "Romancing the Arts in the Tri-Valley" festival. Livermore Shakespeare Festival actors performed Shakespeare's sonnets and other famous romantic poems, as guests mingled and enjoyed chocolate and wine. The evening was set up as a date night or group outing in a lounge type setting. Guests were invited to be part of the evening by making special poetry dedications to their dates and participating in a live-Tweet Sonnet creation. Approximately 100 tickets were sold for the event and feedback was so positive that Shakespeare's Associates would like to do it again. • The Dublin San Ramon Women's Club exhibited a Student Art Contest March 16—April 20, 2015. This was the 23�d year of the contest which was open to all students in the cities of Dublin and San Ramon. The artwork exhibited presented a variety of inediums including oil, watercolor, chalk, pencil, crayons and photography. This four-week exhibit consisted of the works of art from approximately 60 students. Approximately 300 visitors viewed the exhibit. 2of4 HERITAGE PROGRAMS EXHIBITS "Exhibit Attendance" captures the number of individuals who visit an exhibit as part of a formal tour or as a walk-in guest, and those who visit during special events when the Museums are open to the public. The first quarter (winter) featured Dublin CRUSH and the Dublin San Ramon Women's Club Children's Art Show. , � . � ,,, �� `�� '�°�' "�� t � ��r ��' ��:z�xv K^��% � � � � � i�f�y'�� ;�� t � � o � I � �y� , _ 1 G��j�i,�� #�� d � �.r}� r,�, ya l � � . / ' � � � ��.°C-�t�r�.��iz�.�, �� :€&�a�"��?,�'�� ,' ��t Tours 126 �'�, N/A � 438 ; 110 ; 36 ; 584 Walk-In 269 ; 246 ; 532 ; 440 : 3571 i 1,575 Special Events 157 0 ; 547 0 ; 5002 : 1,047 Total Visitors 552 : 246 1,517 ; 550 '; 893 ; 3206 N/A No City-sponsored exhibits during this time. 1 Includes total number of walk-ins, as all visitors start in the Little Classroom and view the exhibit Z Hands-On-History Event VISITORS The Visitors Comparison chronicles the number of people who visit the Heritage Park and Museums as part of a formal tour or as a walk-in guest. This measurement also includes those who experience the Heritage Park and Museums as a participant in one of the many community events hosted at the site by the City. Tours are also tracked to differentiate between those tours that are a school group or those that are for some other formal or informal community group. . • • • , �� r'�� d � , �,� d,: .k...,� e�..i r q :�. , �":. �. �{' � �< � � � ' �` � � f � . 1 ,a'.ii.��'�'�; r��t'��n�; k,�:� �� i � � . � - - � � �� .,f�� w�,��. � .✓e, Adult—Tour 26 ; ' 47 ; 40 : 44 i � 20 151 Child—Tour 100 ' 201 ' 398 : 99 : 16 ; 714 Walk-In 269 ' ' S16 ; 532 . 440 357 : 1845 _ *. . . . _ _ . _. . .. _................. Speaal Events 157 N/A ; 1,747 ; 0 S00 ; 2247 Total Visitors 552 ' ' 764 ; 2717 ! 5S3 : 893 4,957 School Tour 4 ', 7 11 '; 3 0 21 ; Community Tour 2 ; 2 ; 1 1 ; 1 ; 4 , . . . _ _ _. . . � Camp Tour 0 0 ! 0 8 0 ; 8 � Total Tours 6 ' ' ' 9 12 ! 12 ; 1 ; 33 *Dublin Crush Opening Reception • Tours: In general, schools do not take field trips during the winter quarter; however this winter, groups from Valley Christian School, St. Raymond School and Tulip After School visited. A Delta 3 of 4 Gamma Kappa group attended a "Tea & Tour" and the management team from the new Whole Foods store toured during this season for a total of six tours with four youth groups and two adult groups. • Herita�e Music Jam: This ongoing program continued to attract an average of 80 participants per month. VOLUNTEERS There are 32 active volunteers at the Heritage Park and Museums. Volunteers are grouped by interest and may choose to participate in a variety of specialized work groups including: Docents/Greeters, Collections and Archives, Gardeners, Walking-Tours and Tractor Volunteers. Museum Volunteers are coordinated by Staff and contribute approximately 54 volunteer hours per week during regular Museum hours. This quarter, Volunteers contributed 49 eight-hours for regular Museum operations, 76 student hours and 120 volunteer hours of garden work. Students contributed 304 volunteer hours assisting with the Hands-on-History and holiday tea events. • • • � • • � � . � ,x� ' "� � �°��,J � ��%� r 'E �,� ��`�� ;�� . • � � � � ��;��'f � � � �� t � �-� � �� :�F� � � � � _ 4 - , , - • , ��"��,,� a��_��`�x�� . - . �n,u��.��z�-«�d ��uu�.a�:��,�..��r�'.�� Museum Volunteer 498 ' ' ' 531 733 ! 620 622 2506 �� Student Volunteer 76 , , 100 200 90 ; 304 : 694 �i Garden 120 ' ' ' N/A ; 140 0 0 140 Total Hours 694 ' ' 631 1,073 ! 710 926 ' 3,200 FACILITY RENTALS St. Raymond Church has been available to the public for private rental since prior to the expansion of the Heritage Park and Museums in 2011. The Sunday School Barn became available for private rentals on May 1, 2012. During the winter quarter, there were six rentals at the Sunday School Barn, five rentals at St. Raymond Church and one combination. The previous ongoing church rental at St. Raymond Church is no longer renting the facility as their congregation outgrew the capacity, resulting in the reduction from last year's rentals. . • . � . . � � �, � � �t � � �'d�,��5�° � � r�'� �„� � � � � ��6� ��d � ��",� � ,�.��i"z�t�a"�a / �� ; � - � ��s��'�"e'aa�€��a�� °� �ty � . '• � ' � ,..,�a.�r��t :��,��,�u�.n�� a�i�, �,.My�a::��H ��_ St Raymond Church 9 ' , i 19 : 5 ' 4 ; 6 ; 34 Sunday School Barn 6 ' 8 ' 10 ; 3 ; 5 ; 26 � Total Rentals 15 '�I 27 15 ; 7 `; 11 ; 60 RECOMMENDATION: Staff recommends that the Heritage and Cultural Arts Commission receive the report. 4 of 4