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Home My WebLink About4.05 Sidewalk Safety Repair Accpt Work STAFF REPORT CITY CLERK File #600-35 CITY COUNCIL DATE:October 6, 2015 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Acceptance of Work – Contract No. 15-02, Annual Sidewalk Safety Repair Program and Curb Ramp Installation Prepared by William Lai, Assistant Civil Engineer EXECUTIVE SUMMARY: The City Council will consider accepting the Annual Sidewalk Safety Repair Program and Curb Ramp Installation project, which provided for the repair of over 3,800 square feet of damaged sidewalk, installation of four (4) pedestrian curb ramps, and installation of new sidewalk, driveway, and curb ramps in front of the Public Safety Complex and Alameda County Fire District Administration Building. The project also included replacement of wood decking with concrete surfaces at Dolan Park. In conjunction with accepting the construction work, the City Council will consider approving a change order. FINANCIAL IMPACT: The City Council will consider a change order of $7,761.00 for additional sidewalk repair work. The total project cost, including the change order, is within the approved project budget. RECOMMENDATION: Resolution Staff recommends that the City Council adopt the Accepting Improvements under Contract No. 15-02, Annual Sidewalk Safety Repair Program and Curb Ramp Installation; approve the Change Order; and authorize the City to release retention after 35 days if there are no subcontractor claims. Submitted By Reviewed By Public Works Director Assistant City Manager DESCRIPTION: On June 2, 2015, a contract was awarded to JD Partners, Inc. to perform the Annual Sidewalk Safety Repair Program and Curb Ramp Installation. The annual project improves pedestrian accessibility throughout the City by repairing damaged sidewalks, curbs, and gutters, and by installing new curb ramps in accordance with the Americans with Disabilities Act (ADA). The 2015 project also included construction of new sidewalk, driveway, and curb ramps along the ITEM NO. 4.5 Page 1 of 2 frontage of the Public Safety Complex. On July 21, 2015, the City Council approved a contract change order that expanded the project to include replacement of a wood deck with concrete surfacing at Dolan Park. In the course of construction, City staff identified additional curb, gutter and sidewalk needing repair at the Public Safety Complex. The replacement work was needed in order to better conform to the new driveway. During construction the City also received reports of other damaged sidewalk locations and staff determined some areas that warranted repair. Since the contractor was already mobilized and sufficient funds were available in the project budget, staff directed the contractor to complete the additional work. This work will require the approval of Change Order #3. The project cost summary is as follows: Annual Sidewalk Safety Repair Program and Curb Ramp Installation Expenditure Budget Current Project Budget $193,904.00 Total Budget $193,904.00 Funding Sources – General Fund CIP CI5015 – Sidewalk Safety Repair Program $146,972.00 CIP GI5015 – ADA Transition Plan $21,177.00 1001-7501, Parks Maintenance Budget $25,755.00 Total Funding Sources $193,904.00 Actual Expenditure Construction Contract $113,713.00 Change Order #1 $25,755.00 Change Order #2 $19,978.65 Proposed Change Order #3 $7,761.00 Contract Services, Salary, & Testing $9,028.49 Total Expenditure $176,236.14 Remaining Balance $17,667.86 Staff has reviewed the work performed under this contract and has determined that the work is satisfactory and complete. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None ATTACHMENTS: 1. Resolution Accepting Improvements under Contract No. 15-02, Annual Sidewalk Safety Repair Program and Curb Ramp Installation 2. Change Order #3 Page 2 of 2 RESOLUTION NO. - 15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * ACCEPTANCE OF WORK CONTRACT NO. 15-02, ANNUAL SIDEWALK SAFETY REPAIR PROGRAM AND CURB RAMP INSTALLATION WHEREAS, on June 2, 2015, the City of Dublin entered a contract with JD Partners to perform Contract No. 15-02, Annual Sidewalk Safety Repair Program and Curb Ramp Installation; and, WHEREAS, said improvements have been completed in accordance with plans and specifications, and any approved modifications thereof, to the satisfaction of the City Engineer of the City of Dublin; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby accept the improvements, Contract No. 15-02, Annual Sidewalk Safety Repair Program and Curb Ramp Installation, and authorize Staff to file a Notice of Completion with Alameda County. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or his designee to approve Change Order #3 and to release the retention, if after 35 days of filing the Notice of Completion there are no subcontractor claims. th PASSED, APPROVED AND ADOPTED this 6 day of October, 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________________ Mayor ATTEST: _____________________________ City Clerk CONTRACT CHANGE ORDER CITY OF DUBLIN 100 Civic Plaza ORDER NO: 3 Dublin, CA 94568 DATE 8-19-2015 CONTRACT CHANGE ORDER STATE California CONTRACT FOR: 2014-2015 Annual Sidewalk Safety Repair Program and Curb Ramp Installation COUNTY CONTRACT NO: 15-02 Alameda OWNER: City of Dublin CONTRACTOR: JD Partners Concrete CURRENT CONTRACT PRICE: $159,446.65 CURRENT CONTRACT TIME OF COMPLETION: August 20, 2015 CURRENT NO. WORKING DAYS 45 TO: JD PARTNERS CONCRETE (Contractor) You are hereby requested to comply with the following changes from to the contract plans, specifications, or other contract documents: Description of Changes DECREASE INCREASE (Supplemental Plans and Specifications Attached) in Contract Price In Contract Price 1. Additional locations which was necessary for the sidewalk to be removed and replaced immediately. 2. Additional sidewalk in vicinity of original locations which constituted a potential trip hazard. $ 0 $ 7,761.00 TOTALS - - NET CHANGE IN CONTRACT PRICE $ 7,761.00 JUSTIFICATION: Additional curb, gutter, and sidewalk replacement through Dublin which constituted potential trip hazards. The amount of the Contract will be increased By The Sum Of: $7,761.00 The Contract Total Including this and previous Change Orders Will Be: $167,207.65 The Contract Period Provided for Completion Will Be Increased : ____0_ Days Contract Completion Date 8/20/2015 Upon execution by representatives authorized to bind the parties, this Change Order will become a part of the contract. The consideration specified in this Change Order (whether an adjustment of the contract price, an adjustment of time, and/or other consideration) is the full and sole compensation owed to the contractor as a result of the changes and issues described in this Change Order. Such consideration includes, but is not limited to, any and all direct and indirect costs incurred by the contractor as a result of the changes and issues described in this Change Order for any labor, equipment, materials, overhead (additional, extended, field and home office), profit, or time adjustments. By signing this Change Order the contractor waives and releases the owner from any and all claims for additional compensation concerning any of the changes and issues specified in this Change Order. The undersigned, being the ________________________________ (Title) of the Contractor, by signing this Changer Order declares under penalty of perjury under the laws of the State of California, and does personally certify and attest that: the undersigned has thoroughly reviewed the attached request for change order and knows its contents, and said request for change order is made in good faith; that it is supported by truthful and accurate data; that the amount requested and the additional time requested accurately reflect the allowable expenses that would be incurred, and the time necessary, to perform the change order; and further, that the undersigned is familiar with California Penal Code Section 72 and California Government Code Section 12650 et seq., pertaining to false claims, and further knows and understands that the submission or certification of a false claim may lead to fines, imprisonment, or other severe legal consequences. Requested __________________________________________________ (City) (Date) Recommended _______________________________________________ (Public Works Director) (Date) Accepted ____________________________________________________ (Contractor) (Date) Approved by Agency ____________________________________________ (City Manager) (Date)