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Home My WebLink About4.1 DRAFT Minutes 09-10-2015 �.�C�F D(r�r � -il, � /// �_i�\1�\ � � �� STAFF REPORT ��'��'�� HERITAGE & CULTURAL ARTS COMMISSION DATE: October 8, 2015 TO: Honorable Chaii and Commissioneis FROM: Tegan McLane, Cultural Arts & �Ietitage Managet � � � SUBJECT: Minutes of the Septembcr 10, 2015 Special Heritage & Cultural r�rts Commission Meeting By:Jennifer Kran,rky, Senior O�ce�.r.ristant EXECUTIVE SUMMARY: The Heritage & Cultutal Arts Commission will considei approval of thc minutes of the SeptembeY 10, 2015 Special Hexitage &Cultural Arts Commission mecting. FINANCIAL IMPACT: Nonc. RECOMMENDATION: c�pprove the minutes of the Septembcr 10, 2015 Special I Ieritage &Cultuiall�rts Commission meeting. DESCRIPTION: "1'he Heritage & Cultural Arts Commission will consider appioval of the minutes of the September 10, 2015 Special Heritage& Cultural Arts Commission meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Dxaft Minutes of the Septembei 10, 201� Special FIeritagc & Cultural�rts Commission Meeting ITEM NO: 4.1 �� HERITAGE AND CULTURAL ARTS COM M I SSI ON ��° �� SPECI A L M EET I N G �r�� °�� Minutes GTY OF DUBLI N September 10, 2015 The September 10, 2015, �ecial Meeting of the Heritage and Q.�Itural Arts Commission was called to order at 7:52 PM at the Dublin Civic Center, Dublin, California, by Chair Iharosi. PLIDGE OFA�ANCE Chair Iharosi led the Pledge of Allegiance. ROLL CALL Commissioners(C�n.) Present: Bladcburn, Deets, Iharosi, Minniear, gollos, and Tutino CommissionersAbsent: � ORAL OOM M UN I CAII ONS 3.1 PUBtJC0�MM6�1TS None. APPFZOVAL OF M I N UTES 4.1 Juty 9, 2015 On a motion by C�n. Minniear, seconded by C7n. Biadcburn, and by a vote of 5-0-1 with Q�n. He absent, the Commission voted to approve the minutes of the July 9, 2015, meeting as presented. Vice Chair Tutino abstained as she was not present for the July meeting. WRITTB�I O�M M UNI C'ATIONS None. PUBLJC HFARI NG None. UNF1N19-IED BUSIN6S None. NEW BU9NESS 8.1 Dublin Camp ParksMilitary History Center Management Plan Ms. Tegan McLane, Q.iltural Arts and Heritage Manager, presented the specifics of the item as outlined in the�taff Faeport. Q�n. Bladcburn asked abou�lhe Dublin Camp Park�-Mili�ary Hil!�ry CenlQr'C(DCPIVIHCj exhibit timeline. M!: McLane '_I:�«'_ 9�ff'Cnext step would be to send a F�quest for Proposal (F� to museum design firms this fall. 3aff hopes to have the same firm design and build the exhibit. Mr. McQ-eary, Parks and Community 5ervices Director, stated that he met with the C�arrison Commander, Lt. Col. .bnes, to discuss building improvements the Army would make in preparation for the exhibit spaoe. The new Command :�aff is very supportive. The C�'y'I_goal is to have the DCPI�A HCopen within a year. �lce Chair Tutino commended the DCF'IVIHCWorking G1-oup for their efforts. Chair Iharosi asked about the storage of the Camp Parks collection. Mr. McQ�eary stated the collection is currently stored at the Dublin Library in the expansion space. l�he development of the e�ansion spaoe at the Library is at least five years out, which would give �aff time to find an appropriate long-term storage location. H&C'ACMinutes-5eptember 10,2015—Page2of 3 C}n. Minniear commended �aff and members of the Work Q-oup for creating the Management Plan. C7n. Minniear commented on the importanoe of the Management Plan, establishing a time frame and feedback for improvement opportunities. Q�n. Minniear also stated he felt more �aff would be needed for the additional responsibilitiesto effectively run the DCPIVIHC. Outside organizations may be willing to partner with the�ty. Mr. McQ�eary stated the Management Plan was presented to C�ty Council with the intent for outside funding and support. Q�n. Deets had questions pertaining to the security of the collection. Ms. Bizabeth Isles, Heritage Center Director, stated the collection's documents regarding care and treatment are identical to the Heritage Center.There are some variances between short and long term loans. Ms. Georgean Vonheeder-L�opold, C�ty Historian, stated she is glad the aty has the collection from the Army on permanent loan and is excited for the DC,P�/IHCto open. Ms. Vonheeder-Lsopold commented on shortening the time frame. C7n. Minniear inquired about use of the DCPf�/IHCbefore exhibit construction isfinished to raise visibility and recognize progressthusfar. Mr. McC7eary stated �taff could look into doing ground-breaking events i n st ages. Mr. Rich Qiarienti, Dublin Resident, suggested using the DCPMHCfor a Veterans' Day eveni_an�agrees establishing a time line would help the progress of the project. Q�n. Minniear recommended pressnting the Management Plan to Qty Counal. On a motion by Q�n. Minniear, seconded by �lce Chair Tutino, and by a vote of 6-0-0 with Q�n. He absent, the Heritage and Q.�Itural Arts Commission voted to reoommend the City Counal approve the Dublin Camp ParksMilitary History Center Management Plan. 8.2 Parks and Community Services Department F�-Organization Mr. Paul McCxeary, Parks and Community 5ervices Director, presented the specifics of the item as outlined in the�aff Report. Cxn. Minniear asked about the new organizational structure in regards to heritage and cultural arts activities. Mr. McC7eary stated positions have been added to the Heritage and Q,iltural Arts Division.The additional positions would help catch up with the speed and pace of current programs. The new �pervisor position may oversee an arts grant program. Ms. McLane added the new �pervisor would take some of the facility and dass responsibilities from Ms. Isles to allow her to focus more on the heritage programs. The event staff providing extra support for heritage events will be a wetcome addition aswell. Q�n. Deets asked if the DCPIVIHCwould fall under the Heritage and Q.�Itural Arts Division. Mr. McCxeary stated the DC,PIVIHC is within the Heritage and Q.iltural Arts Division and additional needs would come from other resources. Voe Chair Tutino left at 8:34 PM. OTH�BU9 NESS 9.1 BRI�I NFORM All ON ONLY Rff'ORTS FROM Hff�ITAGE& CULTURAL ARTS OOM M I SSI ON ff2S AND/OR STAFF H&C'ACMinutes—�eptember 10,2015—Page 3 of 3 Chair Iharosi reported she attended the last Dublin Q�ossingsTask Foroe Meeting and stated she likes the new Farmers' Markel_location at Emerald Glen Park. CYn. Minniear commented on a video showing the art throughout the Qty. C7n. gollosleft at 8:39 PM. C7n. Deets commended �aff on the Wallis F�nch Public Art Proposed Project and the DCPIVIHC Management Plan. Mr. McQ�eary followed up on a previous request regarding fencing along the Iron Horse Trail; the (�ty salvaged the fence and it is in storage. Ms. McLane provided information on the�latter Festival and other Heritage programs and events. ADJOURNM B�IT Being no further business, the meeting adjourned at 8:44 PM. M inutes prepared by Jennifer Kransky, Senior Offioe Assistant. Ti mea I harosi Chairperson ATTEST: Tegan M clane Qiltural Arts and Heritage Manager